MIKOGO:WEB CONFERENCING SOFTWARE

New Internet functionality available to SacProNet for one year

John L. Mohammed

External Vice President

Computer Committee

Sacramento Professional Network

September 18, 2012

WHAT IS WEB CONFERENCING?

It's a way for geographically separated people to interact over the web

Generally, one person at a time can let all the other participants see the application(s) running on their computer

Participants can also communicate via telephone conference, and chat windows

Useful for: Meetings Presentations Technical Support

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WHAT IS WEB CONFERENCING?

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MIKOGO FEATURES

Desktop Sharing ("presenter's" desktop is viewed by many other participants)

Multiple Meeting Participants (up to 25) Switch Presenter

Participants can take turns sharing their screens Remote keyboard and mouse control

One participant can control the computer of another whose desktop is being shared

HTML viewer participants do not have to download software using the HTML viewer reduces functionality

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MIKOGO FEATURES

Whiteboard Presenter can draw and type text on the shared

screen Presenter can allow other participants to draw

and type text on the shared screen Useful for:

highlighting areas of the document or application being viewed

having "chalkboard" discussions Whiteboard drawings can be saved to keep a

record of the discussion

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MIKOGO FEATURES

Chat Participants can type notes into a chat window

that are immediately shared with other users Notes can be shared with all participants, or

directed at a particular participant Participant Pointer

Participants can use their own mouse to "point" at things on the shared screen: when they click their mouse a large pointer appears where they clicked that is visible to all participants

Emoticons Participants can set an emoticon that appears

next to their name in the participant list6

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MIKOGO FEATURES

Session recording and playback Any participant can record the meeting for later

playback, using a free "session player" Audio conferencing

Participants can speak to each other via a free teleconference

Involves a long-distance call to a within-state number: for some users, such calls are not free

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USING MIKOGO - DOWNLOAD SOFTWARE

People can participate without downloading software, using the HTML Viewer

Such participants can't become presenters or controllers, or use chat

They CAN use the Participant Pointer and Whiteboard features

For full functionality, the meeting organizer and primary presenter should download the Mikogo software

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DOWNLOAD MIKOGO SOFTWARE

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www.mikogo.com

click Download

DOWNLOAD MIKOGO SOFTWARE

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follow instructions for your computer's operating system

STARTING MIKOGO

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o (On MS Windows) Mikogo puts an icon o in your system trayo the Quick Launch area of your Start menuo in the Programs folder of your Start menu

o Click on this icon to bring up the Mikogo Session starter

STARTING A SESSION

First, login using the SacProNet account

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SPECIFYING ACCOUNT INFORMATION

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Enter account name

Enter password:(available on our site)

Enter your name:(merely identifies you to

participants)

STARTING A SESSION

Next, click on the first icon to start a session

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STARTING A SESSION

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Mikogo generates a session Id, which you then email to all the participants

JOINING A SESSION Participants visit the "go.mikogo.com" site

and enter the session Id to join using the HTML Viewer

Participants with the Mikogo software can join by starting the software, then clicking on the "join session icon"

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JOINING A SESSION

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Enter session Id

Enter your name

Start/stop recording session

CONTROLLING FEATURES

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Control whether participant list is visibleControl whether white

board tools are visibleControl whether chat window is visibleSelect which application(s) should be sharedTransfer files to participants

Control whose screen is being shared

Pause recording session

Control who is controlling the shared screenSet your emoticon

WHITEBOARD

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Choose toolSelect colorSelect line widthSelect text toolSelect eraserSave whiteboard to fileAllow others to draw

CHAT

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Type Message hereClick Send

Messages appear here

Control recipient

APPLICATION SHARING

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Select which applications are

shared

Select which monitors are

shared

SENDING FILES

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CONSIDERATIONS

Audio: is the conference call a toll-free call for all participants?

Internet connection: do your participants have a sufficiently fast connection?

Screen size: different participants have different screen sizes Mikogo will automatically resize for each

participant but want to be sure that your screen isn't so

much larger than your followers that they can't see anything

Preparation: you can create and email the session id well ahead of the meeting

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WHY MIKOGO?

Mikogo is more stable and reliable than other web conferencing software we've tried

Mikogo has unique useful features (remote control, participant pointer, whiteboard) not found in other software

For presentations, Mikogo can be used without requiring that participants download any software

Mikogo is becoming a SacProNet sponsor, making their service available to us for free for one year.

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MISSING FEATURES Web Cam:

the Web Cam feature enables participants that have web cameras to see other's faces during meetings, making the meeting more like an in-person meeting

Computer microphone & speaker Mikogo requires a telephone conference for audio some other web conferencing software allow audio

to be carried over the internet using the computer's microphone and speaker

avoids telephone tolls, but unless people use earbuds or headsets there can be audio problems, such as echos

AnyMeeting.com has a free service that includes these two features, but not the Mikogo features, and it requires users to install Java

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ADDENDUM: NEW WEBSITE FUNCTIONALITY

Created a simple Module ("Mikogologin") that displays a page that facilitates using Mikogo

Appearance is different depending on the member's role: Ordinary members are helped to join sessions Executive Committee members are additionally

helped to start sessions using the SacProNet account

Additional page (and list within the page) enables management of recurring sessions

Also configured Mikogo to display SacProNet logo on controls, SacProNet banner in waiting room

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ACCESSING THE MIKOGOLOGIN PAGE

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Takes member to Mikogo Web

Conferencing pageTakes member to page

listing scheduled sessions

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Instructions for joining a Mikogo session by down-

loading software

Capability to join a Mikogo session from this

site

Instructions for joining the audio conference

Mikogo User Guides

Controls sport SacProNet logo

Collapsed fieldset contains listing of

scheduled sessions

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Member's real name from profile is

automatically entered

JOINING A SESSION DIRECTLY FROM OUR SITE

Expanding fieldset shows list of scheduled

sessionsClicking session ID inserts the number in the Session ID field

above

Clicking session title takes member to the

session description page

Clicking "Join Session" button joins the session

SESSION DESCRIPTION PAGE

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Documents organizer, date, time and purpose

of session

Can be inserted into Event Calendar with

repeats

ADDITIONAL INFO FOR EXECUTIVE COMMITTEE MEMBERS

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For Executive Committee members, the Mikogo Web Conferencing pageincludes information about how to start or schedule a session, and provides a hyperlink for creating session description pages.

WAITING ROOM SPORTS SACPRONET BANNER

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