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Is your Employee Data Secure?
Agenda
Protect data and decrease risk What can you do as an employer? What can you do for your employees?
ADP Resources Other Resources Questions
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Protect Data and Decrease Risk
ADP continually invests in new technology for protecting information
This includes both systems and security practices Going paperless is one way to increase the security of your company and employee level information
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What can you do as an employer?
Social Security Number Maskingon Pay Statements
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SSN Masking on ADP Reports
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ADP masks Social Security Numbers on all standard payroll reports such as the Autopay Master Control
Social Security Numbers are masked on all paper output Management ReportsNote: If a Management Report produces a file (instead of paper), that file is encrypted until it is loaded.
Social Security Numbers are also masked on the Quarterly Wage and Tax Register
SSN Masking Exceptions
SSN are not masked on paper copies of W2s
SSN are not masked on reference copies of Quarterly Wage Reports for State Unemployment Insurance (SUI) jurisdictions
SSN Display Options
MASK DISPLAY Only last four digits are displayed Example XXX‐XX‐1234
BLOCK DISPLAY Social Security Numbers will not appear at all
FULL DISPLAY Entire Social Security Number will display
Note: Full Display is not recommended. ADP recommends keeping Social Security Numbers Blocked or Masked.
Bank Account Masking
Bank Account Display Options
MASK DISPLAY Transit/ABA routing numbers will be displayed as all X’s. Employee bank account numbers will be displayed as all X’s
with only the last 4 digits displayed.
BLOCK DISPLAY Transit/Routing/Bank Account Numbers will not appear at all
FULL DISPLAY Entire Transit/Routing and Bank Account Number will display
Note: Full Display is not recommended. ADP recommends keeping Employee Bank Account Numbers Blocked or Masked.
ADP iReports
BENEFITS Reduces printing and delivery of paper reports Minimizes storage concerns associated with paper reports Limits potential exposure of employee data
FEATURES Reports available by next business day Online storage for up to 14 weeks (tax reports up to 5 quarters) Option to select several reports at once for zipped download Security by Report Group, Specific Report(s), and Department PDF file format for presentation of report pages in the browser Includes, not only standard reports, but also Management and
G/L Reports
ADP iReports
Adjustment Transaction Autopay Master Control Multi‐J Reports Client Communications General Ledger Payroll/Monthly Summary Payroll Register Statistical Summary WGPS report
Available reports:
Ancillary Reports (Benefit Accrual, Labor Distribution, Personnel Change, Unused Deductions) Payroll vouchers and checks Wage and Tax register Quarterly Reports Earnings Records Cards W2 forms (does not include
Employer W2s)
ADP iReports
ADP Tax and Banking Portal
The Tax and Banking Portal is the gateway to Tax, Compliance and Payment Solutions
ADP News and Quick links
Tax Reporting Online (TRO) Provides electronic Tax Reports
Totalpay iNet Banking Functions and Reports
Agency Notice Manager (ANM) Visibility of the Notice Lifecycle
Tax Reporting Online (TRO)
This application allows you to access: Tax Invoices Statement of Deposits (SODS) Quarterly Federal 941 Tax Return Annual Federal 940 Tax Return Quarterly Wage Reports Tax Profile Information Amendment and Exception Copies Wage Garnishment Processing Services Statement of Payment
Totalpay/iNet
This application allows you to access: ADP Check stop payments ADP Check copy requests FSDD reversals ADP Check status ADP Check uncashed items report Verify transaction status
Agency Notice Manager
Provides near real time status updates on notices received and processed
Provides image of notices and response packages
Agency Notice Manager – Reports and Benefits
Tracking of Notices – Updated multiple times daily
Agency Notice Images Agency Notice Response Packages
© Copyright 2012 ADP, Inc. Proprietary and Confidential Information.
What can you do for your employees?
IPay
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IPay
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ALINE Card
ADP Mobile
ADP Mobile
ADP Mobile
Portal Forms
ADP Resources
How To Get Started
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Contact your Service Team to discuss options: iReports iPay Direct Deposit Aline Cards Employee Self Service via the Portal Tax Reporting Online (TRO) Online banking (TPiNets)
ADP Resources
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ADP Resources
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Visit the ADP Trust Center:http://www.adp.com/about‐us/trust‐center/security‐alerts.aspx
Reporting Events to ADP
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Suspicious email, phone call or text message (looks like it is coming from ADP) Step 1: Let ADP know about it right away Step 2: Forward the original email you received as an attachment or a description of the phone call or text message to [email protected].
Step 3: ADP will contact you or your employer as appropriate. Step 4: ADP will take action to address any suspicious events.
Additional Resources
Additional Resources
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Anti–Virus Software: www.us‐cert.gov/cas/tips/ST04‐005.html
National Cyber Security Alliance: www.staysafeonline.org
Federal Trade Commission: www.ftc.gov Small Business Administration: www.sba.gov/content/report‐fraud‐waste‐abuse
Identity Theft Resource Center: www.idtheftcenter.org Additional Tips: www.us‐cert.gov/cas/tips
Questions
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