kent county levy court meeting notice and ... - …...555 bay road, dover, de 19901 tuesday, april...

KENT COUNTY LEVY COURT MEETING NOTICE AND AGENDA Kent County Administrative Complex

555 Bay Road, Dover, DE 19901 Tuesday, April 7, 2020

Caucus Room

7:00 P.M., COMMITTEE MEETINGS

This meeting is a Telephone Conference Call

Call In Number: 1-800-377-8846 Participant Passcode: 92535882#

CALL TO ORDER DETERMINATION OF QUORUM Public Works Committee Mr. Howell, Chairman 1. FY20 Work Truck Purchase - Bid Award (Informational) 2. Commercial Trash Service Change Order #4 3. Rt. 13 Forcemain – Change Order #3 – Ferguson Waterworks Public Comments Adjourn Finance Committee Mr. Hall, Chairman 1. Selection of Merchant Card Payment Service Public Comments Adjourn Administration Committee Mr. Angel, Chairman 1. Employee Health Insurance Renewal 2. Covid-19 Emergency Response Update and Discussion Public Comments Adjourn

EXECUTIVE SESSION

Immediately following the Committee Meetings if needed

Caucus Room For preliminary discussion on site acquisition for a publicly funded capital improvement; legal

strategy session regarding collective bargaining or pending or potential litigation; and personnel matters

Pursuant to 29 Del.C. 10004(b)(2), (4), & (9) Posted: April 1, 2020

Revised: April 6, 2020 Posted by: L. Tanaka

Time: 2:20pm Take down: Upon Replacement or on 4/8/20

29 Del.C. §10004(e)(2). The Agenda items as listed may not be considered in sequence. This Agenda is subject to change to include additional items including Executive Sessions or the deletion of items including Executive Sessions, which arise at the time of the meeting.

Honorable P. Brooks Banta - President First District Commissioner

Honorable Jeffrey W. Hall Second District Commissioner

Honorable Allan F. Angel Third District Commissioner

Honorable Eric L. Buckson Fourth District Commissioner

Honorable George "Jody" Sweeney Fifth District Commissioner

Honorable Glen M. Howell Sixth District Commissioner

County Administrator Michael J. Petit de Mange, AICP

Honorable Terry L. Pepper - Vice-President Commissioner At-Large

KENT COUNTY LEVY COURT MEETING NOTICE AND AGENDA Kent County Administrative Complex

555 Bay Road, Dover, DE 19901 Tuesday, April 7, 2020

Caucus Room 7:00 P.M., COMMITTEE MEETINGS

This meeting is a Telephone Conference Call Call In Number: 1-800-377-8846 Participant Passcode: 92535882#

Honorable Glen M. Howell - Public Works Committee Chairman

Department of Public Works Diana T. Golt, P.E. - Director

Table 1: BID SUMMARY

BIDDER VEHICLE INFO COST

Hertrich Fleet Services Inc. 1427 Bay Road Milford, DE 19963

2020 Chevrolet Silverado 1500 Double Cab 4x4

$32,699.00

Willis Chevrolet, Inc 2702 S. Dupont Blvd, P.O. Box 20 Smyrna, DE 19977

2020 Chevrolet Silverado 1500 Double Cab 4x4

$36,766.00

Winner Ford 250 Haddonfield Berlin Rd Cherry Hill, NJ 08034

2020 Ford F-150 4x4 SuperCab Styleside

$33,667.00

Due to the COVID 19 virus, the approval for this bid award was made by the County Administrator on March 20, 2020, to meet an order deadline from the factory of March 26, 2020. This approval was for the purchase of one (1) – 2020 Chevrolet Silverado 1500 Double Cab 4x4 to Hertrich Fleet Services Inc.in the amount of $32,699.00 using sewer operating revenue from the FY2020 Sewer Fund Budget

WORK TRUCK PURCHASE – BID AWARD - INFORMATIONAL ITEM

COMMERCIAL TRASH SERVICE CONTRACT CHANGE ORDER #4 REPUBLIC SERVICES

The County’s office buildings, parks, pump stations and wastewater treatment facility are serviced under the Commercial Trash Collection Services Contract. Levy Court approved the award of the contract to BFI Waste Services, LLC dba Republic Services of Delmar (Republic Services) on September 20, 2016. The original contract period is October 1, 2016 through June 30, 2018 (21 months). Levy Court has approved three change orders to date. The Department suggests the following motions: “Move to approve Change Order #4 to the Commercial Trash Collection Services Contract with BFI Waste Services, LLC dba Republic Services of Delmar in the amount of $52,872.52 with a unit price increase of 2% and a one year contract extension until June 30, 2021. Funds for services are budgeted in the annual budgets of the General Fund and Sewer Fund.” AND “Move to authorize the President of Levy Court to sign Change Order #4.”

ROUTE 13 (US 13) FORCE MAIN REHABILITATION PROJECT MATERIAL PROCUREMENT - FERGUSON WATERWORKS

– CHANGE ORDER #3 REPAIR AT SILVER LAKE

Change Order No. 3 Investigation of the pipe failure at Silver Lake Park has identified over 1300 feet of 24” PCCP force main that needs replacement in the area of the December failure. Once the change in project scope was approved by DNREC SRF for the replacement of the failed pipe from Silver Lake Park to Oak Lane. The Department discussed the procurement procedure with DNREC and it was agreed that the additional pipe materials could be purchased under a change order to the original contract with Ferguson Waterworks, Inc. A material list was prepared and a quote in the amount of $136,799.00 was received on March 12, 2020. The materials purchase will be funded through the current DNREC State Revolving Fund loan. Based on the above, we recommend the following motion: “Move to approve Change Order No. 3 for the US Route 13 Forcemain Rehabilitation Project Material Procurement with Ferguson Waterworks Inc, increasing the contract amount by $136,799.00, contingent upon DNREC concurrence”; And “Authorize the Levy Court President to sign the associated documents.”

Finance Committee Mr. Hall, Chairman

Department of Finance - Susan Durham - Director

Selection of Merchant Card Payment Service

Merchant Card Payment Services

April 7, 2020

Page 3 of 4

Service Fee Convenience Fee

Other Government Payments Residential Sewer Service

Credit & Debit (In-Office &

Online)2.45% $3.25 (Visa not accepted in-office)

Credit & Debit (Phone) 2.52% $3.25

E-Check (Online & Phone) $1.00 $3.25


Online)2.45% $2.95 (Visa not accepted in-office)




Online)2.65%

$2.95 (Only Discover card accepted in-office &

Online)



(a) Payment types are eCheck, Visa, MasterCard, and Discover debit/credit.

(b) Paymentus sets a maximum transaction amount of $20,000.00 for other government payments and $600.00 for residential sewer service

payments. Multiple payments can be made.

(c) Paymentus offers in-office acceptance of Visa and MasterCard only at a Kiosk

(d) Hardware costs, such as card readers, receipt printers, or customer terminals to be charged to the County as needed

Credit & Debit (In-Office & Online) 2.35% (1.99% for Tax) ($1.95 min. fee) $2.35 (Visa not accepted in-office)

Credit & Debit (Phone)2.35% (1.99% for Tax) ($1.95 min. fee);

Add $1.95 for Phone Live Agent$4.30

E-Check (Online) $1.95 $1.95

E-Check (Phone) $3.90 $3.90

rev. 4.7.2020

Vendor Proposals

Vendor

Payment Type (Payment

Channel) (a)

Govolution - proposal

#1

Paymentus - proposal

without kiosk (b)(c)

Value Payment

Systems ( current

vendor fees for

comparison only )

Govolution - proposal

#2

Merchant Card Payment Services

April 7, 2020

Page 4 of 4

Convenience Fee

Taxes

Residential Sewer

Service

$600 Tax Bill $20 Fee $1000 Fee $120 Sewer Bill


Web)$14.70 $0.49 $24.50 $3.25

Credit & Debit (Phone) $15.12 $0.50 $25.20 $3.25

E-Check (Web & Phone) $1.00 $1.00 $1.00 $3.25


Web)$14.70 $0.49 $24.50 $2.95


E-Check (Web & Phone) $1.75 $1.75 $1.75 $2.95


Web)$15.90 $0.53 $26.50 $2.95


E-Check (Web & Phone) $0.50 $0.50 $0.50 $2.95


Web)$11.94 $1.95 $23.50 $2.35


E-Check (Web) $1.95 $1.95 $1.95 $1.95

E-Check (Phone) $3.90 $3.90 $3.90 $3.90

rev. 4.7.2020

Example of Service/Convenience Fees

Value Payment

Systems ( current

vendor fees for

comparison only )

Govolution -

proposal #2

Vendor

Payment Type (Payment

Channel)

Service Fee

Other Payments

Govolution -

proposal #1

Paymentus -

proposal without

kiosk

Honorable Allan F. Angel - Administration Committee Chairman

Personnel Office - Allan Kujala, IPMA-SCP, CLRP, CGBA - Personnel Director

Tuesday, April 7, 2020

#1) PPO/HRA with Current copays – No changes

#2) PPO/HRA with Various copay increases (NEW)

#3) PPO/HRA with Double copay increase

PPO with deductible & 20% Rx

PPO with deductible & 10% Rx

No change to Medicare supplement (PPO$0) ◦ +61,058 estimated in FY21 for retirees age 65+ ◦ +15,297 estimated in FY21 for retirees under age -65

FY2021 Copay Design Costs- PAGE 3

Copay Options

FY2021 (actives)

#1 Current

Copays

#2 Various

Copays

#3 Double

Copays

PPO–100/200

20%/80%-Rx

PPO 100/200

10%/90%-Rx

County funded HRA? $5K/$10K $5K/$10K $5K/$10K No No

Deductible? No No No $100/$200 $100/$200

Primary Copay $10 $20 $20 $15 $15

Specialist Copay $20 $30 $40 $25 $25

ER $150 $300 $300 $500 $300

Walk-in/Urgent Care $50/$50 $50/$50 $50/$50 $15/$25 $15/$25

X-rays, MRI $0 $10 $0 $10 $10

Therapy $20 $25 $40 $10 $10

Mental H./Sub. Ab. - OP $10 $30 $20 $25 $25

Prescriptions $10/$25/$75 $10/$35/$70 $10/$35/$70 20%/80% 10%/90%

FY21 vs. Fy20 $ estimate +$291,122 +$248,119 -$37,311 +$230,845 +$322,245

*Annual FY21 vs. FY20 County cost estimate based upon Jan. 2020 enrollment

FY2021 Cost Share – PAGE 4

Monthly cost share per copay

option – FY2021

Employee Only

Employee & Spouse

Employee & Child

Employee & Family

Enrollee Count (actives) 142 27 48 35

7% self & 20% dependent (FY21)

#1) Current Copays Option $85.04 $400.90 $230.82 $522.26

#2) Various Copays Option $84.30 $397.38 $228.80 $517.68

#3) Double Copays Option $79.34 $373.98 $215.32 $487.32

PPO $100/$200 20/80 Rx $83.99 $393.07 $225.10 $513.06

PPO $100/$200 10/90 Rx $85.58 $405.10 $233.95 $527.35

Medicare Supplement (FY21) $0 $154.72

PPO/HRA cost share-FY20 $79.98 $377.04 $217.08 $491.30

PPO/HRA cost share-FY19 $74.72 $352.24 $202.80 $458.98

Medicare Supplement – FY20 $0 $145.83

Enrollee count based on January 2020

Questions

Covid-19 Emergency Response Update and Discussion

Department of Administration Michael J. Petit de Mange, AICP

County Administrator

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