Job description Job Title: Administrative Assistant – part time Purpose of Job: Deal with office front desk tasks: switchboard, post, help with internal

meetings, deal with suppliers. Help with travel and meeting logistics. Reports to: Finance and Office Manager, AI EIO

Duties and Responsibilities: 1. General

Handling of the switchboard and the front door. Welcoming of visitors. Dealing with deliveries of supplies. Provide backup support for essential services.

2. Administration:

Handling of incoming snail mail. Registration of mail. Handling basic office supplies (for the facilities in the office, maintaining stocks)

3. Support work

Provide logistical support for internal meetings. Helping with the production of major documents. Helping with travel arrangements for the office. Helping with the preparation of international meetings organised by the office.

Skill requirements: 1. Knowledge

Administrative-related work experience Good knowledge of English (essential) Good knowledge of either French or Dutch (highly recommended). Other European

languages an advantage. Computer literacy.

2. Skills

Excellent communication, networking, and inter-personal skills. Good organisational skills Able to set priorities, maintaining both a highly organised level of accuracy and output. Excellent interpersonal skills Awareness of cultural diversity Flexibility in the job

3. Personal Qualities Essential:

Self motivation and initiative Innovative and independent worker who loves to contribute her/his part to the overall goal

of the team, taking responsibility for the own work area. Ability to work in a team, share information and contribute to all sorts of smaller tasks

done in a NGO office. Managing all relationships inside EUO and outside constructively, diplomatically and with

discretion, without loosing a good sense of humour. Sense of service for other Amnesty staff and the EIO board. Capacity to work in a multi-cultural environment.