laa 2 october retest stc testing inservice october 13, 2014

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LAA 2 October RetestSTC Testing Inservice

October 13, 2014

Protocols

• Please silence all cell phones.• Be fully present:

– Be an active listener– Refrain from text messaging and

emailing – All distracts others.– Participate, don’t dominate– Limit side bar conversations

• Throw trash away on the way out.

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Test Security Policy

• All personnel involved in any aspect of standardized testing must:– be trained (appendix V)– strictly adhere to all security policy

procedures– Only personnel trained in test security and

administration shall be allowed to have access to, or administer any standardized test.

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Test Security Policy (cont.)

• Materials: Storage and Use– A predetermined, secure, locked area should

be designated for storage of secure materials – the principal and School Test Coordinator (STC) should have the only keys for the duration of testing.

– No one is to work in the secure storage area without another person present.

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• Materials: Storage and Use– Test booklets and answer documents are

secure materials that must NEVER be left in open areas or unattended.

– Test Administrators (TA) should be given access to test booklets ONLY on the day(s) the test is administered.

– Test Administration Manuals must be given out at least one week before testing begins.

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• Materials: Storage and Use– All testing materials must be accounted for

using electronic documentation that is then emailed to District Test Coordinator (DTC) at the conclusion of testing (www.LEAPweb.org).

– At the conclusion of daily testing or during an extended break, all secure testing materials must be counted and returned to the secure, locked storage area.

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Test Security Policy (cont.)• Accommodations for Special

Populations–Must be accommodations the

student receives on a regular basis throughout the school year (IEP, IAP, ACE).

–New accommodations or changes to an accommodation must be made to a student’s IEP or IAP 30 days prior to the start of testing.

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• Accommodations (cont.)– Only accommodations actually used in

testing are to be coded – after testing is completed.

– Give TAs a list of the students that they are testing and their accommodations.

– For accommodations that allow responses on anything but an answer document, the responses must be transferred to a scorable answer document, using a No.2 pencil for the student to receive a score.

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• Accommodations (cont.)– Test Read Aloud or Communication

Assistance – All tests except the ELA Reading and Responding sessions can be read aloud, signed, or cued.

– The directions only to that session may be read aloud, signed, or cued.

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• LEP Accommodations– The TA may not translate passages,

questions, or answer options on the test from English, but may translate directions to the test, which appear in the TA Manual, as well as the boxed directions in the test booklet that appear at the beginning of the Reading and Responding and Proofreading sessions in the ELA test.

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• LEP Accommodations (cont.)– Students must respond in English; student

responses may not be translated by the TA.– LEP students who are also classified as

special education or Section 504 may also receive accommodations as specified on their IEPs or IAPs.

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• Testing Environment– Must be the same as the usual classroom

environment (Appendix IV).– Complete form if large room such as library,

cafeteria, etc., scan, and email to Emma.– Spacing between students– Space for students to handle materials– Procedures for controlling interruptions

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–A change in set Pupil /Teacher Ratio or classroom must have written permission from LDE (Appendix IV).

–Small group – no more than 8 students

–May not schedule different assessments in same room at same time – even small groups

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• Classroom Preparation– The classroom must be prepared for testing.– Students need to be seated with sufficient

space between them. Seating needs to be staggered.

– Seating charts must be completed by each Test Administrator.

– Any content related bulletin boards, walls, or posters must be covered or removed.

– Testing signs) must be on door.

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• Test Administration– If TA does not know students, then an ID

must be presented by the students before testing begins.

– Students must have room for materials and to write at desks.

– Test administrator must read directions as written.

– Test materials must be disseminated and picked up as directed in Test Administration Manual in a systematic order.

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• Test Administration– Test administrator must periodically circulate

around the room and monitor students as they are testing.

– Students may not use highlighters, markers, or crayons on the answer document. If a student uses anything but a No. 2 pencil on the answer document, the responses must be transferred to a clean answer document.

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• Test Administration– ELA Writing Topic for LAA2

• TA must read aloud the directions from the manual.• The Writing Topic may be read aloud, but not

discussed.• TA must stand next to a student and read aloud all of

pages 4 and 5 in the test booklet.• TA can translate the directions to LEP students, but

must read the Writing topic in English.• ELA test administrators must receive a copy of the

Writer’s checklist to read aloud during test administration.

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• Test Administration– The TA Manual specifies where calculator use

is permitted.– Where calculator use is permitted, students

may not use calculators with CAS (Computer Algebra System) or other symbolic manipulation capabilities.

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• Cell Phones, Cell Phone Watches, and Other Electronic Devices– All student and test administrator cell phones

and other electronic devices MUST be turned OFF during testing. This must be carefully monitored during testing.

– Students’ phones and other electronic devices must be turned in to the test administrator before testing

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• Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.)– If an individual student’s cell phone is seen,

rings, or if there is any cell phone activity while the phone is on the student’s person during the actual testing sessions, then the test on which the student is working will be voided. In such instances, the teacher is to collect the student’s test and answer document immediately and have a hall monitor take the student to the office.

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• Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.)– The student must remain out the classroom

until testing is completed for that subject. An Irregularity Report and a Void Notification Form must be completed and sent to the District Test Coordinator as soon as possible.

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• Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.)– If a student’s cell phone rings and it is with

the phones that have been collected, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided.

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• Cell Phones, Cell Phone Watches, and Other Electronic Devices (cont.)– If a test administrator’s cell phone rings, is

seen, or if there is any cell phone activity during testing, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided due to Administrative Error.

– If an Administrative Error occurs, a retest may be given prior to the next scheduled test administration with the approval from the State. There will be a $350.00 charge assessed to the school for each retest due to Administrative Error.

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• Emergencies During Testing– Students should place answer documents on

top of test booklet and hand all secure materials to TA as they file out of room.

– TA should carry documents with them outside of the building.

– If test security has been maintained, testing may continue after students return to the room.

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• Emergencies During Testing (cont.)– If test security has been compromised,

testing should not be continued. Answer documents should be sent in with the responses that were completed prior to the emergency.

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• Administrative Error– If tests are voided due to Administrative

Error, a retest may be given prior to the next scheduled test administration.

– $350 charge to school for each retest due to administrative error.

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• How to Avoid a Violation– Do not examine any test items. – Do not give students access to test questions

prior to testing.– Do not copy, reproduce, discuss, or use at

any time, all or part of any secure test booklet or answer document.

– Do not coach examinees in any manner during the test.

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• How to Avoid a Violation (cont.)– Do not alter or interfere with examinees’

responses in any way.– Do not provide answers to students in any

form - written, printed, verbal, or nonverbal.– Administer the tests in a manner that is

consistent with instructions provided by LDE.– Follow all security regulations for distribution

and return of secure materials.

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• How to Avoid a Violation (cont.)– Have a written accounting of secure

materials before, during, and after testing.– Report ANY testing irregularities to the

Principal and the District Test Coordinator. – TESTING IRREGULARITY REPORT to DTC

(Appendix IX)

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• How to Avoid a Violation (cont.)– Testing irregularities to be on the look out for:

• Excessive erasures• Plagiarism• Unauthorized materials use

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• Irregularities– When something out of the ordinary happens

complete an irregularity form.– WHEN IN DOUBT, FILL IT OUT.

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• What Happens After a Violation– The District Test Coordinator (DTC) shall be

notified in writing immediately by the School Test Coordinator (STC) and Principal.

– The District Test Coordinator (DTC) starts an investigation process.

– A report of the investigation and a written plan of action is provided to JPPSS and State Superintendents within 30 days.

Fall 2014 Alerts

• Seniors Taking the Fall Retest– Make sure retesting seniors who do not have

a full-day school schedule make arrangements to remain at school for full days during the fall retest administration.

• LAA 2 Fall Retest– LAA 2 students who are earning Carnegie

units toward a high school diploma may retest in the fall.

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Fall 2014 Alerts (cont.)

• Students who scored Unsatisfactory in both Science and Social Studies will retest in both.

• Do not retest students who scored Unsatisfactory in only one of the two.

• Unlike the GEE retest, the LAA 2 ELA and Mathematics tests are combined into a single test booklet and answer document.

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Fall 2013 Alerts (cont.)• Answer Documents

– All answer documents are secure and must be returned to DRC.

– Soiled and damaged answer documents are to be returned to the District Test Coordinator (DTC) in the provided plastic bag.• Affix a Unscorable Document label to damaged

documents.

– Students must use only #2 pencils to mark and write in the answer documents.

– If a student uses anything other than a #2 pencil on the answer document, the responses must be transferred to a new answer document. 35


• Assurance– All parties involved in the testing procedure

must sign a JPPSS “Oath of Test Security and Confidentiality Statement” BEFORE testing begins (Appendix I-A & I-B).

– The JPPSS “Oath of Test Security and Confidentiality Statement” must be kept on file for three (3) years.

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• Assurance (cont.)– Scan and email the STC Oath to DTC.– Keep TA Oath on file at school site for 3

years.– AFTER testing is concluded all parties

involved in the process must sign the “Oath of Test Security and Confidentiality Statement”. (in manuals)

– Scan and email the STC Oath to DTC after testing.

– Keep TA Oath on file at school site for 3 years. 37


• Return district office documents in the provided envelope– security checklist copies– documentation of testing irregularities– the School Test Coordinator Oath of Security

and Confidentiality Statement

• Everything will be scanned and emailed.

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Test Materials Return

• Use of the DRC return bags to protect scorable materials is mandatory when packing answer documents for return.

• All scorable and non-scorable materials will be returned Friday, October 24, 2014.

• All materials will be returned to the warehouse (4600 River Rd., Marrero).

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• Training at School Site– Use PowerPoint to train all personnel.– Training must be completed by

• October 17, 2014– Record of training must be faxed to Jo Lynn

Tompson by Friday, October 17, 2014. • 349-8573

– Use Appendix V for sign-in sheet.

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• Training at School Site– Test administrators must have ample time to

read the manual before testing occurs.

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TESTING TIMES

• Is a daily publication• Contains step by step directions and

reminders for the day• Delivered daily via email to school test

coordinators• Posted on the Testing Department

page on the jpschools.org website

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Summary

• Summary– Test Security is of the utmost importance.– Study the Test Coordinator Manual– Completely read the entire “JPPSS Test

Security Policy” and Test Administrator Manual BEFORE testing begins.

– Review the Test Security Policy

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Where to Access This Presentation

• Go to:– jpschools.org– Departments– Testing– Downloads

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Fall Retest Materials Delivery and Return

• October 8: Delivery of LAA 2 fall retest materials, including large print and braille

• October 8: Electronic security checklists posted to LEAPweb

• October 10: Deadline for ordering additional materials

• October 20–24: Test administration

• October 21–24: Makeup testing

• October 24: Return of scorable and nonscorable fall retest materials

LAA 2 Testing Schedule

TESTING DATE SUBJECT/SESSION

Monday, October 20 English Language Arts (sessions 1 and 2)

Tuesday, October 21 * English Language Arts (sessions 3 and 4)

Wednesday, October 22 * Mathematics

Thursday, October 23 * Science

Friday, October 24 * Social Studies

* These are also makeup testing days.

NOTE: If a student is testing in both LAA 2 and GEE, School Test Coordinators must contact the District Test Coordinator for further instructions. As of July 1, 2014, the GEE will be administered only as a district testing program. Districts must offer the GEE twice a year. There is no age limit for retesters.

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General LAA 2 Administration Alerts

● Security checklists must be used to track materials. Electronic copies are available on www.LEAPweb.org. Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels.

● STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement). Scan and email them to Emma.

● STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive.

● When testing students approved for accommodations, test administrators must make sure that they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.

LAA 2 Bar-code Labels

There are no preidentified answer documents for LAA 2 fall retesters. Before testing begins, a bar-code label must be affixed to all answer documents and student identification information must be hand coded according to directions in the LAA 2 Test Administration Manual.

If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields coded exactly the same.

If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information.

ALIGN TOP OF LABEL

L510418 3999999 09000 Pelican Parish001 Bayou High School

LAA 2 FALL 2014 BAR-CODE LABEL

LAA 2 Test Not Taken Labels(affixed by School Test Coordinator)

After all makeup testing is completed, the School Test Coordinator must:

● Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.

● Affix yellow Test Not Taken labels over bar-code labels.

● Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed.

● Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.

TEST NOT TAKEN DOCUMENT LABEL

(YELLOW)

ALIGN TOP OF LABELAPPLY THIS LABEL ONLY TO HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST

ITEMS WERE ATTEMPTED

D510418NOTSCORE

LAA 2 FALL 2014 TEST NOT TAKEN LABEL

Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

LAA 2 Unscorable Document Labels(affixed by the District Test Coordinator)

UNSCORABLE DOCUMENT LABEL (BLUE)

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

Use if an answer document was– torn or damaged,– intended for another student, or– marked with ink, highlighters, markers, or

crayon. Unscorable answer documents must not be

thrown away. Any student responses must be transferred to a

hand-coded answer document to be scored. Documentation about the incident should be

kept by the District Test Coordinator. Do not affix these labels to answer documents

for students whose tests should be voided. Do not affix these labels to soiled answer

documents.

ALIGN TOP OF LABELTHE DISTRICT TEST COORDINATOR MUST FOLLOW THE SPECIAL INSTRUCTIONS PROVIDED

WITH THIS LABEL

D510418NOTSCORE

DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

LAA 2 FALL 2014 UNSCORABLE

LAA 2 Soiled Documents (handled by District Test Coordinator)

Do not return documents soiled with bodily fluids to DRC.

● If an answer document or test booklet is soiled with bodily fluids (e.g., blood, vomit), the DTC should destroy the document by shredding, if the document can be shredded, or by burning.

● Complete and fax the Soiled Document Form, available at https://la.drcedirect.com, to LDOE and DRC. The answer document or test booklet security number must be recorded on the form to ensure the document is not included in the missing document report.

SOILED DOCUMENT FORM

LAA 2 Used and Unused Answer Documents

USED(Scorable Material)

UNUSED(Nonscorable Material)

Used LAA 2 answer document:● hand-coded answer document on which a

public school or post–high school student has marked responses to one or more items and on which a bar-code label has been affixed to page 1

Student information must be hand coded since preidentified answer documents are not provided.

Unused LAA 2 answer document:● an answer document on which no test items

were attempted—regardless of whether it has a bar-code label and/or hand-coded student information

Test Not Taken labels must be affixed to unused hand-coded answer documents whether or not they have a bar-code label affixed.

All unused answer documents—those that require Test Not Taken labels and those that do not—must be returned.

All scorable and nonscorable test materials for LAA 2 will be returned on Friday, October 24.

● Packaging Scorable materials: Used answer documents should be sorted by content area. If it is helpful, used answer documents for an entire school may be arranged in sequence according to security number.

● Packaging Nonscorable materials: Nonscorable materials should be sorted by content area. Test booklets and unused answer documents may be boxed together. If it is helpful, nonscorable materials for an entire school may be arranged in sequence according to security number. Used and unused test booklets may be intermixed.

LAA 2 Packaging Alerts

LAA 2 Packaging Alerts (continued)

DRC Return Bags for Scorable Materials

DRC return bags are provided in the shipment of LAA 2 test materials.●Districts and schools are provided large, gusseted bags to protect

scorable materials from water or other potential damage during transit.

●Make sure the School Test Coordinator has used a DRC return bag in each school box containing scorable materials.

●Test materials should be returned in boxes provided by DRC.

●After verifying scorable materials from each school, the DTC must seal each DRC gusseted return bag tightly using one of the provided plastic ties.

Contact Information

Jo Lynn [email protected]: 349-8630Blackberry: 655-2846

Emma [email protected]

Fax: 349-857355

laa 2 october retest stc testing inservice october 13, 2014

Documents

test security policy

ela test

accommodations cont

test administrators

secure testing materials

test administration

conclusion of testing

school test coordinator