leveraging clearinghouse data for enrollment patterns ... · enrollment management • outcome...
TRANSCRIPT
© 2019 National Student Clearinghouse. All Rights Reserved.
Joe RoofRegional Director
Leveraging Clearinghouse Data for Enrollment Patterns, Persistence and Completions
© 2019 National Student Clearinghouse. All Rights Reserved.
Today’s Agenda
• How Clearinghouse
Services and Data Can
Assist You
• StudentTracker
• StudentTracker Premium
• Reverse Transfer
© 2019 National Student Clearinghouse. All Rights Reserved.
© 2019 National Student Clearinghouse. All Rights Reserved.
Our Mission
Serve the education and workforce communitiesand all learners with
access to trusted data, related services,and insights
© 2019 National Student Clearinghouse. All Rights Reserved.
degree verifications
4.5 MILLIONstudent record
verifications
700 MILLIONenrollment
verifications
1.1 MILLION
3,700 colleges and universities participate with the
Clearinghouse
OUR REACH - ENROLLMENT
98% Title IV degree-granting
institutions representing 98% of
U.S. postsecondary education
enrollments participate in the
Clearinghouse
93% Participating postsecondary
institutions representing 92%
of all degrees awarded in the
U.S.
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Clearinghouse Florida SuccessBy Percentage of Students
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Would you like to be able to…
• understand enrollment trends of your potential, current and past
students?
• conduct more comprehensive research?
• know where your applicants attended prior to your institution?
• know how your school compares nationally to similar institutions?
• access user-friendly, easily digestible data and reports that are
available to your cross-campus colleagues?
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StudentTracker
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A cost effective way to replace
survey and anecdotal
information with documented
enrollment and degree data
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Admissions• Cohort Representation
• Class Outcomes
• Deferred Admissions
• Declined Admissions
• Wait List Outcomes
• Prior Enrollment
• Transfer Studies
Student
Services/Affairs• Program Diversity
• Work-Study Analysis
• Mentor Matching
• Enhancing Advising
• Tutoring Planning
Enrollment
Management
• Outcome Oversight
• Feeder Institution Analysis
• Transfer Analysis
• Retention Study
Academic Professors
• Department Outcome Analysis
• Future Programs of Study
• Grant Funding Request
• Pre-Professional Programs
Registrar
• Cohort Representation
• Transfer Studies
• Retention
• Enrollment Status
• Reporting Reconciliation
• Prior Enrollment
• Time-to-Completion
Institutional Research
• Outcome Reporting
• Reporting Reconciliation
• Class Outcomes
• Persistence
• Retention
• Time-to-Completion
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StudentTracker Works Across Your Campus and Your System
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SE CODA
Where did students attend after leaving my
institution?
PA
StudentTracker Query Types
Subsequent Enrollment
Prior Attendance
Longitudinal Cohort
Declined Admission
Where did students enroll
who did not attend my
institution?
Track a group of students across
multiple academic years
Where did applicants to my institution attend
previously?
Example of Transfer Out Data
Applicants Who Do Not Matriculate
Where do students enroll?
Also broken out by cohort year
Note: These samples are for demonstration purposes only and the data was created for this example.
What are student outcomes?
Cohort Studies
30%55%
75%
0%
100%
All Students
6 Year Bachelor Graduation Rates Among First Time First
Year FreshmanWho Started at XYZ
11 Years Ago
Today (2018)
Today, with National StudentClearinghouse Added
Note: These samples are for demonstration purposes only and the data was created for this example.
What are outcomes of the cohort?
Identify students for recruitment.
80% 10%10%
0% 20% 40% 60% 80% 100%
Status of Cohort
Retained Enrolled Elsewhere Stopped Out
List of Students-Academic Variables-Financial Aid Variables-Contact Information
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Output ComparisonsEfficiency
REQUEST FILE RE-RUNSaves time by
re-running instead of re-loading file; up to four times within 365 days
ANALYSIS READYTransforms detail report into one
row per student
SIGNATURE AND SNAPSHOT REPORTS
Uses your institution’s data to compare your
institution with national sectors
DATA VISUALIZATION
Integrates reporting with
graphics for more compelling stories
Integration
© 2019 National Student Clearinghouse. All Rights Reserved.
Analysis-Ready File
For Academic Years 1-8
- For submitting institution:
• Enrollment status
• Highest credential (CIP)
- For other institutions attended:
• Institution name and OPE ID
• Enrollment date/CIP
• Highest credential
• Industry credentials
information
Cumulative section
• Time elapsed between search date
and start dates at other
institutions
• Pattern of enrollment
• Time elapsed between search date
and credentials earned
• Total number of industry
credentials earned
An Analysis ready file is run for SE, DA and CO request (batch) files that you submit.
The Analysis ready file is placed into your ftp mailbox along with the 3 ST reports that you
normally receive.
© 2019 National Student Clearinghouse. All Rights Reserved.
• Go online to studenttracker.org
• Click ‘user login’
• Once you log in, you will see the Premium service icon
How do I access the STCU Premium functionality? (except for the Analysis Ready report)
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Once you
click on
‘Premium
Service’,
you will see
the
following:
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Save time by re-running files up to
four times per year
Follow your student cohort for several
years to see comprehensive outcomes
Retain your filenames to ensure you
are re-running the correct file
Ensure flexibility so any user can
re-run cohort files previously submitted
Ability to Re-Run Request Files
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Access visual representations of your StudentTracker Request
File results and your institution-specific Completions Report
Identify influences impacting your student retention and
persistence so you can make the necessary alterations
Tell a story through visualization that you can share with your
colleagues and senior leadership team
Immediate Collaboration: Visualizations
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Visualizations – for YOUR Completions report, by Gender
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Visualizations – by Gender
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Visualizations – by Race/Ethnicity
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Visualizations – Top 5 ‘first institutions attended’ after search date
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Visualizations – Sectors of ‘first institutions attended’ after search date
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Institution-specific➢ New data added each year
➢ Cohorts determined by the Research Center
➢ Each report includes sector-specific national benchmarks
CompletionsFall 2011, 2010 and 2009 cohorts
Rates presented by enrollment intensity,
gender, age, and race/ethnicity.
Tracking TransferFall 2010 cohort
Reports differ for:
• 2-year schools (transfer-OUTS)
• 4-year schools (transfer-INS)
Persistence & RetentionOne report with Fall 2013-2015 cohorts
Rates presented by enrollment intensity, age,
and race/ethnicity
Signature & Snapshot Reports
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Completions
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Persistence & Retention
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Persistence & Retention
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Tracking Transfer (4-year institution example)
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Tracking Transfer
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VALUE-BASED PRICING
$1,995 > 10,000 students (all levels)
$1,295 4,000 – 10,000 students (all levels)
$795< 4,000 students (all levels)
StudentTracker®
Premium Service
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© 2019 National Student Clearinghouse. All Rights Reserved.
Among all starting
undergraduates in 2008
(3.6M students)
37%
attended 2 or more institutions
for a bachelors degree
that’s just
within the
first six
years
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All bachelors degree recipients
2014/15 (1.5M graduates)
attended two or more institutions
65%
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It is the transfer of credits from a four-year (or two-year)
institution to any two-year institution from which a student
transferred. If eligible, the student is awarded an associate
degree.
What is Reverse Transfer?
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Potential for:
A-1
Increased
Funding
Completion
Rates
Enrollment
Decrease Student
Loan Default Rates
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66% of students transfer
before
earning an associate’s degree
How do we know it increases completion
rates?
© 2017 National Student Clearinghouse. All Rights Reserved.
Increase your graduates!
“Credit When It’s Due (Reverse
Transfer) evidence shows a 5% to
18% retention in bachelor’s degree
advantage for students who receive
Reverse Transfer”
Jason Taylor, Assistant Professor
University of Utah, CWID researcher
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• Most students are mobile
– 54% of enrollments (transfer ins and outs) at a typical institution, on average, are mobile at any given time
• Successful students are more mobile
• Transfer patterns are complex
– ¼ of all transfers move between states
Reverse transfer can make the difference
Why A National Solution?
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How does Reverse Transfer work?
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What can the Clearinghouse’s Reverse Transfer do for you?
• Alleviate the workload by filtering for associate degrees
• Process the students on your timeline by downloading cumulative
student data when you are ready to evaluate for the semester
• Easily access the student’s information when they call to ask, when
can I get my degree?
• NO shuffling through different types of transcripts trying to figure out
is the student is physically transferring to your institution or is it a
reverse transfer student.
• Your trusted and secure place for all the reverse transfer students
data
© 2019 National Student Clearinghouse. All Rights Reserved.
What can the Clearinghouse’s Reverse Transfer do for you?
• Help you increase your transfer student retention and graduates
• Opportunity to offer Reverse Transfer to ALL your transfer
students no matter where they transferred from across the nation
• One file submission of course grade data from sending institution
• No need to send transcripts throughout the semester
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Thank you for partnering with us!