la metro julie owen oracle webcas final[1]
TRANSCRIPT
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Julie Owen, PSP, CCC
LA Metro Transit Authority:
Successfully ManagingInfrastructure andExpansion Initiativeswith Oracle Primavera
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LA Metro Background
• 3rd largest public transportation system in US
• Most populous county in US
• 88 incorporated cities
• Service area covers 1,433 mi²²
• Transportation planner, designer
builder, operator
• Worst traffic delay in the US annual delay pertraveler
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What is Measure R?
• Sales tax initiative approved in Nov 2008
• $40 Billion in transportation upgrades
• 30 year program, 210,000 new jobs
• Rail network expansion with airport connection
• Improve railroad regional commuter system
• Add carpool lanes, build freeway connectors
• Construct sound walls along freeways• Local street improvements
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Problem Statement
• Measure R Largest Transportation Program
–Increased oversight and accountability
–Potential aggressive / accelerated schedule
–Maxes out Metro resources –Increased expectations for project delivery
–Delivery strategy 4-5 project at a time
–Current structure 1-2 projects at a time –Paradigm shift required
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Systems Needs Assessment
–Outdated technologies
–Manual data manipulation –Departmental Silo’s
–Differing information
–Challenging audit trails –Redundant data and disconnected
–Computerized summary reports not available
–Cost reporting in spreadsheets. –Untimely reporting of information
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Consistently acknowledged as industry leader
Ability to
Execute
Vision
Assetdecision:
Important toevaluateproductmarketplacement
over decades
Choosing the right Technology Vendor
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System Requirements
• Centralized repository for information
• Improved data accuracy• Automated financial data
• Proactive / Timely project status
• Enhance communication by removing silos
• Provide project and program performance,current status, and forecast trends
• Data available via web for stakeholders
BETTER QUALITY, MORE TIMELY!
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Metro PMIS – Application Functionality
Cost
ScheduleAdminis-
tration
Collabor-ation
CustomReporting
Document ControlContract ManagementChange Management
PlanningSchedulingResourcesSchedule Control
PortfoliosDashboards
Status ReportsCollaborate
Fund ManagementCost ReportingEarned Value
Ecosys
ContractMgmnt
P6
P6Web
DashboardsReports
Graphics
UpdatingNotebooksScorecards
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Access to PMIS via Hosted Site
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Custom Web Based Interface - CMI
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Portfolio Tracking within P6 EPS
Level 1 Master
Schedules forExecutive Levelreporting of Project
Status and Progress
Detailed Control
Level Schedules totrack contractor levelprogress schedules
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P6-Web Portfolio Views
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Portfolio View and Reports
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Live Linkto statusreport
P6-Web Project Status Reports
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P6 Web – Project Workspace
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Project Workspace – Staffing/Cost Review
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Integratedto OracleEBS forcommitted
and actualcosts
Contract, Document & Change Management
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Customforms
developed.
CM13 Reporting
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System Benefits
• Expedited RFI turnaround within 7 days
• Gained management visibility into project status• Realized staff efficiencies from reduced manual
logging and redundant data entry
– Document, Change Control, Cost Control• Offered customized dashboards
– Portfolio management information
– Detailed project information
• Provided automated project status reports at the clickof a button
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Implementation Lessons Learned
• Define requirements, evaluate work processes
• Choose your implementation method (Top-down vs. Cultural)
• Need management sponsor, system facilitator,
early adopter champions• Establish goals and communicate progress
• Implement focus groups where needed
–MTA has focus groups around process areas forcost, schedule, change and document control
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What’s Next at Metro
• Implement P6 version 8 and add risk
management reporting• Implement CM14 and leverage reporting using
BI Publisher
• Automate detailed monthly reports in P6 EPPMand Web Services
• Extend system across the agency for all
projects
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Conclusion
• Implementation Mantra:
–People hate change because change is hard –Look to empower staff through education and
training
–Management and leadership are key –Change management strategies are vital
–Learn from bumps in the road, be flexible, andkeep moving forward
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Thank You
For questions, please contact :
Julie Owen, Sr. Project Controls Manager
LA Metro Transit Authority
Email: [email protected]