1010COPPERPLATE

IN THISISSUE:

THERE’S A STORM BREWING • F-O-R-E!!! • MOPI - THE FUTURE OF INFORMATION HANDLING IN TAYSIDE • STAFF SURVEY FOCUS GROUPS – YOUR VOICE PUT INTO ACTION • TOP DOG

JU

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T A Y S I D E P O L I C E | S T A F F N E W S L E T T E R

www.tayside.police.uk

CALLING ALL FORMER ROYAL MARINES During 2009, a fundraising event (Commando

Cops - www.bmycharity.com/commandocops)

took place in central London followed by a

black tie dinner to raise money for the 60+

now paraplegic Royal Marines who have lost

limbs in recent confl icts around the globe.

Due to the massive success of this event

where in excess of £175k was raised, it has

been decided to extend ‘Commando Cops’ to

‘Commando 999’, incorporating former Royal

Marines who are now a part of either the Police,

Fire or Ambulance Service from anywhere in

the UK.

Several large fundraising events and dinners

are scheduled to take place over these next

few years and all money raised will go straight

to the Royal Marines Association (Charity

No 206003) and then into the Royal Marines

Charitable Trust Fund that looks after the Corps

family from cradle to grave.

The current fund is now reduced to £500,000

due to the much higher than average spending

in support of the last two operational tours of

Afghanistan (Iraq prior to that), with two further

operational tours looming now and next year.

Our severely injured Royal Marine oppo’s need

your help, so please contact former Marine and

now Met’ Police Chief Inspector Mark Scoular

(Commando 999 lead) at mark.scoular@

btinternet.com if you can help raise funds.

FUN RUN RAISES OVER £1000FOR DUNDEE MIDWIFERY UNITStaff from Tayside Police’s Family Protection Unit and an NHS Tayside midwife raised over£1000 for the Dundee Midwifery Unit (DMU) at Ninewells Hospital by taking part in asponsored fun run.

Police staff and DMU Lead Midwife Myra Fraser ran the 6km Errol fun run in March toraise money for the midwifery unit, which was opened last year and provides fully-adapted, new-build accommodation where midwives support labouring women in ahomely environment.

Rachel Swinley of Tayside Police organised for her colleagues to take part and presentedthe cheque to midwifery staff on 7 June.

One of the team members, Gemma Sullivan, even managed to complete the race inexcellent time whilst 25 weeks pregnant.

Myra said, “More than £1000 was raised, which is a fantastic achievement for everyonewho took part.

“The money will be used for soft furnishings, birthing and relaxation CDs, and other babyequipment, which adheres to the calm atmosphere and DMU philosophy of creating apositive birth experience for women.”

TRANSFORMINGTAYSIDEPublic sector funding is under severe pressure,and there will likely be large scale cuts over thenext three years. Although the detail of wherethese cuts will be is still unclear, there is littledoubt that the police service in Scotland willrequire to work within substantially constrainedfi nances. This has the potential to impactseverely upon service delivery unless steps aretaken now to mitigate the consequences.

The three fi scal year period 2011– 2013 to2013 – 2014 will require Tayside Police toidentify signifi cant savings, with the mostreasonable forecast being that Tayside Policewill need to make 12% savings during thisperiod. This equates to cuts of £8.7 million.

Tayside Police requires to position itselfto meet this challenge, through a reviewof service delivery across the Force. TheTransforming Tayside programme has beenintroduced to help the force to prepare forthe reduction in public sector spending in thecoming years. The programme will look atoptimising service delivery in the force whilelooking for opportunities to identify effi ciencyand improvement.

The three primary objectives of the programmeare to;

• Undertake a best value review of police staff, examining their roles anddeployment within the Force, and makerecommendations to ensure that TaysidePolice is able to continue to deliverexcellence in policing services.

• Produce a range of service transformation options that can be utilised to support a reduced budget.

• Assess the balance of resources between territorial divisions and Headquarters, and make recommendations to sustain or enhance capability and resilience through their more effi cient use.

The programme team consists ofSuperintendent Jim Leslie, Inspector Cathy MacDonald, Sergeant Dave Louden, Louise Fraser and Christine Dolan.

Regular updates on the work of the programmewill be posted on a dedicated section of theintranet. A facility has also been created as part of this site that will allow you to ask questions of the team, or to make suggestions.

www.tayside.police.uk

P02 | COPPERPLATE | JULY:2010

Most staff within the force will be aware that CAPTOR is the current Command and Control system. It isrecognised that this system, whichhas been in place since 1999, needsto be upgraded, and as such it is theintention that this system will bereplaced on 6 April 2011 by a newsystem, namely STORM MA. As withany change, this will likely have animpact on many areas within the force, however it is anticipated that the effects of this change will be kept to a minimum and hopefullymost users will in fact obtain somesignifi cant benefi ts.

STORM MA is a Command & Control application provided by Steria Limited whohave a long history of providing major operational systems to the EmergencyServices. STORM MA has been chosen at a National level as the Command and Control system that best suits the needs of all 8Scottish Police Forces. To ensure a smooth transition takes place next April, Tayside PoliceProject Team is working closely with Steriaalong with the National Project Team.

It is expected that STORM MA will bring manybenefi ts to the force. One of those benefi tsbeing that every other Scottish Police Forcewill be using the same system. This means that it should be far easier to communicatebetween forces as incidents can be sentto and from each force at the touch of a button. This will naturally reduce the needto create faxes whenever investigation isrequired in another force area. STORM MAis also capable of carrying out the same levelof functionality that is currently enjoyedwith CAPTOR, however there are also addedbenefi ts, for example, STORM MA has the capability of being linked to SCOPE dutysheets; it has the capability of being linkedto Airwave handsets which will automaticallyupdate STORM MA with the likes of dutystatus, at locus, meal break etc; ARLS capability which will allow FCC to monitor realtime location of resources and allow themto drag and drop them onto incidents with ease; automatic population of crime numbers through links with UNIFI; integration withother force applications.

It is noted that this information has merelyprovided a brief glimpse of what is ahead, butit is hoped that this information will give youa fl avour of what we can look forward to, as the force progresses to this new system. Itis intended to produce regular updates as theproject progresses and appropriate trainingwill be provided for those concerned. In the meantime, if you have any questions,concerns or ideas regarding STORM MA, the project team will be more than happy to tryand assist you.

THERE’S A STORM BREWING

F-O-R-E!!!F – O – R – E!!! ….(Well, six actually) offi cers both serving and retired represented the Force in the annual Rotary Club ofCarnoustie Tri-Am Charity Golf Tournament played over theChampionships links of Carnoustie on Sunday 11 April 2010.

Taking the form of two teams of three they battled through the elements – this being three fold - the haar that greeted them on the fi rst Tee, the sunshine that smiled on themat the 18th green and the toughness of the golf course in between.

The teams consisted of and were imaginatively named as:

The 3 BAWBIES – Brian Melville, Graeme Waghorn and Alan Finlay

3 MAIR BAWBIES – Ross Mitchell, Paul Hogan and Greg Irvine

The players of the 3 Mair Bawbies started their round “on fi re” but were soon douseddown on the back nine holes as the course “bit back”. They fi nished in a credible fi fth place with a -3 par 68. The 3 Bawbies faired less well but were comforted by playing not so well on such a wonderful golf course in such pristine condition.

A tidy sum was also raised by the Rotary Club of Carnoustie which will go to local charities in the area.

A reminder to all Police golfers (yes, ladies, that includes you also) of the fi xture calendar for this year in the Tayside Police Golf Section:

17 May Spring Medal (Forfar) Medal x 1Tee time from 1.45pm

14 June Tayside Championships (Downfi eld) Tee times 9.30am / 2.30pm

29 June Annual Challenge Match v Grampian Police (Piperdam)Tee time 11am

* Day includes coffee/roll, round of golf, 2-course meal – all for only £30 *

10 August Central Div Championships (Piperdam)Tee times 9.35am / 2.35pm

7, 8 September Scottish Police Golf ChampionshipsDownfi eld / Piperdam

21 September Autumn Trophy (Monifi eth) Medal x 1Tee time 1.30pm

All golfers who are members of the Police Club are invited to attend. These outingsare keenly priced and give golfers of all abilities the chance to play some of the fi nestcourses in the region with their colleagues, both serving and retired.

Further details of these outings or any other Golf Section query should be directed to

SergeantAlan Kidd at Downfield Police StationSergeant Alan Kidd at Downfi eld Police Station.

www.tayside.police.uk

JULY:2010 | COPPERPLATE | P03

McNaughton, FIID (Information) became theForce’s MoPI Lead Offi cer. His role involvesco-ordinating the Force’s push to comply withthe Guidance on the Management of Police Information (MoPI) by 31 December 2010.

The MoPI Guidance can be found on the ForceIntranet and is in two forms, one specifi cally forthe eyes of police staff only and one which can beshared with our partner agencies.

Why MoPI?The MoPI Code of Practice was published by NPIA in July 2005 forming part of the government‘sresponse to recommendations by Sir Michael Bichard following his enquiry into the murdersof Jessica Chapman and Holly Wells in Soham byIan Huntley in 2001. The ACPOS MoPI Guidancefollowed in 2007.

MoPI isn’t about bureaucracy it’s about theprotection of our most vulnerable.

What does the MoPI Guidance cover?• Purpose of managing police information

• Process for managing police information

• Collection of police information

• Recording of police information

• Evaluation & action of police information

• Information sharing

• Retention, review and disposal of policeinformation

In relation to Crime; Intelligence; DomesticViolence; Child Abuse Investigations; Firearms Revocations & Refusals; Custody, which have been highlighted as the areas of highest risk and threat to the service.

Why is Data Quality Important?Data Quality is fundamental to successful information management. It is essential that allinformation is recorded properly at the outset. Failure to get it right at the outset could lead to an increased likelihood of missing a potentiallyvital link.

High quality information helps ensure thatappropriate action is taken, that information is shared where possible and retained for an appropriate period of time.

How does MoPI affect me?Most staff will be involved in either the collection, recording or sharing of police information, allareas covered by the MoPI Guidance.

Collection - is the fi rst stage of the informationmanagement process. When information is collected it is essential that it is processed ACCURATELY, CORRECTLY and CONSISTENTLY.

Recording- Police information must be recordedcorrectly fi rst time. All police information should be searchable and retrievable and should inter link across different business areas.

Sharing – Information should not be shared as a matter of routine. Each case must be reviewed individually with informed decisions made aboutwhether to share or not. Effective policing relieson us sharing information with our partners. It is a two way process enabling links to be made between people, objects, locations and events that would not be possible otherwise

What’s coming up?Information SharingSergeants Colin Campbell and Allana Ellis form theMoPI Project Team and one of their fi rst jobs is toassist Divisions in getting our Information Sharing Protocols (ISPs) in order and that includes identifying gaps and ensuring that these are fi lled. The plan is to have all existing ISPs transferred onto the MoPI ISP format and published on theForce Intranet by 30 June 2010.

All instances where information has been shared must be recorded. Guidance on how this should be done consistently throughout the force willbe available in the next few weeks following the publication of the Information Sharing Policy andGuidance.

Policy & GuidanceAll policy and guidance documents which relateto the six areas identifi ed as the highest threatand risk to the service are being revamped to takeaccount of the MoPI Guidance.

Force Information Management Strategy (IMS)

The approved Force Information Management Strategy has recently been published and alongwith the MoPI Partnership version, is being sharedwith relevant partner agencies. The documentlooks to consistently govern how we collect, record, evaluate, share, review, retain and disposeof Police Information.

TrainingThe force is working hard to put in place an e learning based MoPI training package which canbe rolled out in the summer. All relevant staff willbe expected to undertake the training which is modular.

Clear Desk PolicyA clear desk policy and secure fi ling is a mustfor the Force by 31 December 2010. Proceduresare currently being put in place in terms of atiered approach to roll out across the Force. The fi rst phase will see clear desk as mandatoryin the following areas, Divisional Command Teams, Divisional Crime Management units, Divisional Offender Management Units, DivisionalPPU, Custody Suites, HQ & Divisional Firearms Licensing, HQ Crime, FIID, PSD and Force Executive. The rest of the Force will follow in phase two prior to the end of the year. This relatesto all protectively marked documentation.

MoPI FACT:-Data Quality is fundamental to successfulinformation management

Data Quality principles

• Accurate – care must be taken to ensure accuracy. If in doubt get clarifi cation

• Adequate – recorded information must be accurate & suffi cient for the purpose it isprocessed.

• Relevant – Information must be relevant. Opinions must be clearly distinguished from fact.

• Timely – Information must be promptlyrecorded.

MoPI FACT:-Information must be recorded for a policingpurpose.

Policing purposes are defi ned as

• Protecting life & property

• Preserving order

• Preventing the commission of crimes & offences

• Bringing offenders to justice

• Any duty or responsibility arising fromcommon or statute law

These 5 policing purposes provide the basis for collecting, recording, evaluating, sharing, retaining & destroying police information.

MoPI FACT:-Information can only be shared where

• The data subject has given their consent to the disclosure, or

• There is a statutory obligation to disclose, or

• There is a statutory power to disclose, and

• A policing purpose has been identifi ed.

MOPI - THE FUTURE OF INFORMATION HANDLING IN TAYSIDE

P04 | COPPERPLATE | JULY:2010

www.tayside.police.uk DESIGNED & PRODUCED BY: hbrutherford

Copperplate is a staff magazine – whether you u ara e tat f

a police offi cer or member of support staff, your

opinions count. That is why we would like to hear

from you with any news, views or suggestions that

you would like to see published in Copperplate.

If you have a story idea, please contact Sarah

or Damon in the Corporate Communications

Department on;

Telephone: Sarah (01382) 596730

E-Mail: sarah.craig@tayside.pnn.police.uk

Telephone: Damon (01382) 596731

E-Mail: damon.rhind.@tayside.pnn.police.uk

Ah, so there’s my budgetfor next year.

Despite his best efforts theProfessor could not get thedaily tasking documents to catch fi re.

Bernard….you should have gone to Specsavers

So if you sign it as King, can I sign it as Queen?

Here are some of the

captions we received

for the photograph

that appeared in the

For the next edition of Copperplate we

would like some suitable captions for this

photograph of a rather unusual suspect being

cuffed at the Angus Show.

E-mail your caption suggestions to

Sarah Craig or Damon Rhind in the Corporate

Communications Department.

ee

STAFF SURVEY FOCUS GROUPS – YOUR VOICE PUT INTO ACTIONTayside Police invited staff from across the Force toparticipate in a staff survey that ran from 3 August to 4 September 2009. Results from this staff survey werecommunicated and 22 focus groups were held among various divisions and departments with input from more than 150 police officers and police staff. Across theForce, divisions and departments each received a reportsummarising staff perceptions. By blending the feedback into improvement planning, the leadership teams throughout the organisation demonstrate a commitment to put your concerns and desires into action. There were some common themes repeated across the Staff Survey focus groups and a series of actions at an organisational level, have been agreed to address issues including visibility of the Force Executive, allocation of resources, and addressing double-keying and other aspects of administration that detract from your ability to deliver core services.

In some cases, a division or department held planning sessions among their leaders to consider the results collectively and determine how to respond. Some of the methods to improve communication include proposals by HQ Crime and the FIID to have correspondence registers where contacts are recorded, acknowledged, and responses are tracked so that employees are not left feeling that their requests for information or guidance are ignored.

Visibility of leaders particularly in the operational policing divisions has been selected for action with schedules to meet with staff, attend tasking meetings,and engage in front-line policing shifts. The FIID has plans to ensure that newly hired staff have a timely opportunity to meet and be introduced to the Divisional Command Team. Police staff concerns about obstacles to career development and limited opportunities will be addressed through a combination of establishing realistic expectations and encouraging job shadowing where it is not detrimental to existing duties.

The Focus Group reports have been posted onto the Force Intranet and have been shared with the Tayside Joint Police Board. Throughout the coming year, progress will be reported on and examples will be shared about making the organisation more effective. Thank you to everyone who participated in the

focus groups.

A Tayside Police dog handler has beaten off stiff competition to win four trophies across a number of disciplines.Constable Steve Ritchie took part in the Scottish Regional Police Dog Trials, held by Lothian and Borders Police. The Scottish Region also incorporates PSNI handlers.

The trials consist of three phases;

Phase 1 – Tracking, Stand off and property search

Phase 2 – Person search, weapon attack and attack on handler

Phase 3 – Obedience, agility, man work and crowd control

Constable Ritchie won third over all in Scotland and took the Phase 3 trophy.

Having won third place in Scotland with a score of 812 out of 1000, Steve was eligible to attend the National Police Dog Trials, which were held in Lincoln last month.

Out of 22 competitors at the National Trials, Constable Ritchie took third place with a score of 793 out of 1000.

He also received the Joseph Simpson Trophy for the best tracking dog on the long track. As tracking is our ‘bread and butter’, this is an excellent achievement for Constable Ritchie.

Out of approximately 2000 dog handlers in the UK this is a fantastic result for Tayside Police Dog Section and shows the standards that we strive to achieve on a daily basis.

TOP DOG