learning, recruiting & onboarding

SUCCESS FACTORSLEARNING, RECRUITING & ONBOARDING

CONTACT [email protected] OR 480-633-4365 FOR HELP WITH TRAINING

WHAT IS SUCCESS FACTORS?

Empire’s Talent Management Solution

A Recruiting Management Solution:• Manages current job openings and

applications for employment.

An Onboarding Solution:• Manages applicants through the Empire

hiring process.

A Learning Management Solution:• Manages training events, course

enrollment & tracks learning history.

MAIN MENUClick On A Button Below To View Info

Recruiting – View Open Jobs

View Your Learning History

Find Learning & Register For A Course

View Your Employee’s Learning History

Assign Learning To Your Employee(s)

Logging In

Onboarding

Organizational Charts

What Is Success Factors

My Learning Assignments

Approve Employee Learning

mailto:[email protected]


LOGGING INTO SUCCESS FACTORS

Success Factors is a cloud based

solution and requires a separate login

than other Empire systems.

Use your Employee ID Number for both

your User Name and Password the first

time you login:• You will be prompted to update your

password on the first login.

• We recommend using your Network Password as your new password.







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Onboarding








To access Success Factors (SF)

click on the Human Resources

link from the Intranet Home page.






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From the Human Resources

Page, click on one of the

Success Factor links.




On the Success Factors Log in screen:

1. Enter your Username = Employee ID #

2. Enter your Password = Employee ID # (first login only)

3. Click the Log in button to login






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Onboarding




Approve Employee LearningNote: you will be prompted to change your password the

first time you login. We recommend changing your

password to your network password.

In the future, if you cannot remember your password,

click the Question Mark icon next to the password

and follow the steps.



VIEW YOUR LEARNING HISTORY

Success Factors tracks all of the Empire training courses you have attended since your first day of employment.

Learning History goes back to 2009.

You can easily view your learning history in Success Factors at any time.







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Once logged in make sure you

are on the Learning Page.

From here locate the Learning

History Tile and click View All.









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At times you may need to show proof of certification,

such as your MSHA Certificate. To gain access click

on the course title then click View Details.

View your Learning History below.

Click on the Title of a course to View

Details of the course or Print a Certificate.









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Onboarding




Approve Employee Learning Under Comments you will see your

MSHA Form 5000-23 as an attachment.

Click on it to view or print if needed.

Click My Learning to return

to the Learning Screen.



FIND LEARNING & REGISTER FOR A COURSE

• In Success Factors you can see what courses are on the schedule and enroll in the one that fits your training needs.

• Your leader will receive an automated email from Success Factors when you enroll for a course requesting their approval.

• Your leader will need to approve your enrollment before you are able to attend.







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From the Learning Screen, under Find

Learning, type the course you are

searching for or to view all courses,

click Browse all courses.






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The list on

the right

shows all

courses

Empire

offers.

Click Course

Calendar to view

all scheduled

classes.Recruiting – View Open Jobs





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The Calendar of Scheduled Offerings will show you

the dates classes are scheduled. The schedule is typically

built three months out.

Click on a Scheduled Offering to learn more and register.

For this training example we will click on Lift Truck OP Training.






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From the Scheduled Offering detail screen you can:

Assign to Me – assign the class to yourself to take at a later date.

• You will still need to register for a scheduled offering.

Register Now – register to take the scheduled offering.

Recommend – recommend the class to a coworker.

For this training example we will click on Register Now.






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Click View Details to see

the Course Description and

view any attached files

associated with the course.

Click Register Now to select the

Scheduled Offering you want to attend.






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You will see the dates available,

location of the class and how

many seats are still available.




After clicking Register Now, the Warning screen

lets you know if you proceed:

• Your leader will be notified to approve the training.

• Your registration is in pending status until your

leader approves.

Click the Yes button to proceed.






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If you want to write a note for your leader,

use the Comments box.

Click the Confirm button to finish

registering for the class.






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This screen confirms you have registered

for the Scheduled Offering (course).

Click on My Learning to go back

to the Learning Screen.






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Lift Truck OP Training

has now been added

to your Learning Assignments.

The Learning Assignment is

PENDING APPROVAL.

Once your leader approves the registration,

you will be officially enrolled in the class.






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In the meantime, you will receive this

email confirming your request to

be enrolled in the class.






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Your leader will receive this email that

includes instructions on how to

approve the training request.






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Once the training has been approved by your leader,

you will receive this email confirming your

registration with a meeting request attached.

Click on the meeting request and accept the meeting.

This will be added to your Outlook calendar.









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Onboarding





Your leader will receive a similar email.

They have the option to add the meeting planner

to their Outlook calendar as well.

You and your leader will receive a reminder email

5 days before class.




MY LEARNING ASSIGNMENTS

The My Learning Assignments tile displays courses that have been assigned to you (by your leader or yourself), this is basically your Learning Plan.

Your Learning Assignments can be seen anytime by logging into Success Factors.






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MAIN MENUClick On A Button Below To View Info The My Learning Assignments is

displayed on the left side of the screen.

If needed, use the filters to find

courses assigned to you.






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Approve Employee LearningClick on the course name to view

the Course Description and take actions:

• View Scheduled Offerings

• Request Schedule

• Recommend

You also have the option to REGISTER NOW for a course.




If you are not registered for a course that

has been assigned to you with a due date,

you and your leader will receive a

reminder email 30 days before the

learning assignment is due.






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Onboarding





You and your leader will receive another

reminder email if a learning assignment

becomes overdue.


CONTACT [email protected] FOR HELP WITH RECRUITING & ONBOARDING


RECRUITING – VIEW OPEN JOBS

The Recruiting module in Success Factors is used to help Empire post open positions and manage applicants:

• To post a position in your department, contact the Recruiting Team in Human Resources.






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To view open jobs at Empire, click the main

drop down and select Careers.






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From the Careers page you can search for

job openings by Keywords, Division, Location

or Requisition Number.

To search for all open jobs at Empire,

click the Search Jobs button.






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A list of all jobs at Empire appear.

Click the Select Action link next to the

job you are interested in to apply,

save the job or refer a friend.






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View

Jobs






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Onboarding





Also, don’t forget we still have our

Referral Rewards Program. You can earn

anywhere from $500 up to $1500

(depending on the role they are hired for.)

Click on Referral Tracking, then Add a

Referral now! to begin the process.




ONBOARDING

• The Onboarding module in Success Factors is used to help manage job applicants through the hire process.

• New hires complete their “paperwork” in Success Factors and that information is loaded into other Empire systems.

• This integration of data has helped the new hire, HR and IS increase efficiencies and decrease the time required to onboard a new employee.






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ORGANIZATIONAL CHARTS

One great feature of Success Factors is the Organizational Chart functionality.

This feature displays how employees are structured at Empire.Recruiting – View Open Jobs





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To view Org Charts go to the Home

page from the main drop down.

If the Org Chart link is not already

there, you can add it by clicking Edit.






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Check the box next to Org Chart

then click the Save button.






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The Org Chart link has been added

to your home page.

Now click the Org Chart link to

view the charts.






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The Org Chart view starts with

yourself. Click on Up One Level to

see your leader and all of their

direct reports.






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Click on Up One Level to see the

next level up.

Use the Search Org

Chart box to type in any

employee name and

view their organizational

structure.






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APPROVE EMPLOYEE LEARNING

• As a leader, you must approve all training for your employees.

• The system is configured this way to ensure you are aware of an employee being away to attend training on a specific date.

• When your employee registers for a scheduled offering (course), you will receive an email requesting approval.

• Simply follow the steps in the email to approve the training.






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To approve training for an employee

click on Approvals.






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Once logged in to your Learning Page,

you will see this message in red if you

have any pending approvals.




Select the items you want to

Approve or Deny then click the Next button.

You can select more than one item at a time.






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Enter comments as necessary

then click the Next button.

Comments are not required.






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Click Confirm to finalize the approval.






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This screen indicates you have

successfully approved the training.

Click on My Learning to return

to the main learning screen.






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VIEW EMPLOYEE’S LEARNING HISTORY

As a leader you can view what training your employees have completed.

Viewing an employee’s learning history should help you and your employee create a Career Development Plan for their EPA.






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Onboarding








From the My Learning Assignments screen

click on My Employees.






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Select the employee for the

learning history you want to view.

You can view all of the current training that

has been assigned as a part of your

employee’s Learning Plan from this screen.

For this training, we will click Learning

History to view an employee’s history.






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Onboarding








The employee’s Learning History is listed

with the most recent class completed first.

On this page you can also View Details of

the course or Print off a Certificate

by clicking the course.






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ASSIGN LEARNING TO AN EMPLOYEE

Leaders can enroll their employees in any training course they feel is necessary (pending the employee has completed the appropriate prerequisites).






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From the My Learning Assignments screen

click on My Employees.






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Click on Assign/Remove Learning.Recruiting – View Open Jobs





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Select Add Items and Curricula then click

the Next button.






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Select a User or Users then click the

Add Checked button. Recruiting – View Open Jobs





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The Selected User now appears in the

“List of Selected Users”.

Click the Next button to continue.






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Search for the course(s) you want to assign

to your selected employees.

Search by Keywords or by the check boxes.

Clicking the Search button with no keywords

entered will return all courses.






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Select the course(s) you want to assign to your

employee(s) then click the Add Checked button.






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Now you need to choose an Assignment Type

by clicking the Select link.

Assignment Types associate a training

category with the course.






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Click the Search button to show

all Assignment Types.

.






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Select the Assignment Type that best fits the

course you are assigning to an employee.

For this example we will choose Safety.






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“SAFETY” has now been associated with the course.

Click the Next button to continue.






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The last step is to enter a Required Date

the training needs to be completed by,

then click the Finish button.






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This screen indicates you have successfully

added a learning item to an employee.

The employee will be notified via email

they have been assigned training.









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The employee will now need to register to

attend a course on a specific date and time

that best fits their schedule.



QUESTIONS ABOUT LEARNING?

• Contact:• [email protected]

• 480-633-4363

QUESTIONS ABOUT RECRUITING OR ONBOARDING?

• Contact:• [email protected]

• 480-633-5440






Logging In

Onboarding







learning, recruiting & onboarding

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