k-12 systems and supports - washington, d.c. · schoolwide plan template 2. schoolwide program...

Schoolwide Plan RequirementsESEA Titles I-IV Consolidated Application Webinar

K-12 Systems and Supports

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AGENDA

I. Introduction

II. Webinar Goals

III. Schoolwide Plan overview

IV. Examination of the Schoolwide Plan Components

a. Comprehensive Needs Assessment

b. Schoolwide Plan

c. Annual Evaluation of the Schoolwide Plan

V. Review Schoolwide Plan Template

VI. Monitoring

VII. Contacts

VIII. Next Steps

IX. Appendix

Schoolwide Program Plan Requirements in ESSA

Introduction

Webinar Goals

Schoolwide Plan Overview

Comprehensive Needs Assessment

Schoolwide Plan

Annual Evaluation of SWP

Schoolwide Plan Template

Monitoring

Contacts

Next Steps

Appendix

4

Elements of a Title I Schoolwide Program Plan

GOALS

At the end of this webinar, grant managers will:

1. Understand the required components of a Title I schoolwide program plan

2. Understand who must be consulted when developing a schoolwide plan

3. Understand how to perform the needs assessment required to develop a schoolwide program plan

4. Be knowledgeable of documentation requirements and how they relate to monitoring

5. Receive resources that will assist LEAs in developing a compliant schoolwide program plan

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

5

What is a Schoolwide Program Plan?

• A schoolwide program plan is a comprehensive reform strategy designed to upgrade the entire educational program in a Title I school.

• Its primary goal is to ensure that all students, particularly those who are low-achieving, demonstrate proficient and advanced levels of achievement on State academic achievement standards.

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

6

Schoolwide Program Plan – Stakeholder Input

Schools must develop their schoolwide program plans with:

The involvement of parents, families and other community members to be served

The involvement of the individuals who will carry out the plan, including:

• Teachers

• Principals

• Other school leaders

• Paraprofessionals

• Administrators

• Specialized Instructional Support

• Students (for High Schools)

• Technical Assistance Providers

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

7

Schoolwide Program Plans – Engagement and Coordination

Schools must make the schoolwide program plan available:

To their Local Education Agency (LEA), parents, and the public

In an understandable and uniform format and provided in a language that parents can understand

Schoolwide program plans must:

Be developed, as applicable and appropriate, in coordination and integration with other Federal, State and local services, resources, and programs such as:

• Violence Prevention Programs

• Nutrition

• Housing

• Head Start

• Adult education

• Career and Technical Education

• Other programs under ESSA

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

8

Schoolwide Program Plans - Components

Development of a schoolwide program plan in a one-year period must include:

• Conducting a comprehensive needs assessment that identifies the school’s strengths and challenges in key areas that affect student achievement.

• Developing a comprehensive plan that describes how it will achieve the goals for student outcomes identified as a result of the needs assessment.

• Annual evaluation of the outcomes of the plan’s implementation to determine whether the academic achievement of all students, and particularly of low-achieving students, improved, whether the goals and objectives contained in the plan were achieved, and if the plan is still appropriate, as written.

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

9


A school’s comprehensive needs assessment:

Examines the needs of the entire school in relation to the required components of a schoolwide plan

Takes into account the information on the academic achievement of students in relation to the state standards, including students identified in subgroups for the purposes of accountability

Helps the school understand the subjects and skills for which teaching and learning need improvement

Places emphasis on the needs of those children who are failing, or at risk of failing to meet state standards and identifies their specific academic needs

Includes any other factors determined by the LEA

Is developed with the involvement of parents and community members to be served

Is developed with the staff who will carry out the schoolwide plan

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

10

Comprehensive Needs Assessment - Monitoring

In preparation for OSSE monitoring reviews, document and keep evidence of:

How the comprehensive needs assessment was conducted

The results obtained from the assessment

Conclusions drawn from those results

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

11

Schoolwide Program Plans: The Planning Team

Schoolwide program plans must be developed with:

• Teachers

• Principals

• Other school leaders

• Paraprofessionals

• Administrators

• Specialized instructional support staff

• Students (secondary-level schools only)

• Technical assistance providers

• As long as all appropriate participants are represented, an existing team or committee can serve as the schoolwide planning team to avoid duplication of effort.

• The team should seek input and participation from the groups it represents as well as other community members

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

12

Schoolwide Program Plans: The Plan Descriptions

The schoolwide program plan must include a description of the strategies the school will be implementing to address the needs of the school, including:

• How the strategies provide opportunities for all children (including children identified in subgroups for the purposes of accountability) to meet the state academic standards

• How use of the methods or strategies will (1) strengthen the academic program in the school, (2) increase the amount and quality of learning time, and (3) help provide an enriched and accelerated curriculum (may include program, activities and courses to provide a well-rounded curriculum)

• How the strategies will address the needs of all children, particularly those at risk of not meeting state standards

• Any other Federal, state or local programs to be consolidated

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

13

Schoolwide Program Plan: Strategies

Strategies to address the needs of all children in the school, and particularly those at risk of not meeting standards may include:

• Counseling/school-based mental health programs and mentoring services to improve non-academic skills

• Preparation for and awareness of opportunities in post secondary education and the workforce; CTE courses; Advanced Placement or International Baccalaureate; concurrent enrollment or early-college high school

• Implementation of a schoolwide tiered model to prevent and address problem behavior; early intervention services (coordinated with IDEA)

• Professional development for teachers, paraprofessionals, and other school personnel to:

a. improve instructionb. use data from academic assessmentsc. recruit and retain effective teachers in high need subjects

• Strategies for assisting preschool children in transition from early childhood to local elementary school programs

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

14

Schoolwide Program Plan: Annual Evaluation

Schools must conduct an annual evaluation of the schoolwide program plan by:

1. Analyzing PARCC data and other indicators of academic achievement to evaluate the implementation of, and results achieved by, the schoolwide plan

2. Determining if the schoolwide program plan was effective in raising academic achievement, especially for the students most at risk of failure

3. Revising the plan based on the evaluation to ensure continuous improvement of the students in the schoolwide program

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

15

Schoolwide Program Plan Template

Introduction

Webinar Goals



Schoolwide Plan



Timeline

Monitoring

Contacts

Next Steps

Appendix

The schoolwide program plan template is available for you to use to ensure you produce all evidence demonstrating compliance under ESSA.

• This template provides one place for all schoolwide program plan components to be addressed, without having to distribute other plans the school may have already completed.

• Your schoolwide program planning team can use existing plans to answer the questions/respond to the prompts.

• There are seven sections to the schoolwide program plan template:

1. Comprehensive Needs Assessment2. Schoolwide Program Planning Team 3. Schoolwide Plan4. Parent Involvement5. Professional Development6. Fiscal Requirements7. Annual Evaluation/Review Process

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1. Comprehensive Needs Assessment

• As your schoolwide program planning team meets to plan for the school year, respond on the 5 prompts in this page

• Responses should be able to describe to the public your school’s intentions, strategies, methods and challenges

• If you are using an existing document, you must be able to highlight where these 5 components are documented

• It is a best practice for the Schoolwide planning team to keep copies of agendas, sign-in sheets, presentation materials during this process

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

17


2. Schoolwide Program Planning Team • As your schoolwide planning

team meets to plan for the school year, respond on the four prompts in this page

• If you are using an existing document, you must be able to highlight where these four components are documented

• It is a best practice for the Schoolwide planning team to keep copies of agendas, sign-in sheets, presentation materials during this process

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

18


3. Schoolwide Program Plan• The 11 prompts on this page serve as the

schoolwide plan that addresses the from the Comprehensive Needs Assessment


Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

19


4. Parent Involvement• The five prompts on this page

answers the schools plans on engaging parents on the Title I Program


• This section does not replace the Parent and Family Engagement Policy, required under ESSA, however it can be evaluated by the schoolwide program planning team when discussing parent involvement

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

20


5. Professional Development• Describe the professional

development that will be offered to the staff that will help achieve the goals in the schoolwide plans

• If you are using an existing document, you must be able to highlight where these 6 components can be documented

• It is a best practice for the to keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document these activities throughout the year

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

21


6. Fiscal Requirements• This section is to describe

coordination of funds that are used to implement the schoolwide plan

• Select the boxes of the funds your school receives and utilizes to run Schoolwide program

• It is recommended that you keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document these activities throughout the year

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

22


7. Annual Evaluation/Review • This is to be completed at the

end of the school year, to determine what changes, if any, should be made going into the next schoolwide Plan

• The schoolwide planning team should be discussing these 4 prompts during its annual evaluation of the plan

• It is recommended that you keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document this activity

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

23

Risk Based Monitoring

• While going through the comprehensive needs assessment, schoolwide planning, and annual evaluation, keep documentation of all programs and activities, such as:• Sign in sheets• Agendas• Presentation materials• Sample parent survey• Parent survey results/comments • Social media documentation of events• Drafts of updates to plans/policies with parent/stakeholder feedback

• Each year, the Office of the State Superintendent of Education’s (OSSE’s) Division of Systems and Supports, K-12, updates its monitoring tool and guidance to align with relevant laws and regulations. The resources include updates from the Every Student Success Act (ESSA) for applicable grants.

• The requirements in this presentation are aligned with the monitoring tool found on the OSSE Webpage for Risk Based Monitoring.

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

https://osse.dc.gov/publication/risk-based-monitoring-tools-and-resources

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Contacts

OSSE K-12 Systems and Support Contacts 1050 First St. NE, Washington DC 20002

Titles I-IVBonnie Bacon

Supervisory Education Program Specialist

[email protected], (202) 545-7224

Mark Harris Jr.

Program Analyst


Giana Hutton

Program Analyst


Mildred Washington

Program Analyst


Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

mailto:[email protected]




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What should you do now?

1. Meet with your schoolwide planning team and review roles and responsibilities for the planning process for the upcoming school year.

2. Develop any plans or calendar of events necessary to complete the required activities this year, and in anticipation of submitting the FY20 Consolidated Application

3. Decide how your LEA will document the plan development process, and who will be responsible for collecting the evidence

4. Join us up for our upcoming webinars:

• FY20 Consolidated Application • ConApp Financial Reporting• ConApp Parent and Family Engagement• Completing the ConApp in EGMS• Early Childhood Coordination Requirements

• **Insert link to registration page on OSSE website

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix

https://legcounsel.house.gov/Comps/Elementary And Secondary Education Act Of 1965.pdf

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Appendix

• Supporting School Reform by Leveraging Federal Funds in a Schoolwide Program US Department of Education

Colorado Department of Education: Title I, Part A Schoolwide Program Plan Requirements and Rubric

Virginia Department of Education: Title I Schoolwide Plan Template

• OSSE Schoolwide Plan Template (emailed today, will be posted on the OSSE ESEA Guidance web page linked below)

• ESEA – Law

• Code of Federal Regulations

• OSSE ESEA Guidance

• OSSE Consolidated Application

• Risk Based Monitoring

Introduction

Webinar Goals



Schoolwide Plan



Monitoring

Contacts

Next Steps

Appendix


https://www2.ed.gov/policy/elsec/leg/essa/essaswpguidance9192016.pdf

https://www.cde.state.co.us/fedprograms/essaswplanningtemplate

http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/guidelines_procedures/essa-schoolwide-plan-template.docx


https://www.law.cornell.edu/cfr/text/34/200.26

https://osse.dc.gov/publication/essa-guidance-leas

https://osse.dc.gov/page/consolidated-application

https://osse.dc.gov/publication/risk-based-monitoring-tools-and-resources

k-12 systems and supports - washington, d.c. · schoolwide plan template 2. schoolwide program...

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