lhc intervention scheduling with the work acceptance tool
DESCRIPTION
LHC intervention scheduling with the Work Acceptance Tool. K. Foraz, CERN April 14, 2011 ARW2011, Cape Town, South Africa. One of the first images from CMS, showing the debris of particles picked up in the detector's calorimeters . Outline. Intervention scheduling - PowerPoint PPT PresentationTRANSCRIPT
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LHC intervention scheduling with the Work Acceptance Tool
K. Foraz, CERNApril 14, 2011
ARW2011, Cape Town, South Africa
One of the first images from CMS, showing the debris of particles picked up in the detector's calorimeters
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OutlineIntervention scheduling
• The game field, the rules and the players
• First year problematic
• Solution implemented
• First results
• Future
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Introduction
Optimize programmed stops in order to ensure long and reliable operation
Nb of days/year
Beam ON & set-up
365days
Nb of days of
Program. Stops
Nb of days for
recovery
Nb of days for
Beam set-up
Nb of days of
Failure
=
- - - -
What has been done / not during Stops
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The game field
• Machine:– 27km circumference– Underground (up to 100m)– 8 sectors and associated service areas
12
3 654
78
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The game rules• LHC has a cycle of ~ 4 years– ~ 3 years of operation– ~ 1 year of Long Shut-down to consolidate, upgrade and perform
full maintenance of the different systems.
• Operation years:– Find the best compromise between maintenance and beam ON
time windows
• Xmas break of 11 weeks• 6 Technical Stops of 4 days
J MF A M JJ A S O N DN D J F
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The players
• LHC Machine Committee (the referee)
• Coordination teams– Program. Stops Coord.
– Tech. Infrastr. Operation Com.– Operation
– Safety Coordination
• Groups
LMC
PSCOP
SCTIOC
CryoEL
…CV
BI
RF
EL
Mag. Conv.
Coll.QPS
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First year problematic
Groups
TIOC
StopsCoordination
OP
1. Maintenance plan (CMMS, excel..) 2. Request (mail, SharePoint..)4. Safety procedures6. Request access
SafetyCoordination
3. Approval in TIOC meetings
3. Approval (if needed through LMC) Prepare logistics Schedule 5. Approval
(fire permits, DIMR…)
7. Accept &grant access
Just the beginning of the process
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First year problematic• Information partially shared
– The risk that authorizations were not given by the adequate coordination team was high
– Cross-check between coordination teams was time consuming
• Multiple edition of the same information– The effort of groups to announce & edit information to the different
coordination teams and different systems was heavy
• Access time– Average of 20 minutes/person (guessing you have only one door to
access your worksite !!)• ~ 500 persons wanting to access - 2 operators granting access
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Solution implemented: WAT !
Work Acceptance ToolA gentle start
One database grouping all the interventions
Approval process through the existing Electronic Document Handling
linked to the Access control system DB
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Workflow
For any intervention in the machine– Requests must be
• Technically approved• Scheduled• Prepared from a safety point of view
– Personnel must be habilitated
Request
Technical approval
Schedule
Safety
Execution
Close
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Workflow
1. Groups submit a request– What
• Type of intervention• System
– Who• Responsible• Participants• Number of teams• Number of participants/area
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Workflow
– When• Constraints• Duration• Period
– Locations– Safety
• Risks associated with the activity• Lock-out needed
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Workflow2. Technical approval
– If needed through LHC Machine Committee– Infrastructure: discussed in TIOC (Tech. Infrastr. Operation Committee)– Machine: discussed during preparation meetings with operation group– Layout database modified if needed through ECR (configuration
management)
3. Schedule– Work Acceptance Tool is providing a Gantt view– List import & export Schedule
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Workflow
4. Safety– Safety forms automatically prepared, send to the Safety
database and the link is kept (Fire Permit, DIMR..). Approval status send back to WAT
5. Execution – (RP survey prior to access)– Link with access database: only persons who have an authorized
activity in a specific location and at a certain time can access– Form for comments
6. Close
List, filters…to retrieve activities, make statistics
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WAT: Integration with existing systems
EDH Layout Database
ADAMS
Foundation
Access Control (person/place/time)
LHC LocationsAccess Points
NotificationsSignatures
Persons, Organic Units
ExcelSchedule Export,
Bulk Update (Upload)
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EDH
Safety forms
WAT
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First resultsWAT in operation since December 2010• Only fully authorized activities can be performed
• Access time: 15minutes gained/access & no operators needed
• List of interventions available for operation
• Start to build up the history of interventions
• Feed-back is very good– Efficient, eases access, gives overview of what’s going on at a location/for a
group/ for a system…
Better control&
Increase productivity
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WAT next
• Within WAT project– Link activities to equipment rather than locations• Accurate picture of the equipment history• Accurate picture given to Operation after a stop
– Link WAT with Computer Maintenance Management System
WAT Layout DatabaseLHC Locations
Access Points
LHC Equipment
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WAT next - IMWGMoreover, same equipment groups are also intervening in the LHC
experiments, as well as in injectors Intervention Management Working Group set-up
• Goal: One single database of intervention data
Create a unique repository for interventions
One workflow engineStandardize practices where possible and desirable
A web tool to input work declarations to plan, schedule, prepare and coordinate all activities, anywhere
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Thank youQuestions, comments,
suggestions ?
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