iso checklist presentation

8/4/2019 Iso Checklist Presentation

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EMS Checklist

(ISO 14001 model)

EPA Regions 9 & 10

and

The Federal Network for Sustainability

2005


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Plan Do Check Act

Environmental

Policy

Continual Improvement

Planning

Implementation &

Control

Checking & Corrective

Action

Management

Review


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4.2 Policy

Top management shall define the organizationsenvironmental policy and ensure that it:

a) is appropriate to the nature, scale and environmental

impacts of its activities, products or services;

b) includes a commitment to continual improvement and

prevention of pollution;


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4.2 Policy

c) includes a commitment to comply their relevant

environmental legislation and regulations, and with other

requirements to which the organization subscribes;

d) provides the framework for setting and reviewing

environmental objectives and targets;

e) is documented, implemented and maintained and

communicated to all employees;

f) is available to the public.


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Planning

Identify

Activities,Products

andServices

IdentifyEnvironmental

Aspects and

Impacts

Determine

Significant

Environmental

Aspects

DetermineLegal and Other

Requirements

Establish

Objectivesand

Targets

Develop

Environmental

Management

Program


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4.3 Planning

Establish, Maintain, and Document:

4.3.1 - Procedure to identify Environmental Aspects.

a) Activities products and services that it can control andthose that it can influence,

Activities for Feds include -

Mission: what facility/Agency is designed to do, Activities that support the mission,

Actions that are both regulated and not regulated.


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4.3 Planning


b) Those which have or can have significant impacts on

the environment. Determined by you.

What is important in your situation -

Likelihood, severity, frequency, duration, boundaries,

stakeholder concerns,

Reflects normal, unique, emergency conditions, andenvironmental impact


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4.3 Planning


4.3.2 - Procedure to identify legal and other requirements.

a) Identify and have access to all legal requirements thatapply to your facilitys aspects use audit guides or

protocols,

b) Identify other requirements to which you subscribe

e.g., Executive Orders, agency/bureau policies or voluntarypractices.


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4.3 Planning


4.3.3 - Environmental objectives and targets.

a) Considering: legal and other requirements,significant aspects, financial and technical limitations,

interested parties input, policy commitment and

commitment to pollution prevention,

b) Results will guide how you measure progress.


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4.3 Planning

4.3.3 - Program for achieving objectives andtargets,

a) including responsible individuals (assignresponsibility - function and level), and

b) time frames (what will be done, when, and howis it measured)


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Implementation and Operation

Structure and

Responsibility

Training,

Awareness and

Competence

Document Control

Emergency

Preparedness and

Response

Communication

Operational Control

Organization &Accountability

Capabilities &

CommunicationsControls


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4.4 Implementation and Operation

4.4.1

a) Resources, roles, responsibility and authority defined,documented, communicated,

b) Management provides resources for implementation of thesystem,c) Management identifies Management Representative who isresponsible for and has authority for:

1. Managing EMS implementation,

2. Reporting to top management on EMS progress.


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4.4.2 - Identification of training needs, and procedures fortraining, awareness and competence.

a) Establish and maintain a procedure for training relevant to:

1) EMS - awareness including policy,

2) Relationship between employee activities and

environmental impacts.

b) Ensure competence training to:

1) Regulatory requirements,

2) Standard operating procedures.


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4.4.3 Procedures for communications. Establish

and maintain a procedure

a) For internal communication between levels and

functions in both directions,

b) For addressing external communications


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4.4.4 EMS documentation.

a) Describes core elements of management system and interaction,

b) Provides direction to related documentation.

4.4.5 Procedures for Document Control.

Establish and maintain procedures for controlling system documents

a) Can be located - are legible, dated and maintained,

b) Reviewed and revised as necessary and approved,

c) Current versions are available to practitioner,d) Obsolete documents are removed from use, and

e) Obsolete documents may be retained for legal or knowledge

purposes if necessary.


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4.4.6 Operational Controlidentification and control of procedures associated with

policy,

aspects, objectives and targets.

a) Identify operations and activities associated with significant environmental aspects,

b) Establish and maintain procedures for addressing activities that affect significant

aspects to avoid deviations from policy and objectives and targets,c) Considering goods and services, communicate procedures to suppliers and

contractors

4.4.7 Procedures related with Emergency Preparedness Response. Establish and

maintain procedures to

a) Identify potential for emergencies,

b) Address accidents and emergencies,

c) Prevent, respond to and mitigate environmental impacts,

d) Review and revise procedures after emergency or accident,

e) Test where appropriate.


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Checking and Corrective

Action

Records

Monitoring andMeasuring

Periodic Internal EMS Audits

Non-conformance,Corrective and

Preventive Action


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4.5 Checking and Corrective

Action 4.5.1 Establish and maintain documented procedures to Monitor and Measureoperations and activities related to related to significant environmental aspects.a) Formally track performance, and operational control,b) Reflect objectives and targets,c) Maintain and calibrate monitoring equipment

4.5.2 Establish and maintain a procedureto periodically assess compliancewith environmental regulations and other requirements

4.5.3 Establish and maintain procedures to address Non-Conformance andCorrective and Preventive Action, defining responsibility and authority toaddress non-conformancea) Mitigate impacts,b) Identify cause,c) Develop corrective action and implement it,d) Modify procedures if necessary to prevent recurrence.


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4.5 Checking and Corrective

Action 4.5.4 Establish and maintain procedures for identification, storage,

protection, retrieval, retention and disposal of Environmental Records.

a) Must be legible, identifiable and traceable to the activity, product or

service involved,

b) Demonstrate conformance to Standard

4.5.5 Establish and maintain a program and procedure for periodic

Environmental Management System Audit todetermine if the EMS

a) Is being properly implemented and maintained,b) Conforms to the standard, and

c) Audit information provided to management.


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Management Review

Take account of:

audit findings

progress records on objectiveschanges to facilities

changes in activities,

products or services

changes in technology

concerns of interested parties

other relevant information

To Assess the

suitability,

adequacy, and

effectiveness of the EMS

In order to determine the need

for change and improvement to:

the environmental policy

the objectives and targets

other elements of the EMS


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4.6 Management Review

4.6 Top Management shall, at determined intervals

a) Review EMS to ensure suitability, adequacy and effectiveness,

b) Ensure necessary information is collected,

c) Review is documented,

d) Review shall address the possible need for changes.


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Plan Do Check Act

Environmental

Policy

Continual Improvement

Planning

Implementation &

Control

Checking & Corrective

Action

Management

Review


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An Effective EMS

1. Meets the requirements (conformance with theshalls)

2. Consistency with the various elements inter-related (i.e., Significant aspects reflected inemergency planning, etc.)

3. Mechanisms are in place for continualimprovement. To improve the EMS andorganizational performance supported bymanagement commitment and support.


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Remember

The EMS and related measurement tools are justthat, tools. Alone, they will not guarantee success.The organization must use the tools, not just have

them.

An effective EMS is alive; constantly measuringperformance, making adjustments, and looking foropportunities for continual improvement,

Accountability is critical.


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An EMS...

Is a management system.

Is more than compliance - includes safety, energy,water etc. and non-regulated impacts.

Supports mission! Takes time - it is a process, not an event.

Requires the environmental people to get out oftheir box.

EMS requires commitment - its not a part-timejob.

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