lesson 28: exploring access 2010. 2 learning objectives after studying this lesson, you will be able...
TRANSCRIPT
Lesson 28: Exploring Access 2010
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Learning Objectives After studying this lesson, you will be able to:
Define database and key terms associated with databases
Identify objects contained in modern databases and explain how they
are used
Launch Access 2010 and identify elements of the application window
Create a new blank database and database table
Use the Navigation Pane and enter data into a table
Save and close database objects
Preview and print datasheets
Use Help
Close a database and exit Access 2010
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Database Defined
What is a database?
A collection of related data stored together in one
electronic file
Database Structures
Flat database files
Relational database files
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Repetitive data
Organizing Data into Tables
A typical clinic statement might include:
Distributed among these tables:
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Launching Access 2010 Same basic procedures used to launch other
computer programs
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Exploring the Access Environment
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Backstage viewTemplates
Create a blank database
Creating a Blank Database
Name and save the database first
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Filename for new database
Browse to a folder
Features of the Database Window
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Navigation
Pane
Ribbon tabs
Shutter Bar
Open/Close
button Table1
Identifying Object Types Four basic types of objects
Tables: Hold data Queries: Search table data Forms: Input table data Reports: Report table data as meaningful information
Each object type is represented by a different icon Tables: Queries: Forms: Reports:
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Using the Navigation Pane
Shutter button opens and closes the Navigation Pane
Organization appears in the Navigation Pane banner
Navigation Pane banner menu button ▼ displays the
Navigation Pane menu
Choose a different organization from the Navigation
Pane menu
Expand and collapse buttons to show/hide each
object list
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The Navigation Pane Menu
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Menu button
Ways to organize the
Navigation Pane
Active display features
Creating Tables in Datasheet View Access creates the first table when you create a new
blank database.
Table is generically named Table1
Additional tabs appear on Ribbon:
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Table Tools:
Fields & Table
Three Basic Terms Used in Databases
Field The basic unit of database tables Holds one piece of data—first name, last name, street
Record A collection of all fields related to one item All fields for a person or company
File A collection of all related records stored together All customers or all suppliers
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Navigating Datasheets Tables and queries display in a row and column layout
called a datasheet Datasheet resembles an Excel spreadsheet To move from column to column, press [Tab] or [Enter]
or click the cell
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Navigation buttons
Table Guidelines
Each table has a primary key field
Primary key fields must contain data
Tables share at least one field with other tables in the
database
Fields shared with other tables are foreign keys
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Data Types
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Some are self-explanatory
Most common types:
Text
Number
Currency
Date & Time
Each data type has unique
characteristics and limitations
Entering Data into a Table Datasheet
Click the New Record button
Press [Tab] or [Enter] to
move to the next column
The new row is
identified with
an asterisk
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Previewing and Printing Data
Printing procedures unique to Access
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Closing Databases & Exiting Access
Closing Databases
File > Close Database
[Ctrl]+[F4] closes open objects such as tables
Exiting Access
File > Exit
[Alt]+[F4]
Access 2010 application window Close button
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Lesson 28: Exploring Access 2010