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EAST CENTRAL RAILWAY

DANAPUR DIVISION

TENDER DOCUMENT OF

TENDER NO. EL/50/DNR/Open/ 13/2016-17 DATE OF OPENING: 5.5.2016

NAME OF WORK: Provision of capacitor bank in LHB EOG coaches under SSE/AC/RNCC & DNR.

Cost of Tender document :- Rs. 3000/-

THE DIVISIONAL RAILWAY MANAGEREAST CENTRAL RAILWAY,DANAPUR

BIHAR

Name of tenderer :- ……………………………………………………………Address :- ………………………………………………………………………. ….. …………………………………………………………………..

Form sold under MR No…………………………………………………………Issued by : ……………………………………………………………………….

Signature of tender Clerk Sr. Divisional Electrical Engineer (G) Electrical(G), DNR East-central Railway, Danapur.

Details of the Earnest money

Certificate No. Date of issue Issuing Bank Amount

Signature with stamp of the tenderer

of 20East Central Railway

NOTICE INVITING OPEN TENDER Electrical (G)/Danapur

TENDER Notice No. EL/50/DNR/Open/13/2016-17 Danapur, dt. The Divisional Railway Manager, E.C. Railway Danapur invites sealed open tender for the valid electrical

contractors license from any state/Central Govt. licensing board and on behalf of the President of India for the following works.

Sl. No. Tender No. EL/50/DNR/Open/13/2016-171 Name of work with its location Provision of capacitor bank in LHB EOG coaches

under SSE/AC/RNCC & DNR.2 Approx cost of the work (NIT

value)Rs. 27,74,375/-

3 Earnest money to be deposited Rs. 55490/-4 Cost of tender paper Rs. 3000/-5 Date of completion 90 Days 6 Date & time for submission and

opening of tenderOn 5.5.2016 up to 12.00 hrs. & Opening at 12.30 hrs.

Note-1 Website particulars, notice board location where complete details of tender can be seen and address of the office from where the tender form can be purchased etc.

http: // www.ecr.indianrailways. gov.in. & http:/tenders.gov.in and office of the Sr.DEE (G)/ E.C. Rly., Danapur.

Note-2 Mode of depositing Earnest Money

The earnest money should be deposited in cash of Banker’s Cheque/Demand drafts in favour of FA & CAO, East Central Railway, Hajipur payable at Patna executed by State Bank of India or any of the Nationalized Bank or by a scheduled Bank.

Note-3 Minimum Eligibility Criteria: The tenderer(s) shall be eligible only it he/they fulfill Minimum Eligibility criteria of having received total contract amount during the last three financial years and in the current financial year with a minimum of 150% of the advertised tender value.

NOTE: The details about terms & condition of the above tenders are available in the office of the undersigned and on notice board available in office . The tender documents can also down loaded from website http: // www.ecr.indianrailways. gov.in. & http:/tenders.gov.in . This facilities is available free of cost.

Tender documents ( non-transferable) embodying terms and conditions can be obtained from the office of the Sr. Divinl. Elect. Engineer(G)E.C. Rly/Danapur on and from 13.4.2016 to 4.5.2016 from 11.00 hrs to 18.00 hrs. on any working day except Saturday , Sunday and Holydays. The cost of the tender form as mentioned above should be deposited with Divisional Cashier EC Rly/Danapur or Booking office / Danapur and money receipt obtained which should be deposited to the office of Sr. Divinl. Electrical Engineer (G), E.C. Rly/Danapur. Tender duly filled in & sealed must be either deposited in the tender box placed in the office of the Sr. Divinl. Elect. Engineer(G)E.C.Rly/Danapur upto 12.00 hrs on the date of opening and will be opened on the same day at 12.30 Hrs. or if posted must reach the office of Sr. Divinl. Elect. Engineer(G)E.C.Rly/Danapur, Patna –801105 by that time and railway will not be responsible for non receipt or late receipt or late receipt of tender forms sent through postal dak/Courier. If by any reason the office is declared Holyday on the date of opening of tender, the tender will be opened on next working day. The tenderer must be accompanied with the prescribed amount of earnest money as mentioned above in acceptable from as mentioned in the tender documents in favour of FA & CAO/E.C.Rly., Hajipur, payable at Patna. In case tender documents down loaded from Internet website, if tender is not accompanied with the valid demand draft for the cost of the tender documents detailed above, the tender will be summarily rejected. The Railway reserve the right to either cancel the tender or reject the tenders without assigning any reason.

For Divinl. Railway Manager

E.C. Rly., Danapur. For & on behalf of President of India.

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East Central Railway /Danapur Division Electrical (General) Department

TENDER NO. EL/50/DNR/Open/13/2016-17NAME OF THE : Provision of capacitor bank in LHB EOG coaches under SSE/AC/RNCC & DNR.

To be filled by the tenderer for submission along with his/their tender. Note: (1) Rate should be quoted both in figure and words and separately for stores and labor under col. 6 and 7 respectively.(2) If any rebate to be offered, it should be clearly written in figure and words, otherwise it will not be considered.(3) Overwriting of rate should be avoided. Tenderer must initial any cutting & overwriting. In case of any difference in figure and word, lowest of the two should be adopted for evaluation of the tender.(4) For all above items if there is no approved RDSO sources at the time of execution, Sr. DEE/G/DNR will decide make.(5) In addition to make indicated in all the items it is to clarify that material from RDSO approved sources will be taken only and any other make approved by RDSO will be taken at the time of execution.

Sl.No

Item of work Qty. Unit Rate (In Rs.)(In figure & words)

Rate (In Rs.) (In figure & words)

Store Labour

1 2 3 4 5 6 7

1.

Supply, installation, testing and commissioning of 1 KVAR capacitor in coaches in stainless steel box 06 nos per coaches to be provided (Rate is given per capacitors not per coach and without rate of box). Capacitors should be metalized polypropylene gas filled, wavy-cut three phase self healing type capacitors rated at 480V, 50HZ capacitor should have discharge resistor and over pressure disconnection. Make of capacitor should be M/S EPCOS or M/S VISHAY or any other equivalent capacitor conforming to IS:13340 with ISI mark. Detail technical specification of capacitor bank is attached herewith. (Make may be deleted/assed as per RDSO approved at the time of execution).

150 No.

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2.

Supply, installation, testing and commissioning of 3 KVAR capacitor in coaches in stainless steel box (04 nos per coaches to be provided. Rate is given per capacitors not per coach and without rate of box). Capacitors should be metalized poly propylene gas fitted, wavy-cut three phase self healing type capacitors rated at 480V, 50HZ capacitor should have discharge resister and over pressure disconnection. Make of capacitor should be M/S EPCOS or M/S VISHAY or any other equivalent capacitor conforming to IS:13340 with ISI mark. Only (From the RDSO approved source only). Detail technical specification of capacitor bank is attached herewith. (Make may be deleted/added as per RDSO approved at the time of execution).

100No.

3.Supply and installation of stainless steel (304)

box size 800 mmx 350mm x350mm as per drwg. Bottorn should be of 2mm thick and other faces

should be 1.5 mm thick.

25 No.

4 Supply, connection of 750 volt E beam irradiated flexible cable conductor size 1.5 mm2 make Nicco composed of annealed tinned copper

wires, insulated with special polyolefin compound, low flame speed low smoke ,

Halogen free , low toxic compound conforming to RDSO specification ELRS/SPEC/ELC/0019

REV-2 Feb 2001.

14200 Mtr

5 Supply and fixing of 2.5 amp three pole MCB make- (As per approved list of RDSO at the time

of execution) or any approved by RDSO. 150

No.6 Supply and fixing of 6amp three pole MCB

make - As per approved sources of RDSO at the time of work execution.

150 No.

of 207 Supply and fixing of 16 pin wago terminal

connector for wire termination make -As per approved sources of RDSO at the time of work

execution.

50 No.

8 Supply of fire retardant PVC flexible conduit pipe for wire protection as per RDSO

specification No RDSO/PE/SPEC/AC/0138-2009) REV-0)2009 .

680 Mtr.

Signature of the contractor with seal

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East CENTRAL RAILWAY

Tender form

Tender Notice No: EL/50/DNR /Open/43/2015-16 Danapur.

Tender No. EL/50/DNR/Open/43/2015-16

Name of the work: Provision of capacitor bank in LHB EOG coaches under SSE/AC/RNCC & DNR.

To,The President of IndiaActing through the Chief Electrical Engineer/Dy. Chief Electrical Engineer/HajipurDRM/Sr.Divnl. Electrical Engineer (G), East Central Railway/Danapur.

1. I/We ……………..……. have read various conditions to tenders attached hereto and hereby agree to abide by the said condition. I/we also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof. I/We will be liable for forfeiture of my/our “Earnest money”. I/We offer to do the work for East Central railway at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the works in all respect within 90 days from the date of execution of the letter of acceptance.

2. I/We also hereby agree to abide by the General and Special condition of contract and to carry out the work according to the specification for the materials and works as laid down by the Railway for the present contract.

3 A sum of Rs. 55490/- is here with forwarded as Earnest Money. The full value of the Earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:-

(a) I/We do not execute the agreement within seven days after receipt of notice issued by the Railways that such documents are ready and

(b) I/We do not commence the work within fifteen days after receipt of orders to that effect.4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

Signature of Witnesses:

.(1) …………………………………….. Signature of Tenderer(s)

(2) …………………………………….. Date ……………………

Address of the Tenderer(S)

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INSTRUCTION, CONDITIONS & SPECIFICATIONS

1. The contract shall be governed by General condition of contract issued by Railway and amendment from time to time up the date of opening.

2. Tenderers are responsible for knowledge of GCC and its amendment.3. Labour laws to be followed by the contractor including any compensation to the labour for any damage or loss. Railway will not

be responsible.4. Rates should be firm, clear and inclusive of all taxes and freight to the site of installation except service charges which will be

given to contractor on demand as per prevailing rule if applicable.

5. Instructions to tenderers and conditions of tender – The following documents form part of Tender/Contract:-

(a) Tender Notice.(b) Schedule of approximate quantities (enclosed)(c) Special Conditions/Specifications (enclosed(d) Tender forms (e) Tender clause(f) All general and detail drawing pertaining to this work which will be issued by the Sr. Divisional Electrical Engineer or his representatives (from time to time) with all changes and modification if required and applicable.6. Drawings for the work:- The Drawings for the work can be seen in the office of the Sr. DEE(G)/DNR at any time during the office hours. The drawings are only for the guidance of Tenderer (s). Detailed working drawings, (if required) based generally on the drawing mentioned above, will be given by the Engineer or his representative from time to time.7. The tenders shall quote the price in the schedule enclosed herewith, the rates being expressed both in words and

figures Price against each item should be split to show the break up in respect of labour and stores. The rates should be inclusive of supply and delivery of all materials F.O. R. and the taxes. The quantities shown in the attached schedule are given as a guide and are approximate only and are subject to variation according to the needs of the Railway. The Railway reserve right to save or increase schedule items as per agreement.

8. Tender containing erasers and/or alteration of the tender documents are liable to be rejected. Any corrections made by the Tenderer(s) in his/their entries must be attested by him/them.

9. The works are required to be completed within a period of 90 days from the date of issue of LOA. 10. Earnest money:- The tender must be accompanied earnest money as mentioned and as trender notice deposited

in cash or any forms as mentioned in Regulations for tenders and contracts for the guidance of the Engineer and contractors, failing which the tender will not be considered for further process.

(a) In case of cash deposit that should be deposited with the Divnl. Cashier, E.C.Rly. Danapur and cash receipt should be attached with tender document.

(i) Deposit receipts, Demand drafts, Fixed deposit: These forms of earnest money could be either of the State bank of India or of any of the nationalized banks. It should be deposited in favour of Financial Advisor and Chief Accounts Officer, E.C.Rly. Hajipur payable at Patna. No confirmatory advice from the Reserve Bank of India will be necessary.

The Tenderer(s) shall keep the offer open for a minimum period of …90....… days from the date of opening of the Tender. It is understood that the tender documents has been sold/issued to the Tender(s) and the Tenderer(s) is/are permitted to tender in consideration of the stipulation on his/their part that after submitting his/their tender subject to the period being extended further if required by mutual agreement from time to time, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the ………………. E.C.Rly. should the Tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as Earnest Money for the due performance of the above stipulation shall be forfeited to the Railway. (b) If the tender is accepted, the amount of Earnest Money will be retained and adjusted as security Deposit for the due and faithful fulfillment of the contract. The successful tenderer shall have to sign an agreement for the work tendered by the administration within 30 days from the date of issue of the acceptance letter. Extension of time for submission of PG beyond 30 days and upto 60 days from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days i.e.

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from 31st days after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues if any payable against that contract. The failed contractor shall be debarred from participating in retender for that work. Failing which his earnest money will be forfeited.(c) The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, be returned to the unsuccessful tenderer(s) within a reasonable time but the Railway shall not be responsible to any loss or depreciation that may happen to the Security for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the Earnest Money while in their possession nor be liable to pay interest thereon.11. The tenderer must submit full particulars of Electrical contractors license held by him including the name and licenses held by his supervisors.12. Rights of the Railway to deal with tender – The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway undertake to assign reasons for declining to consider or reject any particular tender or tenders. 13. If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.14. If tenderer expires after the submission of his tender or after the acceptance of his tender, the railway shall deem such tender cancelled. If a partner of a firm expires after the submission of the tender or after acceptance of their tender, the Railway shall deem such tender as cancelled unless firm retains its character.15. Tenderer’s Credentials- Documents testifying tenderer’s previous experience and financial status should be produced along with the tender or when desired by competent authority of the E.C. Railway.

Tenderer(s) who has/have not carried out any work so far on this Railway and who is/are not borne on the approved list of the Contractors of Electrical(G)/ Danapur/E.C. Railway should submit along with his/their tender credentials to establish. (i) His capacity to carry out the works satisfactorily.(ii) His financial status supported by Bank reference and other documents. (iii) Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

16. Tender should be submitted in sealed cover superscripted with the name of work and with trender number and delivered in the sealed tender box located in the office of Sr. Divinl. Electrical Engineer (G)/E.C. Rly., Danapur on schedule & date and time.

17. Execution of Contract Documents – The successful tenderer(s) shall be required to execute an agreement with the President of India acting through the E.C. Railway for carrying out the work according to General conditions of contract, special conditions/specifications annexed to the tender and specifications for work and materials as applicable.18. Partnership deeds, Power of Attorney Etc. – The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partner ship concern. If the tender is submitted on behalf of a partnership concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. If may, however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.19.The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign “No Claim Certificate” and refer all or any disputes to arbitration.20. Employment/Partnership, etc., of Retired Railway employees – (a) Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted officer Working before his retirement, whether in the executive or administrative capacity, or whether holding a pensionable post or not, in the ………………….. department of any of the railways owned and administered by the President of India for the time being, or should a tenderer being partnership firm have as one of its partners a retired engineer or retired Gazetted Officer as aforesaid, or aforesaid, or should a tenderer being an incorporated company have retired engineer or retired officer as one of its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted Officer as aforesaid, the full information as to the date of retirement of such Engineer

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or Gazetted Officer from the said service and in case where such Engineer or Officer had not retired from Government service at least 2 years prior to the date of submission of the tender as to whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be, or to take the employment under the contractor, has been obtained by the tenderer or the Engineer or Officer, as the case may be from the President of India or any officer duly authorised by him in this behalf, shall be clearly stated in writing at the time of submitting the tender. Tenders without the information above referred to or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be, shall be rejected. 21 Should a tenderer or contractor being an individual on the list of approved Contractors have a relative(s) or in the case of partnership firm or company of contractors one or more of his shareholder(s) or relative(s) of the shareholder(s) employed in gazetted capacity in the …………………. department of the East Central Railway, the authority inviting tenders shall be informed of the fact at the time of submission of tender, failing which the tender may be disqualified/rejected or if such fact subsequently comes to light, the contract may be rescinded in accordance with the provision in clause 62 of the General Conditions of Contract.

Tender Clause

22. Clause 52 (of GCC) : With holding and lien in respect of sums claimedWhenever any claim or claims for payment of a sum of money arises out of under the contract against the contract

the Railway shall be entitled to withhold and also have lien to retain such sum or sums in whole or in part from the security if any deposited by contractor and for the purpose aforesaid, the Railway shall be entitled to withhold the said cash security deposit or the security if any, furnished as the case may be end also have a lien in the even of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the contractor the Railway shall be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to supra from and common sums found payable to the contract or under the same contract or any other contract with this or any other Rly. Or any other Department of the Central Government pending finalisation or

It is an agreed term of the contract that the sum of money or moneys withheld or retained under the lien referred to above by the Rly. will be kept withheld or retained as such by the Rly. till the claim arising out of under the contract is governed by the arbitration clause or by the competent court as the case may be and that the contractor will have no claim for interest damages whatsoever or any account in respect of such withholding or retention under the lien referred to supra and fully modified as such to the contractor. For purpose of this clause the contractor is partnership firm, limited company the Railway shall be entitled to withhold and also have a lien to retain towards such claimed amount or amounts in whole or in part from any sum found passable to any partner limited company as the case may be whether his individual capacity or otherwise.

23. CLAUSE 52-A (of GCC) – Lien in respect of claims in other contract

Any sum of money due and payable to the contractor including the security deposit returnable in him under the contract may be withhold or retained by way of lien by the railway against and claim of or any other railway or any other Department of the Central government in respect payment on a sum money arising out under any other contract made by the contractor with this or any other Department of the Central Government.

It is an agreed terms of the contract that the sum of money so withhold of retained under this cause by the Rly. will be kept withhold or retained as such by the Rly. till the claim arising out or under any other contract is either mutually settled or determined by an arbitrator, if it the other contract governed by arbitration clause or by the competent court as the case may be and the contractor shall have no claim for interest or damages whatsoever on this account or any other ground in respect of any sum of money with hold retained under this clause and duly notified as to the contractor.

24. CLAUSE NO. 15 (of GCC) - POST PAYMENT AUDIT

15(2) : It is clause No. 15 (2) form of the contract that the Rly. reserves to itself the right to carry on a post payment audit and or technical exam. of the works and the final bill including all supporting vouchers, abstract etc. and to marks a claim on the contractor for refund of any excess amount paid to him if as a result of such exam, any other payment to him is discover to have been made in respect of any work done or alleged to have been done by him under the contract.

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25. VARIATION IN QUANTITY1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be

made as per the agreement rate. For this, no finance concurrence would be required.2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered

unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions.(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less S.A. Grade.(i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item shall be paid at 98% f the rate awarded for that item in that particular tender.(ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender.(iii) Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associated finance and shall be paid at 96% of the rate awarded for that item in that particular taender.(b) The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value.(c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA & CAO/FA & CAO (C ) and approval of General Manager.

3. In case where decrease is involved during execution of contract:

(a) the contract signing authority can decrease the items upto 25% of individual item without finance concurrence.(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken, after obtaining ‘No Claim Certificate from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities.(c ) It should be certified that the work proposed to be redued will not be required in the same work.

4. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

5. No such quantity variation limit shall apply for foundation items.6. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and

not on individual SOR items, However in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

7. For the tenders accepted at the Zonal Railways level, the variation in the quantities will be approved by the authority in whose powers revised value of the agreement lies.

8. For tenders accepted by General Manages, variations up to 125% of the original agreement value may be accepted by General Manger.

9. For tenders accepted by Board Members and Railway Minister, variations up to 110% of the original agreement value may be accepted by General Manger.

10. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement), sanction of the components authority as per single tender should be obtained.

26. Extension of time: If the event of failure on the part of the contractor to completion the work within the time as specified in tender

document on any ground as accepted by the Railway administration as reasonable and on approach by the contractor in such circumstances for extension of time, the Railway administration may allow additional time to the extent as would be considered reasonable by the Railway administration such consideration being in the

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absolute of the Railway administration and for which the contractor shall not be entitled to any compensation what so ever.

27. Penalty for delay in completion:-

1. If the contractor fails in the due performance of the contract within the time fixed by the contract and any authorized extension thereof, the railway administration is entitled to recover from the contractor a sum of half percent of the price of that portion of the contract not completed by the due date, for each and every week or part of a week taken extra by the contractor to complete the work provided the railway administration has suffered loss due to the above mentioned failure on the part of the contractor, The amount of damages recovered shall in no case exceed 10% of the value of the contract. Alternatively at the option of the senior Divisional Electrical Engineer(G)E.C. Rly., Danapur the work may be given to another contractor for completion or may be completed by the Railway administration itself and any loss or damage which the Railway administration may inter by reason of such failure on the part of the contractor shall be made good by him to the like extent. Special penalty clause will be applicable as shown with the scope of work.

28. Payment ( Terms and conditions):-

1. The executed work will be jointly checked by the Electrical supervisor and representative of the contractor.2. After completion of the work, firm is to under take guarantees for one year from the date of completion and guarantee certificate should accompany the bill3. 2% Income Tax will be deducted from the bill.4. 10% S/C on I/Tax will be deducted.5. 3% education cess charges on Income Tax and S/C will be deducted.6. 5% BST/VAT (as per Bihar VAT Act) will be deducted on the total value of the work, if applicable7. Service tax as applicable to born by Railway and this will be calculated on bill amount and contractor has to deposit it after receiving from Railway. 8. Security deposited should be kept for a period of 12 months from the completion of each work or as given in the scope of work and will be released after satisfactory performance during the guarantee period.9. Released materials should be returned to the concerning supervisor and a copy of the receipt should accompany the bill. In case of AMC and manning work this may not applicable or condition to be followed as given in scope of work.10. Test certificate of manufacturer/dealers in case of machinery and plants should submit along with the bill.11. The contractor shall arrange at his own cost all tools, plants facilities necessary for reconditioning and testing of the equipments.12. The materials mentioned in the tender work schedule should be inspected by the authorized representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/ authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory representative should accompany the bill.13. Payment of running bills : (I) For maintenance and manning work -Normally payment will be made four times in a year. 100% payment will be made for each completed period subject to deduction of security deposit, penalty and damage if any. S.D. will be released with the final bill where material supply is not involved or retained as security deposit if material supply is involved or as per condition given in the scope of work.

(II) In case of supply, installation, testing and commissioning or repairing work following payment procedure will be adopted:-

A. 50% on account payment shall be made to the contract on supply of the material in good condition and production of material inspection certificate and delivery challan.B. 90% payment will be made for either installation only or supply and installation on submission of certificate by site engineer that installation has been completed (If 50% payment is paid against supply, balance 40% will be paid )C. Balance 10% will be released with the final bill. 14. Material Challan from manufacturer/dealer should be submitted along with the bill if applicable.

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15. Tenderers should quote their own labour and materials against schedule of items of works which should provide for supply of all materials tools and plants and other equipments whatsoever including all handling, freight lead to the site of work and tax thereon except surcharge which will be given if applicable.16. The quantities are approximately for the purpose of tender only payment will be made for actual quantity of work done.17. Any damages caused to buildings or any other assets belonging to Railway administration during the period of works shall be made good the contractor to the extant determined by the Administration failing which the administration will be entitle to realize such cost from the contractor in any manner decided by.18. No claim will be entertained for any fluctuation of market rate in respects of labour and materials.19. No passes will be issued against this contract and tenderer is supposed to work in the whole jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost except the working permission in Railways premised including station platform yard or in train if required with specific identity card.20. The contractor must pay fair wages to their labour in keeping with the present market rate issued by labour commissioner.21. The contract will be governed by the General Condition of contract and standard specification 1969 edition as amended.

22. Contract shall not be awarded unless sale tax clearance certificate is submitted.Note- Rate mentioned in the para no. 3,4,5 & 6 are liable to change. These will be changed as per guidelines issued from state/central Govt.29. SPECIAL CONDITION1. In all matter not expressly provided for or allowed for herein the execution to works shall be in accordance with the E. Rly. general condition of contract and standard specification (2001 edition) amendments made thereto. Moreover the following conditions will also prevail in addition to those laid down in the book of general condition of contract etc. referred to above where there is any conflict between the instructions or conditions specification contained in the special conditions of this tender and nay of these which appear in the Book of General condition of contract and standard specification (2001 edition) on which the schedule of rates is based referred to in this contract the former shall prevail.2. All work throughout will have to be done in an approved workman like manner and according to detailed drawings pertaining to the work to be supplied by this Rly. Administration with all detailed plan which may be modified and issued from time to time.3. It should be clearly understood that all materials required for the work except the materials which have been specifically mentioned to be supplied by the Rly. free of cost shall be supplied to the contractor at the site of work at his own cost and no carriage of the same will be paid by the Rly. (carriage loading, unloading handling etc.) for these materials are included in the rates given in the schedule L & M rates.

4. No passes and no concessional facilities either for travel of contractor or his agents or his labour transportation materials except working authority in Rly premises/train as required.5. If the contractor fails to return any excess unused materials supplied by the Railway, the cost there of shall be recovered from its issue rates plus Rly. freight, handling loading incidental and supervision charges at prevailing rates increase by 100 percent. The excess materials should return to SSE’s/EL godown at the contractor’s cost within reasonable time.6. No work should be done unless work order is issued for the same. No claim for work against which sanctioned work order has note been issued will be admissible.7. Sales tax : The rates quote should be inclusive of sales tax and nothing extra will be paid on this account However the sales tax at the rates as per rules inforced from time to time will be received from the contractor’s bill.8. Subject as otherwise provided in this tender all notices to be given on behalf of the President of India and all other action to be taken on his behalf may be given or taken on his behalf by the Divisional Railway Manager, Danapur. 9. The Contractor must make his own arrangement for the supply of good drinking water to the workman employed him in connection with this work.10. The materials to be supplied by the contractor should confer to the standard specification as per ISI or described work schedule. 11. Contractors not already working in Danapur Division in this Railway should submit along the tender copies of recent testimonials with regard of their experience to show that he/they has have carried out works of his nature. In case of the firm they should also submit the constitution of firm Partnership deed and attorned of power etc. along with tender failing which the railway administration reserves the right to reject such tender. 12. All materials to be supplied by the contractor shall be subject to prior inspection and approved at site by the SR. Divisional Electrical Engineer or his representative Contractor’s materials which due to any reason have been ordered by the Sr. Divnl. Electrical Engineer (G) or his representative to be removed from site must be removed by the contractor within 7 days of receipt of the order failing which the Railway Administration will be at liberty to remove by the and/or dispose off these material at their discretion in any manner may think fit and expenses incurred in this connection will be recovered from dues of the contractor. The contractor will in no case be entitle to any compensation to this.

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13. In the event of termination of his contract as per rules the contractor will have to remove all his materials lying surplus at site and not paid for within 15 days of the receipt of the notice of termination of his contract issued to him by the Railway. In case of his failure to do so the Rly. Administration will have the option to take over the materials at the rate fixed by the Sr. Divisional Electrical Engineer(G) and remove the same from site of work at the cost of the contractor.14. All materials supplied by the contractor would be of the best quality i.e. according to IS Specification or Railway specification as the case may be.15. If necessary Sr. Divnl. Electrical Engineer(G) or any of his representative must be freely allowed to inspect the materials in the godown/site of manufacture.16. The Rly. administration however reserve the right that if necessary certain items of works as provided in the agreement may be done by any other suitable means as may be decided by the Sr. Divnl. Electrical Engineer(G) for which no extra claim whatsoever will be entertained.17. Contractors will at his own expenses clear the site of work and provide all necessary labour page stings etc. to enable Divnl engineer or his representative and to check setting nuts and the contractors will correct errors at his own expense.18.(a) Unless excluded by or repugment to the context the expression. Tender wherever accruing in the condition if the contractor shall be deemed to mean contractor i.e. contractor whose tender has been accepted. (b) Unless excluded or repugment to the context the expression E. C. Railway Wherever accruing in the work order and or the condition of contract shall be deemed to be substituted by the expression E.C.Rly.19. (a) The administration reserve the right to make any change of quantity of work as and when required during execution. No claim for any change whatsoever will be entertained. (b) The contractor must not enter into any commitment whatsoever for purchase of materials or by engagement of labour in advance at any other way execution of the agreement as the more acceptance of the tender is not authority for entering into such commitment in any case, written order from the Railway authority should be obtained before materializing any commitment. (c) The acceptance of the tender does not entitle the contractor for any compensation in case the work is not done even after the execution of agreement. (d) The earnest money deposited by the contractor with his tender will be entertained by the Railway as part of security for the due and faithful fulfillment of the contract by the contractor. The balance to make up the security deposit, the rates for which are given below, may be deposited by the contractor in case or in the form of Government securities.(e) Service provider must quote their detail address with Email, ID, Mobile no at least two Nos. and P&T Phone.

20. The rates for deposit of security amount by contractors will be as follows as per latest circular of SOP:-

a. Security deposit for each work should be 5% of the contract value.b. The rate of recovery should be at the rate of 10% of the bill amount till the f ull security is recovered.c. Security deposit will be recovered only from the running bills of the contract and no other mode of collecting S.D. such as S.D. in the form of instruments like BG FD etc. shall be accepted towards security money.

Security deposit shall be returned to the contractor after the physical completion of the work as certified by the competent authority.21. Introduction of performance guarantee (a) . The successful bidder shall have to submit a Performance guarantee (PG) within 30 days form the date of issue of LOA. Extension of time for submission of PG beyond 30 days and upto 60 days from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days i.e. from 31 st days after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues if any payable against that contract. The failed contractor shall be debarred from participating in retender for that work. (b) The successful bidder shall submit the Performance Guarantee (PG) in any of following forms, amounting to 5% of the contractor value.(i) A deposit of cash;(ii) Irrevocable Bank Guarantee.(iii) Government Securities including State Loan Bonds at 5% below the market value;(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be

either of the State Bank of India or of any of the Nationalized Banks;(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks;(vi) A Deposit in the Post Office Saving bank;(vii) A Deposit in the National Defence Certificates;(viii) Twelve years National Defence Certificates;(ix) Ten years Defence Deposits;(x) National Defence Bonds and(xi) Unit Trust certificates at 5% below market value or at the face value whichever is less.Also, FDR in Favour of FA & CAO (free from any encumbrance) may be accepted.

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NOTE: The instruments as listed above will also be acceptable for Guarantees in case of Mobilization Advance.

(C ) The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.(d) The value of PG to be submitted by the contractor will not change for variation upto 25% (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5% (five percent) for the excess value over the original contract value shall be deposited by the contractor.”(e) The Performance Guarantee (PG) shall be released after physical completion of the work based on ‘Completion Certificate’ issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily. The Security Deposit shall, however be released only after expiry of the maintenance period and after passing the final bill based on ‘No Claim Certificate ‘ from the contractor.(f) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the Performance Guarantee shall be encashed. The balance work shall be got done independently without risk & cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or a Partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/her individual capacity or as a partner of any other JV/partnership firm.(g) The engineer shall not make a claim under the performance Guarantee except for amounts to which the President of India is entitled under the contract (not “withstanding and /or without prejudice to any other provision in the contract agreement) in the event of:(i) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.(ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.(iii) The Contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

22. Initial security deposited will be refunded after completion of 12 months maintenance period fulfillment of the contract and completion of work in all respect to the entire satisfaction of the Railway and on receipt of no claim certificate from the contractor and SSE/EL concerned that there is no claim in respect of the work.23. The rates quote by the contractors should be inclusive of and all other (including materials) corporation municipal license fees and all other incidental charges that may be necessary for the proper execution of the work.

24. Every endeavor will be made to supply the materials required to be supplied by the Rly. In time, but in case is delayed for any reason whatsoever no claim will be entertained in these account.

25. Time is the essence of contract and the-work should be completed within the stipulated time embodied in the agreement. 26. The administration reserves the right to make any change in quantity, delete any item or itesm of work, reduce or increase the quantities and get these works done by any other suitable means or not to do these works all over after execution of the agreement as their own discretion without obtaining the prior consent of the contractor.27. In any case the contractor shall have to do whatsoever works be ordered pertaining to this contract at the rates quoted and approved by Railway and no claim whatsoever will be entertained for any change in the agreement and General condition of contract 2001 will be applicable.28. Drawing will not be available for sale that may be inspected in the office of the Divisional Engineer, Danapur on any working day during office hours. They will however be supplied free at the time of execution of work.29. The Railway Administration may extend the period of contract for period whatsoever by giving notice to the contractor and the contractor shall be bound to complete the work within the period so extended and the terms and conditions of the original contract will also be operative during the extended period. 30. The contractor shall not be entitled to any compensation for any delay for execution of the work arising for delay due to caused from Rly. Side. The delay so caused will be assessed and if accepted by the Divisional Engineer and contractor immediately for determining any extension of time required for completion to work for determining any extension of time required for completion of work for which purpose only such accepted delay will be taken into consideration if the matter is not

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brought to the notice of the Divnl. Engineer immediately such delays occur no consideration for extension of time will be made latter no. The contractor must accept as final and binding the decision of the Sr. Divnl. Electrical Engineer(G).

31. In case of any doubt as regards any particulars of construction, ambiguities in plans, the decision of the Sr. Divnl. Electrical Engineer(G) shall be final and binding on the contractor.32. Successful tenderers may also be asked to do night working to execute the work as and when it will be necessary and it should be noted that no extra payment will be made on this account.33. All released materials should be returned to concerned installation incharge by the contractor. 34. The General conditions of contract will mean the General conditions of contract as amended and or corrected from time to plan and obtaining at the time of the acceptance of the tender and at the time or execution of the agreement mentioned in clause under condition of tender, it shall be the responsibility of the contractor before submitting his tender and again before tendering in the said agreement to ascertain all amendments and or correction made in the said general condition of contract.

35. If the contractor does not return the excess unused materials plants and tools supplied by the Railway within a fortnight from the date of completion of works or determination of contract (as the case may be) Railway shall be entitled to remover the cost of such materials plants and tools at the issue rates plus Railway freight hadling loading supervision and incidental charges at the rates fixed by the Rly to this will be added an increase of 100 percent after expire of the said period of fortnight it will be the option of the Railway to accept the return provided the contractors pays compensation due to the determination damage and/or wear tear and/or use of the said unused excess material plants and tools. The amount of such compensation shall be assessed by the Engineer and his decision in this respect shall be final and binding on the contractor.

36. Railway reserve the right to increase or decrease the quantity or the value of the contract and Railway does not guarantee to give work against each item of the tender schedule and contractor’s will not be entitled to any claim and compensation on this account.

37. The provision of contract labour (Regulation abolition) Act 1970 and contract labour (Regulation and Abolition) Contract Rules 1971 with all its additions alteration and amendments as may be made from time to time shall be fully binding on the contractors and shall become part of the contract there of The violation of any of the statutory provision of the said Act and Rule shall be ordered as breach of essential and substantial terms and conditions of the contract and with the result of the contract may be abrogated forthwith at time initiative of the Rly. Administration. The contractor besides his other liabilities shall also be bound and liable to the Rly. Administration (Principal employer) being the parties to the contract to pay and/or compensate for the expense which the Rly. had to incur to fulfill the terms and conditions and/or provisions of the said Act and Rule because of failure on the part of the contract to fulfill these terms and condition and/or provisions of the said Act and Rules and fulfill these terms and condition and/or provision of the said Act and Rules and Rly. Admn. (Principal employer) one of the parties to the contract shall be at liberty to deduct the amount as may be ascertained in the manner as provided or in the Act and rule or otherwise at the direction.

38. Test certificates:-Test certificates in the prescribed preformed should be jointly singed by the contractor and the

installation In charge and check measured by the AEE(G) E.C. Rly/Danapur should be sent along with the bills. The sheets will be nearly Rosin bound and books in 100 sheets to be prepared in triplicate one will be retained by the contractor and second will be retained by the Installation In charge land 3rd copy to be submitted to the Sr. Divisional Electrical Engineer(G)East Central Railwlay Danapur. Earth pipe pits will be serially numbered and the test results should be recorded in bound register in 3 copies one to be retained by the contractor, one for the Installation in charge and 3 rd copy to the Sr. Divinl. Electrical Engineer(G)/E.C. Rly., Danapur.

39. Scope of work:

Work to be carried out in LHB type AC coaches of Rajdhani/Sampoorn Kranti or any othe train of DNR division. Work will be done in supervision of Sr.SE (AC)/DNR & RNCC. For carrying out the work, contractor has to make a joint record for the requirement of coach and SSE has to arrange the availability of the coach for carrying out the work. Work to be carried out in work like manner and material provided should be fire retardant and as per specification given in schedule/enclosed annexure. Proper clitting of conduit pipe and termination of the wires with proper thimble and crimping should be ensured. The steel box should be designed and mounted in under frame of the coach in such a manner to ensure adequate clearance between rail level and bottom of the box. It should be ensured that there is no chance of damaged to the steel box/capacitors due to

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lateral/longitudinal/vertical vibration. Contractor has to follow the wiring diagram issued by RDSO. Supply of capacitor bank & wire should be done from RDSO approved source only at the time of execution.

The contractor has to provide identity card to his staff duly countersigned by Railway official for identification and permission of the work in Rly. premises including stations/platforms.

All required tools and plant to be provided by the contractor to his staff.

Electrical supply required for the work within the Rly. Yard/RNCC/DNR will be given free of cost for mounting of boxes in coaches. Normally coach will be taken in sick line for execution of work but in case of spare problem in sick line. Contractor has to carry out the work on washing line/stabling line for which coach movement safety will be provided by Railway.

Signature of the contractor.