know more. do more. spend less
DESCRIPTION
Continuous Sourcing. Procurement Intelligence. Operational Procurement. Enterprise Requisitioning. Supplier Collaboration. Oracle Procurement. Know More. Do More. Spend Less. . Oracle: Complete E-Business Suite. Automate Key Internal Business Processes - PowerPoint PPT PresentationTRANSCRIPT
Know More. Do More. Spend Less.
OracleProcurement
<Name><Title>
Operational Procurement
Continuous Sourcing
Procurement Intelligence
Enterprise Requisitioning
SupplierCollaboration
Oracle: Complete E-Business Suite
Automate Key Internal Business Processes
Extend Automation to and Collaborate with Your Trading Partners
Drive Continuous Improvement with Real-Time Intelligence
Customers,Customers,
Suppliers,Suppliers,
Products,Products, ……
Develop
Market
Sell
Order
Plan
Procure
Make
Fulfill
Service
Maintain
Finance
HR
Projects
Contracts
Oracle Procurement Solution
ContractsContracts/ Catalogs/ Catalogs
ProcurementProcess Automation
ProcurementProcess Automation
SourcingSourcing
RFxRFx
AuctionAuction
OffersOffers
QuotesQuotes
BidsBids
CounteroffersCounteroffers
ApprovalApproval
PurchasePurchaseOrderOrder
ReceiptReceipt
Payment /Payment /ReconciliationReconciliation
IntegratedIntelligence
IntegratedIntelligence
SpendSpendAnalysisAnalysis
ProcurementProcurementProductivityProductivity
SupplierSupplierPerformancePerformance
Collaboration
Portal
Messaging:XML / EDI
OrdersChanges
Ship NoticesInvoices
Time Cards
EFT/Check
Statement
SuppliersSuppliers
BanksBanks
Self-Service Self-Service RequisitionsRequisitions
Maintenance Maintenance & Facilities& Facilities
Planning & Planning & SchedulingScheduling
DemandDemand
Services
Parts & Material
Time EntryTime Entry
TimeTimeMgmtMgmt
PersonnelPersonnel
Design & Design & EngineeringEngineering
Oracle Procurement SolutionEnables You To…
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Manage RFx• Define rules of engagement
• Initiate negotiation
• Receive Responses
Assess Needs• Identify opportunity
• Establish sourcing strategy
Gather Info• Identify sources
• Qualify supplier
• Develop Bidder’s List
Develop Requirements• Gather Specifications
• Define key attributes
• Aggregate items & services
Optimize Decisions• Weight attributes
• Rank bids
• Evaluate scores
Award• Determine winner
• Notify participants
• Send POs/Contracts
AnalyzeAnalyze QualifyQualify NegotiateNegotiate EvaluateEvaluate Award Award DevelopDevelop
Comprehensive Sourcing ToolsIntegrated, Closed-Loop
Monitor Supplier Performance• Price, quality, delivery, service
• Basis for new supply decisions
Support Any NegotiationFlexible Methods Address YOUR Sourcing Strategy
Good orGood orServiceService
ExampleExample
DurationDuration
FocusFocus
Good orGood orServiceService
ExampleExample
DurationDuration
FocusFocus
Well-DefinedWell-DefinedAttributesAttributes
Furniture, Memory Furniture, Memory
HoursHours
NegotiateNegotiateBest PriceBest Price
Well-DefinedWell-DefinedAttributesAttributes
Furniture, Memory Furniture, Memory
HoursHours
NegotiateNegotiateBest PriceBest Price
Standard Standard CommoditiesCommodities
Paper, Metals, OilPaper, Metals, Oil
VariesVaries
Best Terms:Best Terms:Price, Delivery, Price, Delivery,
PaymentPayment
Standard Standard CommoditiesCommodities
Paper, Metals, OilPaper, Metals, Oil
VariesVaries
Best Terms:Best Terms:Price, Delivery, Price, Delivery,
PaymentPayment
Complex,Complex,Engineer to OrderEngineer to Order
Construction, Govt.Construction, Govt.
Days or WeeksDays or Weeks
Meet Need forMeet Need forMany AttributeMany Attribute
Complex,Complex,Engineer to OrderEngineer to Order
Construction, Govt.Construction, Govt.
Days or WeeksDays or Weeks
Meet Need forMeet Need forMany AttributeMany Attribute
Auction /Bid
Auction /Bid
RFQ / RFP / RFI / Quote
RFQ / RFP / RFI / Quote
Offer /Counter Offer
Offer /Counter Offer
Multi-Round Negotiations
Change Attributes Between Rounds– Bid items
– Invitees
Comprehensive Controls– Invitation
– Auto-extend
Multi-Attribute Bidding
Monitor Bid Events in Real-Time
Collaborative Threaded Discussions
Complex Negotiation Support Increase Negotiation Efficiency
– Partial bid
– Minimum bid & increment
Awarding– Automatic bid rankingAutomatic bid ranking
– Partial award or split Partial award or split award decisionsaward decisions
– Online & offline awardingOnline & offline awarding
Awarding– Automatic bid rankingAutomatic bid ranking
– Partial award or split Partial award or split award decisionsaward decisions
– Online & offline awardingOnline & offline awarding
Evaluation & Award Decision SupportMake the Right Decision
Multi-Attribute Scoring– User-definable bid User-definable bid
attributes and weightsattributes and weights
– Leverage item/supplier Leverage item/supplier historical bidding data historical bidding data
– Bid ranking analysisBid ranking analysis
Multi-Attribute Scoring– User-definable bid User-definable bid
attributes and weightsattributes and weights
– Leverage item/supplier Leverage item/supplier historical bidding data historical bidding data
– Bid ranking analysisBid ranking analysis
Oracle Procurement SolutionEnables You To…
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Lifecycle SupportEnd-to-End Solution
Receive GoodsReceive Goods
or Servicesor Services
Receive GoodsReceive Goods
or Servicesor Services
Receive ElectronicReceive Electronic
InvoiceInvoice
Receive ElectronicReceive Electronic
InvoiceInvoice
Pay SupplierPay SupplierPay SupplierPay Supplier
Send Electronic Send Electronic
PO to SupplierPO to Supplier
Send Electronic Send Electronic
PO to SupplierPO to Supplier
AwardAward
Contracts/POsContracts/POs
AwardAward
Contracts/POsContracts/POs
Access Access ElectronicElectronicContentContent
Access Access ElectronicElectronicContentContent
ApproveApproveRequisition/Requisition/
ReleaseRelease
ApproveApproveRequisition/Requisition/
ReleaseRelease
Auto-Create Auto-Create
Purchase OrderPurchase Order
Auto-Create Auto-Create
Purchase OrderPurchase Order
Create Create Requisition/Requisition/
ReleaseRelease
Create Create Requisition/Requisition/
ReleaseRelease
Receive BankReceive Bank
StatementStatement
Receive BankReceive Bank
StatementStatement
Record Record Transaction inTransaction in
General LedgerGeneral Ledger
Record Record Transaction inTransaction in
General LedgerGeneral Ledger
Auto-ReconcileAuto-Reconcile
Bank StatementBank Statement
Auto-ReconcileAuto-Reconcile
Bank StatementBank Statement
Analyze SpendAnalyze Spend& Develop& Develop
RequirementsRequirements
Analyze SpendAnalyze Spend& Develop& Develop
RequirementsRequirements
QualifyQualify
SuppliersSuppliers
QualifyQualify
SuppliersSuppliers
Evaluate BidsEvaluate BidsEvaluate BidsEvaluate Bids
NegotiateNegotiate
ContractsContracts
NegotiateNegotiate
ContractsContracts
Direct and Indirect Procurement Support All Types of Demand
Product Engineering Requests
Forecasts and Schedules
Manufacturing / Shop Floor Requests
Plant Maintenance
Inventory Replenishment
Outside Processing
Contract Management
Catalog Purchases
One-Time Requests
Projects
Professional Services
Favorite Items and Templates
Product Engineering Requests
Forecasts and Schedules
Manufacturing / Shop Floor Requests
Plant Maintenance
Inventory Replenishment
Outside Processing
Contract Management
Catalog Purchases
One-Time Requests
Projects
Professional Services
Favorite Items and TemplatesSelf-Service Self-Service RequisitionsRequisitions
Maintenance Maintenance & Facilities& Facilities
Planning & Planning & SchedulingScheduling
DemandDemand
PersonnelPersonnel
Design & Design & EngineeringEngineering
Workflow Driven ProcessesEasily Tailor Without Customizing
Graphically DepictEntire Process
Modify Process as Your Business Changes
Capture Exceptionsand Take Action
Build Continuous Improvement into the Process
Oracle Procurement SolutionEnables You To…
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Exchange Common Business DocumentsCollaborate in Real-Time
SuppliersSuppliersBuyerBuyer
Change Orders
Forecast & Schedules
Shipment Notices
Orders Orders
Invoices & Payments
Supplier Qualifications
v.1v.1
v.2v.2
Time Cards
Multiple Methods of Collaboration Accommodate Capabilities of Your Supply Base
SuppliersSuppliersBuyerBuyer
Supplier Portal
Messaging
Collaborate via Supplier Portal Easy, Interactive Access
Quick DocumentQuick DocumentSearchSearch Alerts & Alerts &
NotificationsNotifications
Most Recent Most Recent OrdersOrders
Access toAccess to Procure to Pay data Procure to Pay data
“Zero Training” Paradigm
Access to information from order to payment
Most Recent Most Recent ShipmentsShipments
Collaborate via Messaging Drive Lights-Out Connectivity
XML Support for OAGI XML standards Secure, guaranteed, one-time only delivery Trading partner specific data mapping
EDI Support for industry standards (X12, EDIFACT, etc) Partnerships with major EDI translators
Email Interactive, easy access, no integration Notification of activity on business documents
Oracle Procurement SolutionEnables You To…
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Source for Best Value
Automate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Management by Objective– Define key performance indicators– Setup business performance targets
Management by Exception– Calculate KPIs and compare to plan– Notify decision-maker of exceptions
Management by Fact– Analyze exceptions based on facts– Take immediate corrective action
Performance Management FrameworkDrive Continuous Process Improvement
Define Define TargetsTargets
PerformPerformTransactionsTransactions
MeasureMeasurePerformancePerformance
Out ofOut ofTolerance?Tolerance?
Notify Notify
Analyze & TakeAnalyze & TakeCorrective ActionCorrective Action
Daily Business IntelligenceQuickly Monitor Performance
• Daily updates on key performance indicators
• Actionable information on savings
• Pre-built portals with role-based access
• At-a-glance:- Contract leakage- Non-contract
purchases (sourcing opportunities)
- Purchasing trends- Payables leakage
LinksLinks
ReportsReports
Real-TimeReal-TimeResultsResults
GraphsGraphs
Flexible Flexible Time PeriodsTime Periods
Flexible Flexible ComparisonsComparisons
PerformancePerformanceMeasuresMeasures
Integrated Intelligence Delivers AnswersIdentify Improvement Opportunities
What is my commodity spend by organization? Which managers are spending the most / least? Where is there contract leakage? Are we leveraging volume discounts from our suppliers?
How does a supplier item price compare to the average? How does supplier quality compare to my benchmark? Are my items delivered on time? Am I getting the best service from my suppliers?
What is my average processing cycle time by organization?
How many invoices are still processed manually?
How does the cycle time compare to last month/quarter/year?
What are the procurement processing bottlenecks?
SupplierSupplierPerformancePerformance
ProductivityProductivity
SpendSpendAnalysisAnalysis
• Analyze Spend by:- Item / Commodity- Supplier- Organization- Buyer- Geography- Time- Contract
• Monitor Pricing Trends & Commodity Performance
• Determine Contract Utilization
Analyze Global SpendSpendSpendAnalysisAnalysis
COMM
ODITY
SUPPLIER
ORGANIZATION
Supplier
Organization
Commodity
Ad Hoc
Scorecard Data Elements– Transactional– Benchmark– Industry– Subjective surveys
Automatically Generate Scorecard
Compare Suppliers’ Scorecard Ratings
Track Trends by Top Supplier, Top Categories, Items
Share Results with Suppliers
Optimize Supply BaseSupplierSupplierPerformancePerformance
OperationalDetail Data
Portal
• Price• Quality• Delivery• Service
A+A+
Improve Internal Processing
Analyze Cycle-Time Across the Entire Process– Negotiate contracts– Create purchase request – Approve orders– Receive goods and services– Pay invoices
Identify Bottlenecks and Correct Process
SourceSource InvoiceInvoiceReceiveReceiveOrderOrderApproveApproveRequestRequest PayPay
ProductivityProductivity
Oracle Procurement Solution
Unified Internet sourcing tools, complex negotiation supportUnified Internet sourcing tools, complex negotiation support
Workflow driven direct and indirect requisition-to-payment processing
Workflow driven direct and indirect requisition-to-payment processing
Portal access to P2P transactions w/ real-time notifications, XML messaging
Portal access to P2P transactions w/ real-time notifications, XML messaging
Integrated spend analysis and supplier performanceIntegrated spend analysis and supplier performance
Source for Best ValueSource for Best Value
Automate Complete Procure to Pay FlowAutomate Complete Procure to Pay Flow
Extend Efficiencies Through Supplier Collaboration
Extend Efficiencies Through Supplier Collaboration
Identify Savings and Supplier Improvement Opportunities
Identify Savings and Supplier Improvement Opportunities
Oracle Procurement Products
Sourcing Sourcing
iProcurementiProcurement
PurchasingPurchasing
iSupplier Portal
Purchasing IntelligencePurchasing Intelligence
Sourcing Sourcing
iProcurementiProcurement
PurchasingPurchasing
iSupplier Portal
Purchasing IntelligencePurchasing Intelligence
Customers,Customers,
Suppliers,Suppliers,
Products,Products, ……
DevelopMarket
Sell
Order
Plan
Procure
MakeFulfill
Service
Maintain
Finance
HR
Projects
Contracts
Evolution of Oracle Procurement Evolution of Oracle Procurement
…New with 11i.9……New with 11i.9…Current Differentiators…Current Differentiators…
• Self-service enterprise requisitioning from suppliers or internal stock
• Integrated asset and production planning
• Self-service supplier inquiries and transactions, (e.g. VMI and self-invoicing)
• Flexible invoice matching including match to receipt
• Automatic invoice and debit memo generation
• Project- and budgetary-based purchasing
• Multi-attribute scoring for reverse auctions and RFQs
• Open platform for demand, orders, receiving, invoices
• Integrated spend and supplier intelligence
• Workflow-driven automation
• Self-service enterprise requisitioning from suppliers or internal stock
• Integrated asset and production planning
• Self-service supplier inquiries and transactions, (e.g. VMI and self-invoicing)
• Flexible invoice matching including match to receipt
• Automatic invoice and debit memo generation
• Project- and budgetary-based purchasing
• Multi-attribute scoring for reverse auctions and RFQs
• Open platform for demand, orders, receiving, invoices
• Integrated spend and supplier intelligence
• Workflow-driven automation
…Coming in 11i.10…Coming in 11i.10
The following is intended to outline our general product direction and is intended for information purposes only. The development, release and timing of any features or functionality remains at the sole discretion of Oracle. This presentation is not a commitment to deliver any material, code or functionality.
• Global agreements
• Supplier managed and consigned inventory
• Requester and supplier change requests
• Supplier registration and profile management
• Collaborative sourcing
• Requester “stores” for secure content zones
• Patent-pending transparent punch-out
• One-click renegotiation of blanket agreements
• Expanded XML support including cXML for easing Ariba migrations
• Time-phased pricing for direct materials
• Commodity intelligence
• Global agreements
• Supplier managed and consigned inventory
• Requester and supplier change requests
• Supplier registration and profile management
• Collaborative sourcing
• Requester “stores” for secure content zones
• Patent-pending transparent punch-out
• One-click renegotiation of blanket agreements
• Expanded XML support including cXML for easing Ariba migrations
• Time-phased pricing for direct materials
• Commodity intelligence
• Services procurement – contingent labor & bus services, negotiation through payment
• Procurement contracts – global T&Cs standards, negotiation, doc & change mgmt, compliance
• Formula-based pricing & tiered discounts (Advanced Pricing)
• Retroactive pricing including automated invoice adjustments
• Negotiate with subjective scoring & what-if analyses, Auto-award recommendations
• Shared services procurement
• Requisition “SmartForms”
• Requisition lifecycle tracking with shipment track & trace
• LPN & lot/serial receiving
• Supplier managed banking
• Services procurement – contingent labor & bus services, negotiation through payment
• Procurement contracts – global T&Cs standards, negotiation, doc & change mgmt, compliance
• Formula-based pricing & tiered discounts (Advanced Pricing)
• Retroactive pricing including automated invoice adjustments
• Negotiate with subjective scoring & what-if analyses, Auto-award recommendations
• Shared services procurement
• Requisition “SmartForms”
• Requisition lifecycle tracking with shipment track & trace
• LPN & lot/serial receiving
• Supplier managed banking
Oracle Services Procurement
Advanced Procurement
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision. The development, release, and timing of any features or functionality described in this presentation remains at the sole discretion of Oracle.
The Relevance of Services ProcurementServices Procurement Today
Over 54% of a typical F1000 corporation’s spend is on services 1
Spend averages $1.8B for typical F1000company 1
Projected Services Procurement Growth
US companies outsourcing spend growing at 24% 2
By 2003, approximately 50% of IT dollars will be spent on external services 3
IT outsourcing is expected to reach $100B by 2005 4
Source:
(1) Center for Advanced Purchasing(2) Outsourcing Institute(3) Outsourcing Research Council(4) IDC
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
What Are Your Business Challenges? Services Procurement process is paper based, fragmented and
not automated
Service spend is hidden
Unable to share purchasing knowledge
Average cost to hire a contractor is $4,500 1
Over 60% of invoices are inaccurate 2
Source:
(1) Forrester Research(2) Meta Group
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Opportunity MetricsReduced Costs (Hard cost savings: 10-20%)
Improved negotiating leverage & unit cost reduction (5-10%)
Eliminate over billing & Increased early pay discounts (2-4%)
Reduced maverick spend by (3-6%)
Improved Quality & Performance (Soft cost savings: 5-10%)
Reduced processing costs and cycle time (3-7%)
Increased performance, quality and user satisfaction (2-3%)
Reduced Risk
Improved contract and financial compliance
Proactive supplier measurement
15-30% Savings
Opportunity!
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Skills/Temporary Labor• Administrative• Information Technology
• Consulting• Training
• Construction• Software Development
• Legal Services• System support
Time & MaterialsTime & Materials
Defined DeliverablesDefined Deliverables
Retainer-basedRetainer-based
ServicesServices
Service Type Service Category
Service Type Specialization
Fixed Price Services• Facilities• Marketing
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle’s SolutionOracle’s SolutionOracle’s SolutionOracle’s Solution
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Services Procurement
Deploy corporate policies consistently and efficiently
Increase usage of preferred suppliers/contractors
Eliminate over-billing and reconciliation errors
Improve service levels and cycle time through Supplier collaboration
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Services Procurement
Deploy corporate policies consistently and efficiently
Increase usage of preferred suppliers/contractors
Eliminate over-billing and reconciliation errors
Improve service levels and cycle time through Supplier collaboration
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Contingent Labor ProcurementAdvanced Procurement – All Commodities, All ProcessesAdvanced Procurement – All Commodities, All Processes
SupplierSelection
MasterContract
Sourcing & Evaluation
SourcingInfrastructure
Single Procurement Platform
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Requisition Purchase
OrderReceiving
Invoicing&
Payment
Contingent Labor Procurement
SupplierSelection
MasterContract
Sourcing & Evaluation
Contingent Labor Procurement
General Business Services
SourcingInfrastructure
Procurement Infrastructure
Advanced Procurement – All Commodities, All ProcessesAdvanced Procurement – All Commodities, All Processes
Single Procurement Platform
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Requisition Purchase
OrderReceiving
Invoicing&
Payment
Contingent Labor Procurement
SupplierSelection
MasterContract
Sourcing & Evaluation
Contingent Labor Procurement
NegotiateContracts
Invoice &Payment
PO Collaboration
SupplierInfrastructure
SourcingInfrastructure
Procurement Infrastructure
Advanced Procurement – All Commodities, All ProcessesAdvanced Procurement – All Commodities, All Processes
Single Procurement Platform
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Create Requisition/RFX
Evaluate & EngageSupplier
Milestone andPerformance
Mgmt
Invoice &Payment
Requisition Purchase
OrderReceiving
Invoicing&
Payment
Contingent Labor Procurement
SupplierSelection
MasterContract
Sourcing & Evaluation
Contingent Labor Procurement
General Business Services
NegotiateContracts
Invoice &Payment
POCollaboration
Advanced Procurement – All Commodities, All ProcessesAdvanced Procurement – All Commodities, All Processes
Single Procurement Platform
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
CreateRequisition/RFX
Evaluate & EngageSupplier
Milestone andPerformance
Mgmt
Invoice &Payment
Requisition Purchase
OrderReceiving
Invoicing&
Payment
Contingent Labor Procurement
SupplierSelection
MasterContract
Sourcing & Evaluation
CreateRequest
EngageSupplier
Track &Manage
Time
Invoice &Payment
Contingent Labor Procurement
General Business Services
NegotiateContracts
Invoice &Payment
POCollaboration
Advanced Procurement – All Commodities, All ProcessesAdvanced Procurement – All Commodities, All Processes
Single Procurement Platform
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Single Point of Entry for All Request TypesGuide users to appropriate “Store” based on request type
Professional services
Temporary staffing
Office supplies
IT equipment
Industrial Supplies
Maintenance
Promotional items
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Request for Services using “Smart Forms”Flexible templates to capture service details
Flexible templates to define authorized service terms and rates
Professional and general business services
Minimize data entry, default values from templates
Capture additional service details during request creation
Configure approval rules based on smart forms
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Create Contractor RequestCapture job and skill requirements
Capture job details including skills, assignment location and dates
Optionally flag request to require candidate screening
Dynamically capture information based on job type using information templates
Capture additional service details including project information during checkout
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Services Procurement
Deploy corporate policies consistently and efficiently
Increase usage of preferred suppliers/contractors
Eliminate over-billing and reconciliation errors
Improve service levels and cycle time through Supplier collaboration
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Guide users to preferred suppliers
Display pre-negotiated rates and rate differentials
Optionally enter a suggested candidate
Budget and track labor and expense amounts separately
Route for approval based on existing corporate policies
Automatically notify supplier once approved
Create Contractor Request Access Preferred Suppliers and Pre-negotiated Rates
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Share Knowledge Within Your Enterprise
Make informed hiring decisions based on contractor performance data collected across the Enterprise
Define preferred supplier policies based on job type at both the global and local level
Ensure proper usage of preferred suppliers, service terms and rates through use of “Smart Forms”
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Services Procurement
Deploy corporate policies consistently and efficiently
Increase usage of preferred suppliers/contractors
Eliminate over-billing and reconciliation errors
Improve service levels and cycle time through Supplier collaboration
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Submit Timecards Online Pay Only for Services Performed
Automatically create invoice from approved timecard
Validate time entry against PO
Route time for approval
Update PO with approved time
Online entry or disconnected spreadsheet upload
Reference project details
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Invoice Matching
Flexible 2-way or 3-way matching Match based on “amount” Define tolerances based on amounts Automatically create invoices from
service receipts
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
View Contractors SummaryInformation on demand plus automatic alerts
Up-to-date budget to actual comparison
Quick access to contractors nearing completion
Initiate assignment extensions
Automatic alerts
PO is 80% consumed
Assignment is ending in 7 days
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Services Procurement
Deploy corporate policies consistently and efficiently
Increase usage of preferred suppliers/contractors
Eliminate over-billing and reconciliation errors
Improve service levels and cycle time through Supplier collaboration
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
View details of approved time and rate(s)
Export timecard to Excel
Supplier CollaborationTimecard Views
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Supplier Collaboration
Self-managed supplier profiles – specify service commodity capabilities
View and respond to negotiation documents
View purchase orders and drill to related timecards, invoices, and payments
Manage change requests including assignment extensions and terminations
Submit invoices online
Disclaimer: This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Standardize. Streamline. Comply.
OracleProcurement Contracts
This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
What is Contract Management?
The process of effectively managing the entire life cycle of your contracts to ensure business objectives are met and all parties are in compliance
ContractContractStrategyStrategy
Execution & Execution & ComplianceCompliance
Contract Contract AdministrationAdministration
Contract Contract PerformancePerformance
Authoring & Authoring & NegotiationNegotiation
Today’s Reality…
Fragmented, non-standard, labor-intensive contract processes
Non-transparent contract negotiation and finalization process
Poor contract visibility and compliance
Procurement Contracts Opportunity
“Automating purchasing contracts delivers significant ROI…
Companies are implementing targeted projects in two to three
months that deliver a 150% to 200% payback within a year.”
-- The AMR Research Report, Compelling ROI of Contract Management, February, 2003
Oracle’s SolutionOracle’s SolutionOracle’s SolutionOracle’s Solution
Contract Terms LibraryEstablish Organization-Wide Standards
Contract Terms Library
Legal
ProcurementOrganizations
Government Regulations
Implement• Best Practices• Legal Requirements• Regulatory Policies
Implement• Best Practices• Legal Requirements• Regulatory Policies
• Standard Clauses
• Contract Templates
• Contract Policy Rules
• Standard Clauses
• Contract Templates
• Contract Policy Rules
Enforce• Adopt as-is• Localize
Enforce• Adopt as-is• Localize
BusinessUnits
Administer & Administer &
MonitorMonitorExecute & Execute &
ComplyComply
Author & Author &
NegotiateNegotiateEstablish Establish
PoliciesPolicies
Review Review
PerformancePerformance
RFQ’sRFQ’s
PO’sPO’s
BidsBids
Goods & Goods &
ServicesServices
$$
InvoicesInvoicesPaymentsPayments
Single Procurement Platform
SuppliersSuppliers
Rapid Implementation Rapid ROI
Standard Contract Standard Contract
Terms LibraryTerms Library
Complete Lifecycle ManagementBeyond Contract Authoring
How do you achieve rapid ROI?
Standardize Contract Processes
Streamline Authoring and Negotiation
Improve Contract Compliance
Pre-Approved Contract Clauses Standardize language, minimize risk
Rich text formatting capabilities
Support for managing global and country specific standards
Revision control and approval management
Contract TemplatesSimplify authoring, improve productivity
• Capture best practices as contract templates
• Leverage best practices during contract authoring
• Revision control and approval management
Template Standard formatted terms and conditions
Section Topical grouping of terms and conditions
Clauses Legal terms and conditions text
Fees & Taxes
Non-payment Penalties
International Shipping
Damages & Recovery
Limitation of Liability
Standard Purchase Agreement for Electronic Parts
Payment Terms
Shipping
.
.
.
How do you achieve rapid ROI?
Standardize Contract Processes
Streamline Authoring and Negotiation
Improve Contract Compliance
Embedded in Sourcing ProcessEliminate ambiguity, shorten cycle time
Negotiate prices based on clearly documented T’s and C’s
Check for errors and verify deviations from standard
Streamline internal approval through workflow
Contract Print and CommunicationProfessional and consistent, no re-keying
Automatic substitution of negotiated terms in printed document Tailor to company standard formats – logo, headers, layout Signature block for contract binding
Contract BindingContract signing woven into PO process
Review contract details and sign contracts and amendments online through iSupplier Portal
Formal Contract Change Management Workflow driven approval, full audit trail
Keep track of changes to terms and critical support documents Review and compare changes between revisions online Support in Oracle Sourcing and Oracle Purchasing
How do you achieve rapid ROI?
Standardize Contract Processes
Streamline Authoring and Negotiation
Improve Contract Compliance
Improved Contract Visibility
GlobalGlobalContractContract
RepositoryRepository
ContractAdmin
ContractAdmin
PurchasingPurchasing
SupplierSupplier
LegalLegal
• Attach signed images, contracts and other supporting documents
• Track documents for each contract version or amendment
• Provide global, secure access to contract documents across the enterprise
ActivateActivate
Manage/Manage/ExecuteExecute
NegotiateNegotiate& Author& Author
Close-OutClose-Out RenewRenew
ScannedImages
Contract Documents
DefineDefineDeliverableDeliverable
SendSendNotificationNotification
ManageManageDeliverableDeliverable
Escalate whenEscalate whenNecessaryNecessary
• Based on contract T&Cs
• User definable
• Clear ownership
• One-time and recurring
• Internal or External
• Notify individuals or groups
• Notify trading partners
• Track progress
• Indicate completion or failure
• Attach supporting documents
• View status change history
• Define criteria
• Escalate to supervisor
• Monthly milestone progress reports• Provide a Prototype within 3 months of contract signing• Perform site visit and inspection• Provide proof of compliance to industry standards
ExampleDeliverables
Contract Deliverables and ComplianceDefine, negotiate and monitor deliverables
Real-Time Compliance Status Are both parties meeting expectations?
Deliverable status at a glance Compliance tracking during negotiation and after award