A3 LEAP Facility Use & Building Security

PLAN THEME: Facility Use & Building Security BACKGROUND: Spring 2013- Maintenance/LEAP

meet to discuss building security as well as facility scheduling issues. Executive decision was made to reserve all gyms for LEAP purposes from the time of

dismissal until 8 PM. No outside rentals will be allowed before this time. As a result, facility use calendar should not be relied upon to schedule doors. Detailed

schedules of actual gym use days and times will be sent to the AA’s from the LEAP Office, at which point building doors can be scheduled accordingly. As a result this will: 1) Ensure LEAP has facilities reserved when needed. 2) Relieve Janna/Debbie of the extensive process of

entering detailed schedules. 3) Be a huge cost saving measure in regards to the times spent scheduling, invoicing 3) Eliminate the problem of conflicting schedules with LEAP and outside rentals in the common event of a schedule change. 4) Eliminate the issue of building security as doors can be scheduled according to detailed schedules provided by the LEAP Office.

CURRENT CONDITION: Increased efficiency with reduced security. All gyms are currently reserved for

LEAP use until 8 PM. Time spent on facility use scheduling has been greatly reduced freeing Janna/Debbie to do other duties as required. No

rentals (prior to 8 PM) policy has been adhered to with minimal resistance from community members, however basketball season is just beginning and

makes up a large majority of our rental requests. At the building level, principals/admins feel security is compromised as doors are remaining open until 8 PM.

PROBLEM: Doors are remaining open until 8 PM

because they are being set based on the online facility use system. This compromises the security of the buildings.

DO TARGET CONDITION: Continued increased efficiency along with maximum possible building security. All doors should be programmed based on actual building use provided by the

LEAP Office, not the facility use calendar. IMPLEMENTATION CHART:

Task Person Deadline

Create written policy including all pertinent decisions regarding facility use scheduling.

Communicate Policy to all building principals and AA’s

Provide each building

with detailed schedules reflecting actual facility use.

Janna/Cindy

CHECK IMMEDIATE:

LONG TERM:

ACT/ADJUST METRICS: