introduction to oracle self service human resources … · introduction to oracle self service...
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Introduction to Oracle Self Service Human Resources (SSHR) for Employee (ESS)
HOW TO REVIEW AND UPDATE PERSONAL INFORMATION
COMPILED BY: LOLITA PAGARANI
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Objectives:
How to login to Oracle Applications
Purpose of Human Resources Self Service (HRSS)
How to Access Human Resources Self Service
How to Review and Update Personal Information
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New UTRGV (Effective 09/01/2015)
Log-in to myUTRGV through UTRGV home-page: www.utrgv.edu
Click on myUTRGV
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New UTRGV (Effective 09/01/15)
Proceed to sign-in with your UTRGV credential (full email address).
Example provided below
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SSHR – How to Review and Update Personal Information
Under “Applications” select the Oracle 24/7 icon
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HRSS – Purpose and How to Access
The Oracle Self Service Human Resources (SSHR) empowers employees
and managers to access and update their own information online to
facilitate paperless environment, reduce wait time, and streamline
processes
There are two parts of HRSS: Employee Self Service (ESS) and Manager
Self Service (MSS)
To access, on the Oracle Applications Home Page, in the left Main
Menu panel are the UTRGV Employee Self Service and the UTRGV
Manager Self Service (for supervisors only) responsibilities.
Click on the “+” sign to expand the menu options to submenus and
specific functions
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HRSS – Oracle Home Page Layout Oracle Home Page has two main sections:
Main Menu – Where different responsibilities are displayed which allow employee different role based access to Oracle data
Worklist
Different notifications (FYI or action needed) are displayed
Delegation rules can be set to allow another to take actions during
employee’s absence
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ESS – How to Review and Update Personal Information
The UTRGV Employee Self Service Responsibility
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ESS – How to Review and Update Personal Information
Employee Self Service has functionality for employees to
► Read and take actions on Notifications
► Review employee information
► Update some employee specific information
► Request for Oracle Financials responsibility
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ESS – How to Review and Update Personal Information
Here are some screenshots of employee information review and update functions.
Review Update
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ESS – How to Review Personal Information
The following employee information is available online for all
employees. Employees should periodically review as updates are
provided
W4
Pay Slip
Employee W2
Assignment History
Visa/Passport Details
Other Employee Information
Training Events/EAF Information.
Reconciliation of W-2
Employee Benefits
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ESS – How to Review Personal Information
The following information will be applicable to faculty members only
for review:
Faculty Tenure Information
Faculty Rank Information
Faculty Release Time Information
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ESS – How to Review and Update Personal Information
Employees can use the “Update Functions” available to make changes to his/her records, as needed.
Changes allowed are: Personal Information (such as Veteran
Status, Marital Status, Building and Room,Phone #s, Address and Emergency contacts)
W4
Nepotism (Annual Compliance)
Direct Deposit
Personal Information Release Election(As per the Texas Public Information Act)
Educational Level
Manage Dependents (for Benefits)
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ESS – How to Review and Update Personal Information
Use the Update button to make any changes to your records
Tips:
Please do not delete any entries
Enter information in the correct format; e.g. phone # 956-111-1111, numbers and hyphens only
Address in mixed cases
You have the option to “Save for Later” if you are not ready to reflect the change in your record.
System displays the before and after changes for your review
Upon “submission” of your changes, system will display confirmation that your changes have been applied.
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ESS – How to Review and Update Personal Information
Employees are encouraged to use Direct Deposit for their monthly
payroll payments. This can be accomplish via their Employee Self
Service update function
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ESS – How to Review and Update Personal Information
To get ready for your direct deposit entry in Employee Self Service,
please get your personal check book or bank deposit slip ready.
Proceed to Add Deposit Payment
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ESS – How to Review and Update Personal Information
From you check or deposit slip, you will find the Account Name,
Account Number, Transit Code and Bank Name as show below in
the samples provided.
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ESS – How to Review and Update Personal Information
Here is a screenshot of information needed for the direct deposit
record
All fields that have an * are required fields
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ESS – How to Review and Update Personal Information
The following information is needed:
Amount Type: Select Monetary or Percentage
Amount:
If Amount Type is Monetary, enter dollar amount you would like to deposit to your account;
If Amount Type is Percentage, enter percentage of your total paycheck to be deposit to your account. If one account then 100%. If multiple, the last account has to have the 100% as total of remaining will be deposited to the last account.
Account Name: See sample check and deposit slip in previous slide
Account Type: Select checking or savings
Account Number : See sample check and deposit slip in previous slide
Transit code : See sample check and deposit slip in previous slide
Bank Name : See sample check and deposit slip in previous slide
Bank Branch: City where your bank is located
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ESS – How to Review and Update Personal Information
In cases where the International ACH Transaction is selected, i.e.
your payment will be deposited to a non-US bank, additional
information will be required.
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ESS – Contact Info for Questions
Please call Human Resources at
Brownsville & Harlingen: 956-882-8205
Edinburg: 956-665-2451
Or email [email protected] for assistance
should you have any questions.
Thank you