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Lead Employer Team Info Brief
The 2017 Autumn / Winter Edition. Issue 19
Stay In Touch and Up to Date:http://www.pat.nhs.uk/education-and-research/lead-employer.htm
Next Issue Due Winter / Spring 2018
Throughout autumn’s kaleidoscope of colours, the Lead Employer Team has been focusing upon stakeholder engagement and technology developments to enhance the service we provide.
Leanne Duckett has been promoted to Lead Employer HR Project Lead and we are pleased to announce we have been selected as one of 12 national pilot sites for the doctor in training national streamlining project. We will be engaging with you soon to share with you the benefits of developing this process for pre-hire, employment and mandatory training records and compliance.
Katie Greenwood, Admin Assistant, Adele Hilton, HR Admin Officer for GPSTs and Kalpana Patel, HR Admin Officer for Surgical Specialties, have joined the Team.
Due to essential system upgrades, ESR and therefore the online payslip function will be unavailable between 27th December 2017 and 2nd January 2018.
Do take the time to forage through the leaves of this edition and harvest the information we share on the following:
● Supporting A Doctor Through Difficulty
● Intimate Examinations and Chaperones - Guidance
● ESR Employee Self Service Internet Access / Online Payslips
● Payroll Information - Notification of Pay Dates
● ...and more
The Lead Employer Team
Email the Helpdesk Phone the Helpdesk
[email protected] 0161 604 5554
CONTENT
PAGE 4 Supporting a Doctor Through Difficulty
PAGE 5Intimate Examinations and Chaperones - Guidance
PAGE 6ESR Self Service Internet Access / Online Payslips
PAGES 7 to 8Payroll Information - December and January Pay
PAGE 9Bank Holiday/Time off in lieu
PAGE 10“Get the Flu Jab” Campaign
PAGE 11Information for GP Trainees
PAGE 12Visa Holders, Research Period for Core Medical Trainees
and ACFs, Link to Policies PAGE 13
Preparation for February Rotations, ACF recruitmentPAGE 14
Lead Employer Team Contact InformationPAGE 15
Your Opinion Matters - FeedbackPAGE 16
Little Life SaversPAGE 17
Merry ChristmasPAGE 18
Still bugging you about the flu ...
Supporting A Doctor Through Difficulty
Lead Employer Event
In our Summer Edition we shared the Lead Employer “Handling Concerns
about Medical and Dental Staff in Training Policy” with you. To support the introduction of the new policy, we held a
Lead Employer Event at the Etihad stadium this month. The event was well
attended and feedback was very positive.
We’re here to help - Please get in touch
● If you are a doctor in difficulty or supporting a doctor through difficulty please do not hesitate to contact the Lead Employer Team for advice and a support.
● Email Occupational Health [email protected] ● Phone Occupational Health on 0161 720 2727 or 0161 604 5214
Psychological Support Services (including Psychology, Psychiatry, Counselling, Cognitive Behavioural Therapy and Cognitive Analytical
Therapy) Fast track Physiotherapy● Access the confidential Doctor Advisory Service at
http://www.bma.org.uk/doctorsfordoctors● You can also access self-help services via
https://www.selfhelpservices.org.uk http://nww.pat.nhs.uk/corporate-departments/HR/self-help-service.htm
The Policy
Please click here
GMC Guidance
The Guidance
Read more
Intimate Examination and Chaperones - Guidance
In this edition we take the opportunity to remind you of the General Medical Council’s Guidance
on Intimate Examinations and Chaperones. Please do take the time to recap your
knowledge of the GMC guidance and that of your local trust/placement policies and
procedures.
Visit the GMC website
Please click here
ESR Employee Self Service Internet Access / Online PayslipsPLEASE NOTE DUE TO ESSENTIAL SYSTEM UPGRADES, ESR AND THEREFORE THE ONLINE PAYSLIP
FUNCTION, WILL BE UNAVAILABLE BETWEEN 27TH DECEMBER 2017 AND 2ND JANUARY 2018.
As you are aware we switched over to online payslips in September 2017. The benefits are:
● Access all your pay-slips since your employment commenced with the Lead Employer Team (these are held securely within ESR).
● Access your payslip online two days prior to payday to enable prompt correction and liaison with the Payroll Team if required.
● Ability for you to print or download copies of payslips and P60s for mortgage, rental, home office applications.● No more lost payslips.● View your Total Reward Statements.● If you are having trouble accessing your online payslip, please contact Peter Hepple in the Lead Employer Team
via [email protected].● NB: Please be aware, on leaving employment with the Pennine Acute Hospitals NHS Trust you will no longer have
access to your online payslips; you will need to download the information prior to the termination of your record.. .
Payroll Information
2017 Pay DatesPayday in December will be Wednesday 20th .All Travel Claim Forms and Expenses
to be submitted to payroll by no later than 4th December 2017
Payday in January will be Wednesday 24th All Travel Claim Forms and Expenses to be
submitted to payrollby no later than 6th January 2018
It is important that these deadlines are strictly adhered to in order to enable the Payroll team to pay your December and January salaries accurately and on time.
Your cooperation is very much appreciated.
2017/18 Pay DatesContact Details
ELFS Shared Services websiteelfsnhs.co.uk
follow the General Enquiries / Contact us link, and enter the appropriate details. (Preferred method)
ELFS Payroll Helpdesk01254 732 014
ELFS Email [email protected]
Please state you are employed at the Lead Employer Team when
contacting ELFS
Car Leasing
To be eligible, the remainder of your contract must be a
minimum of 3 years. Please contact the car leasing team at [email protected]
Bike Scheme
To request information about the current bike scheme, please click here
ELFS Shared Services is the payroll provider for the LET. ELFS Shared Services is hosted by Salford Royal NHS Foundation Trust and provides payroll services to a number of other NHS Trusts and clients in the North West and across the country.
Payroll Information
What happens once I have logged a call with the helpdesk?
Once ELFS have received your query, it will be logged and you will be given a call.
What should I do if my query is not resolved within the expected time?
You need to contact the helpdesk again by any of the methods above, quoting the log number, and ask the
operator to escalate the query. In this case, you should receive an immediate call / response to clarify the status of
the query.
ELFS Shared Services website elfsnhs.co.uk (Preferred method)follow the General Enquiries / Contact us link, and enter the appropriate details.
Email for ELFS Helpdesk: [email protected] number for ELFS Helpdesk: 01254 732 014
Please state you are employed at the Lead Employer Team when contacting ELFS
Christmas Bank Holidays / Time Off In Lieu
I am a LTFTT on salary point 03. I work 24 hours per week work Wednesday, Thursday and Friday each week. How is my
annual leave and bank holiday entitlement calculated?
You are entitled to 19 days annual leave (inclusive of statutory days) and where there are 8 bank holidays in the leave year
you are entitled to 5 bank holidays.
The LET advise, as you do not usually work on Bank Holidays which fall at the beginning of the week, you may find it helpful
to add your annual leave entitlement (inclusive of statutory days) to your entitlement of 5 bank holidays and then make the
appropriate total Bank Holiday (those that fall on the days you work) deduction.
Eg 19 + 5 = 24 days – no of bank holidays that fall on your working days = leave entitlement balance for the year.
Example of Bank Holiday Entitlement for LTFT Trainees
You are reminded, if you are rostered to work, undertake emergency “on-call” or “on standby” duty on a public holiday you will receive a day off in lieu, which must be taken at the earliest available opportunity; in most
circumstances, this should be done within four weeks of the origina public holiday worked.NB: In exceptional circumstances it may prove impossible to take a day off in lieu of a worked public holiday. In
this situation, bearing in mind the needs of the service, a request can be made to the Host Organisation to take a day off in lieu of a public holiday up to four weeks prior to working the public holiday.
Where a zero hours day falls on a public holiday, the public holiday is to be taken and the zero hours day is to be taken at a mutually agreeable time within the rota cycle as agreed by the Host Organisation and yourself.
“Get the Flu jab” campaign
Visit the NHS Employers Flu Fighter web pages
Read more
October flu figures show increase in number of staff getting their flu jab
Read more
For more information about the flu fighter campaign visit our main webpage, get in touch by emailing
[email protected] or join the #flufighter conversation by following @NHSflufighter on Twitter.
Information for GP Trainees - Medical Indemnity and NMPL
Medical Indemnity
We currently have two providers for our free corporate scheme:
GP Trainees at ST1 and ST2 level are currently covered by MDU
GP Trainees at ST3 level are currently covered by MDDUS
Unless we have received an opt-out request, you are auto-enrolled in the scheme and covered for work in accordance with your current
placement, a hospital or primary care setting. You should have received your cover certificate by now, please contact the provider if that is not
the case.
MDU: [email protected]
MDDUS: Please phone 0333 043 4444
If you have opted out, please ensure you are sending us a copy of your renewal certificate prior to the expiry of your current certificate.
National Medical Performers List
The details for any GP Trainee due to
commence a primary care placements are
now passed to the NMPL for approval in
bulk, individual application forms no
longer need to be completed by yourself.
Your name will appear on the NMPL
register but may not be visible right away,
please direct any queries by your practice
to [email protected] to confirm inclusion.
General Information
Research Blocks
CMT Trainees and ACFs
Are you due to undertake your
Research Block? If yes, please email
the Lead Employer at the following
email address:
[email protected] with the
dates you will be undertaking the
Research Block. By keeping us
updated, we can keep your LET HR
and Payroll records accurate.
Visa Holders
If you do not hold a British or EEA passport, you must
inform us IMMEDIATELY about any changes to your
immigration status, and we always need to receive a copy
of any renewed visa AND passport regardless of your
VISA expiry date. For application purposes, please get in
touch if you need a letter confirming your employment
with us: [email protected]
Policies
Please click here
General Information
Preparation for February Rotations
MANAGING ROTAS AT FEBRUARY CHANGEOVER
ROTATION DATE
To ensure Trainees can attend induction at their next
Host Organisation placement, it would be appreciated
if local arrangements could be implemented, where
practicable, in line with service arrangements to
enable those Trainees who are scheduled to rotate
not to be timetabled to work the night shift before
the changeover date.
ACF Recruitment
ACF recruitment is currently under way
with offers set to be made on
8th January 2018.
ACF applicants are reminded to attend a
clinical benchmarking interview in order to
be eligible for appointment to one of the
ACF posts.
Good luck to all applicants.
Lead Employer Team - Contact Information
Lead Employer Team HR Inbox
LET HR Officer Specialty Contact Details
Please contact your HR Officer directly via their Specialty inbox
[email protected] [email protected]
[email protected] [email protected]
O&[email protected] [email protected]
[email protected] [email protected]
[email protected] [email protected] Employer Team Absence Inbox
Lead Employer Team Family Inbox
Lead Employer Team OH Inbox
YOUR OPINION MATTERS – Please submit your feedback, queries or ideas
Your feedback is important to us - Let us know if you would like us to arrange a visit or a talk on a specific area or would like to provide feedback in general by emailing [email protected]
Stay in touch and up to date – If you change your contact information please inform us by emailing [email protected] so we can ensure we keep you up to date with key information
Please regularly check our Lead Employer Team Web Pages for up to date information, policies, forms and links to relevant external pages at this Link
Follow the Trust and our news and events on Twitter @pennineacutenhs
If you would like to contact the LET about any queries relating to anything in this edition or relating to your employment, then please do not hesitate to email the team at [email protected]
*North West volunteers needed*
We will demonstrate and teach:
● How to call for help● How to recognise choking in another child,● How to manage the choking child● How to recognise cardiac arrest● How to perform rescue breaths and continuous CPR in both
adults and children● How to place a casualty in the recovery position
To volunteer as a teacher or for more information please contact Dr Cate Mckenzie
www.littlelifesavers.org
Charitable organisation born from volunteering during junior doctors’ strike
Would you be able to give some of your time to teach BLS in local schools?
Schools will have access to a live calendar of available training sessions offered by the volunteers of the charity who are trained to deliver this teaching. Each session will have 5 instructors, each with an adult CPR mannequin and a child CPR mannequin.
Merry Christmas and a Happy New Year
The Team would like to wish everyone a
Merry Christmas and a peaceful New Year.
Still bugging you about the Flu ...Why it matters
Getting your flu jab or not is an important decision that you have to make each year.
To help, the flu fighter team at NHS Employers have pulled together some
information on flu and the vaccine. If you have any more questions or concerns
please speak to your occupational health department, vaccinator, flu lead or GP.
● The facts● The evidence
● The truth about flu
The Facts: Flu killsPublic Health England estimated that an average 8,000
people die from flu in England each year.
Read more
The Evidence: Flu vaccine evidence
● A trial published by The Lancet concluded that vaccination of healthcare workers was associated with reductions in total patient mortality.
Read more
The Truth About Flu: The flu jab can’t give you the flu. It's impossible to get flu from the flu vaccine because the adult vaccine doesn’t contain live viruses
Read more