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Page 1: ITIL PPT

I T IL Overv iewPresented By: VIKAS

Page 2: ITIL PPT

Today’s Topics IT Organizations Current Challenges IT Organization focus Today vs Tomorrow Service & IT Service Management ITIL

History Problem Definition WHY ITIL Ten Core processes of ITIL Service Lifecycle

Key Concepts to understand CORE ITSM Components

Page 3: ITIL PPT

• Service Strategy• Service Design• Service Transition• Service Operation• Continual Service Improvement• Benefits of These Core Components• Change Management Process explained in ITIL• Helpdesk Management Process explained in ITIL• Benefits of ITSM• Conclusions and Recommendations

Today’s Topics

Page 4: ITIL PPT

Business Challenges

IT Responsibilities

Minimizing risk in a dynamic business scenario

Minimizing cost & time-to-market

Improving ROI

Increasing Business Performance

IT enables the business to meet its goals

Ensuring a stable & flexible IT environment

Optimizing resources & costs

Minimizing costs & complexity

Adapting quickly to changing needs

IT Organization Current Challenges

Page 5: ITIL PPT

The IT organization of the future will have a different

focusToday’s focus Tomorrow’s focus Dependable and efficient operations

Commodity computing utility

Broad technology focus Narrow technology focus;broad business focus

Stretched across proprietary technologies

Exploiting standards

Poorly documented, widely variable procedures

Transparent, consistent, and easily audited processes

Collection of stovepiped functions

Process-based, both inside IT and with the business

Page 6: ITIL PPT

Drivers for High Quality

IT Services

Organizations

increasingly dependent

on IT

High visibility of

failure

User Requirement

s

Competition for

Customers

Page 7: ITIL PPT

SERVICE

“ A service is a means of delivering value to customers by facilitating the outcomes that customers want to achieve without the ownership of specific costs and risks.”

What is an IT Service?

An "IT Service" is a set of IT-related functions (HW & SW)

User Web Server Application Server Database Server

Page 8: ITIL PPT

What is IT Service Management?IT Service Management is the totality

of IT Service Provision, including the management of the infrastructure and the environment

IT Service IT Service IT Service IT Service

INFRASTRUCTURE ENVIRONMENT

Good IT Service Management ensures that Customerrequirements; and expectations are met with consistency.

Page 9: ITIL PPT

IT Service Management Objectives• To align IT Services with the current and future needs of the

Business and its Customers• To improve the quality of the IT services delivered• To reduce the long term cost of service provision

Needs

Cost Quality

Page 10: ITIL PPT

Key ElementsCustomer / End Users

Service Manager / Team

PEOPLE Production AcceptanceTeamExecutive Sponsor

Change ControlHardware

Problem Management Software

PROCESS PRODUCTS

Project Manager / TeamSuppliers / Outsourcers

Capacity Planning

ConfigurationManagement

PARTNERS

Tools / Technology

Page 11: ITIL PPT

ITIL : Information Technology Infrastructure Library

• Developed in late 1980s in the UK in response to growing dependence on IT

• Now a public body of knowledge for Service Management best practices• Helps organizations improve service levels and reduce the cost of IT

operations• A framework, defining ten interlocking processes for service support and

service delivery • Also provides guidance on IT security, business management• The ten ITIL processes are described in two volumes:

- Service Support focuses on management of essential operational processes

- Service Delivery on strategic management of the IT services

Page 12: ITIL PPT

The History behind ITIL

1980s1990s

2000s

ITIL Version 1 ITIL

Version 2

British civilservice

10+30 books2+N books

The Netherlands Rest of theworld

ITILVersion 3

2+N books

Page 13: ITIL PPT

Defining the Problem

Page 14: ITIL PPT

WHY ITIL? Because IT is critical to the Business

Page 15: ITIL PPT

ITIL is process-oriented

Processes

Roles

People

Subtasks

Leaders

Middle mgmt

Employees

Areas of work

ITIL

Trad

itio

nally

Top-down, controllingareas of responsibilityTask-oriented, non-hierarchical

Page 16: ITIL PPT

Ten core processes of ITIL

(… and one function)Service Desk

Incident mgmt

Problem mgmt

Config. mgmt

Change mgmt

Release mgmt

Service Level mgmtFinancial mgmtfor IT-services

Capacity mgmtIT Services

Continuity mgmt

Availability mgmt

ITIL

Page 17: ITIL PPT

What ITIL is not?A complete blue-print, but bricks and

material from which you can build your own building depending on your needs.

A quick fix, but a set of processes that you have to build into the mind-set of your employees, and which must be continually updated and improved.

Something you buy, although you can buy help to implement it, the core of the work is changing your own organization and how it thinks and functions.

Another method of control, but a way of setting up your organizaton so that it works towards the goals without controlling management.

Page 18: ITIL PPT

ITIL Service Lifecycle

Page 19: ITIL PPT

Five Phases of ITILv3

Page 20: ITIL PPT

ITIL: the process improvement program

Typical program elementsPeople • Allocate roles and responsibilities (reorganization?)

• Align skills to business needs• Organize ITIL training and motivation• Project/change management

Processes • Define processes and process tasks and document• Define process metrics/KPIs• Integrate process information• Initiate customer survey cycle

Tools • Process automation, process integration • Asset management repository• Configuration management database (CMDB)• Business service definition and mapping

Page 21: ITIL PPT

“ Think of ITIL not as a destination, but as a vehicle you can use to help you travel more quickly and efficiently on your ongoing journey of continuously improving service levels”

Page 22: ITIL PPT

ITIL is a CATALYST for transforming IT.Traditionally IT has operated in functional silos with separate goals and objectives. But in Today’s environment, IT is changed with transforming itself into a service oriented culture, where cross functional teams are unified in the common pursuit of service excellence and business alignment.

Page 23: ITIL PPT

ITIL is DESCRIPTIVE versus

PRESCRIPTIVE

ITIL describes what needs to be done to improve service,BUT

It does not explain how to do it.

Page 24: ITIL PPT

Key Concepts Configuration Management System (CMS)

Tools and databases to manage IT service provider’s configuration data

Contains Configuration Management Database (CMDB) Records hardware, software, documentation and anything else

important to IT provision Release

Collection of hardware, software, documentation, processes or other things require to implement one or more approved changes to IT Services

Page 25: ITIL PPT

Key Concepts Incident

Unplanned interruption to an IT service or an unplanned reduction in its quality

Work-around Reducing or eliminating the impact of an incident without

resolving it Problem

Unknown underlying cause of one or more incidents

Page 26: ITIL PPT

Key Concepts

Processes(s): are structured sets of activities designed to achieve a specific objective. Function(s): are self-contained subsets of an organization intended to accomplish specific tasks. They usually take the form of a team or group of people and the tools they use.

“Processes help organizations accomplish specific objectives often across multiple functional groups”whereas“Functions add structure and stability to organization”

Page 27: ITIL PPT

• Roles: are defined collections of specific responsibilities and privileges. Roles may be held by individuals or teams. Individuals and teams may hold more than one role. ITIL® emphasizes a number of standard roles include, most importantly:

• Service Owner -- Accountable for the overall design, performance, integration, improvement, and management of a single service.

• Process Owner -- Accountable for the overall design, performance, integration, improvement, and management of a single process.

• Service Manager -- Accountable for the development, performance, and improvement of all services in the environment.

• Product Manager – Accountable for development, performance, and improvement of a group of related services.

Key Concepts

Page 28: ITIL PPT

More Roles Business Relationship Manager Service Asset & Configuration

Service Asset Manager Service Knowledge Manager Configuration Manager Configuration Analyst Configuration Librarian CMS tools administrator

Page 29: ITIL PPT
Page 30: ITIL PPT

Service Management

Service Support

Incident Management

Problem Management

Service Desk

Release Management

Configuration Management

Change Management

Service Delivery

Service Level Management

Capacity Management

Availability Management

Service Continuity

Management

Financial Management

CORE ITSM COMPONENTS

Page 31: ITIL PPT
Page 32: ITIL PPT
Page 33: ITIL PPT

SERVICE STRATEGY What are we going to provide? Can we afford it? Can we provide enough of it? How do we gain competitive advantage? Perspective

Vision, mission and strategic goals Position Plan Pattern

Must fit organisational culture

Page 34: ITIL PPT

SERVICE STRATEGY HAS FOUR ACTIVITIES

Define the Market

Develop the Offerings

Develop Strategic Assets

Prepare for Execution

Page 35: ITIL PPT

SERVICE ASSETS Resources

Things you buy or pay for IT Infrastructure, people, money Tangible Assets

Capabilities Things you grow Ability to carry out an activity Intangible assets Transform resources into Services

Page 36: ITIL PPT

SERVICE PORTFOLIO MANAGEMENT Prioritises and manages investments

and resource allocation Proposed services are properly assessed

Business Case Existing Services Assessed. Outcomes:

Replace Rationalise Renew Retire

Page 37: ITIL PPT

Service Design

• How are we going to provide it?• How are we going to build it?• How are we going to test it?• How are we going to deploy it?

Holistic approach to determine the impact of change introduction on the existing services

and management processes

Page 38: ITIL PPT

Processes in Service Design

• Availability Management• Capacity Management• ITSCM (disaster recovery)• Supplier Management• Service Level Management• Information Security Management• Service Catalogue Management

Page 39: ITIL PPT

Service Level Management• Service Level Agreement

– Operational Level Agreements• Internal

– Underpinning Contracts• External Organisation• Supplier Management

– Can be an annexe to a contract– Should be clear and fair and written in easy-to-understand,

unambiguous language• Success of SLM (KPIs)

– How many services have SLAs?– How does the number of breaches of SLA change over time

(we hope it reduces!)?

Page 40: ITIL PPT

Things you might find in an SLA

Service Description

Hours of operation

User Response times

Incident Response

times

Resolution times

Availability & Continuity

targets

Customer Responsibilities

Critical operational

periods

Change Response

Times

Page 41: ITIL PPT

Types of SLA

• Service-based– All customers get same deal for same services

• Customer-based– Different customers get different deal (and

different cost)• Multi-level

– These involve corporate, customer and service levels and avoid repetition

Page 42: ITIL PPT

Right Capacity, Right Time, Right Cost!

• This is capacity management• Balances Cost against Capacity so minimises

costs while maintaining quality of service

Page 43: ITIL PPT

Is it available?

• Ensure that IT services matches or exceeds agreed targets

• Lots of Acronyms– Mean Time Between Service Incidents– Mean Time Between Failures– Mean Time to Restore Service

• Resilience increases availability– Service can remain functional even though one or

more of its components have failed

Page 44: ITIL PPT

ITSCM – what?

• IT Service Continuity Management• Ensures resumption of services within agreed

timescale• Business Impact Analysis informs decisions

about resources– E.g. Stock Exchange can’t afford 5 minutes

downtime but 2 hours downtime probably wont badly affect a departmental accounts office or a college bursary

Page 45: ITIL PPT

Standby for liftoff...

• Cold– Accommodation and environment ready but no IT

equipment• Warm

– As cold plus backup IT equipment to receive data• Hot

– Full duplexing, redundancy and failover

Page 46: ITIL PPT

Information Security Management

• Confidentiality– Making sure only those authorised can see data

• Integrity– Making sure the data is accurate and not

corrupted• Availability

– Making sure data is supplied when it is requested

Page 47: ITIL PPT

Service Transition Build Deployment Testing User acceptance Bed-in

Page 48: ITIL PPT

Good service transition Set customer expectations Enable release integration Reduce performance variation Document and reduce known errors Minimise risk Ensure proper use of services Some things excluded

Swapping failed device Adding new user Installing standard software

Page 49: ITIL PPT

Knowledge management

Vital to enabling the right information to be provided at the right place and the right time to the right person to enable informed decision

Stops data being locked away with individuals Obvious organisational advantage

Page 50: ITIL PPT

Data-Information-Knowledge-Wisdom

Data Information - who, what , where?

Knowledge- How?

Wisdom - Why?

Wisdom cannot be assisted by technology – it only comes with experience!

Service Knowledge Information Management System is crucial to retaining this extremely valuable information

Page 51: ITIL PPT

Service Asset and Configuration Managing these properly is key Provides Logical Model of Infrastructure and

Accurate Configuration information Controls assets Minimised costs Enables proper change and release management Speeds incident and problem resolution

Page 52: ITIL PPT

Configuration Management System

Service Managemen

t KB

Asset and Configuratio

n InfoChange Data

Release Data

Application Data Document

Definitive Media Library

Configuration

Management DB

Page 53: ITIL PPT

BASELINE A Baseline is a “last known good configuration” But the CMS will always be a “work in progress”

and probably always out of date. Current configuration will always be the most

recent baseline plus any implemented approved changes

Page 54: ITIL PPT

Change Management – or what we all get wrong!

Respond to customers changing business requirements

Respond to business and IT requests for change that will align the services with the business needs

Roles Change Manager Change Authority

Change Advisory Board (CAB) Emergency CAB (ECAB)

80% of service interruption is caused by operator error or poor change control (Gartner)

Page 55: ITIL PPT

Change Types Normal

Non-urgent, requires approval Standard

Non-urgent, follows established path, no approval needed

Emergency Requires approval but too urgent for normal

procedure

Page 56: ITIL PPT

Change Advisory Board Change Manager (VITAL) One or more of

Customer/User User Manager Developer/Maintainer Expert/Consultant Contractor

CAB considers the 7 R’s Who RAISED?, REASON, RETURN, RISKS,

RESOURCES, RESPONSIBLE, RELATIONSHIPS to other changes

Page 57: ITIL PPT

Release Management Release is a collection of authorised and tested

changes ready for deployment A rollout introduces a release into the live

environment Full Release

e.g. Office 2007 Delta (partial) release

e.g. Windows Update Package

e.g. Windows Service Pack

Page 58: ITIL PPT

Phased or Big Bang? Phased release is less painful but more work Deployment can be manual or automatic Automatic can be push or pull Release Manager will produce a release policy Release MUST be tested and NOT by the

developer or the change instigator

Page 59: ITIL PPT

Service Operation

• Maintenance• Management• Realises Strategic Objectives and is where the

Value is seen

Page 60: ITIL PPT

Processes in Service Operation

• Incident Management• Problem Management• Event Management• Request Fulfilment• Access Management

Page 61: ITIL PPT

Functions in Service Operation

• Service Desk• Technical Management• IT Operations Management• Applications Management

Page 62: ITIL PPT

Service Operation Balances

A B

External

Quality

Stability

Proactive

Internal

Cost

Responsiveness

Reactive

Page 63: ITIL PPT

Incident Management

• Deals with unplanned interruptions to IT Services or reductions in their quality

• Failure of a configuration item that has not impacted a service is also an incident (e.g. Disk in RAID failure)

• Reported by:– Users– Technical Staff– Monitoring Tools

Page 64: ITIL PPT

Event Management

• 3 Types of events– Information– Warning– Exception

• Can we give examples?• Need to make sense of events and have

appropriate control actions planned and documented

Page 65: ITIL PPT

Request Fulfilment

• Information, advice or a standard change• Should not be classed as Incidents or Changes• Can we give more examples?

Page 66: ITIL PPT

Problem Management

• Aims to prevent problems and resulting incidents• Minimises impact of unavoidable incidents• Eliminates recurring incidents• Proactive Problem Management

– Identifies areas of potential weakness– Identifies workarounds

• Reactive Problem Management– Indentifies underlying causes of incidents– Identifies changes to prevent recurrence

Page 67: ITIL PPT

Access Management

• Right things for right users at right time• Concepts

– Access– Identity (Authentication, AuthN)– Rights (Authorisation, AuthZ)– Service Group– Directory

Page 68: ITIL PPT

Service Desk• Local, Central or Virtual• Examples?• Single point of contact• Skills for operators

– Customer Focus– Articulate– Interpersonal Skills (patient!)– Understand Business– Methodical/Analytical– Technical knowledge– Multi-lingual

• Service desk often seen as the bottom of the pile– Bust most visible to customers so important to get right!

Page 69: ITIL PPT

Continual Service Improvement

• Focus on Process owners and Service Owners• Ensures that service management processes

continue to support the business• Monitor and enhance Service Level

Achievements• Plan – do –check – act (Deming)

Page 70: ITIL PPT

Service Measurement

• Technology (components, MTBF etc)• Process (KPIs - Critical Success Factors)• Service (End-to end, e.g. Customer Satisfaction)• Why?

– Validation – Soundness of decisions– Direction – of future activities– Justify – provide factual evidence– Intervene – when changes or corrections are needed

Page 71: ITIL PPT

Benefits of ITIL Service Strategy Alignment of new & changing services to

organizational strategy Supports business cases for investment Resolves conflicting demands for services Improves service quality by strategic planning Ensures that organizations can manage the costs

and risks associated with their Service Portfolios

Page 72: ITIL PPT

Benefits of ITIL Service Design Agreeing service level agreements with

internal departments and external third party suppliers

Measuring IT quality in business terms Reduced total cost of ownership Improved quality/consistency of service Improved IT governance More effective Service Management

Page 73: ITIL PPT

Benefits of ITIL Service Transition Align the new or changed service with the

Organization’s requirements & business operations

Ability to adapt quickly to new service requirements

Improved success rate of changes Improved organisational agility and flexibility Provides a consistent & rigorous framework for

evaluating the service capability & risk before a new or changed service is released

Page 74: ITIL PPT

Benefits of ITIL Service Operation• Delivering & managing services at agreed

levels to Organizational customers & users• Management & monitoring of the technology that

is used to deliver & support services• Management of Incidents, including Major

Incidents, & ensuring recovery of service• Ensuring the appropriate IT organisation is in

place to support the overall service requirements of the Organization

• Cost-effective Service Delivery

Page 75: ITIL PPT

Benefits of ITIL Continual Service Improvement

Commitment to ongoing service quality Ongoing improvements to service & supporting

processes Review & implementation of appropriate

business-focused service measures ROI (Return on Investment) VOI (Value on Investment) Continual improvement becomes part of

“Business as Usual”

Page 76: ITIL PPT

Change Management process explained in ITIL

It is one of the most central and most important ITIL processes

Everything that changes a status in a CI in CMDB in ITIL

Change mgr should have a good broad overview, some in-depth knowlegde in key areas, and know lots of the local history.

Page 77: ITIL PPT

Relationship to other processes

Changemgmt

Releasemgmt

Config.mgmt

Problem mgmt

Incident mgmt

Capacity mgmt

Availability mgmtIT servicecont mgmt

Service levelmgmt

Page 78: ITIL PPT

Goal

Ensure that all changes are performed in a structured, documented and well-planned process.

Balance between flexibility (what needs to be done right now) and stability (so that changes does not break anything.

Page 79: ITIL PPT

Rôles

Change manager Change coordinator Change Advisory Board (CAB)

Change mgr, Service Level mgr, repr/service desk, repr/problem mgmt, management, business rep, user reps, development rep, system administrators, vendor reps.

CAB/Emergency Commitee (CAB/EC) Only the most essential members of CAB.

Page 80: ITIL PPT

ActivitiesRFC submission, Recording

Acceptance; filtering RFCs

Confi

gura

tion

mgm

t pro

cess

es in

fo

and

mon

itors

the

stat

us o

f CIs

Classification, category and priority

Urgent?

Planning; Impact and Resources

Coor

dina

tion

Build Test

Implement Working

Evaluation and Close

Rejection,possibly new RFC

Start back-outplan

Urgent procedures

Yes

No

Page 81: ITIL PPT

Registration of an RFC Identification number References to problems and known

errors Description and references to CIs

involved Rationale for the change Current and future CIs that will be

changed Name and contact info for the person

that suggested the RFC Date etc Overview of resource usage and time

estimates

Page 82: ITIL PPT

Acceptance

The process of accepting an RFC, has as its goal to filter out proposed changes that are

incomplete, impractival, impossible, too expensive, unclear, that is untimely (must wait

to a better time), or that has unwanted consequences.

Page 83: ITIL PPT

Further information in an RFC Data on categorization and priority Estimate on how it will affect the rest of the system Recommendations from change mgr History of the handling of this RFC, including

acceptance and autorization Plans for backup Requirements for maintenance Plan for implementation Roles for the implementation phase, including casts Timing for the implementation Timing for evaluation Test results and observed problems If the change is rejected, a reason why Information on scenarios and evaluation

Page 84: ITIL PPT

Classification

Priority: Low (postponable) Normal High Urgent (must do now)

Categories Low impact Significant impact Great impact

Page 85: ITIL PPT

Planning and Acceptance

Three levels of acceptance:

Financial (can we afford this? Cost/benefit?)

Technical (is it doable and is it smart to do it?)

Business (is it constructive compared to focus of what we do as an organization?)

Forward Schedule of Change (FSC): overview over future, planned changes

CAB should discuss: 1. Unautorized changes2. Autorized changes that

shortcut the CAB3. RFCs for review in CAB4. Changes that is open or

that was recently closed.

5. Review of changes that have been implemented.

Page 86: ITIL PPT

Coordination

Key notions: Iterative process Should be tested in a

laboratory Holistic view: SW,

HW, docs, procedures etc…

RFC is the plan that controls the changes

No change without a RFC

Build

Test

Implement

Page 87: ITIL PPT

Evaluation

There should be a Post-implementation Review (PIR) after the completion of the change. This must be governed by the CAB.

Was the goals for the change achieved?

What is (if relevant) the satisfaction of the users?

Was any side effects discovered after this change?

Was the change on budget and on time?

Are there any points to follow up?

Page 88: ITIL PPT

Standard changes

For small, structured, frequent, trivial and easily understandable changes, it is possible to give acceptance in advance – as a standard change.

Std chg are like templates or procedures which are to be used in certain, predefined situations with-out further process.

Std chg must be logged, but Change mgr is not involved in each specific case.

Page 89: ITIL PPT

Emergency changes

If absolutely necessary, every non-essential, non-technical stage can be circumvented …

… but the procedures for such must be defined for the organization in advance: CAB/EC is a sub-set of CAB and it is easier to

arrange for a meeting Change mgr can make decisions by himself Testing, documentation etc can be done post

factum. Important: all shortcuts must be

evaluated afterwards.

Page 90: ITIL PPT

Reporting

Reports: Number of changes pr

time unit and pr CI Overview of origin for

changes and RFCs No of successful

changes No of back-outs No of incidents that

can be related to changes

Graphs and trends

Performance indicators:

No of changes pr time unit.

Avg time to perform a change

No of rejected changes No of incidents that

can be related to changes

No of back-outs Costs related to

changes Share of changes that

is within time and budget

Page 91: ITIL PPT

Input and output

Changemgmt

RFC

CMDB

FSC (forward schedule of change) FSC

History

Reports

Triggers for other proc

Page 92: ITIL PPT

THE ROLE OF THE HELPDESK

HelpdeskIT-sysadmin-staff

Customers

Single point ofentry

E-mailPhysicalaccess

TelephoneWebChatPorjects Interrupt-

controlled

Page 93: ITIL PPT

SINGLE POINT OF ENTRY – WHY

To maintain control over the speed To make things more uniform for the

users To prioritize between different tasks To get an overview over which tasks

remains To limit interruptions to a small part

of the organization Centralize expertize on user

communication

Page 94: ITIL PPT

KEY POINTS FOR HELPDESK

Not everybody is suitable for work there …

Consider interior and location Estimate sufficient staffing Announce it actively, target user groups Monitor it for performance Use relevant tools to support the

helpdesk

Page 95: ITIL PPT

SUITABLE (?) PERSONALITIES

If we stopped caring about the customers, maybe they would stop bothering us?

Page 96: ITIL PPT

LOCATION AND INTERIOR (IF PHYSICAL) Location

An area where lots of people pass by Preferably a neutral area

Interior: Sufficient room (space and air) Friendly colors and furniture No ’hang-arounds’, ’old friends’ or

’pentioneers’

Page 97: ITIL PPT

HOW MUCH STAFF IS SUFFICIENT?

Ratio between helpdesk staff and users depends on the situation:

University environment (emploees): 50-100

Students: 300-2000 ISP: 5000-50000Note: these numbers are only examples

(and they change all the time)

Page 98: ITIL PPT

INFORMATION AND ANNOUNCEMENTS

“Nobody” read thedocumentation

Docs must beEspecially designed

Location

Timing

Repetition

Variation

Focus

Briefness

Comprehensible Relevance &Usefulness

Page 99: ITIL PPT

METRICS FOR HELPDESK

Number of customers by helpdesk staffer

Volume of contact, and the change over time to this volume

Degree of fulfillment of SLA Need for personalized training and

education Share of incidents that is escalated

Page 100: ITIL PPT

METRICS FOR TIMING

Problem

Symptom

Error message

First feedbackAnalysis

Fixing Final feedback

Closure

1 minute

10 minutes

1 hour

Note: the timesgiven is just examples for discussion

Page 101: ITIL PPT

INCIDENTS IN A HELPDESK Priority Ownership Contact-info and

customer info Timestamps Refs to CIs Status Categorizations History

Connect similar cases Close old cases Dispatch cases Make statistics Search in old cases Prioritize between

cases Escalate cases

Page 102: ITIL PPT

PRIORITY AND PARAMETERS

Coverage – How many are covered by the error (1 – 5 – 100 – all)?

Severity – what is the consequence if the error is not corrected (beauty-error – inconvenience – error – crisis)?

Frequency – how often does this error ocurr? (continually – daily – monthly – once)?

Status – how important is the reporter of the error (your boss -- paying – non-paying)

Page 103: ITIL PPT

STATE DIAGRAM FOR AN INCIDENT

New

Open

More info

Archived

ClosedWait

In work

Analysed

Page 104: ITIL PPT

DEFINITION OF THE COVERAGE

Which machines and applications Who can contact the helpdesk Where can they get help When can they get help How long must they expect to wait How is the incident escalated

Page 105: ITIL PPT

HELPDESK – PHASES

Welcome Problemidentification

Planning andexecution Verification

Greet them ClassificationDescriptionVerification

AlternativesSelection a

SolutionImplementation

By sysadminBy userClosure

Page 106: ITIL PPT

THE WELCOME PHASE

This phase is often under-estimated (But, it is just a nice ’hello’)

It is often a critical phase – it is a first impression, and some users can easily feel dismissed.

If done well, it will facilitate the next message from that user.

Page 107: ITIL PPT

PROBLEM IDENTIFICATION

1. Classification – which area is this problem within. Might be partly automatic

2. Description – Make a short and explicit description of the incident,

3. Verification – check that the problem is reproducible

Page 108: ITIL PPT

EXECUTION PHASE

Suggest different solutions – maybe on temporary for ’today’ and a possible permanent for the future. Often a task for experts

Select a solution – prioritize between the solutions, involve the user, and a suitable solution.

Execution – let a sysadmin execute the solution if neccessary, or otherwise help the user

Page 109: ITIL PPT

VERIFICATION PHASE

Sysadm-verification – Let those who have changed something or suggested a solution test it before forwarding it to the user

User-verification – Let the user himself test the solution, and come with feedback on whether the solution worked or not.

Page 110: ITIL PPT

INCORRECT ROLESThe bogeyman – frightens the user away … no workThe forwarder – sends the user somewhere elseThe assumptionist – knows what the problem is, even without

having studied the problem and symptomsThe conceptualist – who fixes minor things by changing

’everything’ The typo-ist – who never is able to write docs, commands, or

scripts without typos.Hit-and-run-Sysadm – comes, writes commands, runs (doesn’t

tests)The Sandman – closes ticket – nice and quetly

Page 111: ITIL PPT

The Benefits of ITSMCut IT costs• Streamline IT support through automation of processes• Optimize resource usage through better visibility and planning• Measure, monitor and reduce cost of service provisionMaximize productivity and customer retention through better services and support• External IT support is more responsive and consistent, increasing customer satisfaction and

retention• Internal IT support is more effective, keeping business users productive and increasing

capacity to generate revenueGain a competitive edge through increased agility• Become more responsive to the needs of the business• Streamline IT support and drive a transformation from reactive to proactive IT• Take new lines of business to market quicker through faster delivery of supporting IT

servicesMitigate risk and ensure business continuity• Plan changes and assess impact• Escalate decision-making to management

Page 112: ITIL PPT

Conclusions and recommendations ITIL is an enabler for process improvement A combination of processes/people/tools is required Only tools can provide effective automation The tool investments will generate ROI, not the “ITIL project” Always measure your progress by measuring before and

after process improvements IT process planning tool — other departments may already

have a tool to plan/measure business processes

Page 113: ITIL PPT

ITIL v3 Certification Roadmap

Page 114: ITIL PPT

Thank YouVIKAS:

Project Manger

ITIL V3 Practioner, PMP CERTIFIED