Loading Banner Web Loading Banner Web Applications Through Applications Through The SSD Software The SSD Software AXIOMAXIOM

Indiana University of Indiana University of Pennsylvania Mary MosholderPennsylvania Mary Mosholder

Presentation GoalPresentation Goal

To review the use of an IUP To review the use of an IUP Banner process to export Banner Banner process to export Banner Web Application data to a file that Web Application data to a file that the SSD software Axiom can use the SSD software Axiom can use to load the student record and to load the student record and update Banner.update Banner.

About IUPAbout IUP

14,000 students; 1,800 14,000 students; 1,800 employeesemployees

Largest Member, SSHELargest Member, SSHE 3 campuses; 1 center; 1 3 campuses; 1 center; 1

academyacademy Doctoral IDoctoral I Clock-hour programsClock-hour programs

Banner at IUPBanner at IUP

Live with 8 baseline modules and Live with 8 baseline modules and 6 Self Service products since 6 Self Service products since 2000.2000.– Banner 7.x – October 2005Banner 7.x – October 2005– Oracle 9i DatabaseOracle 9i Database– Oracle Application Server 10gOracle Application Server 10g– Sun Solaris – DB serversSun Solaris – DB servers– INB Servers (4)INB Servers (4)

The ChallengeThe Challenge

The Banner Web Applications were filled The Banner Web Applications were filled out by students. Periodically a person in out by students. Periodically a person in Admissions would push the web Admissions would push the web applications, one at a time, into Banner applications, one at a time, into Banner using the SAAEAPS form. That night a using the SAAEAPS form. That night a paper version of the applications was paper version of the applications was printed. The next day another person in printed. The next day another person in Admissions would enter the data from Admissions would enter the data from the paper applications that was not the paper applications that was not automatically pushed by the Banner automatically pushed by the Banner push process.push process.

Solution Building Solution Building BlocksBlocks Created Banner Created Banner process using process using

Pro*CPro*C Worked with SSD on the file load Worked with SSD on the file load

portion for Axiom portion for Axiom

TopicsTopics

Web Application Push ProcessWeb Application Push Process Admissions Goals for Web Admissions Goals for Web

ApplicationsApplications Banner Process to extract Web Banner Process to extract Web

ApplicationApplication SSD loading of Web ApplicationSSD loading of Web Application

Web Application Push Web Application Push ProcessProcess The Banner Web Application had The Banner Web Application had

questions that were not loading questions that were not loading correctlycorrectly

The Banner Web Application The Banner Web Application allows for schools to have allows for schools to have additional questionsadditional questions

When a student submits their When a student submits their Web Application, it is marked as Web Application, it is marked as complete on SAAEAPScomplete on SAAEAPS

Web Application Push Web Application Push ProcessProcess An Admissions person looks at An Admissions person looks at

SAAEAPS for complete SAAEAPS for complete applications on a regular basis applications on a regular basis and manually pushes themand manually pushes them

In the evening an automatic letter In the evening an automatic letter generation job runs that prints a generation job runs that prints a paper version of the web paper version of the web applicationapplication

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess Every morning the paper web Every morning the paper web

applications are delivered to applications are delivered to AdmissionsAdmissions

An Admissions staff member then An Admissions staff member then looks over the paper application looks over the paper application and adds the non pushed data to and adds the non pushed data to the student’s SAAADMS screenthe student’s SAAADMS screen

Web Application Push Web Application Push ProcessProcess

Web Application Push Web Application Push ProcessProcess

Admissions Goals for Admissions Goals for Web ApplicationsWeb Applications Be able to load multiple people in Be able to load multiple people in

a short amount of timea short amount of time Load all data at once so Load all data at once so

application is complete on application is complete on SAAADMS soonerSAAADMS sooner

Banner Process to Banner Process to extract Web extract Web ApplicationApplication Extract a tab delimited file of web Extract a tab delimited file of web

applicant data applicant data – Discussed which fields with SSD beforehandDiscussed which fields with SSD beforehand– Changes to some free form questionsChanges to some free form questions

CampusCampus FelonyFelony

– Set limit on unlimited portions of the web Set limit on unlimited portions of the web applicationapplication

Previous CollegePrevious College RelativesRelatives

Banner Process to Banner Process to extract Web extract Web ApplicationApplication

Banner Process to Banner Process to extract Web extract Web ApplicationApplication

– New questions with added functionalityNew questions with added functionality

Commuter/ResidentCommuter/Resident

– Corrected invalid EDI code for ActivitiesCorrected invalid EDI code for Activities Data pulled from Banner Temporary Data pulled from Banner Temporary

tablestables– Personal Information – SARPERSPersonal Information – SARPERS– Occupation for Relative – SAREMPLOccupation for Relative – SAREMPL– Address Information - SARADDRAddress Information - SARADDR

Banner Process to Banner Process to extract Web extract Web ApplicationApplication

– Web Application Default – STVWAPPWeb Application Default – STVWAPP– High School - SARHSCH High School - SARHSCH – Prior College – SARPCOL, SORXREFPrior College – SARPCOL, SORXREF– Telephone – SARPHONTelephone – SARPHON– Curriculum – SORMAJR, SORDEGRCurriculum – SORMAJR, SORDEGR– Field of study - SARDFOSField of study - SARDFOS

Banner Process to Banner Process to extract Web extract Web ApplicationApplication

– Activities – SARACTVActivities – SARACTV– Application Base - SARHEADApplication Base - SARHEAD– Legacy – SORXREFLegacy – SORXREF

SQL packages and functionsSQL packages and functions– Used Banner versions within processUsed Banner versions within process

SSD Loading of Web SSD Loading of Web ApplicationApplication SSD & IUPSSD & IUP Set up folder for file from BannerSet up folder for file from Banner Which fields are updatedWhich fields are updated

– Name SuffixName Suffix– Residency CodeResidency Code– Legacy CodeLegacy Code– Default of full time Default of full time

Which fields matched onWhich fields matched on

SSD Loading of Web SSD Loading of Web ApplicationApplication Areas/Banner Tables used within Areas/Banner Tables used within

AxiomAxiom– Personal Information – SPBPERSPersonal Information – SPBPERS– Name – SPRIDENName – SPRIDEN– Address – SPRADDRAddress – SPRADDR– Telephone – SPRTELETelephone – SPRTELE– Email – GOREMALEmail – GOREMAL– Applicant – SARADAP, SARRSRCApplicant – SARADAP, SARRSRC

SSD Loading of Web SSD Loading of Web ApplicationApplication

– Relative Information – SORFOLKRelative Information – SORFOLK– High School – SORHSCHHigh School – SORHSCH– Activity Codes – SORINTSActivity Codes – SORINTS– Applicant Attributes Codes – SARAATTApplicant Attributes Codes – SARAATT– Prior College Information - SORPCOL, Prior College Information - SORPCOL,

SORDEGR, SORMAJR, SORMINRSORDEGR, SORMAJR, SORMINR– Additional Questions – SARQUANAdditional Questions – SARQUAN– Web Applications - SARHEADWeb Applications - SARHEAD

SSD Loading of Web SSD Loading of Web ApplicationApplication If previous school not selected from If previous school not selected from

Banner, SSD will do its own look up Banner, SSD will do its own look up based on School Name, City, and based on School Name, City, and StateState

John Leja was onsite for AXIOM John Leja was onsite for AXIOM upgrade so he personally explained upgrade so he personally explained how to load from the file into AXIOM how to load from the file into AXIOM and implemented the initial setupand implemented the initial setup

ConclusionConclusion

IUP developed a Banner process IUP developed a Banner process to extract web applicant to extract web applicant information into a file. That file is information into a file. That file is then loaded through AXIOM so then loaded through AXIOM so that fields containing IUP specific that fields containing IUP specific data are loaded along with the data are loaded along with the Banner loaded data.Banner loaded data.

QuestionsQuestions

Mary MosholderMary MosholderTechnology Services CenterTechnology Services CenterApplication DevelopmentApplication Development

G-14 Stright Hall, IUPG-14 Stright Hall, IUP

Indiana, PA 15705Indiana, PA 15705(724) 357-4721(724) 357-4721msinger@iup.edumsinger@iup.edu