kit carson county commissioners minutes january …...2020, seconded by gary koop. the motion was...

20200108_kcccommissioner_mn 1 | P a g e

KIT CARSON COUNTY COMMISSIONERS

MINUTES

JANUARY 8, 2020

8:00 AM WORK SESSION

10:00 AM TONY RODRIGUEZ – DHS FINANCIALS - canceled

10:30 AM DAWN JAMES – PUBLIC HEALTH – ORANGE SHEET DALENE COLGLAZIER

11:00 AM JEFF CURE – COUNTY ATTORNEY – work session

12:00 PM LUNCH

12:55 PM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE

• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS

1:00 PM NICOLE RICHARDS – AMBULANCE DIRECTOR – MCC LETTER FOR EMS STUDENTS

1:30 PM DELLA CALHOON – OEM QUARTERLY REPORT

MEETING TO ADJOURN WHEN BUSINESS COMPLETED

AGENDA:

Minutes – January 2, 2020

Accounts Payable

NEW ITEMS:

Fair - Nikki Wall contract Elections - Party Chairmen – MOUs

Acceptance Letters; Donna Shaver, Valerie Rhoades, Shila Adolf, Raymond Dobler

Rocky Mountain Rodeo Contract Nebraska Safety and Fire Contract

Fair – Doug Mathis contract Oversize permit

PURCHASE ORDERS:

PO# 1054 Complete Wireless Sheriff $ 6,602.19 800 band radios

MONTHLY REPORTS:

Clerk’s December Reports

o Clerk’s Report with Warrants – Driver License, Motor Vehicle & Marriage License

o ERTF Report & Transfer

Assessors Report - December

OLD ITEMS:

Emergency Services Contract update

FYI:

Update on Financial Software

TABLED:

Appointment to Bookmobile Board

Appointment to CMH Board

ADDITIONAL ITEMS

Fair – Derek J. Barton Contract

Richie Harris Contract – Rodeo Bullfighter

BOARD OF PUBLIC HEALTH AGENDA: Indirect Cost Negotiation

BOARD OF DEPARTMENT OF HUMAN SERVICES AGENDA:

The Board of County Commissioners meeting was called to order at 10:38 AM. The

Pledge of Allegiance was recited. Those present were Cory Wall, Gary Koop, Dave Hornung,

Dawn James, Paula Weeks, and Susan Corliss.

BOARD OF PUBLIC HEALTH: Janaury 8, 2020 Agenda This Agenda is subject to addition/correction & final approval. Action Items:

BOCC signature on CDPHE Indirect Cost Negotiation Agreement. Personnel update:

D. Colglazier Orange Sheet Purchase Order approval: (all purchase orders have been sent over to courthouse) Other:


Dave Hornung moved to go into the Board of Public Health meeting, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

INDIRECT COST NEGOTIATION AGREEMENT

The Indirect Cost Negotiation Agreement between Kit Carson County Public Health and the Colorado Department of Public Health and Environment (CDPHE) concerns the rate(s) that may be used to support the county’s claim for indirect costs on grants and contracts with CDPHE. Fixed rate from January 1, 2020 to December 31, 2020 is 21.21% on all programs based on Total Direct Costs. This was a precent change.

Dave Hornung moved to sign the revised Indirect Cost Negotiation Agreement fully executing the agreement, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

ORANGE SHEET - NEW HIRE CTC Dave Hornung moved to approve the Public Health New Hire – Orange Sheet for Dalene Colglazier

at $26.08 per hour for 0.8 Communities that Care (CTC) and 0.2 Tobacco Program as a Full Time Employee with Benefits effective January 20, 2020, with a trial period June 20, 2020, seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn the Board of Public Health meeting at 10:54 AM, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.

The Board of County Commissioners meeting recessed at 12:00 PM for lunch.

The Board of County Commissioners meeting reconvened at 1:00 PM. Those present

were Cory Wall, Gary Koop, Dave Hornung, Paula Weeks, and Susan Corliss.

NICOLE RICHARDS –MCC LETTER FOR EMS STUDENTS

EMT BASIC TUTION AGREEMENT

A request was received from Shannon Finch to attend the EMT – Basic training at

Morgan Community College in Burlington.

Dave Hornung moved to sign the EMT-Basic Training Agreement with Shannon Finch to

cover the tuition cost and book costs of $2,442.13 with the agreement that she works for Kit

Carson County Ambulance Service for an additional two years, seconded by Gary Koop. The

motion was carried by unanimous vote by Cory Wall.

Dave Hornung moved to sign the Morgan Community College Accounts Receivable

Office 3rd Party Sponsor Authorization for Shannon Finch for EMT classes Januay 16 – May 8,

2020, seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.

DELLA CALHOON – OEM – 4TH QUARTER REPORT

Della Calhoon presented Calendar Year 2019 EMPG-LEMS 4th Quarter Grant Activities

Work Plan – Part I with documentation for activities during October through December of 2019.

The financial report will be submitted in a couple of weeks.

Dave Hornung moved to sign 2019 4th Quarter EMPG-LEMS Grant Activities October

through December Work Plan, seconded by Gary Koop. The motion was carried by unanimous

vote by Cory Wall.


CONSENT AGENDA

The following items were reviewed by the Board of County Commissioners: Minutes of

January 2, 2020, and Accounts Payable.

Dave Hornung moved to approve minutes of January 2, 2020, and to pay the Accounts

Payables in the amount of $162,096.25, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall.

NIKKI WALL – FAIR PROMOTIONS

Dave Hornung moved to sign the contract with Nikki Wall for the Kit Carson County

Fair & Pro Rodeo Promotions from February 1, 2020 to August 1, 2020 for a flat rate of $500.00

for Advertising and 15% of collected Rodeo Sponsorship Money, seconded by Gary Koop. The

motion was carried. Cory Wall abstained from the vote.

ELECTION MOUS WITH PARTY CHAIRS

Susan Corliss, County Clerk and Recorder, presented a Memorandum of Understanding

(MOU) for the 2020 Presidential Primary, Special District, Primary and General Elections.

Dave Hornung moved to sign the MOUs Diane Homm, Republican Party County

Chairman and Jeanette Trimmer, Democratic Party County Chairman, for the 2020 Presidential

Primary, Special District, Primary and General Elections, seconded by Gary Koop. The motion

was carried by unanimous vote by Cory Wall.

APPOINTMENT LETTERS

The Board of County Commissioners received an acceptance letters from Donna Shaver,

Valerie Rhoades, Shila Adolf, and Raymond Dobler.

Dave Hornung moved to appoint Donna Shaver to serve a 1-year term to serve as the

Arbitrator of Property Valuation Disputes for Kit Carson County Board of Equalization that will

expire on December 31, 2020, seconded by Gary Koop. The motion carried by unanimous vote

by Cory Wall.

Gary Koop moved to appoint Valerie Rhoades to fill a 1-year term to serve as the

ECCOG Economic Development representative that will expire on December 31, 2020,

seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall.

Dave Hornung moved to appoint Shila Adolf to serve for a 1-year term on the Citizen

Review Panel for Child Welfare that will expire on December 31, 2020, seconded by Gary Koop.

The motion was carried by unanimous vote by Cory Wall.

Gary Koop moved to appoint Raymond Dobler to serve a 3-year term to serve on the Kit

Carson County Fair Board that will expire on September 2022, seconded by Dave Hornung. The

motion carried by unanimous vote by Cory Wall.

ROCKY MT RODEO CONTRACT

The Board of County Commissioners reviewed the agreement from Rocky Mountain

Rodeo contract for bulls, saddle bronc horses, bare back horses, 2 pick-up men and horses, 1

flank man, chute help, roping calves, roping steers, steer wrestling steers, timekeepers, rodeo

secretary, and contractor liability insurance for $1,000,000 with Kit Carson County as additional

insured. There may be a negotiation for a fuel surcharge if the price of diesel goes above $4.00

per gallon.


Dave Hornung moved to sign the agreement with Rocky Mountain Rodeo to provide

services for the Kit Carson County PRCA Rodeo, July 30, 31, and August 1, 2020, for a total of

$16,500.00 as described above with the Board of County Commissioners to provide: announcer,

2 bullfighters, clown act, additional experienced chute help, hay for stock, two motel rooms for

contractor, Glenn Southwick, on July 29 and four motel rooms for July 30, 31, and August 1,

seconded by Gary Koop. The motion was carried by unanimous vote by Cory Wall.

NEBRASKA SAFETY & FIRE EQUIPMENT, INC. CONTRACT

The Board of County Commissioners reviewed the new service agreement with Nebraska

Safety and Fire Equipment, Inc. to perform the required fire alarm inspections of the hood

system at the Annex.

Cory Wall moved to sign the Nebraska Safety and Fire Equipment, Inc. fire alarm

inspection agreement effective March 2019 until further notice for two inspections per year at

$210.00 each, seconded by Dave Hornung. The motion was carried.

PRCA RODEO ANNOUNCER

The Board of County Commissioners reviewed the Rodeo Contract Multi-Year Labor

Agreement with Doug Mathis.

Gary Koop moved to sign the PRCA Rodeo Announcer Rodeo Contract for Multi-Year

Labor Agreement for Doug Mathis to announce three rodeo performances, no slack, on July 30,

31, and August 1, 2020, for $5,400.00 and the county will provide a 50 amp electric outlet and a

water outlet at the rodeo arena for the Announcer’s bus, seconded by Dave Hornung. The motion

carried by unanimous vote by Cory Wall.

SPECIAL TRANSPORTATION PERMIT – MORRELL OVERSIZE

Gary Koop moved to approve two the Special Transportation Permit for Morrell Oversize

to move a Grove Crane exiting Hwy 59 south of Seibert from County Road J from County Road

10 from County Road G from the Bronco Plains project site on County Road 6 south of Flagler

instead of their proposed route, seconded by Dave Hornung. The motion carried by unanimous

vote by Cory Wall.

PURCHASE ORDERS

Purchase Order #1054

Dave Hornung moved to approve the Purchase Order #1054 for Sheriff to Complete

Wireless Technologies Invoice #96764 for seven 800 radios at $21,932.19 with trade in of

$15,330.00 totaling $6,602.19, seconded by Gary Koop. The motion carried by unanimous vote by

Cory Wall.

CLERK’S DECEMBER FINANCIALS

The following report was submitted by the Clerk and Recorder’s Office, including a list

of warrants that need approved by the Board of County Commissioners for the month of

December 2019 report for the County Clerk’s office:


Gary Koop moved to approve the Clerk’s November Report as presented and pay the

following list of Electronic Funds Transfers and Warrants for the month of December 2019 for

the County Clerk’s office, seconded by Dave Hornung. The motion carried by unanimous vote

by Cory Wall.


CLERK’S ELECTRONIC RECORDING TECHNOLOGY FUNDS REPORT

The following report was submitted by the Clerk and Recorder’s Office for Recording,

including the Electronic Recording Technology Funds Report to be approved by the Board of

County Commissioners for the month of December 2019 from the County Clerk & Recorder’s

office:

Dave Hornung moved to approve the Clerk’s December ERTF Report as presented that

will be transferred and pay $358.00 via ACH to the State Treasurer, seconded by Gary Koop. The

motion carried by unanimous vote by Cory Wall.

ASSESSOR’S QUARTERLY REPORT

Gary Koop moved to accept the Assessor’s Report for December 2019 as presented,

seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall.

DEREK BARTON – ANNOUNCER/MUSIC

Dave Hornung moved to sign the PRCA Announcer/Music Director contract with Derek

J. Barton for the three 2019 Kit Carson County Pro Rodeos – July 30, 31, and August 1, for

$750.00 per performance for a total of $2,250.00 with motel room for fair week, equipment and

assistance to setup sound, seconded by Gary Koop. The motion was carried by unanimous vote

by Cory Wall.

RICHIE HARRIS CONTRACT – RODEO BULLFIGHTER

Dave Hornung moved to approve the contract with Rodeo Clown & Bullfighter Richie

Harris Barton for the three 2020 Kit Carson County Pro Rodeos – July 30, 31, and August 1,

2020, at $600.00 for each of 3 performances for a total of $1,800.00 and trailer parking with

electrical hookup, seconded by Gary Koop. The motion carried by unanimous vote by Cory

Wall.

The Board of County Commissioners meeting recessed at 2:15 PM and went into work

session to review reorg resolutions and the final version of the policy manual for reorg next

week.


The Board of County Commissioners meeting adjourned at 3:50 PM.

Submitted by: Susan Corliss, County Clerk and Recorder

kit carson county commissioners minutes january …...2020, seconded by gary koop. the motion was...

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