ISHRAE

NOMINATIONS WORKSHOP

•  The Nominating committee shall nominate the names of HQ Officers for next Society year. – Elected & Nominated members of Standing Committees

•  National President-Elect NPE shall be Chair of the nominating committee. In addition to the NPE, the nominating committee shall consist of National President & six Immediate Past Presidents. A written consent must be taken from all committee members. In case one of the Nominee is unavailable then the Past President immediately preceding the last Nominee shall be invited.

Nominating Committee

•  All HQ officer ( elected ) positions are nominated except that of the President. The current Society President-elect shall take over as next year’s President

•  It is mandatory that there shall be atleast 5 members in attendance in any Nominating committee meeting, comprising atleast one member from each zone

Nominating Committee

•  The Nomination to each of Society positions shall be based from nominations received from membership. It shall be initiated at the Chapter & Sub-Chapter Levels. Each Chapter CWC at it’s meeting, shall solicit names of such individuals from their Chapters and Sub-Chapters, who in their considered opinion, would be qualified to serve the Society for that position.

•  It is imperative that each Chapter & Sub-Chapter engage in a serious discussion not only amongst the CWC, but also amongst the Membership, so that the best talent available is encouraged to take up positions to serve the Society and Region / Zone.

Nomination Process

•  Each Chapter & Sub-Chapter shall be free to offer Candidates for any position, not just within their Region / Zone, but also offer nominations to Positions for the other Regions / Zones (provided they are well aware of the Membership and Individuals in those Regions / Zones).

•  To aid the Nomination Process, HQ shall provide a Worksheet to all CH/SCH’s, which shall give a list of all Positions for which Nominations are being sought. This List shall provide the names of the Members who are currently holding the positions and also their Term of Appointment.

Nomination Process

•  Chapters & Sub chapters may use this Worksheet to discuss the names of potential candidates. Ch’s / Sch’s can also recommend replacement of current incumbents ( among nominated members with 2 year term ) in case their performance has been found wanting.

•  While a natural progression may be considered, it is not

mandatory. Chapters and Sub chapters have to evaluate each position and person based on merits, and, the individuals capacity to discharge the duties of Office.

Nomination Process

•  The Ch / SCh’s are expected to obtain written confirmation from the persons they propose to nominate about their willingness to serve in the nominated position for the term as specified in the Manual of Chapter Operations.

•  The Ch / SCh’s must ensure that the person being proposed is a Member of the Society in good standing – renewals / sustenance paid upto date. This will be an important consideration. The Ch / SCh must obtain detailed information on the Nominee and a detailed biography must be available and presented during Caucus meeting. The nominated members should be advised to update his profile on the software

Nomination Process

•  The CH / SCH shall take forward their recommendation for Regional / Zonal discussions at respective Caucus meeting, scheduled as part of 2nd last RCC meetings.

•  A special Caucus meeting of all Ch/ SCh Presidents and RD’s of that Zone / Region shall be called to order by the Nominating Committee Chair. Nomination Committee members from the Region / Zone are also invited for this meeting.

•  All recommendations shall be tabled in this meeting and

discussed as deemed necessary. Incase any of the nominee is present in the meeting, he / she would be requested to vacate the room during discussions taking place on his / her nomination.

Caucus Meeting

•  With regards to nomination of the members for Elected Officers & Nominated members : Standing Committees – Chapter Support, a consensus for each position must be driven at each of RCC’s. If necessary, the Chair shall hold a secret ballot.

•  However for nomination of the members for Standing

Committees – Apex, all nominations at each of RCC’s shall be recorded without consensus voting and simply taken forward.

•  The Caucus meeting shall be a closed door meeting and no minutes shall be prepared. All discussions shall be treated in strict confidence and the Delegates / Alternates shall not divulge the details of any discussions

Caucus Meeting

•  These discussions from all RCC meetings are taken forward by the Nomination committee members present in respective meetings

•  The Nomination committee thereafter plans their meeting (prior to 2nd last N-BOG meeting ) to hear out all discussions, debate and finalize the nominations for all the positions. The decisions taken by Nominating committee are final and not open for further debate and discussions

•  The Nomination committee shall also finalize an Alternate member name against all positions, which shall be shared, incase any position gets vacated.

Caucus Meeting

•  The final nomination list is intimated to all BOG members in the following N-BOG meeting and thereafter the formal ballot process is initiated adhering Society Calendar

•  National Secretary further takes written consent from all nominees and release ballots latest by 15th Jan. Online voting is now encouraged

•  Completed Ballots should be received by Returning

Officer latest by 28th Feb and results should be declared.

Election Process

•  All elected officers are nominated for a 1 year term •  All nominated members in any of HQ committee category

shall serve a two ( 2 ) year term, at any particular position in the committee, however the appointment shall be reviewed and renewed every year by the Nomination committee.

•  The nominated members may elevate to Vice Chair & Chair

position, allowing them for an extended term in the committee, however even under such circumstances, a member cannot serve more than four ( 4 ) year term in the committee.

Terms of Nomination

•  In order to maintain continuity of thought process, not more than 50% of the nominated members in any of the committee, should retire / vacate at the end of any year term. Under an eventuality wherein more than 50% of nominated member are retiring / vacating, the Nomination committee may decide to extend one ( 1 ) year term for few members, allowing maximum three ( 3 ) year term at a given position

•  If a new committee is approved by BOG, during the Society year, it shall be the responsibility of National President to appoint the first set of members of the committee. In subsequent term, the appointment shall be taken care by Nomination committee. A new committee first year term is only considered, if it has completed more than 6 months at the end of Society year ( currently 31st March ) in which it got formed.

Terms of Nomination

GO FORTH TO SERVE THE SOCIETY

THANK YOU FOR

YOUR PARTICIPATION.