Equipment SharingRothamsted Research, Harpenden

S-LAB 2016 GOLD SPONSORS

S-LAB 2016 PLATINUM SPONSORS S-LAB CORE FUNDER

S-LAB PARTNERS

Daniela Duca, Martin HamiltonJisc

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Contents

»Our vision for equipment sharing»What we have been up to?»Highlights from the market research»The draft plan for next 12 months

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Vision and Support

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Our vision for equipment sharing

»are interoperable and easy to access»help to streamline the equipment sharing process

»embed asset sharing in institutional and research workflows

»help the sector to evidence the progress it is making through asset sharing

Work with the sector to develop services and standards that:

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Institutional workflow

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In collaboration with:University of Southampton and Loughborough University

Support available from us

»equipment.data

»Kit-Catalogue

»HPC service agreement

Services

»OPD»UNIQUIP

»CASRAI

Underpinning standards

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equipment.data portal

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»The national portal for UK HE research equipment sharing

»Linked open data approach enables low entry requirement

»Simple keyword and distance based searches

»Automatically generates institutional search page to share with your colleagues

»Data and technology is exploited by wider developments e.g. NCUB Konfer intelligent brokerage tool

11,448 items from 43 organisations

equipment.data portal

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»11,448 items from 43 organisations

»Typically valued at £20K or above

Dataset providers

equipment.data portal

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Try it: http://equipment.data.ac.uk/

Kit-Catalogue equipment database

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Kit-Catalogue editing interface

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Kit-Catalogue pilot institutions

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What have we been up to?

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Since last S-lab we…

»Worked out a business case for the equipment sharing infrastructure/service–Market research–Operational and business options–Strategic and VSE analsysis

»Aligned with linked initiatives within Jisc and promoted internally –research data shared service –research data discovery –sessions at DigiFest

»Contributed to the UUK asset sharing group»Collaborated with NCUB on

–equipment.data feed7/6/2016 Jisc on asset and equipment sharing || S-lab Rothamsted 14

NCUB Konfer data feeds

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Image credit: NCUB

NCUB Konfer user interface

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Image credit: NCUBTry it: http://konfer.online

Highlights from market research

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Why we researched the market?

»High level:› Inform the business case for delivering equipment.data as a national service on behalf of EPSRC and for the sector

›Have an overarching view of the topic›Align with the future direction of this agenda

»Depth:›Understand the different levels of users›Gather user requirements›Understand the challenges around contribution and usage

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What did we do?

1. Gathered all secondary sources–http://bit.ly/22r2ztS

2. Identified and interviewed a few institutional contributors

3. Sent out a survey to researchers

4. Hired an external market research company to synthesise all materials

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Results are based on

1. Sector reports, conference findings and presentations, blogs and articles

2. 26 survey responses from end-users/researchers

3. 19 interviews with institutional representatives, funders and other stakeholders

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***Not comprehensive, but a start

Researchers

»Training and support»Finding out availability»Gaining agreement to

change settings»Lack of budget»Lack of understanding of

charging structures

Barriers

»Increased level of detail included about equipment

»Improved and advanced search function

»Search by capability or context

»Incomplete records»Use of portal for

exchange or sale of old equipment

Suggestions

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Contributors

»Interoperability with other systems»Communication between departments and central

coordination of researchers»Calculation of charges for internal/external users»Responsibility for maintenance & recalibration»Risk of accidental damage»Out of date information»Cultural resistance»Competition/Intellectual property»Increased workload

Barriers and challenges

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A few initial solutions

»University of Cambridge–Tailored database, manual entries–SES database–Running campaigns

»Strathclyde University–Financial registry – single entry–PURE for search –ULAB for booking

»Warwick University–Central coordination

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A few initial solutions

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Cambridge University Strathclyde University

Asset register

ORACLE based database lists all equipment >£10k

and newer than 2006

SES regional database

Asset register

PURE – current research

information system

ULAB – equipment booking system

A few initial solutions

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Funders

Aims:»See more collaboration»Efficiency and cost savings via equipment sharing»Excellence and integrity in research

Carrots and sticks:»Support infrastructure»Support and encourage sharing»RCUK new policy: all equipment over OJEU – listed on equipment.data7/6/2016 Jisc on asset and equipment sharing || S-lab Rothamsted 26

Read the whole report

http://repository.jisc.ac.uk/6401/

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Draft Plan for next 12 months

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Phase I

»Transfer equipment.data and integrate on Jisc infrastructure

»Continued support and engage with institutions that are ready in contributing their equipment databases

»Multi-tenant cloud hosted version of Kit-Catalogue available to all

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Phase II

»To engage researchers and institutions:–Test further requirements and enhancements from

initial market research–Develop beta and test features (elastic search and

UX)–Engage with existing booking systems and work out

integrations

»To engage funders:–Develop usage statistics to demonstrate sharing

»To maintain and continue the service:–Develop KPIs and features to demonstrate VSE

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jisc.ac.uk

One Castlepark Tower Hill Bristol BS2 0JA

customerservices@jisc.ac.uk

T 020 3697 5800

Contact us

Daniela Duca, senior co-design manager

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Martin Hamilton, futurist