IT Briefing

May 2006

2

IT Briefing Agenda 5/18/06

• Quick Updates

• Database Service Offerings

• Identity Management

• Email Strategy Update

• eResearch Details

• NetCom Q&A

• Karen Jenkins

• Mark Parten

• John Ellis

• John Ellis

• John Wilson

• Paul Petersen

3

Updates

• CTS – Open position for an Application Developer / Analyst IV– Web hosting, infrastructure, system

administration• To participate in requirements and

testing of new web infrastructure:– ci-webcomm@listserv.cc.emory.edu

• Symantec Gold Support $840 / add. Contact– Contact Jay Flanagan (jflanag@emory.edu)

• Incorporating optional login to “favorites”

• Introductions?

AAIT Database Service Offerings

Mark Parten

IdM Project Update

John Ellis

6

IdM Project Update

• IdM Core Project Team: AAIT, EHC IS, and NetCom representatives

• The Burton Group has been retained to assist in the evaluation of solutions.

• RFI currently being developed• Input needed: requesting input

suggestions for ITPC today (look for Tech Talks in the near future)

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IdM: tentative schedule

• June: present non-technical RFI to solution providers

• July: begin technical evaluation of 2 solution providers, including a proof of concept.

• August: present Level 1 proposal to IT Governance

Your input needed: requirements and use cases, especially for the technical evaluation and proof of

concept phases

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?Questions

IdM

Email Strategy Update (ESU)

John Ellis

10

Email Strategy Update (ESU)

• Recap of December IT Briefing:– LearnLink for students (optional for

faculty/staff)– Exchange for faculty/staff (full client

features recommended for administrative staff; option to use a wide variety of clients also (http, imap, pop).

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ESU: IT Governance I

• June-July 2006: Level 1 proposal– Infrastructure cost estimates– Policy recommendations– Core requirements– Tentative schedule

• Seeking approval of policies and strategic direction

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ESU: IT Governance II

• August-September 2006: Level 2 proposal (assuming approval of Level 1 proposal)– Refined requirements– Design for infrastructure– Detailed migration plan– Costs based upon full design, refined

requirements, and vendor quotations

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ESU: Potential implementation phases

• Fall 2006: – EX: enhance infrastructure for current

environment to support up to 6,000 accounts

– LL: implement policy as approved by IT Governance

• 2006-7 academic year: – EX: continue soft roll-out of 2003.– EX: add early adopters to 2007.

• Fall 2007: full deployment of LL and EX strategic direction

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ESU: We need your input

• Tech Talks: first one, June 7, 1-3pm, NDB 225 Kennesaw

• Potential issues:– Migration: how, when, how much assistance

will you need?– Training: how, when, how much, of what

kind?– Understanding: business requirements and

practices of your clients, current and future needs, special use cases, etc.

– Policies!

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ESU: We invite your participation

• Exchange 2007 Rapid Deployment Program: Emory is now part of this program!– July 19 - September 1: we invite you to

participate in Beta2 deployment of Exchange, Office 2007, Unified Messaging, Smart Phones

– 2006-2007 academic year: continued testing/usage of Exchange 2007+ (RTM expected in January).

– Fall 2007: full roll-out of Exchange on Exchange 2007

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?Questions

Email

eResearch

John Wilson

18

• What is eResearch?• Benefits of eResearch• Project Timeline• Training Opportunities

– Open lab schedule

• Support model• Questions

Agenda

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Our vision is for eResearch to streamline research submissions and processing at Emory University.

• eResearch is a Web-based system for submission, workflow, approval and management of research information.

• Initially, the system will be used for NEW research studies involving human subjects.

• The system will assist the University in standardizing the method in which human research studies are submitted, processed and reviewed.

• The system will be a tool to facilitate compliance with relevant government regulations and to bring transparency to the application review process.

What is eResearch?

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eResearch at Emory will automate and streamline the current workflow.

•Paper based submission of protocols makes for a cumbersome review process

•High cost associated with document duplication and shipping

•Redundant requests for protocol status

•Manual workflow management processes has a potential audit trail risk

•Limited scale with current desktop database repository

Current ConditionFuture State with

eResearch at Emory

•Web browser-based submission of protocols

•Secure access for authorized users

•System customizable workflow routing, approval, and documentation processes

•Virtual document storage •Centralized meeting

management tools and email notifications

•Improved information sharing across committees; e.g. OSP, EHSO, COI etc.

•Online real-time 24x7 system access for protocol management

Application Overview

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We are targeting early summer 2006 to implement the eIRB module for new study submissions. Once a new study has been submitted, all subsequent activities related to that study will be done in the application.

Alpha Testing

IRB Staff Training

Research Community Training

Open Lab Sessions

New Study Electronic Submissions

Continuing Review Electronic Submissions

New Study Paper Submissions

Apr ’06 May ’06 Jun ’06 Jul ’06 Aug ’06 Sept ’06 Oct ’06

Continuing Review Paper Submissions

eResearch Intro Presentations

Paper Studies No Longer Accepted: July 5, 2006

eResearch eIRB module Go-Live: June 5,2006

Project Timeline

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Starting in May, various resources for training will be available.

• Downloads Available: On-line Training Slides, Open lab schedules, quick reference guides and user manuals

IRB Home PageIRB Home Page

• A workshop lab will be open during specified times for hands on training as well as guidance without formal instruction.

Training/Open Lab Training/Open Lab

• The eResearch training site will be available for users to practice on their own. Information to access the site will be available from the IRB website

eResearch training site eResearch training site

Training Opportunities

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Starting in May, various resources for training will be available.

• A workshop lab will be open during specified times – •The 1st hour will be instructor led training, The 2nd hour will be an open lab

Training/Open Lab Training/Open Lab

•Monday 4:00 PM – 6:00 PM

•Thursday 8:00 AM – 10:00 AM

•Friday 11:00 AM – 1:00 PM

Registration will be requiredTo schedule group training, contact the IRB

Open Lab Training Schedule

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Questions

•System Availability24/7

•Types of support•System Technical Support

•24/7•IRB Process support

•Extended business hours

•Help Desk•Healthcare users 8-HELP•University users 7-7777

Support Information

•Additional Resources•IRB Office•IRB Home Page•AAIT Web page•Launch email

Support Model

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?Questions

eResearch

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Contact Information

eResearch@emory.edu

Project Team:

Tanya Sudia Robinson PhDDirector, IRB/IACUC Office

John B Wilson Jr. MBA/PMP Project Manager, AAIT

Christine GomezSr. Desktop Consultant, IRB/IACUC Office

NetCom Update

Paul Petersen

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Agenda

• Review Project Status

• Questions

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Backbone Router & Firewall Timelines

May June July August

LAN Preparation

Testing

LAN Migration

Test

Firewall Preparation

Migration

Border Migration

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Data Center & Wireless Timelines

May June July August

Rewiring

Switch

Server Migration

Hospital Wireless

ResNet Recalibration

Other Wireless Projects

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?Questions

NetCom