WINTER CARNIVAL

KID’S DAY! You are invited

We are reaching out to businesses, schools and non-profit

organizations who would like to participate in Kid’s Day during the

Saint Paul Winter Carnival! You will have the chance to promote

your organization with children and their families during the

Coolest Celebration on Earth!

Event Details

January 24th

, 2015

Did you know?

During the Winter

Carnival over

100,000 people are

downtown during

the celebration.

You have a chance

to be part of the

fun.

Please see the

application

enclosed.

We hope to see

you there!

SAINT PAUL FESTIVAL AND

HERITAGE FOUNDATION

Landmark Center

75 W. 5th Street

Suite 429

Saint Paul, MN 55102

www.winter-carnival.com

January 22nd-February 1st

Join us for our 129th

celebration

Other Winter Carnival events that day:

Grand day Parade 2pm

Ice Sculptures in Rice Park all day

Landmark Center Cortile

2 pm - 6 pm

Saint Paul Festival and Heritage Foundation Indoor Exhibitor Application

Kids Day Landmark Center January 24th

, 2015

SPFHF Indoor Exhibitor Application

separate sheet for additional information as required.

Please fill out the application and return with payment by Friday January 2nd

, 2015

Name of Organization

Address

City State Zip

Phone Cell phone (day of show)

Email address Day of show contact

Write proposed services, products & sales including prices if applicable below. Attach a

Pricing after January 2, 2015:

Include a $50 late fee

Saint Paul Festival and Heritage Foundation, producers of the Saint Paul Winter Carnival, have the right to deny entry of any of the services or products listed above. Winter Carnival will notify exhibitor of any changes. Winter Carnival has the right to enforce the above statements. Winter Carnival must approve any new services or products not listed above in writing prior to the Event date listed in this agreement.

$150 fee if you ARE providing an activity

Pricing before January 2, 2015:

$200 fee IF you are NOT providing an activity

$100 fee if you are a non-profit organization providing an activity $50 fee if you are a performer who wishes to set up a table (No activity required) $0 f you are a performer just coming to perform

Saint Paul, MN 55102

Attn: Kids Day75 W. 5

th Street

Suite 429

Saint Paul Festival and Heritage Foundation (SPFHF)

3 31

Space Fee $_______ + Late Fee $_______ = Amount Enclosed: $_______

If you are providing your own activity, please list it below: (I.E, providing a coloring book,

crayons etc)

Each group in attendance is expected to have an activity for the children, or pay for the Saint Paul

Winter Carnival to provide one for you.

Special needs or preferences (space cannot be guaranteed):

Conformation Notice:Once we have received your application, you will receive confirmation of your application, set up

and take down times and your location in the Landmark Center.

Questions: For more information about the event or questions about the application please contact

Elizabeth Carlson lyz.jensen@gmail.com 651-207-9263

Christine Schrader christine_dale@hotmail.com 651-206-9018

This agreement is not valid until both the Exhibitor (known as Exhibitor) and an authorized Exhibitor Relations Director sign and date this page of the agreement. I agree to indemnify and hold harmless Saint Paul Festival and Heritage Foundation, Fanfare Attractions llc, their affiliates, all Volunteer members, City of St. Paul, contracted staff, Festival Sponsors, and all their Officers, agents, and their employees for damage, injury or loss to any person or property related to my participation in Saint Paul Winter Carnival. I have read, understood and agreed to the conditions stated in this multiple page agreement and have provided truthful and complete information. _______________________________ ___________ ________________________________ _________ Authorized Exhibitor Signature Date Authorized Carnival Signature Date

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3

Winter Carnival Rules and Regulations for All Exhibitors

1. All business or other activity for which Applicant has rented space must be conducted in your designatedarea only including No excessive noise, such as loud music, singing, or megaphone unless pre-approved byExhibitor Relations Director. No distribution of literature, sales or sampling may be done by strollingthrough Cortile space or Winter Carnival grounds.

2. Winter Carnival will enforce space rented to all Exhibitors. Exhibitor may use only agreed upon spaceapproved by Exhibitor Relations Director (E.R. Director). All unauthorized use of space will be charged apenalty fee along with the additional space fee prior to opening or may be expelled from Winter Carnival;the Exhibitor will pay any additional fees for removal at time of removal. No changes in space rental sizewill be allowed after Event start time.

3. All Exhibitors agree that all fees paid to Winter Carnival are non-transferable and no booth space may besublet, reassigned or otherwise transferred to a third party without written approval from E. R. Director.

4. Unless specified otherwise in the agreement, Exhibitor must provide all furniture, chairs, and otherequipment necessary for their own booth. Winter Carnival is unable to accept responsibility for any lost orstolen items, or for the return of any rental equipment other than their own. All electrical requirements arethe responsibility of the Exhibitor. All power requirements must pay and be approved by Exhibitor Directorif necessary.

6. NO VEHICLES MAY BE IN WINTER CARNIVAL FOOTPRINT FROM 1/2 HOUR BEFOREOPENING UNTIL 15 MINUTES AFTER CLOSING TIME. You only have 20 minutes at the loadingdock. Winter Carnival cannot take responsibility for any tickets issued by the City of St. Paul, St. PaulPolice, Ramsey County, for vehicles breaking rules. Storage vehicles (trucks, cars, etc.) must be parked offWinter Carnival grounds in a legal parking space.

Rules and RegulationsSPFHF Exhibitor Agreement 2015

5. All approved Exhibitors are required to be open on the specified date and time as listed in this applicationor as directed by Exhibitor Director. Exhibitor check-in opens One (1) hour prior to set-up timedesignated in the above Event listing or as specified within this agreement. All Exhibitors must checkin one (1/2)one-half hour prior to event in order to secure agreed upon space rental. Any Exhibitorschecking in after waive their right for advanced agreed upon space and may be moved to anotheravailable location on site. Winter Carnival reserves the right to change location of an Exhibitor’sspace if unforeseen circumstances arises or said Exhibitor arrives after designated time as listedabove.

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7. Please remember that Winter Carnival takes place on property controlled by private businesses and theCity of St. Paul. All rules of these agencies are strictly enforced throughout Winter Carnival. Any Exhibitorthat is found in violation of these rules, regulations, or ordinances may be expelled from Winter Carnivalwithout refund or compensation. Exhibitor is also responsible for any expenses incurred by saidgovernmental body or expenses resulted in fines to Winter Carnival.

The Exhibitor understands that they are solely responsible for calculating and reporting to the InternalRevenue Service and the Minnesota Department of Revenue all taxes arising from the sale of Taxable itemsat the Festival.

9. The Exhibitor affirms that they do not discriminate in hiring, employment, participation or servicesrendered based on the fact or perception of a person’s race, color, creed, religion, national origin, ancestry,age, sex, sexual orientation, marital status, disability or as otherwise specified by governing law.

10. All Exhibitors, either sale, service, or food and beverage, will list all items that they intend to sell or typeof service (doing business as) at Winter Carnival. There will be a limited number of “same kind” Exhibitors.In the event of an excessive number of “same kinds” applications, Winter Carnival reserves the right torestrict items offered for sale or services to be provided.

12. Any radio, web, or other electronic transmissions including video taping and photography for public useor personal gain is forbidden unless written approval has been given by Winter Carnival.

For Winter Carnival Use

13. Winter Carnival, Exhibitor Relations Director reserves the right to accept, change, or not accept anagreement if said agreement does not meet specified requirements based on Exhibitor category selection,incorrect or misleading information or any item that may be considered a violation of Winter Carnival, City,or State rules, regulations, ordinances or law.

11. Acceptance as an Exhibitor by Winter Carnival does not imply endorsement or affiliation of theorganization and/or individual. Exhibitors may not use Winter Carnival name and/or logos (including the2014 Winter Carnival Logo) unless written Winter Carnival has given approval.

8. It is the responsibility of the Exhibitor to deal with any permits and licenses (i.e. St. Paul Health Permit,Minnesota Sales Tax, etc.). Exhibitors must supply a copy of their St. Paul Health Permit or Special Permit,Liability Insurance policy by January 2nd, 2015.

Please sign page two (2) of this document and return all pages (including the Certificate of Compliance ST19). Please make a copy of this application andretain one copy for your records. This application is aninvitation to participate. Your signature and theExhibitor Relations Directors signature are required for this document to become the official agreement forWinter Carnival participation.

Name of business selling or exhibiting at event Minnesota tax ID number

Seller’s complete address City State Zip code

Name of person or group organizing event

Name and location of event

Date(s) of event

Operator Certificate of ComplianceST19

Stock No. 2100190(Rev. 9/02)

Read the information on the back before completing this certificate. Person selling at event: Complete this certificate and give itto the operator/organizer of the event. Operator/organizer of event: Keep this certificate for your records.

Do not send this form to the Department of Revenue.

Print

or

type

I declare that the information on this certificate is true and correct to the best of my knowledge and belief and that I amauthorized to sign this form.

Signature of seller Print name here

Date Daytime phone

( )

Complete this section if you are not required to have a Minnesota tax ID number.

I am selling only nontaxable items.

I am not making any sales at the event.

I participate in a direct selling plan, selling for (name of company), and the homeoffice or top distributor has a Minnesota tax ID number and remits the sales tax on my behalf.

This is a nonprofit organization that meets the exemption requirements described below:

Candy sold for fundraising purposes by a nonprofit organization that provides educational and social activities foryoung people primarily aged 18 and under (MS 297A.70, subd. 13[a][4]).

Youth or senior citizen group with fundraising receipts of $10,000 or less per year(MS 297A.70, subd. 13[b][1]).

A nonprofit organization that meets all the criteria set forth in MS 297A.70, subd. 14.

Describe the type of merchandise you plan to sell.

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PENALTY — Operators who do not have Form ST19 or a similar written document from sellers can be fined a penaltyof $100 for each seller that is not in compliance for each day of the selling event.

Information for sellers and event operators

Operators/organizers of craft, antique, coin,stamp or comic book shows; flea markets;convention exhibit areas; or similar eventsare required by Minnesota law to get writtenevidence that persons who do business atthe show or event have a valid Minnesotatax ID number.

If a seller is not required to have a Minne-sota tax ID number, the seller must give theoperator a written statement that itemsoffered for sale are not subject to sales tax.All operators (including operators ofcommunity sponsored events and nonprofitorganizations) must obtain written evidencefrom sellers.

Sales tax registrationTo register for a Minnesota tax ID number,call 651-282-5225.

A registration application (Form ABR) isalso available on our website atwww.taxes.state.mn.us.

Information and assistanceIf you have questions or want fact sheets onspecific sales-tax topics, call 651-296-6181.TTY: Call 711 for Minnesota Relay.

Most sales tax forms and fact sheets are alsoavailable on our website atwww.taxes.state.mn.us.

For information related to sellers and eventoperators, see Fact Sheet #148, Special EventExhibitors and Operators.

We’ll provide information in other formatsupon request to persons with disabilities.