lecture 4 pmis
TRANSCRIPT
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L e c t u r e r : E m m a L o n g e iE m a i l : e m m a . l o n g e i @ g m a i l . c o m
1
HEP 3104: PROJECTMANAGEMENT INFORMATION
SYSTEMS
Lecture 4: Using a PMIS to createand plan a project
21 June 2012
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Topics Covered last week / this week
1. Review of Project life Cycle and Project planning stages2. Tasks, Sub-tasks, Components and Work Packages3. Work Breakdown Structure4. Network planning diagrams
3.1 Critical Path3.2 Program Evaluation and Review Technique
5. Milestone Charts/ Gantt Charts6. Creating a project in PMIS7. Using WBS in PMIS
8. Using CPA in PMIS9. Creating a Baseline in PMIS10. Creating reports in PMIS
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Basic Requirements of a PMIS (rev)3
1. List phases, tasks and sub-tasks
2. Create a Work Breakdown Structure (WBS)
3. Create network diagrams Critical Path Analysis
(CPA), Project Evaluation and Review Technique(PERT)
4. Produce varied reports for different stakeholders
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Other requirements of a PMIS4
5. Allow different team members to create and updateitems collaboration
6. Budget, plans, schedules, calendars, email/chat,
7. Dependent on organisation, budget, complexity ofproject, experience and capacity of the projectmanager and project team
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Todays Topics: Building a house
Listing of tasks
Work in groups to create Parent tasks, sub-tasks, work-packages (3 levels)
Work Breakdown structure Critical Path diagram
View the creation of the project tasks, scheduleactivities and indicate predecessor and successor
tasks in MS Project 2007
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Step 1: Identify the work to be done
Surveying
Excavation
Request Permits
Buy Material Lay foundation
Build Outside Wall
Install Exterior Plumbing Install Exterior Electrical
Install Interior Plumbing
Install Interior Electrical
Plaster walls
Paint Interior
Install Interior Doors Tile Floor
Install Roof
Install Exterior Doors Paint Exterior
Move In
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Step 1 -4
1. List tasks and sub-tasks
2. Create a WBS
3. Create a network diagram (CPM)
4. Create the project in MS Project 2007 Gantt Chart
WBS
CPM
MAJOR TASKS (Building a house)
1. Preparation 2. Build Exterior 3. Finishing
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Activity break: 10 minutes
In groups of two, create a task list with each of theactivities in the previous slide
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1. Tasks and sub-tasks
3. Finishing
3.1. Install Interior Plumbing
3.2. Install Interior Electrical
3.3. Plaster walls
3.4. Paint Interior
3.5. Install Interior Doors
3.6. Tile Floor
3.7. Move In
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Activity 2: Create a WBS
With pen & paper, or using a software application,create a work breakdown structure of tasks createdin activity 1
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Build
house
1. Preparation
1.1. Surveying
1.2. Excavation
1.4. Materials
1.5. Foundation
1.3. Permits
2. BuildExterior
2.1. Outside Walls
2.2. Exterior Plumbing
2.3. Roof
2.4.Exterior Doors
2.5. Paint Exterior
3. Finishing
3.1. Interior Plumbing
3.2. Interior Electrical
3.3. Plaster walls
3.4. Paint Interior
3.5. Interior Doors
3.6. Tile Floors
3.7. Move In
2. WBS
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2. WBS
What important tasks are missing from WBS
PowerPoint allows you to modify shapes and colours
The sum of the sub-tasks contributes to 100%
completion of the parent task Microsoft PowerPoint is suitable for drawing a small
WBS and a large WBS is better constructed inMicrosoft Visio or similar program
(http://www.project-blog.com/?page_id=64).
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3. CPM
Update task list to indicate predecessors and taskdurations in weeks (or suitable time period)
Each task should have a predecessor (task before it)
and a successor (task or event after it) except theSTART and END tasks
The network will be updated during the course of theproject in order to remain current
May be done in Excel
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Activity 3: Create a network diagram
With pen & paper, or using a software application,create a critical path diagram of tasks created inactivity 1
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Using PMIS to create a project
Create a new project
File > New
File > Properties
File > Save (do this every 15 minutes)
Modify the calendar
Copy tasks from the Task and Sub-task list intoGantt View
Put in the task durations Create the linkages (dependencies) by indicating pre-
decessors
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Create a Baseline
This is the original project plan, including the timeschedule and resource and cost allocation.
The baseline is used for comparing projected values
to actuals, and facilitates the tracking and analyzingof a projects progress.
Because the baseline provides the reference pointsagainst which you compare actual project progress,
the baseline should include your best estimates fortask duration, start and finish dates, costs, and otherproject variables that you want to monitor.
http://office.microsoft.com/en-us/project-help/create-or-update-a-baseline-or-an-interim-plan-HA010156784.aspx
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Create a Baseline
Project > Tools > Tracking > Set Baseline
TO view a Baseline
Project Information > Statistics
Your baseline creates a snapshot of your project at a
specific place in the timeline. You can have multiplebaselines.
It enables you to assess performance vs your plan
http://www.brighthub.com/office/project-management/articles/14643.aspx
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References
Westland, Jason. 2003. Project ManagementGuidebook
Work breakdown structure.http://en.wikipedia.org/wiki/Work_breakdown_structure
Course Q7503: Principles of Software ProjectManagement, lectures by, Instructor: John Musser
[email protected]. Seehttp://www.projectreference.com/
Microsoft Project: 1 Introductionby Mike Glen,MVP.http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=141
http://en.wikipedia.org/wiki/Work_breakdown_structurehttp://en.wikipedia.org/wiki/Work_breakdown_structuremailto:[email protected]:[email protected]://en.wikipedia.org/wiki/Work_breakdown_structurehttp://en.wikipedia.org/wiki/Work_breakdown_structure