katie zaback state higher education executive officers joseph curtin

State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org

SHEEO WebinarStaffing Trends in Public Colleges and

Universities: A National View with a State and an Institutional Level Perspective

Katie ZabackState Higher Education Executive Officers

Joseph Curtin Director of Institutional Research for the Utah System of Higher Education

Michael Torrens

Director of Analysis, Assessment & Accreditation at Utah State University

June 23, 2011


3

Overview• Report Overview

• Report Findings

• A state example of examining fall staff data

• Lessons learned from analyzing fall staff data at the institutional level

6/23/2011


4

Funding and Enrollment Trends

6/23/2011

1985

1986

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

0.0

2000000.0

4000000.0

6000000.0

8000000.0

10000000.0

12000000.0

14000000.0

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$7,

479

$7,

855

$7,

993

$7,

988

$7,

869

$7,

825

$7,

607

$7,

171

$6,

912

$6,

994

$7,

227

$7,

311

$7,

547

$7,

770

$7,

961

$8,

035

$7,

979

$7,

682

$7,

211

$6,

740

$6,

662

$6,

986

$7,

195

$7,

325

$6,

951

$6,

451

$2,

274

$2,

371

$2,

434

$2,

501

$2,

550

$2,

608

$2,

691

$2,

903

$3,

082

$3,

186

$3,

271

$3,

387

$3,

419

$3,

431

$3,

428

$3,

337

$3,

348

$3,

356

$3,

431

$3,

611

$3,

760

$3,

935

$4,

068

$4,

116

$4,

178

$4,

321

Public FTE Enrollment, Educational Appropriations and Total Educational Revenue per FTE, United States -- Fiscal 1985-2010

Net Tuition Revenue per FTE (constant $) Educational Appropriations per FTE (constant $) Public FTE Enrollment

Pub

lic F

TE

Enr

ollm

ent

(Mill

ions

)

Dol

lars

per

FT

E

Note: Constant 2010 dollars adjusted by SHEEO Higher Education Cost Adjustment. Educational Appropriations include ARRA funds. (HECA) Source: SHEEO


5

Methodology• Staffing data is from IPEDS Fall Staff survey

which is conducted in odd years• Also used data from Institutional

Characteristics and 12-Month Enrollment Survey

• Used staff (headcount) per 100 annual student FTE• Time Period is 2001 to 2010

6/23/2011


6

Key Groupings

6/23/2011

SHEEO Groupings

primary function/occupational activity

IPEDS

primary function/occupational activity

Clerical and secretarial Clerical/secretarial/technical; Technical and paraprofessionals

Executive/administrative and managerial Executive/administrative and managerial; Other Administrative*

Faculty (Instruction/research/public service)

Faculty (Instruction/research/public service)

Graduate assistants Graduate assistants

Other professionals Other professionals

Service/maintenance/skilled crafts Service/maintenance; skilled crafts

Note: Other administrative was only included in the 2001 fall staff data collection. In later years the definition was incorporated into the executive/administrative and managerial category which is why it was grouped there.


7

Overall Staff Trends

6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

20.00

20.50

21.00

21.50

22.00

22.50

23.00

23.50

Figure 1Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Institutions

Annual Student FTE* Total Staff Total Staff/100 FTE

Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


8

Overall Staff Trends by Sector

6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

10.00

15.00

20.00

25.00

30.00

35.00

40.00

45.00

Total Student FTE, Staff, and Staff Per 100 Student FTE for All Public Institutions

Annual Student FTE* Total Staff Total Staff/100 FTE

Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


9


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

10.00

15.00

20.00

25.00

30.00

35.00

40.00

45.00

Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Associates Institutions

Annual Student FTE* Total Staff (Full-time and Part-time) Total Staff/100 FTE

Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


10


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

10.00

15.00

20.00

25.00

30.00

35.00

40.00

45.00

Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Baccalaureate, Masters, and Doctoral Institutions


Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


11


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

10.00

15.00

20.00

25.00

30.00

35.00

40.00

45.00

Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Research, High Activity Institutions


Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


12


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

10.00

15.00

20.00

25.00

30.00

35.00

40.00

45.00

Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Research, Very High Activity Institutions


Tota

l Ind

ivid

uals

Staff

Per

100

Stu

dent

FTE


13

Trends in Full-time/Part-time Status

6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

5.00

Trends in Staff Per Student FTE by Occupational ActivityFull-Time

FT, Exec./admin. FT, Other prof. FT, Clerical/sec./tech. FT, Serv./maint./craftsFT, Faculty


14


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

5.00

Trends in Staff Per Student FTE by Occupational ActivityPart-Time

PT, Exec./admin. PT, Other prof. PT, Clerical/sec./tech.PT, Serv./maint./crafts PT, Faculty PT, Graduate asst.


15


6/23/2011

2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

5.00

Trends in Staff Per Student FTE by Occupational ActivityFull-Time and Part-Time

FT, Exec./admin. FT, Other prof. FT, Clerical/sec./tech. FT, Serv./maint./crafts

FT, Faculty PT, Exec./admin. PT, Other prof. PT, Clerical/sec./tech.

PT, Serv./maint./crafts PT, Faculty PT, Graduate asst.


16

Trends in Staffing Types

6/23/2011

Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./ crafts

Faculty Graduate asst.0

1

2

3

4

5

6

7

8

9

10

Figure 2Total Staff Per 100 Student FTE for Public Institutions by Primary Function

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010

Staff

Per

100

Stu

dent

FTE


17

Trends in Staffing Types

6/23/2011

Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./ crafts


1

2

3

4

5

6

7

8

9

10

Figure 2Total Staff Per 100 Student FTE for Public Institutions by Primary Function

2001-2002 2003-2004 2005-2006 2007-2008 2009-2010

Staff

Per

100

Stu

dent

FTE

+6%-24%

-20%

-4%

-1%-20%


18

Composition of Staff by Sector

6/23/2011

Associates Baccalaureate, Masters, Doctoral

Research, High Activity Research, Very High Activity0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Figure 3Staff Primary Function as a Percent of Total Staff Headcount at Pub-

lic Institutions by Carnegnie Type in 2009

Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./crafts Faculty Graduate asst.

Perc

ent

of T

otal

Sta

ff


19

Composition of Staff by Sector

6/23/2011

Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./crafts


2

4

6

8

10

12

Figure 4Total Staff Per 100 Student FTE for Public Institutions by Primary Function and Institu-

tion Type in 2009

Associates Baccalaureate, Masters, DoctoralResearch, High Activity Research, Very High Activity

Staff

Per

100

Stu

dent

FTE


Simple Explanation: Economic Situation

FY 2010 FY 2011 FY 2012

FY 09

-17% Base

8% ARRA1 Time

-3%Leg. action

Final Cut of 12%

$93 M

Starting Point FY 11Additional Cuts of

2% - $13 MNo Additional

Cuts


21

Absorbed enrollment increases• Fall 2008 + 11,896 students• Fall 2009 + 12,632 students• Fall 2010 + 8,156 students• Total Students + 32,684 students


22

What is impact of $93 - million cuts?

Sections Students Faculty Staff

CEU 90 225 9 22

DSC 662 1,655 74 4

SLCC 1,880 4,700 182 14

Snow 70 175 14 18

SUU 104 260 26 27

UVU 372 930 46 15

UU 196 490 49 506

USU 288 720 180 93

WSU 192 480 48 84

TOTAL 3,764 9,410 619 761


23

faculty

6/23/2011

2005 2009

42% 38%

24%22%

34%40%

Tenure Track Nontenure - track Part-time


24

Difficulties with IPEDS Summary Data

6/23/2011

• Shift in data based on changes in who makes the decisions (within an institutions )– Clerical & Secretarial now reported in Technical

and Paraprofessional • Inconsistent classifications between

institutions for the same job title


25

USU: What Did We Learn• This type of study is a great starting point for discussions and further research; it can either support or dispel widely held assumptions.• Longitudinal IPEDS data studies are sensitive to start/end dates and choice, specification and grouping of data…this can be misleading.• Question: Is the large increase in “Other Professionals” due to structural changes in Higher Ed, or is this category becoming a kind of catch-all?

6/23/2011


Visit http://www.sheeo.org/pubs/Fall_Staffing-Final05-24-2011.pdf

For a copy of this report.

For Additional Information Contact:Katie Zaback

[email protected] 303-541-1638

http://www.sheeo.org/pubs/Fall_Staffing-Final05-24-2011.pdf

http://www.sheeo.org/pubs/Fall_Staffing-Final05-24-2011.pdf

mailto:[email protected]

katie zaback state higher education executive officers joseph curtin

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