introduction to microsoft flow & powerapps
TRANSCRIPT
Introduction to Microsoft Flow & PowerApps Naomi [email protected] MVPOctober 2016
What You’ll Learn Today
• Flow, PowerApps (& Forms)• How to Access and Create• SharePoint PowerApps• Roadmap
Whosoever desires constant success must change his conduct with the times. Niccolo Machiavelli
CHANGE
NaomiMoneypenny.com@nmoneypenny linkedin.com/in/moneypenny
Chief Technology Officer at ManyWorlds, Inc.Run the research & engineering team for Synxi - machine learning engine for personalized knowledge and expertise discoverywww.Synxi.com
Passionate about deriving value from information; enterprise collaboration & innovation
geekTechnology forecasting and strategy manager at Shell, consulted at many
Fortune 100 companies since
Over 40 patents in machine learning &
adaptive systems
Astrophysicist
Advises on business value of Enterprise Social and how to
derive top line business growth from IT
StreamingItOutLoud.com for Yammer & Office 365 Groups Employee & Executive Engagement
Microsoft Forms
Brand new data gathering survey quiz tool for EDU
PowerApps/ Microsoft Flow
Mobile ready apps and automation against SharePoint and SaaS data sources
InfoPath/SharePoint designer
No new versions, supported into 2026
The landscape
Evolution of IT RolesService delivery focus Technical know-how (keeps lights running)Depth and breadth across suite and servicesMining data across services
Your job has never been more about people than technology than it is right now
Customer success (employees are customers)Architect change readiness (management is illusion ;))Work with other functions (corp comm, training, business analysts etc)
NEVER STOP LEARNING
An enterprise software service for business users to work smarter by automating processes across applications and services
Get an alert when a file or folder is updated
Connect your folders to keep your data current
Collect and organize business data automatically
Streamline approvals with instant alerts and more
Get notifications Synchronize files Organize data Automate approvals
Source: Microsoft
WHAT IS FLOW?
Start with dozens of premade SharePoint flowshttps://flow.microsoft.com
Source: Microsoft
GET STARTED
Build your own flows in an easy to use visual designerSending an Exchange email when a new file is added in Dropbox
Authenticate to your O365 account.
Build email Subject and Body
Choose to include properties from previous step (Dropbox file) to improve relevance
Specify Send To email address and additional properties (optional): From, CC, BCC and Importance
Connected to [email protected]
Authenticate to your Dropbox account.
Select folder to monitor
PowerApps
Source: Microsoft
WHAT IS POWERAPPS? Service “Creating and
Using Custom Business Apps Across Platforms”
CONNECT DATA
Existing Data
Sources: External Data + Flow
BUILD: WORKFLOWS APPSFORMS
PUBLISH APPS
instantly…
PORTAL + STUDIO + PHONE
DATA
CUSTOM APIfunction.azure.com to host & scale
PUBLISH TO RANGE OF DEVICES• iOS
• Android
• Windows (inc. Phone)
HOW IT WORKS
Source: Microsoft
Share with anyone on your AD tenant
Need own credentials for SPO
SQL as long as you are able to access data
OAuth
DropBox/Box access – need own credentials
Explicit consent every time can be specified
HOW IT WORKS II
PowerApps Native in SharePoint
PowerApps Native in SharePoint
PowerApps Native in SharePoint
Available Now:
Create these apps now for SPO data in PowerApps Studio
Enabling Citizen Developers
DEMOCRACY comes to business
in a good way…Images: Wikipedia, Gary Skidmore, licensed from Adobe Stock
EMPOWERING
Power Users
FROM: Creators of data NOW: creators of new way to consume the data
@nmoneypenny
Req Gathering
Req Analysis
ArchitectureApp Design
Testing & Implementation
ENABLINGCITIZEN DEVAt velocity of PowerApps- Utilize IT Pro knowledge of
requirements specification- Code maintenance & back up- Security (huge!)- Modularity & phasing- Data cleansing & consolidation
App Security
Data Security
Source Maintenance
DEPLOYING TECHNOLOGY is now
LEADINGcommunity@nmoneypenny
CREATE COMMUNITIESCommunities of practice and interest for Citizen Devs in Office 365 Groups (Experiences in Yammer or Outlook)Peer to peer supportBest practice sharing (inc. IT Pro know-how)Learning aidsHackathons
ENABLE - DON’T DISABLE @nmoneypenny
PowerApps and Flow PlansFlow Free
Anyone can sign up for free with their personal, work or
school email
Very low # of flow runs per month included (about 200)
Limited to connect to “standard” services
No on-premises connectivity
(Post-GA) No co-authoring or sharing within an organization
No SLA
Flow for Office 365Flow for Dynamics 365
Included for free with most* Office 365 and Dynamics 365
application SKUs
Low # of flow runs per month included (about 2000)
Limited to connect to “standard” services
On-premises connectivity to Office, Dynamics services*
(Post-GA) Includes co-authoring or sharing within an
organization
PowerApps for Office 365PowerApps for Dynamics 365
Included for free with most* Office 365 and Dynamics 365 application
SKUs
Limited to connect to “standard” services
On-premises connectivity to Office, Dynamics services*
(Post-GA) Includes co-authoring or sharing within an organization
Additional plans for standalone Flow will also be available with Premium Connectors and 15,000 runs per month
Source: Microsoft
Future improvementsSupport for images, attachments, and multi-value fields
Flow integration for document libraries and ODB
Kick off flows for selected items in SharePoint
Embedding PowerApps in SharePoint
Using PowerApps to create customized forms
Source: Microsoft
CY16
Q4 Q1 Q2-4
Product roadmap
Q3
CY17
PowerApps GA
Flow GA
Power Apps/Flow preview
Modern lists with PowerApps/Flow
integration
Better support for SP field types
Kick off flows for a selected item
Support for document libraries
PowerApps/Flow embedded in SP
Source: Microsoft
Questions and Thank You!
Blog with all links will be posted soon on NaomiMoneypenny.com
“In times of change, learners inherit the earth, while the learned find themselves beautifully equipped to deal with
a world that no longer exists.” Eric Hoffer