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LBP logo
DIVERSITY AND EQUALITY IN CONTRACTS
Z DIVISION – CENTRAL SERVICES
Property
Fleet
Supplies
IT Liaison
EQUALITY IN CONTRACTS
“Lothian and Borders Police remains fully committed to delivering diversity and equality as the highest priority within the normal flow of all of our work. We expect to play our full part in creating a society that is at ease with its component parts and that has the full trust and confidence in the police service that protects and cares for it. We shall promote a holistic approach to the maturing equality agenda and support the ultimate aim of a more tolerant and cohesive society. Our new equality scheme will endeavour to better engage with the minority communities to earn their trust by demonstrating a convincing set of long-term outcomes that meet their individual needs.”
Chief Constable
Annual value of contracted out supplies and services - £26M
Approximate number of suppliers - 1700
WHAT THE LAW SAYS
Under UK legislation, local authorities must consider equal opportunities in their contracts. We encourage all our suppliers to introduce appropriate equal opportunities policies and procedures.
The key equality legislation includes:- The Race Relations Act 1976- The Race Relations (Amendment) Act 2000- The Sex Discrimination Act 1975- The Sex Discrimination (Gender Reassignment)
Regulations 1999 – amended 2005- The EC race directive – EC Directive 2000/43/EC- Local Government (Scotland) Acts – 1973, 1986
& 1994- Local Government in Scotland Act 2003
WHAT THE LAW SAYS (CONTINUED)
– The Disability Discrimination Act 1995– The Equal Pay Act 1970– The Sex Discrimination Act 1975– The Employment Equality (Religion or Belief)
Regulations 2003– The Employment Equality (Sexual Orientation)
Regulations 2003– The Employment Equality (Age) Regulations 2006– The Gender Equality Duty 2007– The Gender Recognition Act 2004– The Human Right Act 1998
PRE-CONTRACT - PROCUREMENT
LBP promotes “Diversity and Equality” in the tender process:
“In evaluating tenders we will look for suppliers who can demonstrate that they understand their responsibilities and operate with due regard to the legislation”.
PRE-CONTRACT - PROCUREMENT (CONTINUED)
Tender Questionnaire:A questionnaire is issued as part of the Tender documentation. Extracts from the questions are shown below:
Q) Is it your practice not to discriminate directly or indirectly on grounds of colour, race, nationality or ethnic or national origin, disability, gender, religion or belief, sexual orientation or age in relation to decisions to recruit, select, remunerate, train, transfer and promote employees?
Q) Is it your policy as an employer to comply with your statutory obligations under the Sex Discrimination Act 1975, as amended, the Sex Discrimination (Gender Reassignment) Regulations 1999, the Equal Pay Act 1970, and the Disability Discrimination Act 1995 – all of which apply in Great Britain – or equivalent legislation in the countries in which you employ staff?
PRE-CONTRACT - PROCUREMENT(CONTINUED)
Diversity and Equality Questions form part of the Tender Interview process and are scored
Background checks are also carried out as part of the Tender process to ascertain how Diversity and Equality are publicly portrayed by companies
POST CONTRACT
Diversity and Equality Audits of contractors are carried out by LBP
Diversity and Equality are on the agenda of Contractors Monthly Services meetings
A Contractors Diversity and Equality seminar is proposed in the near future
FINALLY
I am Diversity Champion for Police Headquarters
I am Deputy Chair of the Force’s LGB&T Support Group
“Under the Employment Equality (Sexual Orientation) Regulations 2003, employers are legally required to tackle homophobia in the workplace. Supporting an LGB&T staff network is a good way for employers to show their commitment to tackling homophobia.” Stonewall
AND
Lothian and Borders Police recognises and supports Lesbian, Gay, Bi-sexual AND Transgender – please do not forget the “T” word!!
KEY SUPPLIERS – GUEST SPEAKERS
Sodexo – cleaning/catering/grounds maintenance
Faceo – Building fabric and services repairs and maintenance