Jan WilderCalifornia Community Colleges Solution Center

Session Number:NA-5  (Northern Conference) SA-4 (Southern Conference)

•Originally released in CALBHR 8.4•August 2012

•Patch to be posted with enhancements and changes based on early client feedback

•All changes rolled into CALBHR 8.5•October 2012

•Process: Cash Balance Report PVRCBAL•Process produces .lis, .log and submission file

•Form: Cash Balance Report PVACBAL•Enables query and audit

•Table: Cash Balance PVRCBAL•Stores reporting records

•New Menu Items

•Focus Group Participation•Additional resources

•Cash_Balance_Employer_Handbook_2009.pdf•SEW_VDF_File_Specification_3-1-2011.pdf•CalSTRS Q/A emails

Scope•Multiple districts (unit) and county (source) codes within a report not supported•Only one cash balance deduction code per report •Adjustments other than re-issues and re-distributions may require update in PVACBAL per site reporting policy

Employee Domain•Does not look to PEBEMPL•Criteria: Cash Balance deduction (p_bdca_code) in payroll history for the reporting period• The pebempl_calif_pension_ind not used for Cash Balance selection

Reporting Domain•PHRHIST•PHRDEDN•SPRIDEN•SPBPERS•PTRINST•PTRCALN

Process ParametersFiscal Year

•Used for: internal recognition and control, along with Report Number•Stored in pvrcbal_fiscal_year

Report Number•Used for: internal recognition and control, along with Report Year•Stored in pvrcbal_report_period

Process Parameters•From Date

•Used for determining the payroll history rows to be selected. Rows that have a phrhist_updt_date between the from and to date parameters will be selected

•To Date•Used for determining the payroll history rows to be selected. Rows that have a phrhist_updt_date between the from and to date parameters will be selected.

Process Parameters

•Pay Schedule Date:•Used for: populating the extract file header record value ‘Pay Schedule Date’ with the date for this reporting period• Dates supplied to each site by CalSTRS in an annual memo

Process Parameters•Create Data

•Used for: •Y - indicates that data should be extracted from the history tables

• CHANGE in patch and CALBHR 8.5: existing data will be dropped and re-created

•N - indicates create the report from existing data in pvrcbal

Process Parameters•Report Accepted Data

•Used for: populating the pvrcbal_reported_data column for the report year/number/pidm.

Process Parameters•Deduction Code

•Used for: selection criteria for employee records to include from phrdedn

•Unit Code•Used for: population of the Unit Code in the extract file header record•Name of Report Source•Used for: population of the Name of Report Source in the extract file header record

Processing steps:Initial runPayroll adjustments?Changes in PVACBAL?Create fileSubmit file to CalSTRSFile rejected by CalSTRSMake correctionsRe-create and submit fileFinal run: populate ‘Report Accepted Data****’

•Processing•Cannot create a new report on this form•Can insert, update and delete existing report data if Reported Data field is null• A value populated in the Reported Data field indicates that the report has been submitted to and accepted by CalSTRS•Does not support the Extract Data function on the Help menu

•New column in pvrpdet (PERS detail table)•New column in PVAPERS form•New totals displayed in pvrpers.lis file•Changes to related database packages, api•NO changes to .xml file

21April 20, 2023

22April 20, 2023

1-1459IA9 - OPR transactions can only be Taxed Member Paid, other contribution types cause XML file error1-140LHYJ - Special compensation overstated1-14390Z1 - Re-distributions are being selected when the original even has been reported1-15HYIBP - PVRPERS fails when multiple adjustment sequences adjust the original event

23April 20, 2023

PVRDE9C 1-12LC6OZ

SDI Wages now reported correctlyOriginally reported UI wages

24April 20, 2023

1-15B9U8R New parameter: “Report Receivables?”

Indicator for whether this report should include receivables.

Y - Report is to include STRS deduction codes with deduction type 83 (California STRS Repayment)N - Report will not include STRS deduction codes with deduction type 83

25April 20, 2023

PDPF496 File generation changesRPE #1-QI86HVCreate Output Flat File parameter changed

Now when set to Y, the system does not update the records to show as reported

New parameter addedFinal Report parameter allows you to specify whether records are to be updated to show as “reported” (changes the value in PDRF496_REPORT_IND to Y)

26April 20, 2023

CALBHR 8.5October 2012Certifies baseline HR and PC 8.7Defect Corrections

27April 20, 2023

CALBHR 8.5October 2012Certifies baseline HR and PC 8.7Defect CorrectionsBaseline Requirements:

General 8.5HR and PC 8.7

28April 20, 2023

DE9C XML File FormatMore defect corrections for STRS, PERS

29April 20, 2023

Oracle 11G - FormsMISPension Reform

Changes for STRS and PERS

Jan WilderCalifornia Community Colleges Solution CenterJan.Wilder@ellucian.com

Session Number:NA-5  (Northern Conference) SA-4 (Southern Conference)