lees corner pta agenda december 5, 2012
DESCRIPTION
Lees Corner PTA Agenda December 5, 2012. 7:30 – Welcome 7:35 – Treasurer’s Report 7:45 – President’s Report 7:50 – Teacher’s Report 8:05 – Principal’s Report 8:15 - Adjourn. Treasurer’s Report. Committee Results. Hallowingo Results Netted $3,110 compared to an expected $3,700. - PowerPoint PPT PresentationTRANSCRIPT
Lees Corner PTAAgenda
December 5, 2012
• 7:30 – Welcome
• 7:35 – Treasurer’s Report
• 7:45 – President’s Report
• 7:50 – Teacher’s Report
• 8:05 – Principal’s Report
• 8:15 - Adjourn
Treasurer’s Report
Committee Results
Hallowingo Results• Netted $3,110
compared to an expected $3,700.
• Based on Silent Auction payments to date.
• Next Family Fun Night – February 8, 2013
Hallowingo Results Actual Budget
Tickets 1,955
50/50 287
Silent Auction 847
Bake Sale 472
Donation 40
Hallowingo Income 3,601 5,000
DJ (350)
Other Exp (140)
Hallowingo Expense (490) (1,300)
Net Margin 3,111 3,700
Committee Results
Spirit Wear Sales• May 2012 Budget did not include COGS expenses.• Grossed $3,960 compared to budgeted $4,000.• Netted $705 compared to a budgeted $3,899.
Spirit Wear Results Actual Margin Budget Margin
Spirit Wear Income 3,960 4,000
Spirit Wear Expense (3,169) 0
Spiritwear Paypal (86) (101)
Net Margin 705 17.8% 3,899 97.5%
Committee Results
Membership• Netted $5,123 compared to expected $2,449
• Total membership of 273 compared to expected 300
• Higher results due to higher than budgeted amount per member
• Effect of Paypal for payments is still unclear. Recommend considering it a service to members rather than source for increased membership.
PTA Dues & Donations Actual Per Mem Budget Margin
PTA Dues Income 6,095 22.33 3,000 10.00
Donations 5 0.02 500 1.67
PTA Dues (926) (3.39) (975) (3.25)
Pay Pal Fees - Dues (52) (0.19) (76) (0.25)
Net Margin 5,123 18.76 2,449 8.16
Registered Members 273 300
Committee Results
Afterschool Clubs• French Club is fully
self funding.• Chess Club currently
has a surplus. Likely due to under billing by vendor.
• Chess Club T-shirts fully self funded.
Afterschool Clubs Actual Budget
French Club Income 460
French Club Expense (460) 0
Chess Club Income 5,200
Chess Club Expense (4,850) (280)
Chess Club T-Shirts Income 356
Chess Club T-Shirts Expense (356) 0
Net Margin 350 (280)
Committee Results
Dining Out Nights• Very successful with
income of $869 to date compared to budget of $1,000
• $458 Subway & $411 Vocellis.
• Does not include $811 from Chik Fil A
Dining Out Nite Results To Date Budget
Dining Out Nights Income 869 1,000
Dining Out Nights Expense (49) 0
Net Margin 820 1,000
Budget Analysis
Incoming Funds Expected Budget
Book Fair Vendor Pymt 200Net out $200
donation
Box Tops Income 610 1,400
BUDGET GAP ANALYSISThru
11/30/2012
PTA Dues/Donation Overbudget 2,673
School Supplies Income 95
Hallowingo Gap (589)
Pending Silent Audition Pymts ???
Spirit Wear Gap (3,194)
Estimated Gap (1,016)
Off System Funds To Date
Allocated to Field Trips
Expenses (budgeted
$5500)
Dining Out Night
(Chik Fil A) 811
Grocery Receipts (Target & Giant)
($2000 budgeted) 782
Total 1,593 5,500
• Completed activities are funding approximately $1,016 behind expected cash generation
• Dining Days have been very successful with 2 remaining events plus Scoop Nites
• Large number of budgeted expenses that can be re-evaluated as we proceed through the year.
Detailed Results 7/1/2012 thru 11/30/2012
Detailed Results7/1/2012 thru 11/30/2012
Detailed Results7/1/2012 thru 11/30/2012
Detailed Results7/1/2012 thru 11/30/2012
• Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.
• Cash on hand and future income will fund remaining budgeted expenses of approximately $13,600.
Other Items
• Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box.
• Please put any cash in the school safe (Ruth in the Office manages the safe).
• I generally check the boxes on Mondays during “cello transport”.
• Please submit any outstanding expense reimbursements for completed events as soon as possible.
QUESTIONS?
Upcoming Events• Grocery Loyalty Program – reminder sent people to
register at all stores. 159 Giant designations to date. $781 raised.
• Hospitality – 2nd teacher appreciation event to be held in December
• Track-A-Thon - sending out KIT in early December seeking Committee Volunteers with first planning meeting in January
• 6th Grade Basketball - all set for Friday, March 8th and Friday, March 15th will be a snow day if necessary
• 6th Grade Luncheon - all seems to be in order for now but January/February will be the kick off
• Movie Night - February 2013
Volunteers
• Track-A-Thon
• Dining Days Dogfish Event
• Nominations Committee
• Grounds Beautification