Leveraging Cloud Storage in Your Job Campaign

Tom EberlePOAC GroupApril 8, 2023

Store your documents in the cloud and access them from any computer

or compatible mobile device

Overview

• Cloud Storage –What is it anyway?

• How does it work?

• Comparison of cloud storage services

• Intro to Dropbox

• How can I use it in my job campaign?

• How can I use it at my Job Club?

• Security & privacy issues

• Final Thoughts

What is Cloud Storage?

• Off-site storage system maintained by a third party

• Examples:– Google Docs– Gmail, Yahoo! Mail– Flickr, Picasa– YouTube– Facebook, LinkedIn– Dropbox, Google Drive, Box, SugarSync

What is a File Hosting Service?

• Internet hosting service specifically designed to host user files

• Allows users to upload files to a remote storage system (in the cloud)

• Files can be accessed over the internet from a different computer, tablet, smart phone or other networked device,

• Files/Folders can be private or shared

How does it work?

• Create account at file hosting service (FHS)

• Download/Install FHS software on all your devices

• A cloud folder is setup• Setup your folders

– Private– Public– Shared

• All devices auto synced• Access from web browser

Top 10 Benefits of file hosting services?

• Cost – Equipment and time• Invisibility – it’s in the cloud and off the desk• Security – What’s your current security strategy• Automation – Auto-magically happens• Accessibility – From any internet enabled device• Syncing – Auto-magically updates all devices• Sharing – Folders/files• Collaboration – Multiple people edit/collaborate• Protection – Data is backed-up to the cloud• Recovery – Data can be recovered from the cloud

Comparison of cloud storage services

*As of Apr 24, 2012

Dropbox

• https://www.dropbox.com/

What is Dropbox?

Dropbox is a web-based service that syncs files across multiple platforms, regardless of filetype. But you’re not limited to the web — there’s a desktop application for PC, Mac and Linux AND apps for iPhone, iPad, Blackberry and Android.

Dropbox allows you to save a file on your home computer, open it and edit it at work or school, and view it on your smartphone.

Dropbox also automatically creates backup versions of your files.

File syncing

• Edit and save a file on one device, and it automatically syncs to your other Dropbox-enabled devices.

File sharing

• Any file you save to the Public folder is assigned a public link you can share with others– Go to bit.ly/dropboxdoc for an example

• You can also invite specific people to share any other folder in your Dropbox folder

Online backup

• When you save a file to your Dropbox folder, it’s automatically backed up to Dropbox’s servers.

Undo and undelete

• Dropbox keeps a history of every change you make so that you can undo any mistakes and even undelete files.

• Default history is 30 days, but they offer other packages.

What it replaces

USB drives

Google DocsExternal hard drives

Emailing files to yourself

Saving multiple versions

FTP programs

Need more Dropbox space?

How can I use it in my job campaign?

• Access all your job campaign files from anywhere– Resume– Cover letters– Meticulous Action Plan (MAP)

• Email recruiters a link to your resume

How can I use it at my Job Club?

• Create a shared group folder– Member profile folders– Resources folder

• Networking card templates• Sample resumes/cover letters• eBooks (PDF)

– Meeting notes folder• Guest Presentations• Meeting minutes• Meeting norms• Upcoming schedule

Is Cloud Storage Secure?

Security and Privacy

• Who owns the data I put on the file sharing service? From Dropbox Terms of Service:– “You retain full ownership to your stuff. We don’t claim

any ownership to any of it. These Terms do not grant us any rights to your stuff or intellectual property except for the limited rights that are needed to run the Services, as explained below.”

– “To be clear, aside from the rare exceptions we identify in our Privacy Policy, no matter how the Services change, we won’t share your content with others, including law enforcement, for any purpose unless you direct us to. How we collect and use your information generally is also explained in our Privacy Policy”

Security and Privacy

• Dropbox uses modern encryption methods to both transfer and store your data.

• Secure Sockets Layer (SSL) and AES-256 bit encryption transfer• Dropbox stores your data using 256-bit AES encryption, but they

hold the key.• Dropbox website and client software have been hardened

against attacks from hackers (Amazon's Simple Storage Service (S3))

• Public files are only viewable by people who have a link to the file(s). Public folders are not browsable or searchable

• Nobody can see private files in Dropbox unless they are invited, or they’re in the Public folder. (Everything in your Public folder is, by definition accessible to everyone.)

Add a Second Layer of Encryption to Dropbox

– Dropbox stores your data using 256-bit AES encryption, but they hold the key.

– Use Viivo to encrypt your files automatically on your PC/Mobile Device BEFORE syncing with Dropbox.

– Viivo installs on your PC and creates another Dropbox folder that encrypts all the files in it.

– Viivo supports Android, iOS, Mac and Windows

Final Thoughts

Thank You

Slides Presentation : http://slidesha.re/QnylUt

Tom EberleTom.Eberle@Comcast.net

LinkedIn.com/in/teberle

Twitter.com/teberle