January Recruitment OC Application booklet

AIESEC SMU 14/15

Hey AIESEC-ers! I hope I find you all well and that the holidays have been great so far. It is my pleasure to release this application for the January Recruitment Organizing Committee. AIESEC SMU is looking for enthusiastic members to step up and take up this challenging yet rewarding journey, where you will be working with other OC members to spearhead one of the most important initiatives of the year, our January Recruitment. There, you will be given opportunities to lead a team of your own and to learn from the Executive Board on various functions and matters. We look forward to receiving your applications!

Best regards, Lim Jae Mie,

LCVP Talent Management AIESEC in SMU

OC structure

OC President

OCVP Operations

OCVP Marketing*

Creative Content Creator

OCVP Human

Resources

Timeline (week of) 22 Dec

(week of) 29 Dec Week 1 Week 2 Week 3 Week 4

Milestone Planning and preparation Recruitment week Selection

week Induction

week

OCP Lead team & Manage performance

VP Ops Budgeting & Planning Logistics support Applicant servicing Induction

operation

VP Mkt Plan & Oversee the execution of marketing plans Induction week support

CCC Training Create marketing contents Induction week support

VP HR Training Plan and prepare Induction Prog Execute Induction Programs

OCP

Overall Responsibility: •  Ensuring the success of the recruitment through the management of the OC •  Establishing direction and a common vision for the team and hold everyone accountable during the

period of commitment •  OCP will receive direct coaching support from LCVP Brand & Marketing. Key responsibilities: 1. Create direction and strategy on team’s level that is aligned with the LC’s strategy and direction 2. Be accountable for the plan and task completion of each division of the OC 3. Manage and coordinate team members’ roles and responsibilities to ensure clarity of roles and effective collaboration 4. Frequently report and communicate the progress of the OC’s operation to the respective LCVPs Key learning points: o  Leadership development on a personal and team level with higher degree of management

experience o  Ability to create necessary supporting system to support the success of the team o  Team Management skills, Strategic Planning and Execution skills, Facilitation skills, Communication

skills o  Gain knowledge about the recruitment process in an organizational setting o  Identify personal strengths and weaknesses and gain constructive feedback for personal

development

OCVP Operations

Overall Responsibility: •  Effective execution of the planned strategies and activities via managing manpower and logistical

support. •  Establish efficient operating systems to effectively manage resources and execution to ensure

successful implementation of the OC’s strategies. •  OCVP Operations will receive direct coaching from LCVPs OGX and LCVP Fin and HGS. Key responsibilities: 1.  Manage the OC’s budget through budgeting and internal control 2.  Support OCP in creating and executing the OC’s operational schedules through providing logistical and operational support 3.  Responsible for coordinating the OC’s resources, manpower and operational schedules through innovative and effective tracking and management systems

Key learning points: o  Budgeting experience, coaching on financial control and financial sense education o  Resourcefulness and Entrepreneurial Mindset o  Basic Process Management and Optimization, Time management, Resource management o  Stakeholder Management, Effective Communication Skills o  Identify personal strengths and weaknesses and gain constructive feedback for personal

development. Leadership development on personal and team level. o  Knowledge and experiences using tools for process optimization

OCVP Marketing

Overall Responsibility: •  Planning a 6-week long marketing schedules with relevant marketing activities and content to

engage youths with AIESEC’s programmes . •  Planning and managing critical marketing activities while managing the CCC in producing effective

marketing materials. •  OCVP Marketing will receive direct coaching from LCVP B&M. Key responsibilities: -  Create a 6-week marketing plan that ensure successful recruitment -  Work with OCP to formulate effective marketing strategies -  Communicate and Coordinate with CCCs to manage the timely production of high-quality

marketing materials -  Oversee the planning and execution of events during the Recruitment weeks (i.e. Infotalk, Booth,

other Special initiatives etc.) Key learning points: o  Application of basic marketing understanding i.e. Market analysis, Identify relevant marketing tools,

Marketing strategies for youth market, basic analytics in Marketing o  Understanding of Customer Engagement flow and strategies to engagement customers at different

stages o  Event Planning and Management, Sales skills, Persuasion skills, Time management o  Team management skills, Ability to provide feedback, Performance tracking o  Identify personal strengths and weaknesses and gain constructive feedback for personal

development. Leadership development on personal and team level.

Creative Content Creator

Overall Responsibility: •  Creating effective marketing materials that allow AIESEC to capture the attention of SMU students

and attract them to participate in the AIESEC programmes. •  The CCCs will receive technical training and coaching Key responsibilities: 1.  Communicate with the team to ensure clarity of expectations and collect feedback 2.  Create marketing content to support the implementation of planned marketing strategies 3.  Provide recommendations to OCVP Marketing with regard to the OC’s marketing strategies and

activities

Key learning points: o  Specialised Designing and Marketing techniques, skills and knowledge for youth audience o  Experience using designing tools to create effective marketing collaterals o  Understanding of the AIESEC brand and general knowledge related to branding o  Communication skills, Project management skills, Time management skills

OCVP Human Resources

Overall Responsibility: •  Provide high-quality Initial Education for the successful applicants that include new members and

new EPs. •  Supported by the LCVP TM to devise effective learning and development programme that allows

the successful participants to be inducted to their respective programmes and at the same time, to integrate with the rest of the LC. The long-term performance and engagement of these participants will depend very much on the quality of the Induction programme.

Key responsibilities: 1.  Create learning and development activities to achieve the objectives of the Induction programmes 2.  Coordinate the preparation of the Induction programme to deliver the Member Education Cycle 3.  Jointly responsible for the operations of the Induction programmes

Key learning points: o  Knowledge about the Talent Management process and the Member Education Cycle o  Overview of the Talent recruitment process in an organizational context o  Agenda planning and management o  Project management skill, Time management skill, Facilitation skill

Deadline *There is no prior knowledge and experience required for the positions. Interested applicants can take this as an opportunity to enhance existing knowledge/skills or to learn something new. *Interested applicants do not have to be physically present in Singapore to apply for the position although physical presence may provide an added advantage. Application deadline: Indicate your interest by arranging for an interview at http://aiesecsmu.setmore.com/ latest by 2359hrs Monday 15 December 2014. (GMT +8) Timeline: Skype Interviews to be conducted on 17 and 18 December 2014 . (GMT +8) Result to be announced by Friday 19 December 2014 . (GMT +8) First OC meeting on 20 or 21 Dec (GMT +8)