kentish council minutes – draft · kentish council minutes – draft ... the mayor thanked senior...

KENTISH COUNCIL MINUTES – DRAFT

MINUTES OF THE ORDINARY MEETING OF THE KENTISH MUNICIPAL COUNCIL, HELD AT THE COUNCIL CHAMBERS, TOWN HALL, SHEFFIELD, ON TUESDAY JUNE 15th 2004.

PRESENT: The Mayor Cr. I Braid in the Chair, Crs. W Sherriff, A Cooper, K Lambert, D Thwaites, A Keddie, C Jones, M Haberle, D Jordan and H Burrows. Council Officers: Thomas Ransom (Acting General Manager), Karen Hampton (Community Development Manager) Tony Bickford (Corporate Services and Finance Manager) and Matthew Greskie (Manager of Technical Services).

APOLOGIES 2.3 CONFIRMATION OF MINUTES Cr. Sherriff moved and Cr. Cooper seconded that the minutes of the ordinary

meeting of the Council held on Tuesday May 18th 2004, be taken as read and confirmed

CARRIED

2.4 ACCEPTANCE OF PROCEEDINGS OF OTHER MEETINGS Cr. Jordan moved and Cr. Keddie seconded that the proceedings of the

following meeting be noted:

1st June 04 Occupational Health & Safety Committee 1st June 04 Community Development Working Group notes 8th June 04 Corporate Services and Finance Working Group

notes 10th June 04 Technical Services Working Group notes

CARRIED 3 GUEST SPEAKERS

Senior Constable Dean Snooks, Burnie Police Community Relations Department, made a presentation to Council on the work of Crime Stoppers Tasmania. The Mayor thanked Senior Constable Snooks for his informative presentation, adding that Council supported Crime Stoppers and the challenge will be to involve the youth in solutions and ideas to reduce vandalism.

4.1. NOTICE OF MOTION NIL

Kentish Council Minutes June 15th 2004 of 12


5. REPRESENTATIVES REPORTS Cr. Burrows moved and Cr Thwaites seconded that the following

Representative’s Reports be received and noted:

Mayor

May 16th Railton Regional Solutions, draft report May 20th CCA – Representative Meeting May 21st Launch of Road Safety Program with Bryan Green May 25th Valuer General Meeting to explain municipal valuations May 27th Cradle Valley Steering Committee June 2nd Budget meeting June 9th Sprit FM

Other Councillors

Cr Burrows May 14th Mersey Community Care Association Cr Lambert April 20th Bothwell – Native Vegetation meeting with

Federal Minister for Environment April 21st Meeting re Sheffield WWTP April 29th Redwater Creek “Work for the Dole” plans April 29th Community Consultative Committee May 1st Sheffield Streetwalk May 6th Great Tasmanian Bike Ride meeting May 12th 14th LGAT Conference – Hobart May 16th Railton Regional Solutions, draft report May 24th Railton Ratepayers May 27th Cancer Council Morning Tea May 31st Railton School Community Grant meeting Cr Jones May 1st Community Development Meeting May 0th LGAT Review Meeting May 11th Mural Fest meeting May 25th Tandara Board Meeting May 26th Budget Review Meeting May 27th Palliative Care Meeting

Cr Henry Burrows

Mersey Community Care Association

Friday 14th May 2004-05-26

As part of the National Volunteer Week Celebrations, Councillors Jordan and Burrows attended a BBQ at Bells Parade to honour Kentish and other local volunteers with certificates of appreciation from the Devonport City Council. The weather was fine and the setting perfect for this gathering. An excellent BBQ was laid on and enjoyed by about 80 guests from local areas.



Following lunch the certificates were presented by a representative of Devonport City Council, the President of the Mersey Community Care Association Inc, Councillor Jordan and Burrows. Each made a short speech in appreciation of the work done by volunteers.

Cr Kathryn Lambert

Railton Happenings

Redwater Creek will, in the near future, be cleaned up, weeds (especially Willows) and debris removed and the planting out of native vegetation will take place from the railway line to Dowbiggin Street. Mersey NRM Coordinator, Andrew Ford, and his team will oversee a “Work for the Dole” crew to carry out this work. Railton has been granted a “Green Corps” team to tidy up Syke’s Sanctuary from July 5th for a 26 week period. Some other smaller projects will also be carried out eg planting trees at the Railway Park extension. The Railton School has been granted $4000 by the Education Department to carry out a School Community Project. They are planning to design and erect topiary directional signage and historical signage around the town, and if sufficient funds are left, paint a mural on the Goliath Park toilets.

CARRIED 6 CORRESPONDENCE FOR INFORMATION ONLY Cr. Lambert moved and Cr. Jordan seconded that item 1 be received and

noted. CARRIED

7.1 LORINNA PROGRESS ASSOCIATION

Cr. Sherriff moved and Cr. Cooper seconded that the Manager of Technical Services answer the Association’s letter, investigate and report back to Council.

CARRIED

9.a.1 RECOMMENDATIONS FROM WHOLE OF COUNCIL WORKING GROUP Nil

9.a.2 CRADLE COAST AUTHORITY RULES REVIEW Cr. Haberle moved and Cr. Burrows seconded that Council wait until the

report comes out for Council consideration and debate all recommended amendments at that time.

CARRIED



9.a.3 DULVERTON REGIONAL WASTE MANAGEMENT AUTHORITY – RULE

UPDATE Cr. Haberle moved and Cr. Burrows seconded that Council approve the amendment of the Rules of the Dulverton Regional waste Management Authority in the manner indicated in the document “Dulverton Regional Waste Management Authority Marked Up Recommended Amendments May 2004” prepared by Levis Stace & Cooper and tabled at this meeting so as to achieve the Rules set out in the document “Dulverton Regional Waste Management Authority Compiled Recommended Rules May 2004” prepared by Levis Stace & Cooper and tabled at this meeting.

CARRIED

9.a.4 DULVERTON REGIONAL WASTE MANAGEMENT AUTHORITY –UPDATE OF STRUCTURE

Cr. Haberle moved and Cr. Jordan seconded that Council support the investigation by the Dulverton Regional Waste Management Authority of amendments to its Rules to provide for a structure similar to that of Cradle Coast Water and the Cradle Coast Authority (that is a skills based Board of Directors appointed by a committee of Representatives which Representatives are appointed by the member Councils) and the preparation of Rules to achieve that for consideration by the member Councils.

CARRIED

9.a.5 REVIEW OF THE LITTER ACT 1973 Cr. Sherriff moved and Cr. Jordan seconded that the review of the Litter Act

1973 be referred to the Technical Services Working Group, who will report back to the July Council meeting.

CARRIED 9.b.1. RECOMMENDATIONS FROM WORKING GROUP

Cr. Sherriff moved and Cr. Burrows seconded that Council adopt the following Technical Services Working Group recommendation:

General Business Recommendation That the Acting General Manager initiate a thorough search of all contracts, legal or otherwise signed by the previous General Manager, relating to Council owned property, from the date that the Council went into administration to the 18/05/2004. This information to be made available to Councillors as a matter of urgency.

CARRIED



9.b.2 MANAGER OF TECHNICAL SERVICES REPORT FOR MAY/JUNE 2004 Cr. Cooper moved and Cr. Keddie seconded that the Report for May/June

2004 be received and noted. CARRIED

9.b.3 POLICY - SUBDIVISIONS

Cr. Jordan moved and Cr. Burrows seconded that the “Policy on Subdivisions” be referred to the Technical Services Working Group and workshopped.

CARRIED

9.b.4 RISK MANAGEMENT – KENTISH PARK Cr. Jordan moved and Cr. Cooper seconded that Council: (i) upgrade the septic tank system at the site to cope with existing

use; and

(ii) within the next 3 months, advertise and implement the closure of the park at night, until an acceptable solution is found, by the placement of suitable signs, campsite barriers and a barrier at the entrance of Kentish Park.

CARRIED

9.c.1 MONTHLY BUILDING REPORT MAY 2004 Cr. Cooper moved and Cr. Burrows seconded that the monthly Building

Report for May 2004 be noted. CARRIED

9.c.2 MONTHLY PLANNING APPROVALS FOR APRIL 2004 Cr. Thwaites moved and Cr. Jones seconded that the Planning Approvals for

May 2004 be noted. CARRIED

9.c.3. REQUEST FOR DISPENSATION FROM CAR PARKING REQUIREMENTS

Cr. Jordan moved and Cr. Sherriff seconded that Council grants dispensation to M & J Hesters for the relaxation of the provisions of Part 6.2 of the Planning Scheme – Standards for Development – Parking for the development of a restaurant at the property known as 48 Main Street, Sheffield. The dispensation granted is to a maximum of eight car parking spaces.

CARRIED

Cr Haberle requested to be recorded as voting against the motion.



9.d.1 RECOMMENDATIONS FROM WORKING GROUP 2004 – 2005 Budget Process and the approval of the Budget and the consequent setting of rates Recommendation: That Council consider the recommendations of the Corporate Services and Finance Committee in Closed Session. It was determined that items 12.2 and 12.3 to be discussed in Open Committee.

12.2 2004 -2005 OPERATING AND CAPITAL BUDGETS Cr Cooper moved and Cr. Keddie seconded that Council adopt the

completed 2004-2005 Operating Budget and Capital Budget as presented.

CARRIED

12.3 FORMAL RATES RESOLUTION Cr. Cooper moved and Cr. Haberle seconded that Council accepts and

adopts the following formal rates resolution:

K E N T I S H C O U N C I L RATES RESOLUTION

That Council make rates and charges for the period 1st July 2004 to 30th June 2005 in accordance with the following resolutions: 1. GENERAL RATE 1.1 Pursuant to Section 90 of the Local Government Act 1993, Council makes the

following general rate on all rateable land (excluding land which is exempt pursuant to the provisions of Section 87) within the municipal area of Kentish for the period commencing 1st July 2004 and ending 30th June 2005, namely a rate of 10.05 cents in the dollar on the assessed annual value of the land.

1.2 Pursuant to Section 90(4) of the Local Government Act 1993, Council sets a

minimum amount payable in respect of the general rate of $233.50

2. SERVICE RATES & SERVICE CHARGES

Pursuant to Sections 93, 94 and 95 of the Local Government Act 1993, Council makes the following service rates and service charges on all rateable land within the municipal area of Kentish (including land which is otherwise exempt from rates pursuant to Section 87 but excluding Crown Land to which Council does not



supply any of the following services) for the period commencing 1st July 2004 and ending on the 30th June 2005, namely:

Service Rate Water Supply 2.1 A service rate for water supply on all rateable land which receives a water supply or

is within 30 metres at the nearest boundary of the land from a Council pipe carrying water of 4.20 cents in the dollar on the assessed annual value of the land. Pursuant to Section 93(3) Council sets a minimum amount payable in respect of this rate in the sum of $421.25 (the minimum amount of the service rate).

2.2 Pursuant to section 107 of the Local Government Act 1993 Council declares by

absolute majority that the service rate for water supply varies within different parts of the municipal area of Kentish as follows:

(i) If the minimum amount of the service rate is payable on land which is not

used for any of the purposes set out at section 107(2) of the Local Government Act 1993, then the minimum amount of the service rate is varied to $125.00;

(ii) For all land which is not located within either the Sheffield water district or the

Railton water district the service rate for water supply is varied to nil cents in the dollar on the assessed annual value of the land and the minimum amount of the service rate is varied to nil.

Service Charge Water Supply 2.3 In addition to the service rate for water supply, Council makes the following service

charges for water supply in respect of all land to which there is a metered supply of water based on the amount of water consumed namely: (i) A consumption charge for the supply of treated water calculated in accordance

with the following formula: A=(B-(CxD))xE Where: A is the amount of the charge to be paid but if A is a negative figure then no

amount is payable. B is the amount of water, expressed in kilolitres, consumed for the period

charged. C is the number of days in the period charged. D is the allowance per day (0.9589 kilolitres) E is the price per kilolitre (86 cents)

(ii) A consumption charge for the metered supply of untreated water, calculated

in accordance with the following formula: A=BxE



Where: A is the amount of the charge to be paid but if A is a negative figure then no

amount is payable. B is the amount of water, expressed in kilolitres, consumed for the period

charged. E is the price per kilolitre (72.25 cents)

Service Rate Sewerage Removal 2.4 A service rate for sewerage removal on all rateable lands within the municipal area

of Kentish which drain into Council’s common sewer or drain or are within 30 metres of the nearest boundary of the land from Council's common sewer or drain of 3.53 cents in the dollar of the assessed annual value of the land. Pursuant to Section 93(3) Council sets a minimum amount payable in respect of this rate of $307.50 (the minimum amount of the service rate for sewerage).

2.5 Pursuant to section 107 of the Local Government Act 1993, by absolute majority, Council declares as follows:

(i) If the minimum amount of the service rate for sewerage is payable on land

which is not used for any of the purposes set out at section 107(2), then the minimum amount of the service rate for sewerage is varied to $159.00;

(ii) By reason of the location of any land being within the Railton sewerage

district, vary the amount of the service rate to 6.05cents in the dollar on the assessed annual value of the land and vary the minimum amount of the service rate for sewerage to $256.00.

Waste Management Service Charge 2.6 Service charges for waste management in respect of all land to which Council

makes available a waste removal service as follows: (i) $103.50 for domestic users; (ii) $134.25 for commercial/industrial users.

2.7 If any land to which the waste management service is made available is the subject

of separate rights of occupation which are separately valued in the valuation list under the Valuation of Land Act 2001 then the charge applies to each such separate occupation.

Fire Service Contribution 2.8 By application of section 81C(5) of the Fire Service Act 1979, Council decides to collect the fire

service contribution for the ratable parcels of land within the municipal area of Kentish by making a service rate for fire protection of 0.34 cents in the dollar of assessed annual value of such land.



2.9 Pursuant to section 107 of the Local Government Act 1993 Council declares, by absolute majority, that the service rate for fire protection varies within different parts of the municipal area of Kentish by reason of the locality of the ratable land on which it is payable as follows: (i) for land within the Sheffield Volunteer Fire Brigade District the service rate is

varied to 0.4675 cents in the dollar of assessed annual value; and (ii) for land within the Railton Volunteer Fire Brigade District the service rate is

varied to 0.4675 cents in the dollar of assessed annual value. 2.10 Pursuant to section 93(3) Council sets a minimum amount payable in respect of the

service rate for fire protection of $29.40. 3. SEPARATE LAND

For the purposes of these resolutions the rates and charges shall apply for each parcel of land which is shown as being separately valued in the valuation list prepared under the Valuation of Land Act 2001.

4. PAYMENT

Pursuant to Section 124 of the Local Government Act 1993, Council: a) Decides that all rates are payable by all ratepayers by three instalments which

must be of approximately equal amounts. b) Determines that the dates by which such instalments are to be paid shall be as

follows:

(i) the first instalment on or before 31st August 2004; (ii) the second instalment on or before 31st October 2004; and

(iii) the third instalment on or before 28th February 2005.

If a ratepayer fails to pay any instalments of rates and charges within 21 days of the date on which the instalment is due, the ratepayer is to immediately pay the full amount of the unpaid rates and charges.

5. INTEREST

Pursuant to Section 128 of the Local Government Act 1993, if any rate or instalment is not paid on or before the date it falls due then there is payable a daily interest charge of 0.0274% (10.0% p.a.) in respect of the unpaid rate or instalment for the period during which it is unpaid.

6. WORDS AND EXPRESSIONS

Words and expressions used both in these resolutions and in the Local Government Act 1993 or the Fire Service Act 1979 have in these resolutions the same respective meanings as they have in those Acts.

CARRIED



9.d.2 FINANCIAL REPORT FOR THE PERIOD ENDING MAY 31st 2004 Cr. Cooper moved and Cr. Lambert seconded that the Financial Report for

the period ending May 31st 2004 be received. CARRIED

9.d.3 POLICY – SALARY SACRIFICE

Cr. Jones moved and Cr. Haberle seconded that Council adopt the Salary Sacrifice Policy. CARRIED

9.e.1 WASTE TRANSFER STATION HOURS Cr. Sherriff moved and Cr. Haberle seconded that Council amend the

transfer station opening hours to: Sheffield Monday - Wednesday - Thursday 9.00am to 2.00pm Friday - Saturday - Sunday 12.00noon to 5.00pm Friday – Sunday (daylight saving time) 1.00pm to 6.00pm

Wilmot Sunday 1.00pm to 3.00pm Saturday 9.00am to 12.00 noon Wednesday 2.00pm to 5.00pm

Waste transfer stations closed Christmas Day and Good Friday.

CARRIED

9.f.1 RECOMMENDATIONS FROM WORKING GROUP Cr. Burrows moved and Cr. Lambert seconded that the following

recommendation from the Community Development Working Group be adopted:

Railton Regional Solutions Project Team

Recommendation: That the negotiation of a Memorandum of Understanding between the Railton Community and Council be facilitated by the Consultants, Nick Hunt and Georgie Cane.

CARRIED 9.f.2. RAILTON TOURISM PLAN

Cr. Lambert moved and Cr. Jones seconded that Council endorse the Tourism Strategy Plan for Railton. CARRIED



9.f.3. COMMUNITY CONSULTATIVE COMMITTEE Cr. Haberle declared an interest and left the Chamber. Cr. Jones moved and Cr. Cooper seconded that Kate Haberle and Kevin

Rogers be endorsed as members of the Community Consultative Committee.

CARRIED

Cr. Haberle returned to the Chamber.

9.g.1 ANIMAL CONTROL REPORT FOR MAY/JUNE’04 Cr. Sherriff moved and Cr. Jordan seconded that the report be noted.

CARRIED

10 URGENT BUSINESS Cr. Burrows moved and Cr. Sherriff seconded that items of Urgent Business

be dealt with. CARRIED

10.1 CRADLE COAST NATURAL RESOURCE MANAGEMENT COMMITTEE

Cr. Burrows moved and Cr. Sherriff seconded that Cr Lambert’s name be nominated to the Cradle Coast Natural Resource Management Committee.

CARRIED

11 PUBLIC QUESTION TIME

Bob McArthur, Sheffield, enquired regarding the Disability Access Plan. The Community Development Manager advised that this item went to last month’s Council meeting and the Community Development Working Group are to progress the formulation of a Disability Access Plan in consultation with identified interested community members. Mr McArthur also enquired as to when the Council was going to provide access for the disabled to attend Council meetings. The Mayor advised that this was difficult to achieve at the present time. Clay Woodberry, No Where Else, enquired if there were any plans for No Where Else/Barrington Road as it was dangerous and he has had two broken windscreens so far this year. The Mayor suggested this was an ideal road for Roads to Recovery money.



Mr Woodberry also mentioned that at the intersection, coming from No Where Else, there is a dangerous hump.

The Manager of Technical Services to investigate. Mr John Deverell, Sheffield, enquired regarding the tip times being distributed with the rates notices.

Mr Deverell also mentioned that some years ago a lift for the town hall was investigated at a cost of $45,000.

12 CLOSED SESSION

Cr. Cooper moved and Cr. Burrows seconded that Council go into Closed Session.

CARRIED Cr. Jordan moved and Cr. Lambert seconded that Council now resume in Open Session.

CARRIED

As there was no further business, the meeting was declared closed (10.35pm). Confirmed....................................... Mayor


kentish council minutes – draft · kentish council minutes – draft ... the mayor thanked senior...

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