m i n u t e s - shire of coolgardie · 12/20/2016 · tuesday 24 may 2016 6.00pm coolgardie...

SHIRE OF COOLGARDIE

M I N U T E S

OF THE

ORDINARY COUNCIL MEETING

20 DECEMBER 2016

6.00pm

Kambalda

SHIRE OF COOLGARDIE

NOTICE OF ORDINARY MEETING OF COUNCIL

Dear Elected Member The next ordinary meeting of the Shire of Coolgardie will be held on Tuesday 20 December 2016 in the Kambalda Recreation Centre, Kambalda commencing at 6:00pm.

JAMES TRAIL ACTING CHIEF EXECUTIVE OFFICER

Shire of Coolgardie Ordinary Council Meeting 20 December 2016 Minutes 2

ORDINARY COUNCIL MEETING

20 December 2016

Welcome to the Ordinary Council Meeting of the Shire of Coolgardie.

The dates, times and locations of the Ordinary Council Meetings for 2016 are listed hereunder. This month’s meeting is highlighted.

James Trail ACTING CHIEF EXECUTIVE OFFICER

Tuesday 19 January 2016 6.00pm Coolgardie

Tuesday 23 February 2016 6.00pm Kambalda

Tuesday 22 March 2016 6.00pm Coolgardie

Tuesday 26 April 2016 6.00pm Kambalda

Tuesday 24 May 2016 6.00pm Coolgardie

Tuesday 28 June 2016 6.00pm Kambalda

Tuesday 26 July 2016 6.00pm Coolgardie

Tuesday 23 August 2016 6.00pm Kambalda

Tuesday 27 September 2016 6.00pm Coolgardie

Tuesday 25 October 2016 6.00pm Kambalda

Tuesday 22 November 2016 6.00pm Coolgardie

Tuesday 20 December 2016 6.00pm Kambalda


DISCLAIMER

INFORMATION FOR PUBLIC ATTENDING COUNCIL MEETINGS PLEASE NOTE: THE RECOMMENDATIONS CONTAINED IN THIS AGENDA ARE OFFICERS RECOMMENDATIONS ONLY AND SHOULD NOT BE ACTED UPON UNTIL COUNCIL HAS RESOLVED TO ADOPT THOSE RECOMMENDATIONS. THE RESOLUTIONS OF COUNCIL SHOULD BE CONFIRMED BY PERUSING THE MINUTES OF THE COUNCIL MEETING AT WHICH THESE RECOMMENDATIONS WERE CONSIDERED. MEMBERS OF THE PUBLIC SHOULD ALSO NOTE THAT THEY ACT AT THEIR OWN RISK IF THEY ENACT ANY RESOLUTION PRIOR TO RECEIVING OFFICIAL WRITTEN NOTIFICATION OF COUNCILS DECISION.

James Trail ACTING CHIEF EXECUTIVE OFFICER


COUNCIL MEETING INFORMATION NOTES 1. Your Council generally handles all business at Ordinary or Special Council Meetings. 2. From time to time Council may form a Committee to examine subjects and then report to

Council. 3. Generally all meetings are open to the public; however, from time to time Council will be

required to deal with personal, legal and other sensitive matters. On those occasions Council will generally close that part of the meeting to the public. Every endeavour will be made to do this as the last item of business of the meeting.

4. Public Question Time. It is a requirement of the Local Government Act 1995 to allow at least

fifteen (15) minutes for public question time following the opening and announcements at the beginning of the meeting. Should there be a series of questions the period can be extended at the discretion of the Chairman.

Written notice of each question should be given to the Chief Executive Officer fifteen

(15) minutes prior to the commencement of the meeting. A summary of each question and response is included in the Minutes.

When a question is not able to be answered at the Council Meeting a written answer

will be provided after the necessary research has been carried out. Council staff will endeavour to provide the answers prior to the next meeting of Council.

5. Councillors may from time to time have a financial interest in a matter before Council.

Councillors must declare an interest and the extent of the interest in the matter on the Agenda. However, the Councillor can request the meeting to declare the matter trivial, insignificant or in common with a significant number of electors or ratepayers. The Councillor must leave the meeting whilst the matter is discussed and cannot vote unless those present agree as above.

Members of staff, who have delegated authority from Council to act on certain matters, may from time to time have a financial interest in a matter on the Agenda. The member of staff must declare that interest and generally the Chairman of the meeting will advise the Officer if he/she is to leave the meeting.

6. Agendas including an Information Bulletin are delivered to Councillors within the requirements

of the Local Government Act 1995, i.e. seventy-two (72) hours prior to the advertised commencement of the meeting. Whilst late items are generally not considered there is provision on the Agenda for items of an urgent nature to be considered.

Should an elector wish to have a matter placed on the Agenda the relevant information

should be forwarded to the Chief Executive Officer in time to allow the matter to be fully researched by staff. An Agenda item including a recommendation will then be submitted to Council for consideration.

The Agenda closes the Monday week prior to the Council Meeting (i.e. ten (10) days prior to the meeting).


The Information Bulletin produced as part of the Agenda includes items of interest and information, which does not require a decision of Council.

7. Agendas for Ordinary Meetings are available in the Coolgardie and Kambalda Offices/Libraries seventy-two (72) hours prior to the meeting and the public are invited to secure a copy.

8. Agenda items submitted to Council will include a recommendation for Council consideration.

Electors should not interpret and/or act on the recommendations until after they have been considered by Council. Please note the Disclaimer in the Agenda (page 3).

9. Public Question Time – Statutory Provisions – Local Government Act 1995

Time is to be allocated for questions to be raised by members of the public and responded to

at: (a) Every ordinary meeting of a council; and

(b) Such other meetings of councils or committees as may be prescribed

Procedures and the minimum time to be allocated for the asking of and responding to questions raised by members of the public at council or committee meetings are to be in accordance with regulations.

9A. Question Time for the Public at Certain Meetings – s5.24 (1) (b)

Local Government (Administration) Regulations 1996

Reg 5 For the purpose of section 5.24(1)(b), the meetings at which time is to be allocated for questions to be raised by members of the public and responded to are:

(a) every special meeting of a council; and

(b) every meeting of a committee to which the local government has

delegated a power or duty.

Minimum Question Time for the Public – s5.24 (2)

Reg 6 (1) The minimum time to be allocated for the asking of and responding to

questions raised by members of the public at ordinary meetings of councils and meetings referred to in regulation 5 is fifteen (15) minutes.

(2) Once all the questions raised by members of the public have been asked and responded to at a meeting referred to in sub regulation (1), nothing in these regulations prevents the unused part of the minimum question time period from being used for other matters.

Procedures for Question Time for the Public – s5.24 (2)


Local Government (Administration) Regulations 1996

Reg 7 (1) Procedures for the asking of and responding to questions raised by members of the public at a meeting referred to in regulation 6 (1) are to be determined:

(a) by the person presiding at the meeting; or

(b) in the case where the majority of members of the council or committee

present at the meeting disagree with the person presiding, by the majority of members,

having regard to the requirements of sub regulations (2) and (3).

(2) The time allocated to the asking and responding to questions raised by

members of the public at a meeting referred to in regulation 6(1) is to precede the discussion of any matter that requires a decision to be made by the council or the committee, as the case may be.

(3) Each member of the public who wishes to ask a question at a meeting referred

to in regulation 6(1) is to be given an equal and fair opportunity to ask the question and receive a response.

(4) Nothing in sub regulation (3) requires:

(a) A council to answer a question that does not relate to a matter

affecting the local government;

(b) A council at a special meeting to answer a question that does not relate to the purpose of the meeting; or

(c) A committee to answer a question that does not relate to a function of

the committee. 10. Public Inspection of Unconfirmed Minutes (Reg 13)

A copy of the unconfirmed Minutes of Ordinary and Special Meetings will be available for public inspection in the Coolgardie and Kambalda Offices/Libraries within ten (10) working days after the Meeting.


NOTE: 10.3 Unopposed Business

(1) Upon a motion being moved and seconded, the person presiding may ask the meeting if any member opposes it.

(2) If no member signifies opposition to the motion the person presiding may declare the motion in sub clause (1) carried without debate and without taking a vote on it,

(3) A motion carried under sub clause (2) is to be recorded in the minutes as a unanimous decision of the Council or committee.

(4) If a member signifies opposition to a motion the motion is to be dealt with according to this Part.

(5) This clause does not apply to any motion or decision to revoke or change a decision which has been made at a Council or committee meeting.


QUESTION TIME FOR THE PUBLIC (Please Write Clearly) DATE: _____________________________________________________ NAME: _____________________________________________________ TELEPHONE:___________________________________________________ ADDRESS:_____________________________________________________ QUESTIONS TO THE PRESIDENT:-

• GENERAL QUESTION / QUESTION RELATED TO THE AGENDA) (Strike out unnecessary words)

ITEM NO: ______________________ PAGE NO: _________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PLEASE PASS TO THE CHIEF EXECUTIVE OFFICER FOR REFERRAL TO THE PRESIDENT BY 5.45PM AT THE MEETING, OR BY 12.30PM ON THE DAY OF THE MEETING AT THE KAMBALDA OFFICE, IRISH MULGA DRIVE, KAMBALDA.


SHIRE OF COOLGARDIE

DISCLOSURE OF INTERESTS TO THE CHIEF EXECUTIVE OFFICER: Under the Provisions of Division 6 of Part 5 of the Local Government Act 1995, I hereby disclose a Financial Interest/s in the matter/s listed on this form, which is/are scheduled for consideration at the meeting of Council to be held on: TUESDAY __________________________________________________________ 2016 Where indicated by the word ‘YES’ in column 6, I will be seeking a determination (under Section 5.68) by the meeting, for reasons I will expand on. (Print Name)_______________________ (Signature) ___________________ (Date) NOTE: Members of Council are asked to deliver this completed form to the Chief

Executive Officer on the day of the Council Meeting as required by the Act. Where this is not practicable the Disclosure/s may be telephoned to the Council Office on 9080 2111 and/or the form subsequently passed to the Chief Executive Officer prior to the meeting.

ITEM PAGE

No. TYPE REASON


For inclusion for interest declaration Interests Affecting Impartiality: Disclosing Statement “With regard to…. (the matter in item)… I disclose that I have an association with the applicant. As a consequence, there may be a perception that my impartiality on the matter may be affected. I declare that I will consider this matter on its merits and vote accordingly.”

APPLICATION FOR LEAVE OF ABSENCE

I Cr, ________________________ herby request leave of absence for the following

Dates, From ________________________ to____________________________

Signed Cr: _____________________ Date___________________


TABLE OF CONTENTS / INDEX

ITEM PAGE No. ITEM HEADING No. 1.0 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 14 2.0 RECORD OF ATTENDANCE / APOLOGIES / APPROVED LEAVE OF ABSENCE 14

2.1 Present: 2.2 Apologies 2.3 Approved Leave of Absence:

3.0 DECLARATIONS OF INTEREST 15

3.1 Declarations of Financial Interests - Local Government Act Section 5.60A 3.2 Declarations of Proximity Interests - Local Government Act Section 5.60B 3.3 Declarations of Impartiality Interests - Admin Regulation 34C

4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 15 NIL 5.0 PUBLIC QUESTION TIME 15 6.0 APPLICATIONS FOR LEAVE OF ABSENCE 16 NIL 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 16 7.1 ORDINARY MEETING OF COUNCIL 22 NOVEMBER 2016 16 8.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 17 NIL 9.0 PETITIONS/DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 18 9.0.1 Paul Darcy, Woodgie operations. 18 10.0 REPORTS OF COMMITTEES 18 NIL 11.0 REPORTS OF OFFICERS 19 NIL 11.1 GOVERNANCE 19 11.1.1 Monthly Activity Report For the Period Ended 30th November 2016 19 11.2 ADMINISTRATION SERVICES 41 11.2.1 Monthly List of Municipal and Trust Payments For the Period Ended 30th November 2016 41 11.2.2 Monthly Financial Reports For The Period Ended 30th November 2016 50 11.2.3 Cash Position December 2016 90


11.3 RECREATION AND REGULATORY SERVICES 97 11.3.1 Amendment to fees and charges 97 11.3.2 Sewerage Tender Coolgardie RFT 06/16 100 11.3.3 Concession for Rates 109 11.3.4 Final Approval for the Shire’s Local Planning Strategy and Local Planning Scheme No5. 137 11.3.5 Reversal of Tender variation to review harmonic issue 162 11.4 COMMUNITY SERVICES NIL 11.5 TECHNICAL SERVICES 166 11.5.1 Austral Pacific Haulage Campaign 166 11.5.2 ATS Mining Maintenance Haulage Campaign 171 11.5.3 Little Industries Haulage Campaign 175 11.5.4 Qube Bulk Haulage Campaign 179 12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 182 NIL 13.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING

13.1 ELECTED MEMBERS 182 13.2 OFFICERS 182 NIL

14.0 CONFIDENTIAL ITEMS 182 14.1 Gratuity Payment 182 14.2 Coolgardie swimming pool management contract 182 14.3 Organisation Structure Review 182 15.0 CLOSURE OF MEETING 183


1.0 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS Deputy President declared the meeting open at 6.10pm and welcome fellow Councillors, visitors, and staff and thanked them for their attendance. 2.0 RECORD OF ATTENDANCE / APOLOGIES / APPROVED LEAVE OF ABSENCE 2.1 PRESENT:

Shire President, Cr Cullen

Councillor, T Rathbone Councillor, N Karafilis Councillor, K Lindup Councillor, B Logan Councillor, K Johnstone

Councillor, S Botting

MEMBERS OF STAFF: Acting Chief Executive Officer, James Trail Manager or Recreation and Regulatory Services, Jill O’Brien Executive Assistant, Maryann Roberts Executive Assistant, Tyler Thornton

MEMBERS OF THE PUBLIC: Jan McLeod

2.2 APOLOGIES:

NIL

2.3 APPROVED LEAVE OF ABSENCE: NIL


3.0 DECLARATIONS OF INTEREST 3.1 DECLARATIONS OF FINANCIAL INTERESTS – LOCAL GOVERNMENT ACT SECTION

5.60A 3.2 DECLARATIONS OF PROXIMITY INTERESTS – LOCAL GOVERNMENT ACT SECTION

5.60B 3.3 DECLARATIONS OF IMPARTIALITY INTERESTS – ADMINISTRATION REGULATION 34C

Cr Kris Johnstone declared a Impartiality interest in Agenda Item 11.3.3 and completed a Disclosure of Interest form.

4.0 RESPONSE TO PREVIOUS PUBLIC QUESTION TIME TAKEN ON NOTICE

NIL 5.0 PUBLIC QUESTION TIME Mrs Jan McLeod submitted the following – Your reply to my question 3 last meeting (November 22, 2016) was

“The charge per installment adopted by the council on the 11th October is $10 per installment.”

1) Does this include the first installment? With the first installment paid there was an inclusive fee of $90.

2) The difference of the rate total and the installment total is $90 on the rate notices. Will the ratepayers be receiving a refund or credit on the amount due making their payments less than that written on their notices? This matter is yet to be discussed with the Council. The staff are currently undertaking a budget review during which time this issue will be discussed with Council.


6.0 APPLICATIONS FOR LEAVE OF ABSENCE

NIL 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ITEM 7.1 ORDINARY MEETING OF COUNCIL 22 NOVEMBER 2016 OFFICERS RECOMMENDATION: That the minutes of the Ordinary Meeting of Council of 22 November 2016 be confirmed as a true and accurate record. COUNCIL RESOLUTION: # 324/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, N KARAFILIS That the minutes of the Ordinary Meeting of Council of 22 November 2016 be confirmed as a true and accurate record.

ABSOLUTE MAJORITY 7/0


8.0 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

President’s Report December 2016

At the briefing forum on Tuesday 13th December, Councillors and Staff were presented with an overview of the proposed Fleet Management Programme and the Level of Service review by Grant Andrews from Uniqco and John Ravlic respectively. The Fleet Management programme will be designed to better manage the whole of life vehicle and plant usage within the organization and to investigate savings the Shire can achieve in future years.

In conjunction with the organizational review currently being undertaken by the CEO, the Level of Service review will identify what services, programmes and projects the Shire may carry out and also determine costings there by guiding Council in making better informed decisions when it comes to forming future budgets. Both of these reviews will be progressed through to April next year with consultation taking place within our Communities early in the New Year

During December there has been a notable increase with inquiries regarding haulage campaigns within the Shire. The CEO and l have met with representatives from several companies seeking information regarding road train operation on Shire roads. This is encouraging that business and mining operations in the region are improving and most of these companies have indicated they are looking to local residential employment where possible.

The Shire received some very welcome news last week with the announcement from Wendy Duncan the MLA for Kalgoorlie that the funding of $3.1 million applied for the restoration project on the Coolgardie Post Office complex had been successful through the GEDC Goldfields Revitalization Fund and Royalties for Regions programme. This is the best Christmas present the Shire could have hoped for and l know our Staff are really excited and looking forward to commence work on this project. Many thanks must go to our Staff and consultant Mia Hicks for the work they put into preparing an excellent business case to make this all possible.

Our CEO is investigating the possibility of funding from the Federal Governments Building Better Regions funding stream for inclusion into the GETS training programme and the Shire footpath replacement and upgrades project. Should this funding become available it will provide a significant boost to this programme. The CEO has meeting scheduled in January with GETS managers and our works managers to commence the footpath programme ASAP.

The Christmas Tree event in Kambalda was once again an outstanding success for the community, although the day was extremely hot, over 2000 people attended to celebrate the 50th anniversary of both the Christmas Tree event and the rebirth of the town of Kambalda. The committee also held a dedication ceremony in respect of the contribution from the Tagliaferi family to the Kambalda community. Everyone enjoyed the entertainment and activities provided and the spectacular fireworks


display in the evening with congratulations to the hardworking committee for the effort they all put in to make this event possible.

On Wednesday 14th December the Shire hosted the annual Seniors Christmas Luncheon at the Coolgardie Recreation Centre with 130 people attending including visitors from Norseman and Esperance. Everyone enjoyed the entertainment provided by the local school children, Elvis, Willie on bagpipes and Santa visiting in his sleigh.lt was a pleasure to witness the joy that radiated from the faces of everyone in the hall and l am sure they all had a most enjoyable day out. Many thanks to Leanne, Jessica and Michelle and all our volunteers who donated their time toward such a successful event.

I would take this opportunity to wish all our residents, Councillors and Staff a very Merry Christmas and l am confident that the coming year will be much a happier and successful New Year for us all.

Malcolm Cullen

Shire President.

9.0 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

NIL 10.0 REPORTS OF COMMITTEES

NIL


11.0 REPORTS OF OFFICERS

11.1 GOVERNANCE AGENDA REFERENCE: 11.1.1 SUBJECT: Monthly Activity Report

LOCATION: NIL

APPLICANT: NIL

FILE REFERENCE: NCR5240

DISCLOSURE OF INTEREST: The author has no financial interest in this report.

DATE: 13 December 2016

AUTHOR: Executive Assistant, Maryann Roberts

SUMMARY:

For Council to receive the monthly activity reports for November 2016.

BACKGROUND:

This report is to provide Council information on the activity of various Council services and facilities.


COMMENT

Development Services


Recreation Services


Community Services


Ranger Services


Technical Services

Document Number

DATE SENT RECD

Description Description

NCS4985 2/09/2016 Verbal request received asking for tree trimming at Coolgardie Oval. Works Request 3396

Outstanding

ICS18327 28/10/2016 Please remove branches on tree threatening to fall on fences and/or buildings. 120 Sylvester St, Coolgardie. Request received October 28 2016. WRF#3158

Responded to. Tree lopping service advised.

ICS18163 21/10/2016 Shire of Coolgardie WRF#3101 Description: Request to have the Bedford Road (Stables Road) Kambalda East graded. Received by hand 21/10/2016

No further action. The road is not a Shire asset.

ICS17908 06/10/2016 Works request to fix/replace broken items at Coolgardie Park playgrounds #3153 Received from Coolgardie resident on 06/10/16 Fix black swinging stepping stones, safety latch on baby swing at main playground; replace climbing grid on smaller playground.

Responded to - PO issued to For Parks Australia for new pommels & safety chain.

Governance

DATE RES. No.

ACTION REQUIRED

Ordinary Council Meeting 16 December 2014

16 Dec14 227/14

COUNCIL RESOLUTION: # 227/14

That Council pursuant to Section 6.64(1)(b) of the Local Government Act 1995, where all reasonable efforts to locate the owner of the properties listed in attachment 1 and attachment 2 proceed to:

1. Surrender to the Crown the 78 properties listed in the attachment 1 which have rates in arrears for three or more years, where the cost of proceedings for the

In Progress


recovery of outstanding rates would be equal or exceed the value of the land,

2. Sell the 12 properties listed in attachment 2 which have arrears for three or more years, and recover from the proceeds of the sale the outstanding balances which total $77,765.04.

Ordinary Council Meeting 27 January 2015

27 Jan 15

013/15

COUNCIL RESOLUTION: # 013/15 That Council disposes of the property at Lot 101 (No. 68) Serpentine Rd, Kambalda East by public tender.

Pending – Waiting on Town Planning Scheme

Ordinary Council Meeting 24 March 2015 24 March 15

050/15 COUNCIL RESOLUTION: # 050/15

That Council resolves to –

1) Instruct the Chief Executive Officer or his nominated representative to pursue vesting of a reserve over Vacant Crown Land and Lot 117 as indicated on the attached plan for the purpose of Horse Blocks, and on completion of the process to report to Council for Direction

2) Indemnify the Department of Regional Development and Lands against any cost or compensating claims arising from the taking process.

In progress

24 March 15


That Council resolve to –

1) Instruct the Chief Executive Officer or his nominated representative to pursue vesting of a reserve over Vacant Crown Land and Lot 117 as indicated on the attached plan for the purpose of Motorised Sports, and on completion of the process to report to Council for Direction


In progress


Ordinary Council Meeting Minutes 28 July 2015

28 July 15 137/15 COUNCIL RESOLUTION: # 137/15

That Council resolve to –

1) Instruct the Chief Executive Officer or his nominated representative to pursue vesting of a reserve over Vacant Crown Land as indicated on the attached plan for the purpose of Rifle Club, and on completion of the process to report to Council for Direction


In progress

Ordinary Council Meeting 22 September 2015

22 Sept 15 193/15 COUNCIL RESOLUTION: # 193/15

That Council agree that

1. Expressions of interest be sought for the use and access of Reserve 49358 for a period of 60 days (Kambalda Airstrip).

2. The Chief Executive Officer be authorised to negotiate with applicants and present a draft lease agreement to Council for endorsement prior to application to the Minister for Lands for approval of the lease.

In Progress

Ordinary Meeting of Council 22 March 2016

22 March 16


That Council

1. Authorise the Chief Executive Officer (or his delegate) to negotiate a lease agreement between the Goldfields

In Progress


Country WA Health Service and the Shire of Coolgardie for the premises known as the 90-94 Bayley Street (Shire Office) , for a minimum of five (5) years with an annual rent sufficient to cover all costs incurred by the Shire of Coolgardie.

2. Advertise the disposal of a portion of the property known as 90-94 Bayley Street (Shire Office) Coolgardie the valuation of the property being as determined by an independent valuer.

3. Authorise the Chief Executive Officer and the Shire President to execute the lease agreement in accordance with Standing Orders Local Law 2000 Section 19.1 subject to the lease conditions being

a. Term Five (5) Years b. Option five (5) years c. Rent to include the cost of building insurance,

pest control, water corporation service fees and outgoings

d. Maintenance: the lessee will be responsible to maintain the property, whilst the Shire will be responsible for capital costs and expenditure of a structural nature

e. Public Liability ($20 million cover) and worker compensation insurance

f. Annual CPI to apply to the rent g. Lessee to pay for all the legal fees to prepare

the lease document h. No Market rent reviews i. No bond needed

22 March 16


That Council make application to the Hon Minister for Lands to take a Management Order over Lot 500 on Deposited Plan 72918 for “Recreation” to support land sailing activities on Lake Lefroy and AGREE to provide the Minister for Lands with a statement confirming that

“The Shire of Coolgardie indemnifies the Hon Minister for Lands against all claims for compensation incurred

Pending


by the Minister in progressing the proposal to take native title and non-native title interests, as well as any other costs that may be payable in relation to the acquisition of rights and interests of Lot 500 on Deposited Plan 72918 for the proposed reservation with Management Order in favour of the Shire of Coolgardie for the purpose of ‘Recreation’.

Ordinary Council Meeting 26 April 2016 26 April 16 068/16 COUNCIL RESOLUTION: # 068/16

That Council 1. Authorise the Chief Executive Officer or his delegate to

negotiate an agreement between Goldfields Masonic Homes Inc and the Shire of Coolgardie for the sale of the six units, known as Montana Homes for a total of $30,000.00 (being $5,000.00 per unit), with Masonic Homes Inc to provide a written commitment to construct an additional two units subject to Grant funding availability.

2. Advise the Minister for Lands of their support for the transfer of the Management Order over Reserve 35500, Lot 2126 of the units known as Montana Homes, 1, 3, 5, 7, 9, 11

Hunt Street Coolgardie to Goldfields Masonic Homes Inc

3. Advertise the proposed disposal of Reserve 35500, Lot 2126 to Goldfields Masonic

Homes Inc. in accordance with Section 3.58 of the Local Government Act 1995.

4. Authorise the President and Chief Executive Officer to affix the Common Seal and sign the associated contract documents.

In Progress

26 April 16 071/16 COUNCIL RESOLUTION: # 071/16

That Council

1. Review the effect the proposed lease between the Shire of Coolgardie and The National Trust of Australia (WA) for Warden Finnerty’s Coolgardie Western Australia will have on the annual operating budget for

In Progress


the year ending 30 June 2017

2. Invite representatives of the National Trust of Australia (WA) to discuss future plans for the property.

3. Defer the decision to sign the lease between the Shire of Coolgardie and the National Trust of Australia (WA) for Warden Finnerty’s Coolgardie Western Australia until negotiations with the National Trust of Australia (WA) regarding the current condition of the building and other improvements on the land, and

4. An item be presented to Council immediately following discussions with the National Trust of Australia (WA) to recommend actions to be taken for the future of the operation of services at Warden Finnerty’s Coolgardie Western Australia.

Ordinary Council Meeting 28 June 2016 28 June 16 117/16 COUNCIL RESOLUTION: # 117/16

That Council approve the provision of permits for Kidman Resources nominated contractor to commence haulage using 8.8kms of Lady loch and Nepean Roads, for a short campaign comprising of 15,000 tonnes upon the agreement that Kidman make payment at the completion of the campaign for the full fee of $23,760. Subject to:

• The agreement does not come into effect until permits are issued to the principal of operations. • A financial contribution upon completion of the campaign to job no LM053E of $9,240 ex GST for maintenance. • A financial contribution upon completion of the campaign to job no LC053E of $14,520 ex GST for capital upgrade. • This agreement is for a limited period ending 30 July 2016. • Kidman’s nominated representative’s meet with the Shire to negotiate an ongoing agreement for future haulage campaigns within the Shire of Coolgardie.

In Progress


Ordinary Meeting of Council 26 July 2016 26 July 16 127/16 COUNCIL RESOLUTION: #127/16

That Council

1. commence a review of the Shire of Coolgardie Local Laws as required by the Local Government Act 1995 Section 3.16;

- Parking Angle 1953 - TV Masts and Antennae 1960 - Signs, Hoardings – Draft Model by law no 13

1967 - Signs, Hoardings and Bill Posting 1996 - Sick Leave 1969 - Recreation Areas 1985 - Recreation Reserve 1971 - Reserve Recreation (Parks) 1985 - Coolgardie Cemetery 1972 - Dogs 1997 - Bees 1989 - Intersections Fencing and Obstructions at

1996 - Signs 1997 - Health Local Laws 1998, 1999 - Standing Orders 2000 - Standing Orders 2001 - Health Amendment Local Laws 2000, 2001 - Health Act 1911, 2002 - Health Amendment Local Laws 2002, 2003

2. Advertise in state-wide public notice and local public notice be given of the review and that the closing date for submissions by the public will be Friday 31 October 2016.

In Progress

26 July 16 137/16 COUNCIL RESOLUTION: # 137/16

That Council makes the necessary arrangements for the prosecution of Mr Robert Lunam and Mrs Jeanette Lunam for beaching the provisions of Section 182 of the Health Act of Western Australia.

In Progress


Special Meeting of Council 7 September 2016

7 Sep 16 235/16 COUNCIL RESOLUTION: #235/16

That Council

1. In accordance with section 6.2 of the Local Government Act1995, authorise the Acting CEO to establish an overdraft facility for $500,000

2. Amend note 7 (d) of the 2016-2017 Annual Budget to reflect the establishment of an overdraft facility for $500,000

3. In accordance with section 6.4 (3) of the Local Government Act 1995, authorise the Acting CEO to write to the Minister requesting an extension of time to the 31 October 2016 to submit the annual financial report to the Shire Auditor

4. Authorise the Deputy Shire President to write to the Department of Local Government advising of the requests to the Minister for an extension of time for the adoption of the 2016/2017 Annual Budget and submission of the annual financial report to the Shire Auditor.

5. Request the Acting CEO provide an update of the overdraft position along with the estimated operating cash position monthly to Council until the end of February 2017.

6. Request a review of the Rate Strategy by

undertaken and reported back by the November Ordinary Meeting of Council

7. Request the Acting CEO prepare a report for the Ordinary Meeting of Council in September detailing what jobs will be either delayed, deferred or suspended for the period 1 October 2016 to 31 December 2016.

In Progress

Ordinary Council Meeting 27 September 2016

27 Sep 16 248/19 COUNCIL RESOLUTION: #248/16 That Council approve the request to apply to the Department of Lands to amend reserve number 49358 (Ariel landing ground) to a Recreation reserve with the power to lease

In Progress


27 Sep 16 256/16 COUNCIL RESOLUTION: #256/16

1. Endorse the proposed haulage campaign utilising 9.5 km of Jaurdie Hills road 10 km of Coolgardie North Road and 3.2km of Carins Road.

2. Accept a postponed contribution to be payed after the first (2) two packets of 40,000 tonnes, prior to any further haulage at the following rates.

Jaurdie Hills 9.5km

Capital Job No LC053A 40,000 tonnes x 9.5km x 0.11c = $41,800 at 1/3 $13,933

Maintenance Job No LM053A 40,000 tonnes x 9.5km x 0.07c = 26,600 at 1/3 $8,866

Total at 1/3 $22,800

Coolgardie North 10km

Capital Job No LC002A 40,000 tonnes x 10km x 0.11c = $44,000 at 1/3 $14,667

Maintenance Job No LM002A 40,000 tonnes x 10km x 0.07c = $28,000 at 1/3 $9,333

Total at 1/3 $24,000

Carins Road 3.2km

Capital Job No LC156A 40,000 tonnes x 3.2km x 0.11c = $14,080 at 1/3 $4,693

Maintenance Job No LM165A 40,000 tonnes x 3.2km x 0.07c = $8,960 at 1/3 $2,986

Total at 1/3 $7,680

Total complete at 40,000 tonnes = $54,480 equates to $1.36 per

In Progress


tonne

Total complete at 2 x 40,000 tonnes = $108,960 equates to $1.36 per tonne

3. Continue to accept payments at the negotiated 1/3 rate, paid up front for the remainder of the residual estimated 380,000 to 420,000 tonnes.

Ordinary Meeting of Council 25 October 2016

25 Oct 16 289/16 COUNCIL RESOLUTION: # 289/16

That Council defer Agenda item 11.3.3 (change of tenure for Shire reserve) presented in the October 2016 Ordinary Meeting of Council until the February Ordinary Meeting of Council. At this time future information and updates will be provided as to the status of this land purpose issue

In Progress

25 Oct 16 300/16 COUNCIL RESOLUTION: # 300/16

1. That Council accept the concept design plans for Main Roads for the proposed parking bay situated on Bayley and bounded by Renou Street and Ladyloch Road.

2. That Council review the final plans and costing after delivery of Technical Services.

3. That community consultation be undertaken regarding the final design proposal.

4. External funding opportunities be pursues and internal funding examined.

5. Depending on available funds a staged construction process may be required

In Progress

25 Oct 16 302/16 COUNCIL RESOLUTION: # 302/16 In Progress


That Council:

1. In accordance with regulation 26(1)(c)(iii) of the Local Government (Financial Management) Regulations 1996, authorise a concession of 33.3% to specified area rate, Coolgardie Sewerage

2. Reissue an amended Rate Notice to all affected rateable assessments in Coolgardie and delegate to the Acting Chief Executive Officer the authority to amend all due dates for each payment option

3. Amend the 2015/2016 Budget as follows; a. Income - Increase COA 100374 Income relating

to Sewerage by $122,894 b. Expenditure – Increase COA 030116 Discounts

and Concessions by $122,894

Ordinary Meeting of Council 22 November 2016

22 NOV 16 319/16 COUNCIL RESOLUTION: # 319/16

That Council approve concessions to rates for the following 24 assessments.

The total of the concessions of $13,749.64 in accordance with section 6.47 of the Local Government Act 1995 and adopted at the October 2015 special meeting of Council:

• Assessment 2583 $25.05 • Assessments 16911, 16917, 16919, 16920, 16921,

16922, 16923, 16925, 16926, 16932, 16933, 16935,16968,16982,17041 $289.78

• Assessment 17228 $786.08 • Assessment 15725 $1,016.16 • Assessment 3865 $718.33 • Assessment 3868 $1,989.23 • Assessment 3869 $1,270.90 • Assessment 2723 $3,879.50 • Assessment 2724 $2,066.60 • Assessment 2721 $1,608.02

In Progress


1. That Council authorise the Chief Executive Officer (CEO) to give local public notice of its intention to dispose of part of the premises known as the badminton court portion of the Kambalda East Hall at the Harry Steinhauser Reserve in

In Progress


Kambalda to the Kambalda Men’s Shed association on the following terms

A. Term lease of five years with an option to renew for two years

B. Annual rental $400.00 per annum

C. All outgoings including content insurance and utilities to be paid by the proposed lessee

D. A rental valuation of the property has been received for $500.00 per annum

Inviting submissions on the proposal:

2. If no submissions are received Council authorises the CEO the power to decide to dispose of the property and for the CEO and Shire President to execute the lease agreement.

3. If any submissions are received, these are to be referred to Council to consider before making a decision on the proposal.


1. That Council authorise the Chief Executive Officer (CEO) to give local public notice of its intention to dispose of part of the premises known as the Pharmacy area of the Coolgardie post office complex Lot 2105, 56 Bayley Street Coolgardie on the following terms

A. Term lease of five years with an option to renew for two years

B. Annual rental $1200.00 per annum C. All outgoings including content insurance and utilities to be paid by the proposed lessee D. A rental valuation of the property has been received for $1200.00 per annum.

2. Inviting submissions on the proposal:

• If no submissions are received Council authorises the CEO the power to decide to dispose of the property and for the CEO and Shire President to execute the lease

In Progress


agreement.

• If any submissions are received, these are to be referred to Council to consider before making a decision on the proposal.


Council agree to support the Kambalda Tee Ball Association with a financial contribution of $2000.00

From account number D0451

In Progress

Delegated Authority Used Date Requesting Group Description Delegation used Amount 24/09/2013 Shire of Coolgardie Authority to enter under Acts and

Regulations Authority to Enter $0.00

6/05/2016 Kambalda Football Club

Gym Membership Donation $240.00

13/09/2016 Christian Aboriginal Parent School (CAPS)

Caps Charity Ball Donation 2 Tickets

$25.00

EACH 19/09/2016 Hope Community

Services Donation from Shire of Coolgardie to Hope Services.

Donation, Electricity 5 hours$75.00 and Cash Payment $25.00

$100.00

CONSULTATION: NIL

STATUTORY ENVIRONMENT: NIL

POLICY IMPLICATIONS: NIL

FINANCIAL IMPLICATIONS: NIL

STRATEGIC IMPLICATIONS: NIL


VOTING REQUIREMENT: Simple Majority

OFFICERS RECOMMENDATION:

That Council note the various activity reports and delegated authority used for November 2016.

COUNCIL RESOLUTION: # 325/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, B LOGAN

That Council note the various activity reports and delegated authority used for November 2016.

CARRIED SIMPLE MAJORITY 7/0


11.2 ADMINISTRATION SERVICES AGENDA REFERENCE: 11.2.1

SUBJECT: Monthly List of Municipal and Trust Fund Payments

LOCATION: NIL

FILE REFERENCE: NAM4938

DISCLOSURE OF INTEREST: NIL


AUTHOR: James Trail, Acting CEO

SUMMARY:

For Council to receive the list of accounts for November 2016.

BACKGROUND:

The Local Government (Financial Management) Regulations 1996, Regulation 13(3)(b) requires that Council receive a list of accounts paid in the month, and that this be recorded in the minutes. Council has delegated to the Chief Executive Officer that authority to make these payments from Municipal and Trust Funds.

COMMENT:

Presented in this item is a table of accounts (invoices), and includes that cheque (or EFT) identifier for the transaction, the entity, date and amount paid, description of the goods, service, or other that relates to the payment. Extra details of invoices relating to payments are included for the information of Councillors.

The schedule of payment made under delegated authority as summarised below and recommended to be received by Council, has been checked and is supported by vouchers and invoices which have been duly certified as to the receipt of goods and provision of services, and verification of prices and costings.

CONSULTATION: NIL


STATUTORY ENVIRONMENT:

Local Government (Financial Management) Regulations 1996, Regulation 13 – Lists of Accounts.

POLICY IMPLICATIONS:

CS-PROCUREMENTS POLICY. Policy CS-11 sets the guides with regards to the purchase of goods or services provided.


STRATEGIC IMPLICATIONS:

Solutions focussed and customer oriented organisation.

▪ High quality corporate governance, accountability and compliance.

Effective management of infrastructure, heritage and the environment.

▪ Develop and maintain Shire buildings, facilities and infrastructure assets.


OFFICER RECOMMENDATION

That Council receive listing (attached) of accounts paid during the month of November 2016 by the Acting Chief Executive Officer under delegated authority of Council.

1. Municipal accounts totalling $486,445 on Municipal vouchers EFT12693--EFT12810, cheques 51736-51749, and direct payments made during the month of November 2016.

2. Trust accounts totalling $1,884 on cheques 2112-2115

3. Credit card payments totalling $17,662.64.


COUNCIL RESOLUTION: # 326/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, B LOGAN

That Council receive listing (attached) of accounts paid during the month of November 2016 by the Acting Chief Executive Officer under delegated authority of Council.

1. Municipal accounts totalling $486,445 on Municipal vouchers EFT12693--EFT12810, cheques 51736-51749, and direct payments made during the month of November 2016.

2. Trust accounts totalling $1,884 on cheques 2112-2115

3. Credit card payments totalling $17,662.64.



Shire of Coolgardie

Payments by Delegated Authority

01 November 2016 -30 November 2016

Municipal - Cheque

Chq/EFT Date Name Amount

51736 03/11/2016 AUSTRALIAN SERVICES UNION Payroll deductions 26

51737 03/11/2016 SYNERGY Electricity Bill 84

51738 03/11/2016 TELSTRA Bulk phone bill 4,995

51739 03/11/2016 WA COUNTRY HEALTH SERVICE Lease of Kambalda Medical Centre 727

51740 03/11/2016 WATER CORPORATION Water use 2,424

51741 17/11/2016 AUSTRALIAN SERVICES UNION Payroll deductions 26

51742 17/11/2016 BUNGARRA ELECTRICAL SERVICES Coolgardie Oval Pump repairs 453

51743 17/11/2016 GOODNEWS NEWSAGENCY Newspapers and Magazines 153

51744 17/11/2016 KAMBALDA VOLUNTEER FIRE BRIGADE Community Calendar 240

51745 17/11/2016 SHIRE OF COOLGARDIE 2016-2017 Shire of Coolgardie rates. 27,002

51746 17/11/2016 SHIRE OF COOLGARDIE CASH Petty Cash 616

51747 17/11/2016 SYNERGY Electricity Bill 39,246

51748 17/11/2016 TELSTRA Bulk phone bill 4,237

51749 17/11/2016 WATER CORPORATION Water Usage 202

80,430


execsec

Typewritten Text

MAS 11.2.1 November Creditors payments Attachment .pdf

Shire of Coolgardie



Municipal - EFT

Chq/EFT Date Name Description Amount

EFT12693 03/11/2016 AGENT SALES AND SERVICE PTY LTD POD of Sodium Hypoclorite 908

EFT12694 03/11/2016 ALLIED IRRIGATION Valve 2,644

EFT12695 03/11/2016 AUSTRALIAS GOLDEN OUTBACK Advertising 1,675

EFT12696 03/11/2016 BUILT BY GEOFF FENCING Hinges and Latches 486

EFT12697 03/11/2016 BUNNINGS BUILDINGS SUPPLIES Ashphalt 2,078

EFT12698 03/11/2016 CABCHARGE Account Keeping Fee 6

EFT12699 03/11/2016 COASTAL MIDWEST TRANSPORT PTY LTD General freight 333

EFT12700 03/11/2016 COCA COLA AMATIL Water 146

EFT12701 03/11/2016 COMPLETE OCC HEALTH Pre employment Medical, Drug and Alcohol screen. 145

EFT12702 03/11/2016 Civic Legal Professional fees 3,183

EFT12703 03/11/2016 Creative Spaces Design files for Heritage Markers 633

EFT12704 03/11/2016 DAVRIC AUSTRALIA Coolgardie Stubby Holders 572

EFT12705 03/11/2016 DEPARTMENT OF ENVIRONMENT REGULATION Environmental Protection Act, Kambalda Waste Disposal Site Annual

Fee

5,560

EFT12706 03/11/2016 EMERGE TECHNOLOGIES Replacement of Workstations 4,626

EFT12707 03/11/2016 FAST FINISHING SERVICES Minute Books 196

EFT12708 03/11/2016 FORPARK AUSTRALIA Spinna parts 340

EFT12709 03/11/2016 Foxtel Management Pty Ltd FOXTEL Annual Foxtel Subscription 99

EFT12710 03/11/2016 GHD PTY LTD Preparation of Asset Management Plant and Long Term Financial Plan 4,244

EFT12711 03/11/2016 GOLDFIELDS ELECTRICAL CONTRACTORS PTY LTD Repair & replace exterior building lighting 641

EFT12712 03/11/2016 GOLDFIELDS LOCKSMITHS Supply of security door locks 153

EFT12713 03/11/2016 GOLDFIELDS VALUATION SERVICES PTY LTD Valuation Coolgardie Administration Building 880

EFT12714 03/11/2016 HEATLEY INDUSTRIAL,SAFETY&PACKAGING -

HEATLEY SALES PTY LTD

Protective Clothing 485

EFT12715 03/11/2016 JASON WILLIAM CLEELAND Renew hose down tap at dump point and fresh water tap in RV area 150

EFT12716 03/11/2016 JT PROFESSIONAL SERVICES Contract Work 5,544

EFT12717 03/11/2016 KALAIRE PTY LTD Service air conditioners 260

EFT12718 03/11/2016 KIRKBY BOBCAT AND EXCAVATIONS Prepare of grave 165

EFT12719 03/11/2016 KMART AUSTRALIA Prizes for Pingo 608

EFT12720 03/11/2016 LGIS WA Actual Wages adjustment 6,955

EFT12721 03/11/2016 LITTLE INDUSTRIES Supply metal 228

EFT12722 03/11/2016 LYNDA DUNCAN Reimbursement 135

EFT12723 03/11/2016 MISTER SIGNS Safety signs 414

EFT12724 03/11/2016 NETSIGHT PTY LTD Myosh monthly subscription 283

EFT12725 03/11/2016 NORTHSTAR ASSET PL T/A ARTISTRALIA PL Kambalda screening 1,480

EFT12726 03/11/2016 OIL & SPICE CAFE Catering 198

EFT12727 03/11/2016 PALASSIS ARCHITECTS Coolgardie Post Office architectural fee. 8,166

EFT12728 03/11/2016 PEERLESS JAL PTY LTD Compact Towel 2,260

EFT12729 03/11/2016 RMM CARPET CLEANING Car detailing 310

EFT12730 03/11/2016 ROYAL LIFE SAVING SOCIETY OF WESTERN

AUSTRALIA

Pool Lifeguard Course 780

EFT12731 03/11/2016 SAFEWAY BUILDING AND RENOVATIONS PTY LTD Coolgardie Post Office progress claim for works completed to date. 74,766

EFT12732 03/11/2016 SANDRA JOY DONKIN Reimbursement 278

EFT12733 03/11/2016 SHERIDAN'S FOR BADGES Name Badges 254

EFT12734 03/11/2016 SOCIAL CLUB Payroll deductions 120

EFT12735 03/11/2016 SUSSEX TURF CONTROL 2 pass peruzzo 9,850

EFT12736 03/11/2016 TAPS INDUSTRIES PTY LTD Repair broken water metre on the pipeline 400

EFT12737 03/11/2016 TE RANGI RAWINIA Letter Drop 'Bush Fire Act Notice for Owners and Occupiers' 120

EFT12738 03/11/2016 TOLL IPEC PTY LTD Freight charges 298

EFT12739 03/11/2016 TONI HAYES Catering 200

EFT12740 03/11/2016 TOTAL ASPHALT & TOTAL TRAFFIC MANAGEMENT

PTY LTD

Emulsion 660

EFT12741 03/11/2016 TRISLEYS HYDRAULIC SERVICES Coolgardie Pool Service 257

EFT12742 03/11/2016 UNIQCO GROUP OF COMPANIES Plant and fleet management 3,300

EFT12743 03/11/2016 VISIT MERCHANDISE Kangaroo Pen 217

EFT12744 03/11/2016 WOOLWORTHS LTD (113483) Wheelie bin liners and Sunscreen 285

EFT12745 17/11/2016 A-Z AUTOCARE CENTRE Insurance Access 300

EFT12746 17/11/2016 AIR LIQUIDE Cylinder Fees 99

EFT12747 17/11/2016 ALDINIAN PTY LTD T/AS GOLDFIELDS TROPHY &

ENGRAVING SPECIALI

Name plaque 35

EFT12748 17/11/2016 ALU GLASS Repair crib room window 841

EFT12749 17/11/2016 ARROWMISS COURIERS Signs 121

EFT12750 17/11/2016 AUSTRALIA POST Australia Post Charges 2,662

EFT12751 17/11/2016 AUSTRALIAN COMMUNICATIONS AND MEDIA

AUTHORITY

Broadcasting and Retransmission licenses. 215

EFT12752 17/11/2016 Armsign Pty Ltd Sign 10,455

EFT12753 17/11/2016 BERGMEIER EARTHMOVING (DAVENNE HOLDINGS

PTY LTD)

Water cart hire 572

EFT12754 17/11/2016 BOC LIMITED Industrial Cylinder Fees 384


Shire of Coolgardie



Municipal - EFT


EFT12755 17/11/2016 BOQ Asset Finance & Leasing Pty Limited Printer Services 8,522

EFT12756 17/11/2016 BP AUSTRALIA LIMITED BP Bulk Fuel Bill 3,687

EFT12757 17/11/2016 BUNNINGS BUILDINGS SUPPLIES Graffiti remover 476

EFT12758 17/11/2016 CALTEX AUSTRALIA Caltex Bulk Fuel Bill 7,840

EFT12759 17/11/2016 CAPS AUSTRALIA PTY LTD Inspect vessels/air receivers 2,035

EFT12760 17/11/2016 CARDAJAM PTY LTD (KALGOORLIE MITRE 10) S/Steel Adj Hunters 1,828

EFT12761 17/11/2016 CARDNO SPECTRUM SURVEY Survey Fee 2,640

EFT12762 17/11/2016 COCA COLA AMATIL Coca Cola 348

EFT12763 17/11/2016 COVS PARTS PTY LTD Bearing 526

EFT12764 17/11/2016 Coolgardie Primary School P&C Association Grant 2,000

EFT12765 17/11/2016 DUN & BRADSTREET (AUSTRALIA) PTY LTD - D&B Residential Debt Collection Fees 938

EFT12766 17/11/2016 ECO ENVIRONMENTAL Pump rental 580

EFT12768 17/11/2016 EMERGE TECHNOLOGIES Contract Labour 1,837

EFT12769 17/11/2016 FIESTA CANVAS Repair shade sail 418

EFT12770 17/11/2016 FULTON HOGAN INDUSTRIES PTY LTD Pails of emulseal 2,970

EFT12771 17/11/2016 GOLDFIELDS RECORDS STORAGE User charges for records storage 52

EFT12772 17/11/2016 GOLDFIELDS TRUCK POWER PTY LTD Water truck hire 3,680

EFT12773 17/11/2016 HARRY DOMENIC BORG Rates refund 1,642

EFT12774 17/11/2016 HARVEY NORMAN AV/IT SUPERSTORE

KALGOORLIE

Vacuum Cleaner 339

EFT12775 17/11/2016 JILL O'BRIEN Reimbursement 300

EFT12776 17/11/2016 KALGOORLIE FURNITURE furniture for the Kambalda West Pool Flat 3,293

EFT12777 17/11/2016 KALGOORLIE RETRAVISION Dryer 749

EFT12778 17/11/2016 KALPUMPS Repair and service agitator 1,826

EFT12779 17/11/2016 KAMBALDA EAST DELI Catering 308

EFT12780 17/11/2016 KEC ELECTRICAL CONTRACTORS Repair bbq 645

EFT12781 17/11/2016 KLEENHEAT GAS PTY LTD Gas bottle 126

EFT12782 17/11/2016 KMART AUSTRALIA Outdoor Movie screening 16

EFT12783 17/11/2016 LANDGATE Subscription Services Annual Charge 2,794

EFT12784 17/11/2016 MARKETFORCE Newpaper Advertisement 2,572

EFT12785 17/11/2016 MCLEODS BARRISTERS AND SOLICITORS Employment Contract fees 7,037

EFT12786 17/11/2016 MINING SUPPLIES KAMBALDA Pain 186

EFT12787 17/11/2016 MLG OZ PTY LTD Gravel 58,523

EFT12788 17/11/2016 MOORE STEPHENS (WA) Pty Ltd Review of Rating Services 1,163

EFT12789 17/11/2016 MORANS STORE PTY LTD Dog food for coolgardie dog pound 361

EFT12790 17/11/2016 NED ALBERT Seniors 'Have A Go Day', live music and singing entertainment. 350

EFT12791 17/11/2016 OFFICE NATIONAL Tissue paper 340

EFT12792 17/11/2016 PALASSIS ARCHITECTS Coolgardie Post Office Complex - Conservation Work 13,754

EFT12793 17/11/2016 RAVIM RBC Coolgardie Service Review 16,500

EFT12794 17/11/2016 REYNOLDS GRAPHICS New artwork 198

EFT12795 17/11/2016 RMM CARPET CLEANING Cleaning 4,648

EFT12796 17/11/2016 ROLSH PRODUCTIONS Consignment order for Coolgardie Visitors Centre 1,223

EFT12797 17/11/2016 SHERIDAN'S FOR BADGES Name badges 126

EFT12798 17/11/2016 SOCIAL CLUB Payroll deductions 120

EFT12799 17/11/2016 STAPLES Stationary 1,001

EFT12800 17/11/2016 SUEZ ENVIRONMENTAL (SITA) Monthly Waste Disposal 16,730

EFT12801 17/11/2016 TAPS INDUSTRIES PTY LTD Repair water fountain at Lions Park, Kambalda West 446

EFT12802 17/11/2016 TOLL IPEC PTY LTD Freight Charges 110

EFT12803 17/11/2016 TONI HAYES Catering 250

EFT12804 17/11/2016 VISSIGN AUSTRALIA PTY LTD Signs 1,311

EFT12805 17/11/2016 WESTLAND AUTO'S NO 1 PTY LTD Fuel filter 239

EFT12806 17/11/2016 WESTRAC PTY LTD Remove circle drive box and replace output shaft duo cone seal. 3,871

EFT12807 17/11/2016 WML CONSULTANTS PTY LTD Ladyloch Rd intersection designs. 627

EFT12808 17/11/2016 WOOLWORTHS LTD (113483) Swim nappies for Coolgardie Pool 112

EFT12809 17/11/2016 WORMALD FIRE SYSTEMS Inspection and Tsting of Fire System 377

EFT12810 22/11/2016 AUSTRALIAN TAXATION OFFICE BAS 18,803

368,047


Shire of Coolgardie



Municipal -Click Super


DD4837.1 08/11/2016 NORTH SUPERANNUATION Payroll deductions 630

DD4837.2 08/11/2016 FIRST CHOICE EMPLOYER SUPER Superannuation contributions 196

DD4837.3 08/11/2016 AMP Superannuation contributions 103

DD4837.4 08/11/2016 ASGARD INFINITY EWRAP SUPERANNUATION Superannuation contributions 257

DD4837.5 08/11/2016 Nowlan Superannuation Fund Pty Ltd Payroll deductions 412

DD4837.6 08/11/2016 REST SUPERANNUATION Superannuation contributions 72

DD4837.7 08/11/2016 WA LOCAL GOVERNMENT SUPERANNUATION Superannuation contributions 12,136

DD4837.8 08/11/2016 BT Super for Life - Savings Account Superannuation contributions 869

DD4837.9 08/11/2016 AUSTRALIAN SUPER Superannuation contributions 1,484

DD4865.1 22/11/2016 NORTH SUPERANNUATION Payroll deductions 629

DD4865.2 22/11/2016 AMP Superannuation contributions 170

DD4865.3 22/11/2016 ASGARD INFINITY EWRAP SUPERANNUATION Superannuation contributions 231

DD4865.4 22/11/2016 Nowlan Superannuation Fund Pty Ltd Payroll deductions 412

DD4865.5 22/11/2016 REST SUPERANNUATION Superannuation contributions 52


DD4865.7 22/11/2016 BT Super for Life - Savings Account Superannuation contributions 1,784

DD4865.8 22/11/2016 AUSTRALIAN SUPER Superannuation contributions 1,464

DD4865.9 22/11/2016 AMP SIGNATURESUPER Superannuation contributions 202

DD4886.1 22/11/2016 WA LOCAL GOVERNMENT SUPERANNUATION Superannuation contributions 220


DD4837.10 08/11/2016 AMP SIGNATURESUPER Superannuation contributions 202

DD4837.11 08/11/2016 TASPLAN SUPER Superannuation contributions 221

DD4837.12 08/11/2016 ANZ SUPERANNUATION SCHEME Superannuation contributions 263

DD4837.13 08/11/2016 TWU SUPER Superannuation contributions 200

DD4837.14 08/11/2016 COLONIAL FIRST STATE Superannuation contributions 221

DD4865.10 22/11/2016 TASPLAN SUPER Superannuation contributions 221

DD4865.11 22/11/2016 ANZ SUPERANNUATION SCHEME Superannuation contributions 263

DD4865.12 22/11/2016 TWU SUPER Superannuation contributions 201

DD4865.13 22/11/2016 FIRST CHOICE EMPLOYER SUPER Superannuation contributions 196

37,968


Shire of Coolgardie


August 2016 - November 2016

Credit Card

Reference Date Description Value

15-September-2016 ASIC $19.00

08-September-2016 Flights $828.00

08-September-2016 Flights $10.76

07-September-2016 Flowers $130.85

07-September-2016 Accomodation council meeting CR Logan $128.47

26-August-2016 drinks council meeting $55.00

26-August-2016 dinner council meeting $451.00

22-August-2016 WOOLWORTHS $104.84

12-September-2016 Farewell Gift $500.00

09-September-2016 Community Delevopment Conference $74.97

09-September-2016 wildflower $113.40

08-September-2016 seniors wildflower $40.01

08-September-2016 seniors wildflower $120.05

18-August-2016 Community Delevopment Conference $567.70




17-August-2016 Flights $691.70

05-September-2016 Unknown Purchase Paul Webb $293.15

02-September-2016 Iphone Cover $50.50

22-August-2016 Flights $852.00

06-September-2016 BP GOLDEN GATE 1896 KALGOORLIE $126.49

05-September-2016 Council Meeting Dinner $92.00

12-October-2016 FLIGHTCENTRE EPAYMENT BRISBANE ADEL $3,070.39

05-October-2016 503399FLIGHTCENTRE.COM BRISBANE $545.35

30-September-2016 TWOBROS NOMINEES P/L COO LGARDIE SA $381.00

26-September-2016 BCF KALGOORLIE KALGOORLIE $500.00

26-September-2016 KMART 1115 KALGOORLIE $75.00

22-September-2016 VIRGIN AUST 7958223412391 SPRING HILL $7.72

22-September-2016 VIRGIN AUST 7952133357828 SPRING HILL $594.00

21-September-2016 COVER MORE INS AUS V NORTH SYDNEY $13.95

19-September-2016 ENVIRONMENTAL HEALTH SHENTON $51.00

04-October-2016 BP KAMBALDA 6233 KAMBALDA $76.00

28-September-2016 VIRGIN AUST 7952133462664 BOWEN HILLS $50.00

26-September-2016 SPEARWOOD FLORIST SPEARWOOD $217.00

23-September-2016 WOOLWORTHS 4329 KAMBALDA EAST $494.28

23-September-2016 WOOLWORTHS 4329 KAMBALDA EAST $5.00

22-September-2016 SUBWAY KALGOORLIE KALGOORLIE $183.00

14-November-2016 VIRGIN AUST 7952134566651 SPRING HILL $644.00

14-November-2016 VIRGIN AUST 7958224057990 SPRING HILL $8.37

09-November-2016 QANTAS AIRWAYS LTD (MOTO) MASCOT $353.60

09-November-2016 FLIGHTCENTRE EPAYMENT BRISBANE ADEL $819.64

04-November-2016 BP KAMBALDA 6233 KAMBALDA $40.01

04-November-2016 SUBWAY KALGOORLIE KALGOORLIE $244.00

03-November-2016 QANTAS AIRWAYS LTD (ECOM) MASCOT $622.00

02-November-2016 87100RETAILTRAVELAST BRISBANE ADEL $168.00

02-November-2016 COUNTRY CLUB KAMBALD KAM BALDA WESTWA $58.00

31-October-2016 VIRGIN AUST 7952134211772 SPRING HILL $315.00

31-October-2016 VIRGIN AUST 7958223867215 SPRING HILL $4.10

26-October-2016 503399FLIGHTCENTRE.COM BRISBANE $1,009.92

25-October-2016 WOOLWORTHS 4329 KAMBALDA EAST $106.17

20-October-2016 14904FLIGHTCENTREKAL KAL GOORLIE WA $459.55

11-November-2016 WORK BEHIND A BAR WILLETTON $20.00

27-October-2016 WA POLICE/POST MELBOURNE $52.60

31-October-2016 SURVEYMONKEY.COM DUBLIN $307.50

28-October-2016 THE RUSTY PUTTER BIS KAMBALDA WEST $297.00

$17,662.64


Shire of Coolgardie



Trust


2112 07/11/2016 PUBLIC TRANSPORT AUTHORITY OF WESTERN

AUSTRALIA

TRANSWA TICKETS OCTOBER 2016 1,451

2113 07/11/2016 SHIRE OF COOLGARDIE TRANSWA OCTOBER 2016 COMMISSIONS 232

2114 09/11/2016 DESERT RAIN DESIGNS PAYMENT FOR GOODS SOLD AT COOLGARDIE MUSEUM 181

2115 09/11/2016 SHIRE OF COOLGARDIE COMMISSION FROM DESERT RAIN DESIGNS 20

1,884


AGENDA REFERENCE: 11.2.2 SUBJECT: Monthly Financial Reports For The Period Ended 30th November 2016 LOCATION: NIL APPLICANT: NIL FILE REFERENCE: NAM4938 DISCLOSURE OF INTEREST: NIL DATE: 20th December 2016 AUTHOR: Acting CEO, James Trail, SUMMARY: For Council to approve the Monthly Financial Report for the month ending 30th November 2016. BACKGROUND: In accordance with regulation 34 of the Local Government (Financial Management) Regulations, the Shire is to prepare a monthly Financial Statement for approval by Council. The format for monthly reporting was introduced by the Department of Local Government from 1 July 2005; the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. The requirement is for a Statement of Financial Activity with a report detailing material variances. The Financial Report presented includes this as well as other statements and supplementary information. Section 6.4 of the Local Government Act 1995, requires that financial reports be prepared and presented in the manner and form prescribed in the Local Government (Financial Management) Regulations. Regulation 34 has been amended to require that Councils report on the sources and applications of funds on a monthly basis and that the report be noted by Council. COMMENT: Attached for consideration is the completed Monthly Financial Report. The brought forward surplus has not been audited and will not be final until after the year end audit. Moore Stephens were engaged to assist the Shire in producing an equitable rate model. Rates have been levied and payments received having significantly improved the Shire cash flow. Moore Stephens have also been engaged to assist the Shire in the preparation of the annual financial statements for the period ending 30th June 2016. The draft financial statements for the period ending 30th June 2016 will be completed by the 31st January. The production of the statements have taken longer than expected given the significant amount of time required to complete asset reconciliations and reserves.


The document includes Statements of Comprehensive Income by Program and Nature and Type, a Statement of Financial Position, an explanation of material variance as well as a summary of bank account balances at 30th November 2016, loan repayments, and reserve account status. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater that the percentage agreed by Council which is currently 5% or $10,000. With the report prepared at program level, only general comments have been made regarding variances. A nil variance is equal to 100%, meaning that the year to date actual is identical to the year to date budget. Comments are therefore provided where variance values are <90% or >110%. The financials for November represent an improvement in the financial position of the Shire given the rates for 2016/2017 levied and the receipt of grant income. Operational expenditure has been closely monitored and controlled over the five months to the period ending 30th November 2016. Rates arrears continue to create a significant problem for the Shire. The % of uncollected rates due to arrears is far too high. Staff will review strategies to advise Council on appropriate steps forward to collect outstanding rates. CONSULTATION: Moore Stephens STATUTORY ENVIRONMENT: Local Government Act 1995 6.4. POLICY IMPLICATIONS: NIL FINANCIAL IMPLICATIONS: There are no financial implications relating to this item. The Financial Report is information only. STRATEGIC IMPLICATION: NIL VOTING REQUIREMENTS: Simple Majority


OFFICER’S RECOMMENDATION: That Council Receive the Financial Report and attached supplementary information for the period ending 30th November 2016 and note the variances against budget year to date as follows: Revenue

General Purpose Funding Term Deposit interest is not included and will be recognised once deposits mature. Rates revenue now accounted for. Budget profiling needs to be adjusted at budget review

Law, Order, Public Safety Health

Education and Welfare Part payment of grants for resource centres received. Budget profiling not reflective of actual income

Housing Income has exceeded budget in both Coolgardie and Kambalda

Community Amenities Bin fees, sewerage levy and other charges raised. Budget profiling needs to be addressed at budget review. Charges levied to high, concession required.

Recreation and Culture Variance in income is due to budget profiling.

Economic Services Grant income received for post office upgrade from GEDC. Income not included in budget to be adjusted at review time.

Other Property and Services The income from Lehman’s is received early in the year is not recognised in the year to date budget which is simply one twelfth of the annual budget.

Expenditure Governance The annual insurance premiums have been paid thereby bringing

forward expenditure against budget. Payout for CEO included in actuals. Budget amendment will be required at Budget review time.

Law, Order, Public Safety Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Health Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Education and Welfare Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Housing Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Community Amenities Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.


Recreation & Culture Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Transport Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Profiling for maintenance expenditure to be adjusted at budget review

Economic Services Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Other Property and Services Variation in budget is due to salaries and wages and overheads not reallocated to appropriate programmes. Staff will be undertaking a review of allocations and journals will be undertaken at budget review

Capital Land and Buildings Expenditure for the Post Office per contract has been completed.

Budgeting profile needs to be adjusted at Budget Review

Furniture and Equipment Expenditure has been delayed given reassessment of annual budget.

Plant and Vehicles Expenditure on all heavy plant and vehicles has been put on hold pending the outcome of the service level review of plant and vehicles

Infrastructure Assets - Roads The annual road programme has been significantly delayed. Resources have been recently allocated to review the programme.

Infrastructure Assets -Footpaths Footpath programme is currently being reviewed. Work will be put on hold until review completed. Likely to commence after XMAS.

Infrastructure Assets - Parks Expenditure has been delayed given reassessment of annual budget once rate model finalised

Infrastructure Assets -Drainage 0

Infrastructure Assets - Other Expenditure has been delayed given reassessment of annual budget.

Proceeds from Disposal of Assets Expenditure has been delayed given reassessment of annual budget.

Repayment of Debentures Payment of debentures is in line with the repayment schedules from Treasury

Self-Supporting Loan Principal Income Income is in line with the schedules.

Transfers to Reserves (Restricted Assets) Asset Transfers occur at the end of the financial year generally.

Transfers from Reserves (Restricted Assets)

Transfers from reserves for the whole budget drawn down due to delay in rates levied. If works not completed by year end appropriate transfers will be made back to reserve accounts.


COUNCIL RESOLUTION: # MOVED: COUNCILLOR, N KARAFILIS SECONDED: COUNCILLOR, S BOTTING That Council Receive the Financial Report and attached supplementary information for the period ending 30th November 2016 and note the variances against budget year to date as follows: Revenue

General Purpose Funding Term Deposit interest is not included and will be recognised once deposits mature. Rates revenue now accounted for. Budget profiling needs to be adjusted at budget review

Law, Order, Public Safety Health

Education and Welfare Part payment of grants for resource centres received. Budget profiling not reflective of actual income

Housing Income has exceeded budget in both Coolgardie and Kambalda

Community Amenities Bin fees, sewerage levy and other charges raised. Budget profiling needs to be addressed at budget review. Charges levied to high, concession required.

Recreation and Culture Variance in income is due to budget profiling.

Economic Services Grant income received for post office upgrade from GEDC. Income not included in budget to be adjusted at review time.

Other Property and Services The income from Lehman’s is received early in the year is not recognised in the year to date budget which is simply one twelfth of the annual budget.

Expenditure Governance The annual insurance premiums have been paid thereby

bringing forward expenditure against budget. Payout for CEO included in actuals. Budget amendment will be required at Budget review time.

Law, Order, Public Safety Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Health Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Education and Welfare Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Housing Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17


financial year.

Community Amenities Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Recreation & Culture Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Transport Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Profiling for maintenance expenditure to be adjusted at budget review

Economic Services Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Other Property and Services Variation in budget is due to salaries and wages and overheads not reallocated to appropriate programmes. Staff will be undertaking a review of allocations and journals will be undertaken at budget review

Capital Land and Buildings Expenditure for the Post Office per contract has been

completed. Budgeting profile needs to be adjusted at Budget Review

Furniture and Equipment Expenditure has been delayed given reassessment of annual budget.

Plant and Vehicles Expenditure on all heavy plant and vehicles has been put on hold pending the outcome of the service level review of plant and vehicles

Infrastructure Assets - Roads The annual road programme has been significantly delayed. Resources have been recently allocated to review the programme.

Infrastructure Assets -Footpaths Footpath programme is currently being reviewed. Work will be put on hold until review completed. Likely to commence after XMAS.

Infrastructure Assets - Parks Expenditure has been delayed given reassessment of annual budget once rate model finalised

Infrastructure Assets -Drainage 0

Infrastructure Assets - Other Expenditure has been delayed given reassessment of annual budget.

Proceeds from Disposal of Assets Expenditure has been delayed given reassessment of annual budget.

Repayment of Debentures Payment of debentures is in line with the repayment schedules from Treasury

Self-Supporting Loan Principal Income Income is in line with the schedules.


Transfers to Reserves (Restricted Assets)

Asset Transfers occur at the end of the financial year generally.





Statement of Comprehensive Income by Nature or Type

Statement of Comprehensive Income by Program

Statement of Financial Position and Variances

Net Current Assets

Investment Statements

Note 1 - Significant Accounting Policies

Note 2 - Revenues and Expenses

Note 3 - Acquisition of Assets

Note 5 - Information on Borrowings

Note 6 - Statement of Reserves

Note 7 - Rating Information

Note 8 - Fees and Charges Revenue

Note 9 - Elected Members Remuneration

Supplementary Information

Budget to Actual Graphs

Shire of Coolgardie

Financial Report

For the month ended 30th November 2016

TABLE OF CONTENTS

1Shire of Coolgardie Ordinary Council Meeting 20 December 2016 Minutes 57

execsec

Typewritten Text

MAS 11.2.2 Financial Reports Nov 2016 Attachment 1pdf

Shire of Coolgardie

Financial Report


TABLE OF CONTENTS


Shire of Coolgardie

STATEMENT OF COMPREHENSIVE INCOME

BY NATURE OR TYPE


NOTE 2016/17 2016/17 2016/17

Budget Budget Revised Actual

$ $ $

REVENUE

Rates 7 6,453,651 6,533,651 6,436,069Operating Grants Subsidies and Contributions 1,323,633 1,323,875 793,352Fees and Charges 8 1,046,997 1,046,997 1,161,593Interest Earnings 2(a) 381,000 381,000 93,908Other Revenue 479,200 683,106 487,180

9,684,481 9,968,629 8,972,102

EXPENSES

Employee Costs (4,096,430) (4,095,672) (1,507,584)Materials and Contracts (2,624,607) (2,625,607) (925,135)Utility Charges (639,860) (639,860) (170,441)Depreciation 2(a) (4,248,829) (4,248,829)Insurance Expenses (153,004) (153,004) (45,598)Other Expenditure (345,440) (230,464) (184,643)

(12,108,170) (11,993,436) (2,833,401)(2,423,689) (2,024,807) 6,138,701

Finance Costs 5 (79,128) (79,128) (41,727)Non-Operating Grants, Subsidies and Contributions 1,828,305 1,828,305 570,744Profit on Asset Disposals 4 -Loss on Asset Disposals 4 (71,520) (71,520)

NET RESULT (746,032) (347,150) 6,667,718

Other Comprehensive Income - - -

TOTAL COMPREHENSIVE INCOME (746,032) (347,150) 6,667,718

Notes: Fair value adjustments to financial assets at fair value through profit or loss and OtherComprehensive Income (if any), is impacted upon by external forces and is not able to be reliablyestimated at the time of budget adoption.

It is anticipated, in all instances, any other comprehensive income will relate to non-cashtransactions and as such, have no impact on this budget document.

Fair value adjustments will be assessed at the time they occur with compensating budgetamendments made as necessary.

This statement is to be read in conjunction with the accompanying notes.


Shire of Coolgardie

STATEMENT OF COMPREHENSIVE INCOME

BY PROGRAM


NOTE 2016/17 2016/17 2016/17

Budget Budget Revised Actual

$ $ $

REVENUE (Refer Notes 1,2,8 to 13)

Governance - -General Purpose Funding 7,717,131 7,959,620 7,205,034Law, Order, Public Safety 33,980 23,200 8,825Health 3,007 -Education and Welfare 261,544 256,104 118,072Housing 126,122 65,775 21,503Community Amenities 900,880 902,480 987,111Recreation and Culture 280,967 218,750 110,193Transport - -Economic Services 41,031 31,500 42,151Other Property and Services 605,594 511,200 479,213

9,970,256 9,968,629 8,972,102EXPENSES EXCLUDING

FINANCE COSTS (Refer Notes 1,2 & 14)

Governance (807,412) (824,296) (392,567)General Purpose Funding (281,057) (328,511) (82,340)Law, Order, Public Safety (171,451) (171,451) (35,830)Health (224,662) (237,481) (27,691)Education and Welfare (356,421) (368,236) (58,206)Housing (250,473) (263,857) (32,253)Community Amenities (2,035,111) (1,913,682) (637,038)Recreation & Culture (3,352,490) (3,432,292) (630,786)Transport (3,769,866) (3,758,489) (526,852)Economic Services (647,347) (727,141) (215,321)Other Property and Services (420,645) 32,000 (194,518)

(12,316,935) (11,993,436) (2,833,402)FINANCE COSTS (Refer Notes 2 & 5)

Governance - - -General Purpose Funding - - -Law, Order, Public Safety - - -Health - - -Education and Welfare - - -Housing - - (53)Community Amenities (2,184) (2,184) (812)Recreation & Culture (42,770) (52,770) (27,105)Transport - -Economic Services (24,174) (24,174) (13,757)Other Property and Services - - -

(69,128) (79,128) (41,727)NON-OPERATING GRANTS,

SUBSIDIES AND CONTRIBUTIONS

Governance - - -General Purpose Funding - - -Law, Order, Public Safety - - -Health - - -Education and Welfare - - -Housing - - -Community Amenities - - -Recreation & Culture 187,705 251,705 -Transport 1,636,599 1,576,600 570,744Economic Services - - -Other Property and Servicces - - -

1,824,304 1,828,305 570,744PROFIT/(LOSS) ON


DISPOSAL OF ASSETS (Refer Note 4)

Governance - - -General Purpose Funding - - -Law, Order, Public Safety - - -Health - - -Education and Welfare - - -Housing (88,500)Community Amenities - - -Recreation & Culture - - -Transport 27,907 (71,520) -Economic Services 85,000 -

24,407 (71,520) -

NET RESULT (567,096) (347,150) 6,667,718

Other Comprehensive Income - - -TOTAL COMPREHENSIVE INCOME (567,096) (347,150) 6,667,718

Notes: Fair value adjustments to financial assets at fair value through profit or loss and OtherComprehensive Income (if any), is impacted upon by external forces and is not able to be reliablyestimated at the time of budget adoption.

It is anticipated, in all instances, any other comprehensive income will relate to non-cashtransactions and as such, have no impact on this budget document.

Fair value adjustments will be assessed at the time they occur with compensating budgetamendments made as necessary.

This statement is to be read in conjunction with the accompanying notes.Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and General Classification The fair value of financial assets and financial liabilities must be estimated for recognition and measurement or The liability for long service leave is recognised in the provision for employee benefits and measured as the Provisions are recognised when: The council has a present legal or constructive obligation as a result of past In the determination of whether an asset or liability is current or non-current, consideration is given to the time


Shire of Coolgardie

STATEMENT OF FINANCIAL POSITION


NOTE 2016/17 2016/17 2016/17 Variance

Revised Budget Budget YTD Actual

$ $ $ %

REVENUES 1,2Governance - - -

General Purpose Funding 7,959,620 3,316,508 7,205,034 -117.25%Law, Order, Public Safety 23,200 9,667 8,825 8.71%Health - -

Education and Welfare 256,104 106,710 118,072 -10.65%Housing 65,775 27,406 21,503 21.54%

Community Amenities 902,480 376,033 987,111 -162.51%Recreation and Culture 218,750 91,146 110,193 -20.90%Transport - - -

Economic Services 31,500 13,125 42,151 -221.15%

Other Property and Services 511,200 213,000 479,213 -124.98%9,968,629 4,153,595 8,972,102

EXPENSES 1,2

Governance (824,296) (343,457) (392,567) -14.30%General Purpose Funding (328,511) (136,879) (82,340) 39.84%

Law, Order, Public Safety (171,451) (71,438) (35,830) 49.84%

Health (237,481) (98,950) (27,691) 72.02%

Education and Welfare (368,236) (153,432) (58,206) 62.06%

Housing (263,857) (109,940) 100.00%

Community Amenities (1,915,866) (798,278) (637,850) 20.10%

Recreation & Culture (3,485,062) (1,452,109) (657,891) 54.69%

Transport (3,830,009) (1,595,837) (559,158) 64.96%

Economic Services (751,315) (313,048) (229,078) 26.82%

Other Property and Services 32,000 13,333 (194,518) 1558.89%(12,144,084) (5,060,035) (2,875,129)

Net Operating Result (2,175,455) (906,440) 6,096,973

Adjustments for Cash Budget Requirements:

Non-Cash Expenditure and Revenue

(Profit)/Loss on Asset Disposals 71,520 23,840 - 100.00%

Depreciation on Assets 2(a) 4,248,829 1,416,276 - 100.00%Non Operating Grants and contributions 1,828,305 609,435 570,744 6.35%Operating Result after non cash write back 3,973,199 1,143,112 6,667,717 -483.30%


Shire of Coolgardie



NOTE 2016/17 2016/17 2016/17 Variance

Revised Budget Budget YTD Actual

$ $ $ %

Capital Expenditure and Revenue

Purchase of Assets 3 - - -

Land and Buildings 3 (670,602) (223,534) (402,949) -80.26%Furniture and Equipment 3 (205,213) (68,404) (34,100) 50.15%

Plant and Vehicles 3 (505,000) (168,333) (8,394) 95.01%

Infrastructure Assets - Roads 3 (2,247,561) (749,187) (164,448) 78.05%

Infrastructure Assets -Footpaths 3 (166,827) (55,609) - 100.00%

Infrastructure Assets - Parks 3 (418,400) (139,467) (58,318) 58.18%Infrastructure Assets -Drainage 3 - -

Infrastructure Assets - Other 3 (204,235) (68,078) - 100.00%

Proceeds from Disposal of Assets 4 125,000 41,667 - 100.00%Repayment of Debentures 5 (316,406) (105,469) (155,513) -47.45%Proceeds from New Debentures 5 - - -

Self-Supporting Loan Principal Income - -

Transfers to Reserves (Restricted Assets) 6 (3,319,680) (1,106,560) - 100.00%

Transfers from Reserves (Restricted Assets) 6 2,204,051 183,671 2,144,051 -1067.33%

ADD Estimated Surplus/(Deficit) July 1 B/Fwd 7 1,586,119 1,586,119 1,586,120 0.00%

Surplus (Deficit) 8 (165,555) 269,927 9,574,166



Shire of Coolgardie



Variance Description

Revenue

General Purpose Funding

Law, Order, Public SafetyHealth

Education and Welfare

Housing

Community Amenities

Recreation and Culture

Transport

Economic Services

Other Property and Services

Expenditure

Governance

General Purpose Funding

Law, Order, Public Safety

Health


Housing

Community Amenities

Recreation & Culture

Transport

Economic Services

Other Property and Services

Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.


Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year.

Bin fees, sewerage levy and other charges raised. Budget profiling needs to be addressed at budget review. Charges levied to high, concession required.

The annual insurance premiums have been paid thereby bringing forward expenditure against budget. Payout for CEO included in actuals. Budget amendment will be required at Budget review time.


Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Profiling for maintenance expenditure to be adjusted at budget review

Expenditure lower than ytd budget due to less operational activities. Depreciation has not yet been run for the 16-17 financial year. Variation in budget is due to salaries and wages and overheads not reallocated to appropriate programmes. Staff will be undertaking a review of allocations and journals will be undertaken at budget review

Term Deposit interest is not included and will be recognised once deposits mature. Rates revenue now accounted for. Budget profiling needs to be adjusted at budget review

Part payment of grants for resource centres received. Budget profiling not reflective of actual income

Income has exceeded budget in both Coolgardie and Kambalda

Variance in income is due to budget profiling.

Grant income received for post office upgrade from GEDC. Income not included in budget to be adjusted at review time.

The income from Leehmans being received early in the year is not recognised in the year to date budget which is simply one twelth of the annual budget.


Shire of Coolgardie



Capital

Land and Buildings

Furniture and Equipment

Plant and Vehicles

Infrastructure Assets - Roads

Infrastructure Assets -Footpaths

Infrastructure Assets - Parks

Infrastructure Assets -Drainage

Infrastructure Assets - Other

Proceeds from Disposal of Assets

Repayment of Debentures

Proceeds from New Debentures

Self-Supporting Loan Principal Income

Transfers to Reserves (Restricted Assets)


Expenditure has been delayed given reassessment of annual budget once rate model finalised

0

Payment of debentures is in line with the repayment schedules from Treasury

Expenditure for the Post Office per contract has been completed. Budgetting profile needs to be adjusted at Budget Review

Expenditure has been delayed given reassessment of annual budget.

Expenditure on all heavy plant and vehicles has been put on hold pending the outcome of the service level review of plant and vehicles

The annual road programme has been significantly delayed. Resources have been recently allocated to review the programme.

Footpath programme is currently being reviwed. Work will be put on hold until review completed. Likely to commence after XMAS.

Income is in line with the schedules.

Asset Transfers occur at the end of the financial year generally.





Shire of Coolgardie



NOTE 2016/17 2016/17 2016/17

Original

Budget Revised Budget Actual

$ $ $

REVENUE

Rates 8 6,453,651 6,533,651 6,436,069Operating Grants - - - Subsidies and Contributions 1,323,633 1,323,875 793,352Profit on Asset Disposals -Fees and Charges 11 1,046,997 1,046,997 1,161,593Interest Earnings 2(a) 381,000 381,000 93,908Other Revenue 479,200 683,106 487,180

9,684,481 9,968,629 8,972,102

EXPENSES

Employee Costs (4,096,430) (4,095,672) (1,507,584)Materials and Contracts (2,624,607) (2,625,607) (925,135)Utility Charges (639,860) (639,860) (170,441)Depreciation 2(a) (4,248,829) (4,248,829) -Loss on Asset Disposals (71,520) (71,520)Interest Expenses (79,128) (79,128) (41,727)Insurance Expenses (153,004) (153,004) (45,598)Other Expenditure (345,441) (230,465) (184,644)

(12,258,819) (12,144,085) (2,875,129)(2,574,338) (2,175,456) 6,096,973

Net Operating Result (2,574,338) (2,175,456) 6,096,973

Adjustments for Cash Budget Requirements:

Non-Cash Expenditure and Revenue

Profit on Asset Disposals - -Loss on Asset Disposals 71,520 71,520Depreciation on Assets 2(a) 4,248,828 4,248,828 -Non-Operating Grants, Subsidies and Contributions 1,828,305 1,828,305 570,744Movement in employee benefit provisions 152,759 165,554Operating Result after non cash write back 3,727,074 - 4,138,751 - 6,667,717


Shire of Coolgardie



NOTE 2016/17 2016/17 2016/17

Adopted Budget Revised Budget Actual

$ $ $

Capital Expenditure and Revenue

Land and Buildings 3 (552,000) (670,602) (402,949)Furniture and Equipment 3 (89,713) (205,213) (34,100)Plant and Vehicles 3 (459,000) (505,000) (8,394) Infrastructure Assets - Roads 3 (2,247,647) (2,247,561) (164,448)Infrastructure Assets -Fpaths 3 (96,810) (166,827) - Infrastructure Assets - Parks 3 (412,000) (418,400) (58,318)Infrastructure Assets -Drainage 3 - -Infrastructure Assets - Other 3 (232,000) (204,235) -Proceeds from Disposal of Assets 4 125,000 125,000Repayment of Debentures 5 (316,406) (316,406) (155,513)Proceeds from New Debentures 5 - -Self-Supporting Loan Principal Income - - -Transfers to Reserves (Restricted Assets) 6 (3,319,680) (3,319,680) -Transfers from Reserves (Restricted Assets) 6 2,204,051 2,204,051 2,144,051

ADD Estimated Surplus/(Deficit) July 1 B/Fwd 1,586,120 1,586,119 1,586,120ADD Rates Levied 7

Surplus (Deficit) 8 (83,011) 9,574,166



Shire of Coolgardie

NOTES TO AND FORMING PART OF THE FINANCIAL REPORT


2016/17 2016/17

Note Opening Balance YTD Closing Balance

$ $ $

NET CURRENT ASSETS

Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 164,542 3,789,991 3,954,533Cash - Restricted Reserves 5,262,254 (2,144,051) 3,118,203Investments - -Rates - Current 3,294,805 3,181,929 6,476,734Sundry Debtors 100,238 36,200 136,438GST Receivable 115,995 (60,998) 54,997Loans - Clubs and Institutions (14,473) - (14,473)Prepayments 243,414 207,176 450,590Inventories 8,125 270 8,395

9,174,900 5,010,518 14,185,418

LESS: CURRENT LIABILITIES

Sundry Creditors (500,928) 325,225 (175,703)Accrued Interest in Debentures (19,175) 2,343 (16,832)Accrued Salaries and Wages (38,633) 88 (38,545)Current Employee Benefits Provision AL (234,701) 37,154 (197,547)Current Employee Benefits Provision LSL (22,783) (0) (22,783)Doubtful Debts Provision (1,561,612) (0) (1,561,612)Accrued Expenses (12,225) 0 (12,225)Current Portion of Long Term Borrowings (316,406) (0) (316,406)Other (9,315) 9,315Gst Payable 4,083 12,252 16,335Payroll Creditors (203,194) 484,254 281,060

(2,914,889) 870,630 (2,044,259)

NET CURRENT ASSET POSITION 6,260,011 5,881,148 12,141,159

Less: Cash - Restricted Reserves (5,262,254) 2,144,051 (3,118,203)Less: Loans Clubs and Reserves 14,473 - 14,473

-Plus Long Term Borrowings 316,406 - 316,406Less Employee Benefits Provision AL 234,701 - 197,547Less Employee Benefits Provision LSL 22,783 - 22,783

ESTIMATED SURPLUS/(DEFICIENCY) C/FWD 1,586,120 8,025,199 9,574,166

Cash and Investments

% interest Balance

Municipal Cash At Bank 3,469,733Cash On Hand 1,012

` Investment Account (Lehman'S) 1.25%` Anz Online Saver 3789-27481 1.90% 1,466` Anz Online Saver (Interest To Muni) 2823-40539 0.00% 833` Bankwest Gold Term Deposit 306-039 063702-2 2.97%` Anz Online Saver 016719 278864276 1.90% 2,563,361` National Bank Of Australia Nab #946925119 (Use For Bank Guarantee) 0.00% 332

Bankwest Gold Term Deposit 306-039 063703-0 2.92%Anz Term Deposit 9761-80672 3.00% 1,023,421

` Cash Management (Int To Muni) Macquarie 122095094 0.00%Anz Online 39067 1327 (Int To Muni) 1.90% 12,577Anz Term Deposit 9750-91758 1.90%Bankwest Term Deposit # 2.30%Total Cash 7,072,736

Sundry Debtors Outstanding >90 days >60 days >30 Days Current Total89,542 516 2,603 43,777 136,438

NOTE : Net Current Assets is the detail of the closing Surplus on the Statement of Financial Activity


Shire of Coolgardie



1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this financialreport are:

(a) Basis of Accounting

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have beenincluded in the financial statements forming part of this budget.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the financial statements.

(e) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the localgovernment obtains control over the assets comprising the contributions. Control over assetsacquired from rates is obtained at the commencement of the rating period or, where earlier, uponreceipt of the rates.

(d) Goods and Services Tax

Revenues, expenses and assets capitalised are stated net of any GST recoverable.

Receivables and payables in the statement of financial position are stated inclusive ofapplicable GST. The net amount of GST recoverable from, or payable to the ATO, is includedwith receivables or payables in the statement of financial position.

(e) Superannuation

(f) Cash and Cash Equivalents

(g) Trade and Other Receivables

The report has been prepared in accordance with applicable Australian Accounting Standards (as they apply to local government and not-for-profit entities), Australian Accounting Interpretations, other authoratative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations.

The Council contributes to a number of superannuation funds on behalf of employees. All funds to which the Council contributes are defined contribution plans.

Cash and cash equivalents include cash on hand, cash at bank, deposits held at call with banks, other short term highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.

Bank overdrafts are shown as short term borrowings in current liabilities on the statement of financial position.

Collectibility of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.


Shire of Coolgardie



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of cost and net realisablevalue. Cost includes the cost of acquisition, development, borrowing costs and holding costsuntil Finance costs and holding charges incurred after development is completed are expensed.

Revenue arising from the sale of property is recognised in the statement of comprehensive incomeas at the time of signing an unconditional contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's intention to release for sale.

(i) Fixed Assets

Initial Recognition

Subsequent costs are included in the asset's carrying amount or recognised as a separate asset,as appropriate, only when it is probable future economic benefits associated with the item willflow to the Council and the cost of the item can be measured reliably. All other repairs andmaintenance are recognised as expenses in the statement of comprehensive income in theperiod in which they are incurred.

Revaluation

Certain asset classes may be revalued on a regular basis such that the carying values are notmaterially different from fair value. For infrastructure and other asset classes where no activemarket exists, fair value is determined to be the current replacement cost of an asset less, whereapplicable, accumulated depreciation calculated on the basis of such cost to reflect the alreadyconsumed or expired future economic benefits of the asset.

Those assets carried at a revalued amount, being their fair value at the date of revaluation less anysubsequent accumulated depreciation and accumulated impairment losses, are to be revalued withsufficient regularity to ensure the carrying amount does not differ materially from that determinedusing fair value at reporting date.

Any accumulated depreciation at the date of revaluation is eliminated against the gross carrying amount of the asset and the net amount is restated to the revalued amount of the asset.

Inventories are measured at the lower of cost and net realisable value.

Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Each class of fixed assets is carried at cost or fair value as indicated less, where applicable, any accumulated depreciation and impairment losses.

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the Council includes the cost of all materials used in construction, direct labour on the project and an appropriate proportion of variable and fixed overheads.

Increases in the carrying amount arising on revaluation of assets are credited to a revaluation surplus in equity. Decreases that offset previous increases in the same asset are recognised against revaluation surplus directly in equity. All other decreases are recognised as profit or loss.


Shire of Coolgardie




Land Under Roads

In Western Australia, all land under roads is Crown Land, the responsibility for managing which, isvested in the local government.

Effective as at 1 July 2008, Council elected not to recognise any value for land under roadsacquired on or before 30 June 2008. This accords with the treatment available in AustralianAccounting Standard AASB 1051 Land Under Roads and the fact Local Government (FinancialManagement) Regulation 16(a)(i) prohibits local governments from recognising such land as an asset.

In respect of land under roads acquired on or after 1 July 2008, as detailed above, LocalGovernment (Financial Management) Regulation 16(a)(i) prohibits local governments fromrecognising such land as an asset.

Whilst this treatment is inconsistent with the requirements of AASB 1051, Local Government(Financial Management) Regulation 4(2) provides, in the event of such an inconsistency, the LocalGovernment (Financial Management) Regulations prevail.

Consequently, any land under roads acquired on or after 1 July 2008 is not included as an assetof the Council.

Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodiedin those assets.

Assets are depreciated from the date of acquisition or, in respect of internally constructed assets,from the time the asset is completed and held ready for use.


Shire of Coolgardie




Fixed Assets (Continued)

Depreciation of Non-Current Assets (Continued)

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation periods are:

Buildings 30 to 50 yearsFurniture and Equipment 4 to 10 yearsPlant and Equipment 5 to 15 yearsSealed roads and streets formation not depreciated pavement 50 years seal - bituminous seals 20 years - asphalt surfaces 25 yearsGravel roads formation not depreciated pavement 50 years gravel sheet 12 yearsFormed roads (unsealed) formation not depreciated pavement 50 yearsFootpaths - slab 40 yearsSewerage piping 100 yearsWater supply piping & drainage systems 75 years

Capitalisation Threshold

An asset's carrying amount is written down immediately to its recoverable amount if the asset's carrying amount is greater than its estimated recoverable amount.

Gains and losses on disposals are determined by comparing proceeds with with the carrying amount. These gains and losses are included in the statement of comprehensive income. When revalued assets are sold, amounts included in the revaluation surplus relating to that asset are transferred to retained earnings.

Expenditure on items of equipment under $3,000 is not capitalised. Rather, it is recorded on an asset inventory listing.

The assets residual values and useful lives are reviewed, and adjusted if appropriate, at the end of each reporting period.


Shire of Coolgardie



2016/17 2016/17 2016/17

Budget Revised Budget Actual

2. REVENUES AND EXPENSES $ $ $

(a) Net Result from Ordinary

Activities was arrived at after:

(i) Charging as Expenses:

Auditors Remuneration

Audit Services 22,000 33,000 2,523Other Services - Internal Audit 22,000 12,000 2,595

Depreciation

By Program

Governance 76,018 -General Purpose Funding - - -Law, Order, Public Safety - - -Health 6,661 6,661 -Education and Welfare 5,181 5,181 -Housing 47,476 47,476 -Community Amenities 260,742 260,742 -Recreation and Culture 1,055,217 1,055,217 -Transport 2,483,940 2,483,940 -Economic Services 108,594 108,594 -Other Property and Services 281,018 205,000 -

4,248,829 4,248,829 -

Borrowing Costs (Interest)

- Debentures (refer note 5(a)) 79,128 42,36979,128 42,369

(ii) Crediting as Revenues:

Interest Earnings

Investments - Reserve Funds 20,000 20,000 - - Other Funds 100,000 100,000 36,121 Other Interest Revenue 261,000 261,000 56,181

381,000 381,000 92,302


Shire of Coolgardie



2. REVENUES AND EXPENSES (Continued)

(b) Statement of Objective

In order to discharge its responsibilities to the community, Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this budget encompass the following service orientatedactivities/programs:

GOVERNANCE

Objective: To provide a decision making process for the efficient allocation of scarce resources.

GENERAL PURPOSE FUNDING

Objective: To collect revenue to allow for the provision of services.

LAW, ORDER, PUBLIC SAFETY

Activities: Supervision of various by-laws, fire prevention, control and public order and safety.

HEALTH

Objective: To provide services to help ensure a safer community.

EDUCATION AND WELFARE

HOUSING

Objective: Provide services required by the community.

COMMUNITY AMENITIES

RECREATION AND CULTURE

Activities: Administration and operation of facilitis and services to members of council; Other costs that relate to the tasks of assisting elected members and ratepayers on matters which do not concern specific Council services.

Activities: Rates, general purpose government grants and interest revenue.

Objective: To provide services to help ensure a safer community.

Activities: Food quality, pest control and meat inspections.

Objective: To meet the needs of the community in these areas.Activities: Includes educations programs, youth based activities, and resourse centres. Care of families, and the aged and disabled.

Activities: Maintenance of staff and rental housing.

Objective: Provide services required by the community.Activities: Rubbish collection services, landfill maintenance, effluent disposal, town site storm water drainage control and maintenance, administration of the Town Planning Scheme and maintenance of cemeteries.

Objective: To establish and manage efficiently, infrastructure and resources which will help the social well being of the community.Activities: Maintenance of halls, the aquatic centre, recreation centres and various reserves, operation of library, support of arts and community festivals. Also matters relating to heritage.


Shire of Coolgardie



2. REVENUES AND EXPENSES (Continued)

(b) Statement of Objective (Continued)

TRANSPORT

ECONOMIC SERVICES

OTHER PROPERTY & SERVICES

Objective:

Activities: Private work operations, plant repairs and operations costs. Administrative overheads.

Objective: To provide effective and efficient transport services to the community.Activities: Construction and maintenance of streets, road and footpaths, cleaning and lighting of streets, road and footpaths, traffic signs and depot maintenance.

Objective: To help promote the Shire and improve its economic wellbeing.Activities: The regulation and provision of tourism, area promotion, buillding control, noxious weeds.


Shire of Coolgardie



2016/17 2016/17 2016/17

3. ACQUISITION OF ASSETS Budget Revised Budget Actual

$ $ $

The following assets are budgeted to be acquiredduring the year:

By Program

Governance

Land and Buildings 33,000 33,762 37,512Furniture and Equipment 65,000 80,000 8,189Plant and Equipment - - -

98,000 113,762 45,701

Law Order and Public Safety

Land and Buildings 20,000 -

Health

Plant and Equipment 7,000 7,000 -Furniture and Equipment - 8,000 308

7,000 15,000 308


Furniture and Equipment 11,713 11,713 11,71211,713 11,713 11,712

Housing

Land and Buildings 55,000 100,000 8,80055,000 100,000 8,800

Community Amenities

Land and Buildings - - -Plant and Equipment - -Infrastructure Other 200,000 204,235

200,000 204,235 -

Recreation and Culture

Land and Buildings 97,000 88,000 -Furniture and Equipment 13,000 105,500 13,890Infrastructure Parks & Ovals 412,000 418,400 58,318Plant and Equipment 32,000 39,000 8,112

554,000 650,900 80,320

Transport

Land and Buildings 25,000 25,000Plant and Equipment 459,000 459,000 282Infrastructure Roads 2,247,647 2,247,561 164,448Infrastructure Footpaths 96,810 166,827Infrastructure Drainage - - -

2,828,457 2,898,388 164,730

Economic Services

Land and Buildings 400,000 403,840 356,637Furniture and Equipment - - -Infrastructure Other - - -

400,000 403,840 356,637

4,121,670 4,417,838 668,209


Shire of Coolgardie



2016/17 2016/17 2016/17

3. ACQUISITION OF ASSETS

Adopted

Budget

Current

Budget Actual

$ $ $

The following assets are budgeted to be acquiredduring the year:

By Class

Land Held for ResaleLand and Buildings 552,000 670,602 - 402,949Infrastructure Assets - Roads 2,247,647 2,247,561 - 164,448Infrastructure Assets - Parks and Ovals 412,000 418,400 - 58,318Infrastructure Assets - Footpaths 96,810 166,827 - -Infrastructure Assets - Drainage - - - -Infrastructure Assets - Other 232,000 204,235 - -Plant and Equipment 459,000 505,000 - 8,394Furniture and Equipment 89,713 205,213 - 34,100

4,089,170 4,417,838 668,209


Shire of Coolgardie



5. INFORMATION ON BORROWINGS

(a) Debenture Repayments

Principal Principal Principal Interest

1-Jul-14 Repayments Outstanding Repayments

2016/17 2016/17 2016/17 2016/17 2016/17 2016/17

Particulars Budget Actual Budget Actual Budget Actual

$ $ $ $ $ $

Loan 111 KCRF 517,765 249,916 122,794 267,849 394,971 39,645 19,318

Loan 99 - Sewerage 48,228 16,937 8,225 31,291 40,003 2,184 1,507

Loan 112 - Recreation (Pools) 453,432 33,250 16,447 420,182 436,985 13,125 7,787

Loan 113 - Post Office Refurbishment469,797 16,303 8,047 453,494 461,750 24,174 13,757

1,489,222 316,406 155,513 1,172,816 1,333,710 79,128 42,369

All debenture repayments are to be financed by general purpose revenue.


Shire of Coolgardie



2016/17 2016/17 2016/17

Current

Budget Budget Actual

$ $ $

6. RESERVES

(a) Plant Reserve

Opening Balance 643,738 643,738 643,738Amount Set Aside / Transfer to Reserve 330,000 330,000Amount Used / Transfer from Reserve (459,000) (459,000) (459,000)

514,738 514,738 184,738

(b) Land & Building

Opening Balance 541,361 541,361 541,361Amount Set Aside / Transfer to ReserveAmount Used / Transfer from Reserve (140,000) (140,000) (140,000)

401,361 401,361 401,361

(c) Landfill Reinstatement


472,630 472,630 472,630

(d) Sewerage


10,735 10,735 10,735

(e) Community and Recreation

Opening Balance 310,515 310,515 310,515Amount Set Aside / Transfer to Reserve 100,000 100,000Amount Used / Transfer from Reserve

410,515 410,515 310,515

(f) IT and Communications

Opening Balance 93,832 93,832 93,832Amount Set Aside / Transfer to ReserveAmount Used / Transfer from Reserve (60,000) (60,000)

33,832 33,832 93,832


Shire of Coolgardie



2016/17 2016/17 2016/17

Budget

Current

Budget Actual

$ $ $

6. RESERVES

(g) Unspent Loan


195,677 195,677 195,677(h) Environmental Efficiency Improvement

Opening Balance 504,366 504,366 504,366Amount Set Aside / Transfer to ReserveAmount Used / Transfer from Reserve - -

504,366 504,366 504,366

(i) Infrastructure Renewal

Opening Balance 888,999 888,999 888,999Amount Set Aside / Transfer to Reserve 2,889,680 2,889,680Amount Used / Transfer from Reserve (113,000) (113,000) (113,000)

3,665,679 3,665,679 775,999

(j) Road Construction and Maintenance

Opening Balance 522,419 522,419 522,419Amount Set Aside / Transfer to Reserve - -Amount Used / Transfer from Reserve (392,858) (392,858) (392,858)

129,561 129,561 129,561

(k) Unspent Grant


38,789 38,789 38,789

Total Reserves 6,377,883 6,377,883 3,118,203

All of the above reserve accounts are to be supported by money held in financial institutions.


Shire of Coolgardie



2016/17 2016/17 2016/17

Budget

Current

Budget Actual

6. RESERVES (Continued) $ $ $

Summary of Transfers

To Cash Backed Reserves

Transfers to Reserves

Plant Reserve 330,000 330,000 -Land & Building - - -Landfill Reinstatement - - -Sewerage - - -Community and Recreation 100,000 100,000 -IT and CommunicationsUnspent LoanEnvironmental Efficiency ImprovementInfrastructure Renewal 2,889,680 2,889,680 -Road Construction and Maintenance -Unspent Grant

3,319,680 3,319,680 -

Transfers from Reserves

Plant Reserve (459,000) (459,000) (459,000)Land and Building (140,000) (140,000) (140,000)Landfill Reinstatement (406,275) (406,275) (406,275)Sewerage (130,749) (130,749) (130,749)Community and Recreation - -IT and Communications (60,000) (60,000)Unspent Loan (246,150) (246,150) (246,150)Environmental Efficiency Improvement - -Infrastructure Renewal (113,000) (113,000) (113,000)Road Construction and Maintenance (392,858) (392,858) (392,858)Unspent Grant (256,019) (256,019) (256,019)

(2,204,051) (2,204,051) (2,144,051)

Total Transfer to/(from) Reserves 1,115,629 1,115,629 (2,144,051)


Shire of Coolgardie



In accordance with council resolutions in relation to each reserve account, the purpose for whichthe reserves are set aside are as follows:

Plant Reserve

- to be used for the purchase of major and minor plant and equipment.Land and Building Reserve

Landfill Reinstatement Reserve

Sewerage Reserve

Community and Recreation Reserve

- to fund capital and maitenance requirements to improve community and recreational facilities.Information Technology and Communications Reserve

Environmental Improvement Reserve

Infrastructure Renewal Reserve

- to meet the needs of future capital renewal infrastructure generallyRoad Construction and Maintenance

Unspent Loan Reserve

- to restrict the use of unspent loans until the funds are required for their authorised useUnspent Grant Reserve

- to restrict unspent grant funding until authorised for use

- for the construction and maintenance of Roads for which contributions have been received for the Heavy Haulage Campaigns.

- to finance the purchase or capital improvements of Council buildings and cover the costs associated with subdivision and development of land.

- to reinstate landfill sites at the end of their current purpose, or to fund the operation and capital improvements of landfill sites in the Shire of Coolgardie

- to repair, replace or extend the Coolgardie Sewerage infrastructure

- for the replacement or upgrade of computer or communications hardware and software.

- for the funding of infrastructure and building improvements to meet environmentalchallenges, and to promote the efficient use of power and water.


Shire of Coolgardie



7. RATING INFORMATION - 2016/2017 FINANCIAL YEAR

Rate in Number Rateable 2016/17 2016/17 2016/17 2016/17 2016/17

RATE TYPE $ of Value Actual Actual Actual Actual Budget

Properties $ Rate Interim Back Total $

Revenue Rates Rates Revenue

$ $ $ $

Differential General Rate

GRV General 7.3549 1,131 15,751,380 1,158,498 1,158,498 1,158,498UV Mining 21.3300 1,183 19,160,679 4,223,684 4,223,684 4,223,684UV Pastoral 11.7315 27 1,180,514 130,462 130,462 130,462

Sub-Totals 2,341 36,092,573 5,512,644 - - 5,512,644 5,512,644Minimum

Minimum Rates $

GRV General 684 885 4,216,733 605,340 605,340 605,340UV Mining 430 721 727,596 310,030 310,030 310,030UV Pastoral 674 14 13,500 9,436 9,436 9,436

Sub-Totals 1,620 4,957,829 924,806 - - 924,806 924,8066,437,450 6,437,450

Concessions (149,796)Total raised from general rates 6,437,450 6,287,654

Specified area rates 383,115 245,9966,820,565 6,533,650

Write Offs (80,000)

Totals 6,820,565 6,453,650

All land except exempt land in the Shire of Coolgardie is rated according to its Gross Rental Value (GRV) in townsites or miniing camps,or Unimproved Value (UV) in the remainder of the Shire.

Specified Rates are raise to meet the costs of the provision of the sewerage system in Coolgardie. These have been reported inSchedule 10 - Community Amenities.


-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

Levied 1 mnth 2 mnths

3 mnths

4 mnths

5 mnths

6 mnths

7 mnths

8 mnths

9 mnths

10 mnths

11 mnths

$ V

alu

e

Outstanding Rates and Charges $ value

20102011

2011 2012

2012 2013

2013 2014

2014 2015

2015 2016

2016 2017

0%

20%

40%

60%

80%

100%

120%

Levied 1 mnth 2 mnths 3 mnths 4 mnths 5 mnths 6 mnths 7 mnths 8 mnths 9 mnths 10 mnths

11 mnths

% o

uts

tan

din

g

Outstanding Rates and Charges by %

2012 2013

2010 2011

2011 2012

2013 2014

2014 2015

20152016

2016 2017

42%

58%

Outstanding Rates current / arears

Arrears

Current


Shire of Coolgardie



2016/17 2016/17

Budget Actual

8. FEES & CHARGES REVENUE $ $

Governance 1,000General Purpose Funding 32,030 57,778Law, Order, Public Safety 23,200 12,639Health - 779Education and Welfare 19,500 4,950Housing 65,775 35,339Community Amenities 656,484 908,140Recreation & Culture 218,508 114,693Transport - -Economic Services 31,500 22,206Other Property & Services 4,069

1,046,997 1,161,593

9. ELECTED MEMBERS REMUNERATION

The following fees, expenses and allowances werepaid to council members and/or the president.

Meeting Fees 120,500 36,308President’s Allowance 20,439 10,220Deputy President's Allowance 5,200 1,277Telecommunications Allowance 24,500 7,000Travelling Allowance 1,500 (36)

172,139 54,769


30

Governance General Purpose Funding

Law, Order, Public Safety

Health Education and

Welfare Housing

Community Amenities

Recreation & Culture

Transport Economic Services

Budget 32,030 23,200 - 19,500 65,775 656,484 218,508 - 31,500

Actual 1,000 57,778 12,639 779 4,950 35,339 908,140 114,693 - 22,206

1,000,000

900,000

800,000

700,000

600,000

500,000

400,000

300,000

200,000

100,000

-

Axi

s Ti

tle

Budget to Actual Fees and Charges (Note 8)


Roads Grant income mainly from RRG was above budget

Shire of Coolgardie



Employee Costs 34%

Materials and Contracts

22%

Utility Charges 5%

Depreciation 35%

Insurance Expenses 1% Other Expenditure

3%

Budget Expenditure by Nature

200,000

-

(200,000)

(400,000)

(600,000)

(800,000)

(1,000,000)

(1,200,000)

(1,400,000)

(1,600,000)

(1,800,000)

Operating Expenditure by Program YTD

Budget

Actual

-

(500,000)

(1,000,000)

(1,500,000)

(2,000,000)

(2,500,000)

Capital Expenditure - Assets

Budget Full Year

Actual


32

Employee Costs Materials and Contracts Utility Charges Insurance Expenses Other Expenditure

Budget (4,095,672) (2,625,607) (639,860) (153,004) (230,464)

Actual (1,507,584) (925,135) (170,441) (45,598) (184,643)

-

(500,000)

(1,000,000)

(1,500,000)

(2,000,000)

(2,500,000)

(3,000,000)

(3,500,000)

(4,000,000)

(4,500,000)

Exp

en

dit

ure

$

Budget to Actual Operating Expenditure (Cash)


33

Rates Operating Grants Subsidies and Contributions

Fees and Charges Interest Earnings Other Revenue

Budget 6,533,651 1,323,875 1,046,997 381,000 683,106

YTD 6,436,069 793,352 1,161,593 93,908 487,180

7,000,000

6,000,000

5,000,000

4,000,000

3,000,000

2,000,000

1,000,000

-

Inco

me

$

Budget to Actual Operating Revenue by Nature


AGENDA REFERENCE: 11.2.3

SUBJECT: Cash Position December 2016

LOCATION: NIL

APPLICANT: NIL




AUTHOR: Acting CEO James Trail

SUMMARY:

Report recommends that Council:

1. Note the update report of the overdraft position along with the estimated operating cash position for December.

BACKGROUND:

At the Special Meeting of Council on the 9th September, the Council received a Rates Risk Mitigation Report. At the meeting the Council resolved:

COUNCIL RESOLUTION: #203/16

MOVED: COUNCILLOR, K JOHNSTONE SECONDED: COUNCILLOR, N KARAFILIS

That Council

8. In accordance with section 6.2 of the Local Government Act1995, authorise the Acting CEO to establish an overdraft facility for $500,000

9. Amend note 7 (d) of the 2016-2017 Annual Budget to reflect the establishment of an overdraft facility for $500,000

10. In accordance with section 6.4 (3) of the Local Government Act 1995, authorise the Acting CEO to write to the Minister requesting an extension of time to the 31 October 2016 to submit the annual financial report to the Shire Auditor

11. Authorise the Deputy Shire President to write to the Department of Local Government advising of the requests to the Minister for an extension of time for the adoption of the 2016/2017 Annual Budget and submission of the annual financial report to the Shire Auditor.

12. Request the Acting CEO provide an update of the overdraft position along with the estimated operating cash position monthly to Council until the end of February 2017.

13. Request a review of the Rate Strategy by undertaken and reported back by the November Ordinary Meeting of Council


14. Request the Acting CEO prepare a report for the Ordinary Meeting of Council in September detailing what jobs will be either delayed, deferred or suspended for the period 1 October 2016 to 31 December 2016.

CARRIED ABSOLUTE MAJORITY 4/0

An analysis was prepared on the current cash position and the impact of the delay in rates income until the 19 October 2016.

Estimated Cash Position as at 05-09-2016

In the table

above there are

no

unrestricted funds in the Municipal Bank Account. The cash deposits currently held do not cover the restrictions that have been placed on reserves and unspent grants. Consequently, the Shire finds itself in a negative cash position estimated at $841,000.

COMMENT:

In accordance with the resolution on the 9th September, Shire staff have investigated an overdraft facility. The Shire has been able to secure a meeting with the Manager of the ANZ and the Relationship Manager ANZ for the region. The Relationship Manager advised the Shire application for the Overdraft of $500,000 is currently being processed.

The Shire budgeted to transfer $2.2 million from reserves in 2016/2017 to fund capital projects. Consequently two term deposits totalling just over $2 million have been drawn done. If by financial year end all projects are not completed relevant funds will be transferred back to reserves to ensure the final draw down of funds is equivalent to expenditure incurred. Furthermore a Bankwest term deposit of $1,022,746.78 has matured in early November and been transferred into ANZ Online Saver Account.

Once the rates were levied, the payment of rates has been flowing to the Shire surprisingly quickly. The impact of the increased flow of rates as reflected positively on the Shire cashflow. This coupled with a continued

Bank Current InvestmentsUnrestricted Cash $153,896 $1,027,665Lehmans Receipt $479,215 $634,808Municipal Balance -$325,319 $1,028,604

$1,019,496$1,023,241

$12,553$4,746,367

Reserves Restricted as at 30/06/2016 $5,262,250-$515,883

-$841,202 Cash Deficit as at 05-09-16


conservative approach to spending has resulted in a significantly positive turn around in the Shire Cash position.

The Shire estimated cash position as at 16/12/2016 was an increase of cash $1,205,118. As detailed in the table below the estimated cash position for the period has improved by $3,354,964

The Shire estimated cash position as at 16/12/2016

Bank Current InvestmentsUnrestricted Cash $3,469,733Lehmans Receipt $479,215 $3,644Municipal Balance $2,990,518 $2,563,361

$1,023,421$12,577

$3,603,003

Cash and Investments as at 30/06/2016 $5,388,323-$1,785,320

$1,205,198 Cash Increase as at 16-12-16

CONSULTATION:

Deputy President

Acting Chief Executive Officer

Senior Leadership Team

Consultant

Department of Local Government

Moore Stephen



The Local Government Act 1995

6.2. Local government to prepare annual budget

(1) During the period from 1 June in a financial year to 31 August in the next financial year, or such extended time as the Minister allows, each local government is to prepare and adopt, in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the 30 June next following that 31 August.

* Absolute majority required.

6.4. Financial report

(1) A local government is to prepare an annual financial report for the preceding financial year and such other financial reports as are prescribed.

(2) The financial report is to —

(a) Be prepared and presented in the manner and form prescribed; and

(b) Contain the prescribed information.

(3) By 30 September following each financial year or such extended time as the Minister allows, a local government is to submit to its auditor —

(a) the accounts of the local government, balanced up to the last day of the preceding financial year; and

(b) the annual financial report of the local government for the preceding financial year.

6.7. Municipal fund

(1) All money and the value of all assets received or receivable by a local government are to be held and brought to account in its municipal fund unless required by this Act or any other written law to be held in the trust fund.

(2) Money held in the municipal fund may be applied towards the performance of the functions and the exercise of the powers conferred on the local government by this Act or any other written law.

6.11. Reserve accounts

(1) Subject to subsection (5), where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such

purpose.

(2) Subject to subsection (3), before a local government —


(a) changes* the purpose of a reserve account; or

(b) uses* the money in a reserve account for another purpose, it must give one month’s local public notice of the proposed change of purpose or proposed use.


6.20. Power to borrow

(1) Subject to this Act, a local government may —

(a) borrow or re-borrow money; or

(b) obtain credit; or

(c) arrange for financial accommodation to be extended to the local government in ways additional to or other than borrowing money or obtaining credit, to enable the local government to perform the functions and exercise the powers conferred on it under this Act or any other written law.

(2) Where, in any financial year, a local government proposes to exercise a power under subsection (1) (power to borrow) and details of that proposal have not been included in the annual budget for that financial year —

(a) unless the proposal is of a prescribed kind, the local government must give one month’s local public notice of the proposal; and

(b) the resolution to exercise that power is to be by absolute majority.

(3) Where a local government has exercised a power to borrow and —

(a) it does not wish to proceed with the performance of the function or the exercise of the power for which the power to borrow was exercised; or

(b) after having completed the performance of the function or the exercise of the power for which the power to borrow was exercised, any part of the money borrowed, credit obtained or financial accommodation arranged has not been expended or utilized, the local government may resolve* to expend the money or utilize the credit or financial accommodation for another purpose if one month’s local public notice is given of the proposed change of purpose.


(4) A local government is not required to give local public notice under subsection (3) —

(a) where the change of purpose has been disclosed in the annual budget of the local government for the relevant financial year; or

(b) in such other circumstances as are prescribed.

(5) A change of purpose referred to in subsection (3) is to be disclosed in the annual financial report for the year in which the change occurs.


Local Government (Financial Management) Regulations 1996

8. Separate bank etc. accounts required for some moneys

(1) A local government is to maintain a separate account with a

bank or other financial institution for each of the following

purposes —

(a) money required to be held in the municipal fund (other than money for which an account is to be established under paragraph (c)); and

(b) money required to be held in the trust fund; and

(c) money required to be held in reserve accounts.

(2) Money related to a purpose set forth in subregulation (1) is to be banked in the account maintained for that purpose.

(3) Money from different accounts may be placed in a common investment authorised by the Act.


Risk Management Policy has been adopted and outlines the Shire’s commitment and approach to managing risks that may impact on its day-to-day operations and threaten the achievement of its objectives

FINANCIAL IMPLICATIONS:

Resources will need to be engaged to assist in the preparation of the annual financial statements. Resources may also need to be engaged to review the LTFP, rate strategy and to review the risk management, internal control and legislative compliance systems and procedures required by Regulation 17 of the Local Government (Audit) Regulations 1996. Any resources required will be drawn from the consultancy funds allocated in the 2016/2017 Budget

STRATEGIC IMPLICATION:

A Council’s internal control environment includes the following components:

• Structure of the organisation • Culture of the organisation • Knowledge, skills and experience of employees • Processes employed by the organisation to conduct business.

The Chief Executive Officer should play a key role in the establishment and development of an effective internal control environment, as it ultimately sets the operational tone of the Council, and should reflect the ethics, integrity and values espoused by the Council.


An effective and transparent internal control environment would focus on the following key areas: • Integrity and ethical values • Management’s philosophy and operating style • Organisation structure • Performance measures • Policies and procedures • Human resources policy • Internal Audit function • The Audit Committee.

The role of the audit committee is to govern the integrity of the entity’s financial information, systems of internal control, and the legal and ethical conduct of management and employees. The responsibility of the audit committee will differ depending upon the Council’s size, scale of operations, and any specific requirements. The key role of internal audit is to provide assistance to the Council’s audit committee in discharging its governance responsibilities. It does this by:

• Providing an objective assessment of existing risks and the internal control framework • Performing reviews of the compliance framework and specific compliance issues • Conducting regular analysis of business processes and associated controls. • Performing ad hoc reviews for specific areas of concern, including unacceptable levels of risk

Reviewing the operational performance of the Council and providing recommendations for more effective and efficient use of resources

VOTING REQUIREMENTS: Absolute Majority

OFFICER’S RECOMMENDATION:

That Council

1. Note the update report of the estimated cash position for December 2016.

COUNCIL RESOLUTION: #327/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, K JOHNSTONE That Council

1. Note the update report of the estimated cash position for December 2016.



11.3 RECREATION AND REGULATORY SERVICES AGENDA REFERENCE: 11.3.1

SUBJECT: Amendment to fees and charges

LOCATION: Shire of Coolgardie

APPLICANT: Shire of Coolgardie




AUTHOR: Jill O’Brien Manager Recreation and Regulatory Services

SUMMARY:

For Council to consider the advertising and adoption of a new fee and charge relating to the micro chipping of cats and dogs.

BACKGROUND:

The Shire of Coolgardie’s Senior Ranger has completed a national micro chipping course in order to provide micro chipping to the Kambalda and Coolgardie communities. Under Section 21 of the Dog Act 1976 requires dogs to be micro chipped when they are 3 months of age and being registered for the first time or when a change of ownership occurs. As of 1 November 2015, all dogs that have reached 3 months of age must be micro chipped regardless of registration status.

Sections 14 and 23 of the Cat Act 2011 requires micro chipping of cats prior to transfer/sale and by 6 months of age.

In the current schedule of fees and charges there is no fee for this proposed new service. The proposed new fee gives community members the opportunity to get their cats and dogs micro chipped and not have to travel to Kalgoorlie for this service. By having more cats and dogs registered when the Rangers are picking up animals it makes their roles easier to find the owners of the stray animals and the cat and dog owners will be complying with the Dog Act 1976.

COMMENT:

These changes will be advertised in accordance with the Local Government Act 1995.Notice of these changes will be published in the Kalgoorlie Miner during the month of December 2016.


The proposed new fee is $62.00 per animal, the cost includes the cost of each microchip, registration onto the Global Micro animal registry and the Ranger’s time and this is the same price as one of the veterinary clinics in Kalgoorlie charge

CONSULTATION:

Kevin Caldwell – Senior Ranger


Local Government Act 1995 Section 6.16 Imposition of Fees and Charges.

Local Government Act 1995 Section 6.19 Local government to give notice of fees and charges.



This fee will be effective after the 21st day advertising period.


VOTING REQUIREMENT: Absolute Majority

OFFICER RECOMMENDATION:

That Council

1. Adopt the new fees and charges for micro chipping of cats and dogs for the price of $62.00 per animal. 2. Advertise the amended fees and charges in accordance with the Local Government Act 1995 with the

adoption date being 20 December 2016. 3. Implement the new fees and charges effective of 1 February 2016.


COUNCIL RESOLUTION: #328/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, T RATHBONE

That Council

1. Adopt the new fees and charges for micro chipping of cats and dogs for the price of $62.00 per animal.

2. Advertise the amended fees and charges in accordance with the Local Government Act 1995 with the adoption date being 20 December 2016.

3. Implement the new fees and charges effective of 1 February 2016.




SUBJECT: Sewerage Tender Coolgardie RFT 06/16

LOCATION: Coolgardie Townsite



DISCLOSURE OF INTEREST: The Author has no interest in this matter

DATE: 10 November 2016

AUTHOR: Environmental Health Officer - Maurice Walsh

SUMMARY:

The purpose of this report is to recommend to Council to accept the preferred tender in response to Request for Tender RFT 06/16 – Provision of Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite.

BACKGROUND:

The Shire of Coolgardie called for Tender 06/16 – “Provision of Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite”. The tender closed on at 4.00 pm Monday 12 December 2016. Three (3) tenders were recieved at the Kambalda Administration Office and were opened by Councillor Cheryl Botting, James Trail Acting Chief Executive Officer, Mellisa Butler Rates Officer and Manager Regulatory Services Jill O’Brien.

COMMENT:

The following results were scored using the below weighting criteria by two individual assessors:

A) Relevant Experience

Describe your experience in completing/supplying similar Requirements. Tenderers shall as a minimum address the following information and label it “Attachment 11”:

Provide details of similar work; • provide scope of the Tenderer’s involvement including details of

outcomes; • provide details of issues that arose during the project and how

these were managed; • demonstrate competency and proven track record of achieving

outcomes; and • demonstrate sound judgement and discretion.

Supply details in an attachment and label it “Attachment 11”.

Weighting

10%


B) Skills and experience of key personnel

Tenderers should provide as a mini8mum information of proposed personnel to be allocated to this project, such as:

• their role in the performance of the contract;

• curriculum vitae;

• membership to nay professional or business association;

• qualifications with particular emphasis on experience of personnel in projects of a similar requirement; and

• any additional information. Supply details in an attachment and label it “Attachment 12”

Weighting

5%

C) Respondents Resources

Respondents should demonstrate their ability to supply and sustain the necessary;

• personnel; and

• plant, equipment and materials. Supply details in an attachment and label it “Attachment 13”.

Weighting

5%

D) Methodology

Methodology

Tenderers should demonstrate an appreciation of the Requirements and provide an outline of proposed procedures and methodology for dealing with:

• Sewer blockages, in lane-ways and private properties;

• Inspection of sewers and drains with electronic equipment and proper electronic video files (in format acceptable to Council) showing condition of sewer in conjunction with distance recordings from inspection points.

• Cleaning equipment for general maintenance and preparation for video inspection and mapping.

• Bypass pumping

• Traffic Management

• Clean up

• Occupation Health and Safety

Weighting

5%


Supply details in an attachment and label it “Attachment 14”.

Important: You must supply hourly/volume rate or hire for any specialised resources, equipment and or materials not provided elsewhere.

E) Price Schedule

Weighting

75%

1. Rates per hour including GST

Ordinary hours Monday – Friday

6.00am - 6.00pm

$

After hours and weekends $

2. Rates including GST per lineal metre up to a maximum of 20 metres for the supply and laying of materials to replace main sewer lines in the event that a blockage cannot be cleared. Note: Council does not believe it has any deep sewers other than pumping stations.

To a depth of 1.2 m 100 mm

150 mm

225 mm

$

$

$


150 mm

225 mm

$

$

$

Weighting

75%


150 mm

225 mm

$

$

$


Rates to include all junction connections to property services


150 mm

225 mm

$

$

Rates to include all junction connections to property services

4. Rates including GST per lineal meter up to a maximum of 200 metres for the replacement of bitumen and/or concrete surfaces removed in the course of


repairing/replacing sewer mains.

PRICING SCHEDULE OF SUBMITTED TENDERS

Hourly Rate (inc GST)

Tenderer A Tenderer B Tenderer C

Ordinary Hours Mon-Fri $90.00 $91.30 $93.50

After hours & Weekends $200.00 $273.90 $115.50

Laying of ≤ 20 m sewer main Diameter

100 mm $90.00 $96.00 $45.00

$ per lineal metre up to a 150 mm $120.00 $131.00 $54.00

depth of ≤ 1.2 m 225 mm $200.00 $178.00 $81.00

100 mm $120.00 $129.00 $64.00


depth of ≤ 2.4 m 225 mm $250.00 $211.00 $101.00

100 mm $179.00 $179.00 $86.00


depth of ≤ 3.4 m 225 mm $302.00 $261.00 $122.00

Junction Connections to 150 mm $220.00 $1,155.00 $236.50

Property Services 225 mm $275.00 $1,265.00 $236.50

Bitumen/Concrete to Repairs

Replacement of sewer

$ per lineal metre up to a

length of ≤ 200 m

Bitumen (non-trafficable – trafficable) All sewers

$100/m2 - $150/m2 Cost + 10% $55/m2 - $75/m2

Concrete (non-trafficable – trafficable) $200/m2 - $300/m2 Cost + 10% $77/m2

Equipment hourly rate

Jetter

$80.00/hour $80.00/hour Not submitted

Sewer Camera $145.00/hour $148.50/hour $160/hour

Excavator $105.00/hour $110.00/hour $120/hour


Compactor $40.00/hour $44.00/hour Not submitted

Wet Cut Saw $40.00/hour $13.00/hour Not submitted

Dingo/Bobcat $85.00/hour $88.00-

$110.00/hour $120/hour

CCTV of Sewers

Jetter

All sewers

$80.00/hour $80.00/hour Not submitted

Excavator $105.00/hour $110.00/hour $120/hour

Dingo/Bobcat $85.00/hour $88.00-

$110.00/hour $120/hr

Tender Criteria Assessment Matrix - Tender 06/2016

Tender A

Criteria Priority Rating (av) Score (av) Notes (justification for rating)

Relevant experience 10%

3 3 9 Experience high

Personnel skills & experience 5%


Resources 5%

1 3 3 Resources sufficient

Methodology 5%

1 2.7 2.7 Adequate

Price 75%

3 2 6 Second best price

Total 23.7 (88%)

Tender B






Resources 5%



Methodology 5%

1 2 2 No OHS, traffic man., bypass pumping

Price 75%

3 1 3 Third best price

Total 21 (78%)

Tender C



3 2.7 8.1 Experience medium to high


1 3 3 Experience medium to high

Resources 5%


Methodology 5%

1 2.7 2.7 Adequate

Price 75%

3 3 9 Best price

Total 25.8 (96%)

COMMENT:

Tender C is the recommended contractor to be awarded the Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite for the following reasons:

• The rating and scores for each of the three tenders for the weighting criteria for relevant experience, personnel skills and experience, resources and methodology, were similar.

• The rating and scores for each of the three tenders for the weighting criteria for price were not similar and based on the weighting factor of 75% awarded for price Tender C is considered the best value for money.

CONSULTATION:

Coolgardie Ranger - Steven Forward

Manager of Recreation and Regulatory Services - Jill O’Brien



The tender process was actioned in accordance with the Local Government Act 1995 (Functions and General) Regulations 1996 Part 4 (Tenders for Providing Goods and Services).


FINANCIAL IMPLICATION:

The cost of providing the Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite contract is stipulated within the Shire’s Budget 2016-2017.


Solutions focussed and customer oriented organisation.

High quality corporate governance, accountability and compliance. Effective communication and engagement processes. Development of Shire’s resources to provide optimum benefit to the community.


Develop and maintain Shire buildings, facilities and infrastructure assets.



That Council

1. Authorise the Acting Chief Executive Officer to award Tender 06/16 to (Tender C) GRB Resources Pty Ltd T/A EMYJOR Services Unit 7, 46 Great Eastern Highway, Kalgoorlie WA 6430.

2. Authorise a contract to GRB Resources Pty Ltd T/A EMYJOR Services Unit 7, 46 Great Eastern Highway, Kalgoorlie WA 6430 for the Provision of Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite for a period of 2 years, commencing on 1 February 2017 and terminating on 31 January 2019.

3. Authorise the Shire President and the Acting Chief Executive Officer to sign and affix the Common Seal in accordance with Part 19.1(2) of the Standing Orders Local Law to any required documentation.



MOVED: COUNCILLOR, N KARAFILIS SECONDED: COUNCILLOR, S BOTTING

That Council suspend standing orders at 6.25pm.




That Council resumed standing orders at 6.36pm.


AMENDMENT:331/16

MOVED: COUNCILLOR, N KARAFILIS SECONDED: COUNCILLOR, T RATHBONE That Council Accept amended Officer’s Recommendation to read: That Council

1. Authorise the Acting Chief Executive Officer to award Tender 06/16 to TAPS Industries Pty Ltd (Tender A), 37 Hopbush Road, Kambalda 6442.WA 6430.

2. Authorise a contract to TAPS Industries Pty Ltd, 37 Hopbush Road, Kambalda 6442.WA 6430. for the Provision of Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite for a period of 2 years, commencing on 1 February 2017 and terminating on 31 January 2019.




COUNCIL RESOLUTION: #332/16 MOVED: COUNCILLOR, N KARAFILIS SECONDED: COUNCILLOR, S BOTTING

That Council

1. Authorise the Acting Chief Executive Officer to award Tender 06/16 to TAPS Industries Pty Ltd (Tender A), 37 Hopbush Road, Kambalda 6442.WA 6430.

2. Authorise a contract to TAPS Industries Pty Ltd, 37 Hopbush Road, Kambalda 6442.WA 6430. for the Provision of Sewer Maintenance, Repair and Inspection of Council’s Sewer Mains in the Coolgardie Townsite for a period of 2 years, commencing on 1 February 2017 and terminating on 31 January 2019.





SUBJECT: Concession for Rates


APPLICANT:




AUTHOR: Manager Recreation and Regulatory Services – Jill O’Brien

SUMMARY:

For Council to consider the approval of rates exemption for some not for profit organisations within the Shire of Coolgardie for the 2016/17 financial year.

BACKGROUND:

The shire of Coolgardie has received a number of different rate concession letters from not for profit organisations within the Shire requesting a rates concession for rates levied year 2016/2017 after having received this concession in previous years by council.

Application letters with exempt request of one hundred percent concession for the rates and services charges of the following list of local clubs, a copy of letters are attached.

Kambalda Amateur Swimming Club

Kambalda Cultural and Arts Group (non ratable)

Nickeltown Flounderers Auto Club Kambalda (non ratable)

Kambalda Country Club

Kambalda Club Inc

COMMENT:

Currently Council does not have a policy in relation to the exemption of rates for not for profit organsiations, staff are working on this policy for the new financial year to outline the principals and methodology used when determining rates exemptions.


CONSULTATION:

Chief Executive Officer- James Trail

Manager Recreation and Regulatory Services – Jill O’Brien

Rates Officer – Melissa Butler


Section 6.74 of the Local Government Act 1995

6.47. Concessions

Subject to the Rates and Charges (Rebates and Deferments) Act 1992, a local government may at the time of imposing a rate or service charge or at a later date resolve to waive* a rate or service charge or resolve to grant other concessions in relation to a rate or service charge.



2015/16 Budget has accounted for these rate concessions.


Solutions focused and customer oriented organisation.


▪ Effective communication and engagement processes.

▪ Development of Shire’s resources to provide optimum benefit to the community.




That Council endorses the following applications to have one hundred percent rate exemption for the 2016/17 financial year.

Kambalda Country Club rate concession $2625.00

Kambalda Amateur Swimming Club rate concession $4300.00

Kambalda Club Inc rate concession $2329.00

COUNCIL RESOLUTION: # 333/16 MOVED: COUNCILLOR, N KARAFILIS SECONDED: COUNCILLOR, S BOTTING

That Council endorses the following applications to have one hundred percent rate exemption for the 2016/17 financial year.

Kambalda Country Club rate concession $2625.00

Kambalda Amateur Swimming Club rate concession $4300.00

Kambalda Club Inc rate concession $2329.00



From: Creative Trenz [[email protected]]Sent: Monday, 4 April 2016 11:29 AMTo: mailSubject: ICR15558 - Fwd: Rates concession Country Club Kambalda

RegardsKris JohnstoneCreative Trenz Painting and Decorating0422256271

Begin forwarded message:

From: Creative Trenz <[email protected]>Date: 4 April 2016 11:29:01 am AWSTTo: Paul Webb <[email protected]>Cc: [email protected]: Rates concession Country Club Kambalda

April 2016 04 Mr Paul WebbChief Executive OfficerShire of CoolgardieIrish Mulga DriveKambalda WA 6442 Dear Mr Webb .The Country Club Kambalda is again asking Council to consider a request for our rates to be waived We are a not for profit sporting club and our liquor licence allows us to admit members only, and arepermitted to hold 6 non members nights per year. Our present membership has increased slightly,however as our liquor licence requires all patrons to become members after the third visit, we have had toreduce the cost of memberships to $20 in order to have our patrons comply with liquor licensing.requirements and encourage patronage to the club As you will appreciate, we rely solely on volunteers to assist in the operations of the club. We provide ameal to the value of $30 for each volunteer on the night they operate the bar. At a maximum, this can cost.us $150 per weekWe have seen an increase in patronage since the introduction of The Rusty Putter Bistro, however our.outgoings have also increased to cover the extra utilities that are now requiredWe charge the Chef of the bistro minimal rent of $120 per week in order to make it feasible for him to .operate Our other annual expenses include insurance $5000.00pa, electricity $11500.00pa, water $860.00pa, liquor.licence $500.00pa as well as on going maintained of the club and grounds Thankyou in advance for your consideration for this years request and we take this opportunity to.thankyou for your previous years concessions


mailto:[email protected]



execsec

Typewritten Text

MRS 11.3.3 Rates concession Country Club Kambalda Attachment 1

Kris Johnstone(Secretary (Acting

RegardsKris JohnstoneCreative Trenz Painting and Decorating0422256271



execsec

Typewritten Text

MRS 11.3.3 Rates Concession Kambalda Swiiming Clun Attachment 2


execsec

Typewritten Text

MRS 11.3.3 Rates Concessio Kambalda Club Inc Attachment 3


execsec

Typewritten Text

MRS 11.3.3 Rates Conession Nickeltown Flounders Attachment 4


execsec

Typewritten Text

MRS 11.3.3 Rates Concession Kambalda Cultural Arts Group Attachment 5


SUBJECT: Final Approval for the Shire’s Local Planning Strategy and Local Planning Scheme No 5.






AUTHOR: Acting Chief Executive Officer- James Trail

SUMMARY:

A Local Planning Strategy (Strategy) and a new Scheme No 5 (Scheme) has been prepared for the Shire of Coolgardie by Paul Bashall – Consultant Planner, Planwest in conjunction with the Shire of Coolgardie.

Following advertising the Western Australian Planning Commission will receive a Schedule of Modifications that are required before the Minister will grant her final approval for the Scheme.

BACKGROUND:

Council commenced its review of Scheme No 4 in 2006. Draft documents were provided to the Council in late 2007; however these were not pursued due to other matters considered more urgent at the time. The review was started again in 2015. The WA Planning Commission granted its approval for these documents to be advertised.

There were 13 submissions received during the advertising period; 11 of these from servicing authorities and Government departments. Of the remaining 2, one was from staff on a technical issue, and the other related to support for the Coolgardie ‘horse blocks’.

The submissions from the following servicing authorities that were broadly either noted (in the case of comments) or supported (in relation to changes);

• Western Power • Telstra • Department of Transport • Department of Education • Department of State Development • State Heritage Office • Water Corporation • Department of Parks and Wildlife • Department of Health • Department of Fire and Emergency Services


The WA Planning Commission responded by letter date 24 October 2016 requiring the Local Government to modify the scheme documents in attached with a schedule of modifications. This Schedule contained 43 changes to the Strategy background, the Strategy and the Scheme.

Many of these changes are accepted as they relate to the ‘Deemed’ provisions of the 2015 Regulations1 that became effective in October 2015.

On 8 November 2016 Council held a workshop to discuss the Schedule of Submissions from the WA Planning Commission.

COMMENT:

In July 2016, the CEO, Shire President and Shire planner had a deputation to the WA Planning Commission to present its case to resolve many of these outstanding issues. There has been no formal response to these issues except through the WA Planning Commission’s letter requiring the 43 changes before the Commission endorses the Strategy and the Minister gives approval to the Scheme.

Council supports the mining industry and acknowledges its importance as the primary industry in the region by reflecting this significance in the designation of the ‘Rural/Mining’ zone. Council is conscious of the need to work with the Planning Commission to achieve a satisfactory outcome.


The Act provides the Minister with the authority to require the Local Government to prepare and adopt a Scheme. Where the Council refuses to do so the Minister can prepare and gazette the Scheme and require the Council to pay the appropriate costs.






▪ Effective communication and engagement processes.


1 Planning and Development (Local Planning Schemes) Regulations 2015


Diversified and strengthened local economy.

▪ Foster innovation, partnerships and investment from across sectors to support economic development and the attraction and retention of residents.



That Council

1. Endorse the Schedule of Modifications received by the Western Australian Planning Commission in relation to the Shire of Coolgardie’s Local Planning Scheme and Strategy No.5 as per attachment


MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, K JOHNSTONE

That Council suspend standing orders at 6.45Pm.




That Council resumed standing orders at 6.52pm.



AMENDMENT:336/16

MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, S BOTTING That Council Amend Officer’s Recommendation to read: That Council


2. That council request the tenure of 21 years be extended to consider granting freehold to any of the properties that are taken up under the 21 year tenure option. That, whereby built infrastructure has been constructed on these properties, with regard to future development of industrial land within the Coolgardie township, that this be managed as an amendment to the TPS by the Minister.

3. That Council write to the WAPC expressing their disappointment with regard to their non-acceptance and deliberation rationale of the scheme in relation to identified facets of Goldfields Esperance Blueprint document.

4. That Council also request feedback as to the rationale the WAPC had adopted in relation to the recommendation of the town planning scheme and the future of land use development within the Coolgardie Shire.

5. That Council request that the CEO engage in a consultation process with the Mining Industry, relevant stakeholders and community members with regard the future of land use development within the Coolgardie Shire.

6. Council request the CEO submit at the February meeting of Council 2017, an implementation / action plan for the Town Planning Strategy and Town Planning Scheme inclusive of

i Relevant policy changes

ii Future budget implications

iii Relevant strategic implications

iv Consultation strategy



COUNCIL RESOLUTION: #337/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, T JOHNSTONE That Council


2. That council request the tenure of 21 years be extended to consider granting freehold to any of the properties that are taken up under the 21 year tenure option. That, whereby built infrastructure has been constructed on these properties, with regard to future development of industrial land within the Coolgardie township, that this be managed as an amendment to the TPS by the Minister.

3. That Council write to the WAPC expressing their disappointment with regard to their non-acceptance and deliberation rationale of the scheme in relation to identified facets of Goldfields Esperance Blueprint document.

4. That Council also request feedback as to the rationale the WAPC had adopted in relation to the recommendation of the town planning scheme and the future of land use development within the Coolgardie Shire.

5. That Council request that the CEO engage in a consultation process with the Mining Industry, relevant stakeholders and community members with regard the future of land use development within the Coolgardie Shire.

6. Council request the CEO submit at the February meeting of Council 2017, an implementation / action plan for the Town Planning Strategy and Town Planning Scheme inclusive of

i Relevant policy changes

ii Future budget implications

iii Relevant strategic implications

iv Consultation strategy




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MRS 11.3.4 Local planning strategy


SUBJECT: Reversal of Tender variation to review harmonic issue

LOCATION: Kambalda Community Recreation Facility





AUTHOR: Recreation Services Coordinator – Melanie Finlay

SUMMARY:

For Council to reverse Council resolution # 287/16 Tender variation to rectify the harmonic issue with the 100kw Roof Mount Solar Photovoltaic System (Tender 08/15).

BACKGROUND:

During the October council meeting Tuesday 25 October 2016 Council resolved the flowing

COUNCIL RESOLUTION: # 287/16

That Council

1. Approve the variation to the tender 08/15 100kW Roof Mount Solar Photovoltaic System of $6,250.00 to rectify the harmonics issues at the Kambalda Community Recreation Facility to allow Solar Balance to commission the Solar Photovoltaic system per Western Powers Conditional approval.


Since this Council resolution management have sort a second opinion from Alpha Omega Australia (an electrical engineering company who work closely with Western Power) who have put together a proposal that has come in significantly lower than Solar Balance’s proposal.

Solar Balance’s proposal amount was $6,250.00 for investigation, this price excluded installation of any equipment or modifications to the existing equipment. Alpha Omega Australia’s proposal amount is $4,290.00; both proposals contain the same scope of work. The difference is Alpha Omega have engaged Darryl Chrimes from Fields Contracting Engineers who have confirmed they will come on site and conduct harmonic/power quality recordings at no cost to the Shire and will then pass on all information to Alpha Omega to review and discuss and present findings to Western Power.

With Alpha Omega Australia’s proposal the Shire will still have funds available to work with if additional work is required to rectify the harmonic problem.


COMMENT:

Harmonics is a measurement for quality of power. Too much harmonics will cause issues for some sites and the network operator being Western Power.

Some equipment (loads) produces a higher amount of harmonics than others. Modern Motor drives (Kambalda Community Recreation Facility does not have any of these drives)) produce larger amounts of harmonics. At the smaller scale, phone charges, computers all produce harmonics – however not large enough for it to ever cause issues.

On the other hand – inverters for solar systems also produce harmonics. Hence, why they go through an Australian approval/compliance process. Western Power will not allow you to connect an inverter that is not approved by their network.

There are Australian Standards that guide and set the requirements on how much harmonics is acceptable and Western Power use to set harmonic limits for each of their customers.

The 100kw Roof Mount Solar Photovoltaic System (at the Kambalda Community Recreation Facility) are of Australia Standards and the harmonics issue was pre existing therefore it makes me question why Solar Balance did not know of the compliance with Western Power prior to installation to then propose a charge to the Shire of $6,250.00 for another investigation without confirmation of the harmonics issue being rectified or Western Power removing the conditional approval.

If the cost of rectifying the harmonics issues exceeds the budgeted amount, this will need to be brought back to Council for consideration.

CONSULTATION:

Kaveh Poyan – Alpha Omega

Samuel Matair – Director Alpha Omega

Peter Storto - Solar Balance


The tender process was actioned in accordance with Local Government Act 1995 (Functions and General) Regulations 1996 Part 4 (Tenders for Providing Goods and Services).




Total of grant variation is $6,250.00 less of Alpha Omega Australia’s quote for investigation of harmonics $4290.00 = $1960.00 plus the remainder of the Solar implementation grant $2084.00 leaving a balance of $4044.00 to utilise for rectification.








That Council

1. Rescind resolution # 287/16 “Approve the variation to the tender 08/15 100kW Roof Mount Solar Photovoltaic System of $6,250.00 to rectify the harmonics issues at the Kambalda Community Recreation Facility to allow Solar Balance to commission the Solar Photovoltaic system per Western Powers Conditional approval.

COUNCIL RESOLUTION: #338/16 Consideration of rescission motion COUNCILLOR, N KARAFILIS COUNCILLOR, K JOHNSTONE COUNCILLOR, S BOTTING


COUNCIL RESOLUTION: #339/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, K JOHNSTONE

That Council

1. Rescind resolution # 287/16 “Approve the variation to the tender 08/15 100kW Roof Mount Solar Photovoltaic System of $6,250.00 to rectify the harmonics issues at the Kambalda Community Recreation Facility to allow Solar Balance to commission the Solar Photovoltaic system per Western Powers Conditional approval.



That Council

1. Authorise the Chief Executive Officer to engage Alpha Omega Australia Pty Ltd to a value of $4,290.00 inclusive of GST to investigate the harmonics issue at the Kambalda Community Recreation Facility, with provision to utilise the remaining funding of $4044.00 for the 100kw Roof Mount Solar Photovoltaic System if rectification is required.

COUNCIL RESOLUTION: #340/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, K JOHNSTONE That Council

1. Authorise the Chief Executive Officer to engage Alpha Omega Australia Pty Ltd to a value of $4,290.00 inclusive of GST to investigate the harmonics issue at the Kambalda Community Recreation Facility, with provision to utilise the remaining funding of $4044.00 for the 100kw Roof Mount Solar Photovoltaic System if rectification is required.



11.5 TECHNICAL SERVICES


SUBJECT: Austral Pacific Haulage Campaign

LOCATION: Binneringie and Durkin Roads Kambalda

APPLICANT: Austral Pacific Pty Ltd




AUTHOR: Acting CEO – James Trail

SUMMARY:

For Council to consider an application by Austral Pacific Pty Ltd for a haulage campaign comprising of 8.6km of Binneringie Road and 1.5km of Durkin Road for invoicing periods from March – May 2017 and June – August 2017 (60,000 tonnes per invoicing period).

BACKGROUND:

Austral Pacific has previously approached the Shire seeking approval for an initial haulage campaign transporting 40,000 tonnes (refer to Council Resolution #201/16 – August 2016 meeting) with future additional campaigns totalling approximately 160,000 tonnes. As at 22 November 2016 the approximate tonnage has now been amended to 120,000 tonnes. The proposed haulage routes will utilise 8.6km of Binneringie Road between the Paris Minesite and St Ives Spur Road and then internal St Ives transport routes to the intersection of Durkin and Silver Lake Road. A further 1.5km of Durkin Road between Silver Lake Road and the intersection of Goldfields Highway and Durkin Road will also be utilised for this campaign.

Approval has been received from Main Roads advising inclusion in the RAV network and an invoice has been issued to Austral Pacific Pty Ltd for the initial 40,000 tonnage. Austral Pacific has advised Council that McAleese Resources are the contracted haulage company and haulage will commence under Council approval and abiding by the conditional requirements of Shire policy TS04 and any other requirements deemed fit to provide safe usage by all road users.

COMMENT:

Austral Pacific Pty Ltd have requested use of Durkin Road. Based on actual deterioration cost, the following contribution would be applicable –

March 2017 – May 2017

Capital Contribution of $0.11 per tonne per km at 60,000tonnes over 1.5km $9900 ex GST


Maintenance Contribution at $0.07 per tonne per km at 60,000tonnes over 1.5km $6300 ex GST

Total contribution $16200 ex GST

June 2017 – August 2017




At a one third contribution rate, the contribution for Durkin Road for the period of;

March 2017 – May 2017








Austral Pacific Pty Ltd have also requested use of Binneringie Road. Based on actual deterioration cost, the following contribution would be applicable –

March 2017 – May 2017








At a one third contribution rate, the contribution for Binneringie Road for the period of;

March 2017 – May 2017









Austral Pacific Pty Ltd have paid the contribution for the first 40,000 tones to the value of $26,664.

The Acting CEO met with Austral Pacific Pty Ltd and McAleese to discuss the possibility of an alternative arrangement. The Shire President was in attendance at the request of the Acting CEO.

The Paris Gold operations (PGO) would like to restore the section of the Binneringie road from the St Ives spur to the Paris mine site. They intend to utilise McAleese for undertaking any road restoration and maintenance

PGO propose whilst operating will widen and maintain the road and after haulage will ensure that the road is left in a state that is better than its current state and is trafficable.

PGO have proposed the Council accept haulage and use of spent material from SIGM for repairs and construction on the road.

It is the intention of GBF/AP to haul 200kt between mid January and August. GBF and AP also intend to restore the road to original width and upgrade the road to RAV10. This will be dependant on an assessment by the council officers. Council staff are meeting on site to ensure the widening and maintenance is in accordance with Shire requirements.

Since February last year the road has been dry graded once, repaired immediately by the station (without them sending a bill) and drains were recently cut and recut. Looking at the road the gravelling work in the past has not been honoured by the grading (short on the edges and flat on the road surface)

CONSULTATION:

John V. Caruso Austral Pacific Pty Ltd

McAleese


Road Traffic Act 1974 Section 85 Local Government Act 1995 Section 3.5



TS – 03 and TS - 04


Contribution to Capital Works and Maintenance onBinneringie Roads.







▪ Foster excellence in urban and rural planning and development.




That Council

1. Endorse the proposed haulage campaign to August 2017 of 8.6km of Binneringie Road from Paris Minesite to St Ives Spur Road subject to:

a. Austral Pacific Pty Ltd widening the 8.6km of road in consultation with Shire staff b. Austral Pacific Pty Ltd maintaining the section of road during the haulage campaign c. Austral Pacific Pty Ltd ensuring that the road is left in a state that is better than its current

state and is trafficable. d. Austral Pacific Pty Ltd ensuring the contribution of $26,664 is paid in full


COUNCIL RESOLUTION: #341/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, T RATHBONE That Council

1. Endorse the proposed haulage campaign to August 2017 of 8.6km of Binneringie Road from Paris Minesite to St Ives Spur Road subject to:

a. Austral Pacific Pty Ltd widening the 8.6km of road in consultation with Shire staff b. Austral Pacific Pty Ltd maintaining the section of road during the haulage campaign c. Austral Pacific Pty Ltd ensuring that the road is left in a state that is better than its

current state and is trafficable. d. Austral Pacific Pty Ltd ensuring the contribution of $26,664 is paid in full




SUBJECT: ATS Mining Maintenance Haulage Campaign

LOCATION: Kingswood Street, Widgiemooltha and Cave Hill Road

APPLICANT: ATS Mining Maintenance



DATE: 17 November 2016

AUTHOR: Acting Chief Executive Officer, Mr James Trail

SUMMARY:

For Council to consider an application by ATS Mining Maintenance for a haulage campaign covering 0.87km of Kingswood Street and 2.4km of Cave Hill Road (being Kingswood Street from the intersection of Coolgardie Esperance Highway and Kingswood Street, to the intersection of Kingswood Street and the Mine Bypass Road for approximately 0.87km, and the use of Cave Hill Road, from the intersection of Cave Hill Road and the Mine Bypass Road to the intersection of Cave Hill Road and mine entry, a distance of approximately 2.4km) for a campaign comprising of approximately 25-30,000 tonnes (from 01 January – 01 March 2017) for the following contributions.

BACKGROUND:

ATS Mining Maintenance have approached the Shire seeking approval for an 2 month haulage campaign transporting 25-30,000 tonnes of product utilising Kingswood Street and Cave Hill Road.

All haulage activities undertaken will be in accordance with Council Policy TS04 RAV Long Term Campaign Conditions.

COMMENT:

ATS Mining Maintenance has requested use of Kingswood Street. Based on actual deterioration cost, the following contribution would be applicable –

Kingswood Street




At a one third contribution rate, the contribution would be –

Capital Contribution of $957 ex GST

Maintenance Contribution of $609 ex GST



Cave Hill Road




At a one third contribution rate, the contribution would be -

Capital Contribution of $2640ex GST

Maintenance Contribution of $1680ex GST


CONSULTATION:

Brett Shapcott, Manager, ATS Mining Maintenance


Road Traffic Act 1974 Section 85

Local Government Act 1995, Section 3.5


TS-04 Rav Long Term campaign conditions of use.


Contribution to Capital Works and Maintenance on Kingswood Street and Cave Hill Road.












That Council endorse the proposal from ATS Mining Maintenance to use 0.87km of Kingswood Street and Cave Hill Road (being Kingswood Street from the intersection of Coolgardie Esperance Highway and Kingswood Street, to the intersection of Kingswood Street and the Mine Bypass Road for approximately 0.87km, and the use of Cave Hill Road, from the intersection of Cave Hill Road and the Mine Bypass Road to the intersection of Cave Hill Road and mine entry, a distance of approximately 2.4km) for a campaign comprising of approximately 30,000 tonnes (from 01 January – 01 March 2017) for the following contributions.

Kingswood Street

• A Capital Contribution to job LC*** of $957 ex GST • A Maintenance Contribution to job LM*** of $609 ex GST • Total contribution $1566 ex GST

Cave Hill Road



COUNCIL RESOLUTION: #342/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, S BOTTING

That Council endorse the proposal from ATS Mining Maintenance to use 0.87km of Kingswood Street and Cave Hill Road (being Kingswood Street from the intersection of Coolgardie Esperance Highway and Kingswood Street, to the intersection of Kingswood Street and the Mine Bypass Road for approximately 0.87km, and the use of Cave Hill Road, from the intersection of Cave Hill Road and the Mine Bypass Road to the intersection of Cave Hill Road and mine entry, a distance of approximately 2.4km) for a campaign comprising of approximately 30,000 tonnes (from 01 January – 01 March 2017) for the following contributions.

Kingswood Street


Cave Hill Road





SUBJECT: Little Industries Haulage Campaign

LOCATION: Spargoville - Nepean Road.

APPLICANT:





SUMMARY:

For Council to consider an application by Little Industries for a haulage campaign for sand haulage from RW Brown & Norvale Pty Ltd mining lease via Spargoville - Nepean Road for a 12 month period to September 2017.

BACKGROUND:

Little Industries wrote to the Shire in June 2016 to discuss an extension of their sand haulage campaign. Nothing had been done and was only brought to the attention of the Acting CEO last month. Little Industries current approval from the Shire of Coolgardie to operate 36.5m Roadtrains up to and including RAV Category 7 on the Spargoville - Nepean Road expired on the 5th August 2016

Little Industries has applied for a continuation of these approvals for a further12 months from the 6th August 2016 to the 5th August 2017 for 36.5m Roadtrains up to and including RAV Category 7 and RAV Concessional up to and including Category 7.3 with a maximum gross weight of 118.2tn.

COMMENT:

The Acting CEO met with Little Industries to discuss the extension of the campaign. At the meeting the following request was made:

Little Industries will maintain the Spargoville – Nepean Road between the Coolgardie – Esperance Hwy Intersection to the Sand Mine Access Road to as good as or better than the current condition as agreed with the Shire of Coolgardie.

During discussions, the Acting CEO proposed to Little Industries that given the current Haulage Campaign policies that some contribution and/or guarantee would be required. Little Industries agreed to a bond of $20,000 being paid to the Shire as security for the duration of the sand haulage campaign


CONSULTATION:

Little Industries

MRWA




TS -03 and TS - 04


Contribution to Capital Works and Maintenance on Durkin Road and Binneringie Roads.












That Council

1. Endorse the proposed sand haulage campaign to 1st September 2017 on Spargoville - Nepean Road subject to:

a. Little Industries maintaining the Spargoville-Nepean Road in as good as or better condition during the haulage campaign.

b. Little Industries making payment of a $20,000 bond into a nominated Shire bank account

COUNCIL RESOLUTION: #343/16 MOVED: COUNCILLOR, B LOGAN SECONDED: COUNCILLOR, K LINDUP

That Council

1. Endorse the proposed sand haulage campaign to 1st September 2017 on Spargoville - Nepean Road subject to:

a. Little Industries maintaining the Spargoville-Nepean Road in as good as or better condition during the haulage campaign.

b. Little Industries making payment of a $20,000 bond into a nominated Shire bank account



038 - Correspondence\Shire of Coolgardie Spargoville - Nepean Rd 180816/CW

18th August 2016

Robert Connor Manager Technical Services Shire of Coolgardie Irish Mulga Drive P.O. Box 138 Kambalda W.A. 6442 Ph: 08 9080 2111 Fax: 08 9027 3125 Email: [email protected] Hi Robert Re: Ongoing Approval for RAV Access and Maintenance Arrangements for Sand haulage from RW Brown & Norvale Pty Ltd mining lease via Spargoville - Nepean Road. Further to our recent discussions, we have now completed haulage of our trial parcel of Sand from RW Brown & Norvale Pty Ltd Sand Mining Lease via Spargoville – Nepean Road. Should the trial and our subsequent tender be successful we will be required to deliver approximately 12,000 tonnes of Sand to our client on a Monthly basis for a period of 12 Months beginning on the 1st of September 2016. Our enquiries so far regarding a special lease over the road if we were to secure the asset from the Shire, as initially discussed, have indicated that this option could possibly be a lengthy and complicated process. Given the relatively short period between the trial parcel completion and the Contract start date, should we be successful, we would like to propose the following option for ongoing RAV access and Maintenence on the Spargoville – Nepean Road:

1. Little Industries will maintain the Spargoville – Nepean Road between the Coolgardie – Esperance Hwy Intersection to the Sand Mine Access Road to as good as or better than the current condition as agreed with the Shire of Coolgardie.

We would like to meet with you at your earliest convenience to discuss ongoing Approval for RAV Access and Maintenance arrangements for Sand haulage from RW Brown & Norvale Pty Ltd mining lease via Spargoville - Nepean Road. Any thoughts or ideas you may have regarding the above would be gratefully received. Should you require any further information please do not hesitate to contact the undersigned on 0448 548 853. Yours sincerely

Clint Walding

Operations Manager

Little Industries Little Industries 8 Granby Rd, Kambalda, WA 6442 Ph: 08 9027 1026| M: 0448 54 88 53 | E: [email protected] | W: www.littleindustries.com

Quality Certificate Number: QEC1426




http://www.littleindustries.com/

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MTS 11.5.3 Little Industries Attachment.docx


SUBJECT: Qube Bulk Haulage Campaign

LOCATION: Durkin Road

APPLICANT:

FILE REFERENCE: NCR5250




SUMMARY:

For Council to consider an application by Qube Bulk for a haulage campaign on Durkin Road between Goldfields HWY and where Durkin Road crosses into mine site private acces road.

BACKGROUND:

As per correspondence dates 7th December 2016 and follow up discussions on 12th December QUbe seeks the Shire of Coolgardie’s permission to access BHP Kambalda by travelling on Durkin Road between Goldfields Hwy and BHP processing plant.

Qube has recently been awarded a contract to cart Nickel concentrate between IGO Nova mine and BHP Kambalda.

COMMENT:

The Acting CEO met with Brett Moser, Goldfields Area Manager Qube Bulk. At the meeting Qube requested temporary approval until the 1st February 2017 to travel on Durkin Road. Aware now of TS-04, Qube in being provided with a temporary permit will enable them the opportunity to meet all the Shire’s terms and conditions under TS-04 including digital planning and determine annual volumes to meet customer’s demands. Qube then propose to have a formal application ready for the January meeting.

In discussions, the Acting CEO requested a contribution of $10,000 be deposited into a nominated Shire bank account. In return a report be presented to the December Ordinary Council Meeting to ratify the provision of a temporary permit to operate to 1st February 2017.

The Acting CEO received the email below on the 14th December

Good afternoon James

Thank you for taking the time this morning to meet with me and discuss Qubes application to access BHP Kambalda via Durkin road.

As agreed this morning Qube would like permits issued to access BHP Kambalda via Durkin road ASAP, once the below terms have been agreed.


Shire of Coolgardie will issue Qube Bulk with a temporary access until January/February 2017 which will allow Qube time to meet shires requirement for an annual permit.

Qube will make a $10,000 donation to a Shire of Coolgardie community group/organisation in Lue of the discussed $10,000 bond. The $10,000 donation will be deducted from Qubes 2017 annual access fee.

Shire of Coolgardie will supply Qube with options and bank account details this afternoon to make the required donation.

Qube will supply truck rego numbers to allow permits to be issued.

CONSULTATION:

Qube Bulk MRWA STATUTORY ENVIRONMENT:



TS -03 and TS - 04


Contribution to Capital Works and Maintenance on Durkin Road and Binneringie Roads.












That Council

1. Endorse the issue of temporary permit to Qube Bulk until the 1st February and receipt of $10,000 donation

2. Request Qube Bulk make formal application to the January Ordinary Meeting of Council in accordance with terms and conditions under TS-04

COUNCIL RESOLUTION: #344/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, N KARAFILIS

That Council

1. Endorse the issue of temporary permit to Qube Bulk until the 1st February and receipt of $10,000 donation

2. Request Qube Bulk make formal application to the January Ordinary Meeting of Council in accordance with terms and conditions under TS-04



12.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

NIL 13.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING

13.1 ELECTED MEMBERS NIL 13.2 OFFICERS NIL

COUNCIL RESOLUTION: #345/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, K LINDUP That the meeting be closed to the public at 7.10pm to discuss items 14.1 Gratuity Payment.

CARRIED ABSOLUTE MAJORITY 7/0 Community Member Jan Mcleoad. 14.0 CONFIDENTIAL ITEMS Agenda Reference: 14.1 Gratuity Payment COUNCIL RESOLUTION: #346/16 MOVED: COUNCILLOR, K LINDUP SECONDED: COUNCILLOR, K JOHNSTONE

That Council endorse the Gratuity Payment of $3000 to the Shire employee in recognition of the services provided to the Shire over the past 6 years.



Agenda Reference: 14.2 Coolgardie Swimming Pool Management Contract COUNCIL RESOLUTION: #347/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, B LOGAN

That Council accept the Coolgardie swimming pool management contract as per confidential attachment 1, between Lew Franchie and the Shire of Coolgardie for the remainder of the 2016/17 pool season.

CARRIED ABSOLUTE MAJORITY 7/0 Agenda Reference: 14.3 Organisation Structure Review COUNCIL RESOLUTION: #348/16 MOVED: COUNCILLOR, S BOTTING SECONDED: COUNCILLOR, K JOHNSTONE

That Council

1. Endorse the Revised structure and Functions as detailed in ( Confidential Attachment 1)


COUNCIL RESOLUTION: # 349/16 MOVED: COUNCILLOR, T RATHBONE SECONDED: COUNCILLOR, S BOTTING That the meeting be re opened to the public at 7.50pm.

CARRIED ABSOLUTE MAJORITY 7/0 15.0 CLOSURE OF MEETING Shire President Cr Cullen declared the meeting closed at 7.38pm and thanked all for their attendance.


m i n u t e s - shire of coolgardie · 12/20/2016 · tuesday 24 may 2016 6.00pm coolgardie...

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