Large Project Experience

Key Ingredients to Success

August 3, 2017

Jim Yeck

University of Wisconsin - Madison

4th SCAR AAA Workshop 2017

2

Introduction

Early years on a small farm in Illinois

Formative years – Peace Corps volunteer, grad student, and

DOE intern

• Northeastern Thailand, Chicago

3

Introduction

Early years on a small farm in Illinois

Formative years – Peace Corps volunteer, grad student, and

DOE intern

• Northeastern Thailand, Chicago

Early career – Federal Project Manager

• Princeton, New York, Chicago

Mid Career – Contractor Project Manager

• Madison, New York, Berkeley, Sweden

4

Project Resume

Infrastructure Project Purpose Cost/Circa for CD-3 Funding Role

Compact Ignition Tokamak (CIT) at Princeton Plasma Physics Lab

Fusion Energy Science

$330M 1988 DOE

DOE Acting Project Manager

Relativistic Heavy Ion Collider (RHIC) at Brookhaven Lab (BNL) Nuclear Physics

$600M 1991 DOE + NSF + Int

DOE Project Manager

US Large Hadron Collider (USLHC) In-kind delivered to CERN

High Energy Physics

$530M 1998 DOE & NSF

DOE Project Director

IceCube Neutrino Observatory at South Pole

Particle Astrophysics

$300M 2005 NSF + Int

U of Wisconsin – Project Director

National Synchrotron Light Source II at BNL Photon Source

$900M 2008 DOE + NIH

BNL - Deputy Project Director

Deep Underground Science and Engineering Laboratory (DUSEL)

Physics, Biology, and Engineering

$750M 2010 NSF + Private

U of Cal – Associate Project Director

European Spallation Source (ESS) in Sweden Neutron Source

$2,500M 2014 European States

ESS ERIC – Director General & CEO

5

Compact Ignition Tokamak

6

Relativistic Heavy Ion Collider

7

US Large Hadron Collider Project

8

IceCube Neutrino Observatory

9

National Synchrotron Light Source II

10

Deep Underground Science and Engineering Laboratory

11

European Spallation Source

12

Key Ingredients to success

Facility is a priority of the science community!

Strong funding agency commitments and host role

Project leaders viewed as enabling success of others

Establish realistic goals – “Experience over hope”

Credibility through openness and transparency

Collective ownership of problems and solutions

Populate organization with critical experience

Success requires energy and enthusiasm!

Project leaders who prioritize on schedule performance and exhibit behaviour

that is consistent with a “project culture” are likely to be successful!

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Projects evaluated against the ingredients

Project

#1

Priority of Science

Community

#2

Strong Agency Commitment & Host Role

#3 Leaders

Enable the Success of

Others

#4

Experience Over Hope

#5

Openness and Trans-

parency

#6

Collective Owner-

ship

#7 & #8

Experience, Energy &

Enthusiasm Outcome

CIT ✖

RHIC ✔

USLHC ✔

IceCube ✔

NSLS II ✔

DUSEL ✖ ?

ESS ?

The IceCube

Collaboration

includes > 300

researchers from

47 institutes in

12 countries.

IceCube is one

of the NSF’s

large facilities

(LIGO, LSST, … 2

dozen others).

The Operations

and

Management of

the facility is

handled by

WIPAC at UW-

Madison

WIPAC Education & Outreach Advisory Panel

Science Advisory CommitteeB. Barish, Caltech, Chair

Software & Computing Advisory PanelM. Ernst, Brookhaven, Chair

University of Wisconsin – Madison

R. Blank, ChancellorM. Mailick, Vice Chancellor for Research and Graduate Education (VCRGE)

Wisconsin IceCube Particle Astrophysics Center (WIPAC)K. Hanson, Executive DirectorK. Gislason, HR, Busnss&AdminS. Bravo Gallart / M. Madsen, CommunicationsN. Irland, Business IT Support

International Oversight and Finance GroupNational Science

Foundation

IceCube Neutrino Observatory

F. Halzen, Principal Investigator

K. Hanson, Director of Operations

A. Karle, Associate Director for Science & Instrumentation

J. Madsen, Associate Director for Education & Outreach

Maintenance & OperationsCoordination Committee Chair, P. Desiati

Resource Coordinator, C. VakhninaSoftware Coordination, A. Olivas

Collaboration BoardSpokesperson & Executive Committee Chair,

O. Botner (Uppsala)Deputy Spokesperson, T. DeYoung (MSU)Publication Com. Chair, D. Grant (Alberta) Speakers Com. Chair, E. Resconi (Munich)Beyond Deep Core Upgrades Coordinators,

D. Grant (Alberta) & D. Cowen (Penn State)

Detector M&O – J. Kelley, UW ManagerRun Coordination, M. Kauer (UW)DAQ, D. Glowacki (UW) Supernova DAQ, V. Baum / B. Eberhardt (Mainz)Processing & Filtering, E. Blaufuss (Maryland)IceTop Operations, S. Tilav (Delaware)IceCube Live, M. Frère (UW)Calibration, D. Williams (Alabama) / K. Mase (Chiba)

TFT Coordination – A. Hallgren (Uppsala)

Data Processing CoordinationData Processing, J. Oertlin (UW)Offline Processing Software (2013), C. Kopper (Alberta) &

N. Wandkowsky (UW)IceTray Framework/Development, D. LaDieu (Maryland)Database Development Systems, G. Kohnen (Mons)

South Pole Logistics/R&D Support – J. Haugen (UW)

Computing & Data Management – G. Merino,UW ManagerOperations Coord. & Cybersecurity, S. Barnet (UW) South Pole System & Test System, R. Auer (UW)Data Transfer Systems, P. Meade (UW)Data Storage Systems, I. Saunders (UW)Data Management, J. Bellinger (UW)High Throughput Computing, V. Brik (UW)Networking and Facilities, P. Wisniewski (UW)Data Archive at DESY, K. Leffhalm (DESY)

Simulation Production – P. Desiati, UW ManagerProduction Coordinator, J.C. Diaz-Velez (UW)Simulation Programs, A. Olivas (Maryland)

Collaboration Simulation Production Centers:

April 11, 2016

Research & Physics Analysis

Analysis Coordinator –E. Blaufuss (Maryland)

Working Groups:MuonsCascades & TausCosmic-RayPoint SourceEHE and Diffuse Neutrinos Gamma-ray BurstBeyond the Standard ModelSupernovaLow-Energy / Neutrino Osc.

Belgium: IIHE-Brussels, UGent-Ghent; Canada: WestGrid(Alberta)Germany: DESY, Aachen, Dortmund, Wuppertal, Mainz, BochumSweden: SWEGRID; US: UW (npx3, GLOW, CHTC, GZK), UMD, UDEL, LBNL/NERSC, UCI, PSU, SUBR(LONI)

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Questions

Project leaders who prioritize on schedule performance and

consistently exhibit behaviours that are consistent with a “project

culture” are likely to be successful!