macon county commissioners 04-09-2013 agenda

7/28/2019 Macon County Commissioners 04-09-2013 Agenda

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MACON COUNTY BOARD OF COMMISSIONERS

APRIL 9, 2013

AGENDA

1. Call to order and welcome by Chairman Corbin2. Announcements3. Moment of Silence4. Pledge of Allegiance5. Public Hearing(s) -- None6. Public Comment Period7. Adjustments to and approval of the agenda8. Reports/Presentations

A. Update on New Hope Cemetery project Andrew BaldwinB.Presentation of findings regarding archaeological study at

proposed Parker Meadows Recreational Park Paul Webb/TRC

9. Old BusinessA. Consideration of the Classification and Compensation Study

10.New BusinessA. Change Order No. 3 on the Swiss Colony Area Water System

Improvements Project County ManagerB.Consideration of A Resolution to Maintain and Support the

Current Integrity and Funding for the Parks and RecreationTrust Fund (PARTF) Commissioner Tate

C.Change Order No. 1 on the Macon County Dental Clinic Finance Director

D.New Fees at Macon Public Health Center Public Health CenterDirector Jim Bruckner


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11.Consent Agenda Attachment #11All items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.

A. Minutes of the March 12, 2013 meetingB.Budget Amendments #148-#149C.Tax RefundD.Tax ReleasesE.Monthly Ad Valorem Tax Report

12.AppointmentsA. Board of Adjustment (3 seats)B.Community Funding Pool (3 seats)

13.Closed session (if necessary)14.Recess until Thursday, April 18, 2013 at 6 p.m. at the Macon

Bank Corporate Office at 220 One Center Court, Franklin, NC28734 for a joint meeting with the Macon County Board ofEducation.

NOTE: Tentative plans call for a continuation meeting to be heldon Tuesday, April 23, 2013 at 6 p.m. at a location to bedetermined to hold a joint meeting with the towns of Franklin andHighlands and to conduct other business as needed.


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AGENDA ITEM

MEETING DATE: April 9, 2013

DEPARTMENT/AGENCY: N/A

SUBJ ECT MATTER: Update on New Hope Cemetery Project

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Andrew Baldwin of Boy Scout Troop 202 will present an update on hisEagle Scout Project, the restoration of the New Hope Cemetery, which wasinitially endorsed by the commissioners in August of 2012. Mr. Baldwinspresentation will be on display in the boardroom.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ______ Yes __X No

Agenda Item 8A


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AGENDA ITEM


DEPARTMENT/AGENCY : Parks and Recreation

SUBJ ECT MATTER: Archaeological study at proposed ParkerMeadows Recreational Park


Per Parks and Recreation Director Seth Adams, Paul Webb of TRC GarrowAssociates, Inc. will present the findings of the archaeological studyperformed at the proposed Parker Meadows Recreational Park.


Attachments ______ Yes _X_ No

Agenda Item 8B


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AGENDA ITEM


DEPARTMENT/AGENCY: Human Resources

SUBJ ECT MATTER: Classification and Compensation Study


Please see the attached memo from Human Resources Director Mike Deckerfor more information. The County Manager will offer additional commentsat the meeting.


Attachments ___X__ Yes ___ No

Agenda Item 9A


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To: Macon County Board of CommissionersJack Horton, County Manager

From: Mike Decker, Human Resources Director

CC: Lori Hall, Finance DirectorChester Jones, County Attorney

Date: April 4, 2013

Subject: Classification and Compensation Study

As we continue our discussion regarding implementing one of the optionsfound in the classification and compensation study performed bySpringsted, please consider the following points.

In the study, there are two numbers or percentages that stand out 21 percent and 55 percent. The study found, Based on themarket data, we (Sprinsted) found that the current pay plan inplace for Macon County reflects minimum, maximum andmidpoints that are, on average, 21% lower than the marketsurveyed minimums, maximums and midpoints. The secondnumber (55%) reflects the percentage of county employees who arecurrently making less than the minimum of the studys surveyresults.

Given that the county has gone more than a decade without a paystudy, it should come as no real surprise that we have fallen belowthe market in a number of positions. For a 10-year history ofacross-the-board pay increases, see below:

2003 -- 2.5% 2008 -- 4%2004 -- 5% 2009 -- 02005 -- 3% 2010 -- 02006 -- 4% 2011 -- 3%2007 -- 5% 2012 -- 0 (*24 hours annual leave)


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The last county pay study that was actually implemented datesback to 1996.

In June of 2011, the board called for a countywide pay study aftergiving county employees a 3 percent cost of living increase while

providing a 5 percent cost of living increase for officers in thesheriffs department. Sheriff Holland told the board thatneighboring counties were paying deputy sheriffs $6,000 to $8,000more per year than Macon. This is only a reminder of whattriggered the discussion we are having today.

The County Manager and Finance Director have determined thatthe annual cost of Option 2 found in the study ($754,192, whichincludes fringe) can be sustained without raising taxes or takingmoney from fund balance. In a nutshell, Option 2 calls forbringing those employees who are under the minimum salary for

their pay grade up to the minimum, and would give those who arein range a 2 percent adjustment. To see how the overall costbreaks down, see below: $533,127 the cost to raise employees to the minimum. $113,088 the cost to give a 2 percent raise to all others. $49,435 the county cost for additional FICA and Medicare

at 7.65 percent. $43,620 the county cost for additional retirement

contribution at 6.75 percent. (Each employee also has 6percent deducted from their check for retirement.)

$14,922 the county cost of 401(k) contribution. $754,192 total cost to implement the plan.

The majority of the dollars ($533,127) in Option 2, approximately82.5 percent of the actual salary increase, would go towardemployees whose current salary falls below the minimum for theirposition in the new pay scale.

For those employees who would fall within range of their newsalary grade, the proposed 2 percent pay increase ($113,088 inactual salary) would essentially bring them back to what theymade as of December 31, 2012 (prior to the increase in the FICAtax).

Implementation of the new pay plan will send a strong, positivemessage to the countys workforce, boost morale, improveproductivity, and assist in recruitment efforts.


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Some may question the studys results, distrust the methodologyused to arrive at those results, and cast doubt about thebenchmarks used in the survey. Some will question thequalifications of Springsted, or at least ask why we didnt usesomeone else. As John Anzivino noted in his presentation on

February 18th, his company performs about 275 of these studies ayear and is an endorsed provider of services for the North CarolinaAssociation of County Commissioners. I honestly do not see theneed to spend another $33,000+ for a second opinion.

Realizing that benefits, particularly medical insurance, are hotbutton topics, please remember that the survey found that nearlyall of the countys fringe benefits were found to be consistent withthose entities that were surveyed. The biggest discrepancy wasthat Macon County was above the average on the percentages oflocal government contribution for coverage over and above

employee only. While that is certainly an excellent perk for ouremployees who need those levels of coverage, (the county pays for72 percent of family coverage, 81 percent of employee/spouse and89 percent of employee/child) please remember that it can bechanged at the boards discretion on an annual basis and involvesa variety of factors outside the countys control. Meanwhile, thecountys current contribution for employee-only coverage at $500per month per employee is well below the levels set in previousyears, some of which were as high at $850. One final note: inSpringsteds survey the average monthly cost provided by therespondents for employee-only medical coverage was $530.99.

While serving as your deputy clerk, I have a ringside seat to all ofthe financial demands and pressures that fall on your shoulders.However, as your HR Director, I would strongly urge you toconsider implementation of the pay study, both from a marketperspective based on the survey results, and from a moralestandpoint on behalf of the countys employees. As you haverecently considered the needs of the school system, new recreationfacilities and economic development initiatives, I would simply askthat you give a loyal and dedicated staff of county employees thatsame consideration.

Going forward, I would also suggest that we follow the studysrecommendation that the County will need to developadministrative procedures that provide for annual salaryadjustments based on market and economic conditions andadjustments that recognize individual employee performance.


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJ ECT MATTER: Change Order No. 3 on the Swiss Colony AreaWater System Improvements Project


A copy of the change order is attached for your information. The purpose ofthe change order is to provide for the installation of approximately 42pressure reducing valves, along with a larger pressure reducing valve toregulate water pressure at the Rolling Acres Mobile Home Park. The neteffect is a contract price increase of $19,900 and an additional 12 days ofcontract time. The North Carolina Department of Environment and NaturalResources has approved funding for the change order, per the attached letterfrom Doug Newhouse of NCDENR.



Agenda Item 10A


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJ ECT MATTER: Resolution Regarding PARTF


Please see the attached resolution regarding maintaining and supporting theParks and Recreation Trust Fund (PARTF). Commissioner Tate can sharemore about this at the meeting. Should the board desire to adopt it in someform, we will certainly tailor it to be more specific to Macon County.



Agenda Item 10B


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ARESOLUTIONTOMAINTAINANDSUPPORTTHECURRENTINTEGRETIYANDFUNDINGFORTHEPARKSANDRECREATIONTRUSTFUND(PARTF)

WHEREAS,NorthCarolinaisknownforitsuniqueandscenicnaturalresourcesand

opportunitiesforrecreationwithalongtraditionofitscitizensandvisitorsenjoyingparks,mountains,

rivers,greenways,beachesandmore. Generationsofresidentsandvisitorshavedelightedintheselandscapesandparkfacilities;and

WHEREAS,TheParksandRecreationTrustFund(PARTF)wasestablishedwithbipartisan

supportonJuly16,1994tofundimprovementsinthestate'sparksystem,tofundgrantsforlocal

governmentsandtoincreasethepublic'saccesstothestate'sbeachesandcoastalwaterways;and

WHEREAS,sinceitsinceptionTheParksandRecreationTrustFundhasprovided$161millionvia

722grantsto370localgovernmentsin99countiesandhasbeenmatchedwith$312millionoflocaland

privatedollarsforthepurchaseoflocalparkland,buildingandrenovationoffacilitiesanddevelopment

ofgreenwaysandtrails;and

WHEREAS,NorthCarolinaspopulationhasgrowntomakeitthe10thmostpopulousstateinthenationwithprojectionsforthesignificantgrowthtocontinueinthecomingdecades,andmorestate

andlocalparksareneededtomeettheincreaseddemands;and

WHEREAS,parksareidentifiedaskeycontributorstoNorthCarolinastourismindustrythatgeneratesnearly$20billioninannualeconomicimpact;and

WHEREAS,parksinNorthCarolinaareexperiencingrecordvisitationlevelsincludingover14.25milliontostateparksinboth2011and2012;and

WHEREAS,

The

Parks

&

Recreation

Trust

Fund

has

leveraged

funds

that

allowed

our

State

to

acquirelandforstateparksandstatenaturalareasandprotectednearly83,000acresandmademajor

additionstotheMountainstoSeaStateTrail;and

WHEREAS,TheParks&RecreationTrustFundhasfundedcapitalimprovementprojectsinthe

stateparkssuchasvisitorcentersandexhibithallswhichprovidetremendousopportunitiestoeducate

studentsandallcitizensaboutNorthCarolinasoutstandingnaturalresources,andothercapitalprojects

includingcampgrounds,picnicareas,boatingfacilities,trailsandswimmingbeaches;andlocalcapital

projectsincludingconstructionofcommunitycenters,athleticfieldsandgreenways;and

WHEREAS,theannualeconomicimpacttolocaleconomiesofalltouristsvisitingthestateparks

systemwasestimatedatmorethan$400millioninsalesandincome,aswellasnearly5,000jobs

accordingto

a2008

study.

WHEREAS,aportionofTheParks&RecreationTrustFundisdesignatedforthePublicBeach

andCoastalWaterfrontAccessProgramtoimproveaccesstobeachesandcoastalwaterwaysbyfunding

publicboatrampsandpublicbeachesaccesses;and


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WHEREAS,accesstoparks,recreationfacilitiesandopenspaceprovidescosteffective

opportunitiesforcitizensofallagestoparticipateinhealthandwellnessactivitiestherebyreducing

costsassociatedwithobesity,heartdisease,diabetesandhighbloodpressure;and

WHEREAS,researchhasdocumentedthatstructuredparkandrecreationalopportunitiesinlocalcommunitiescanpreventcrimeandprovidepositiveactivitiesanddirectionsforyoungpeople;and

WHEREAS,dedicated,recurringfundingoftheParks&RecreationTrustFundallowsfor

structuredandobjectiveplanningandefficientmanagementofthesystematboththestateandlocal

levelsfortodayandfuturegenerations;and

WHEREAS,thesuccessofTheParksandRecreationTrustFundisduetothededicatedfunding

sourceprovidedbyaportionofthedeedstamptax,andisrecognizednationallyasamodelfor

efficiencyandaccountability;and

NOW,THEREFORE,BEITRESOLVED,thatthe(city/town/county)doescallonthemembersoftheGeneralAssemblytomaintaindedicatedrevenuesgeneratedbyseventyfivecentsofthedeed

stamptax

for

The

Parks

and

Recreation

Trust

Fund.

TheClerkisdirectedtosendacopyofthisresolutiontoeachofthemembersoftheGeneral

Assemblyrepresentingthepeopleof(city/town/county)andtheNorthCarolinaRecreationandPark

Association.

Thisthe______dayof______,2013

_____________________________________

Mayor/Chair

Attest:

____________________________________

Clerk


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AGENDA ITEM


DEPARTMENT/AGENCY: Public Health

SUBJ ECT MATTER: Change Order No. 1 on the Macon CountyDental Clinic


A copy of the change order is attached for your information. Changes toseven items resulted in an overall increase of $3,153, but no additionalcontract days. The Finance Director can offer further details at the meeting.



Agenda Item 10C


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AGENDA ITEM


DEPARTMENT/AGENCY: Public Health

SUBJ ECT MATTER: New Fees


Please see the attached e-mail from Tonya Hodgins, the Finance Director forPublic Health, regarding two new fees, which the Board of Health approvedon March 25th. A representative from Public Health will be available toanswer questions.



Agenda Item 10D


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AGENDA ITEM


DEPARTMENT/AGENCY : Governing Board

SUBJ ECT MATTER: Consent Agenda


A. Minutes Consideration of the minutes from the March 12th meeting, per

attachment 11A.

B. Finance Consideration of budget amendments #148-149, per attachment 11B.

C. Tax refund Consideration of a tax refund in the amount of $651.61 for CecilElders per attachment 11C. See the e-mail from Tax Administrator RichardLightner for justification.

D. Tax releases Consideration of tax releases in the amount of $768.25 perattachment 11D. The supporting documentation is on file in the Deputy Clerksoffice.

E. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as 11E. It does not require board action.



Agenda Item 11(A)-11(D)


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Minutes03.12.13

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MACON COUNTY BOARD OF COMMISSIONERSMARCH 12, 2013

MINUTES

Chairman Corbin convened the meeting at 6:03 p.m. All Board Memberswith the exception of Commissioner Higdon, the County Manager,

Deputy Clerk, Finance Director, County Attorney, members of the newsmedia and interested citizens were present.

ANNOUNCEMENTS: The County Manager reported that the recent tripto the National Association of Counties (NACo) Legislative Conference inWashington, D.C. was a success. He pointed out that CommissionerHigdon was out of town on business. Chairman Corbin said that twostudents at Macon Early College (MEC) had invited the board membersto attend a Civil War Expo to be held at MEC on Thursday, March 14th.The County Manager also noted that Andrew Baldwin would have anupdate on the New Hope cemetery project for the board at its April

meeting.

MOMENT OF SILENCE: Chairman Corbin asked those in attendance toobserve a moment of silence.

PLEDGE TO THE FLAG: Led by Commissioner Tate, the pledge to theflag was recited.

PUBLIC COMMENT: Christy Raby told the board of her plans to build achild daycare facility that could accommodate up to 120 children andwould employ 55 people. She added that she is applying for a rural

economic development grant, but needed a letter of support from theboard. Commissioner Beale recommended that she meet with theCounty Manager to go over the specifics, and Chairman Corbin asked theCounty Manager to make a recommendation to the commission.


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Minutes03.12.13

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ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motionby Commissioner Tate, seconded by Commissioner Haven, the boardvoted unanimously to approve the agenda as adjusted, as follows:

To hold a closed session for the purpose of preserving the attorney-client privilege under Item 13, per the County Manager.

To add items regarding a revised interlocal agreement as well as afinancing agreement regarding Highlands School, to be addressedunder New Business immediately prior to Item 10B, per theCounty Attorney,

To add Budget Amendments #134 through #137 to the ConsentAgenda under Item 11B, per the Finance Director.

To add consideration of the initial appointments to the board forthe Macon County Heritage Center at the historic Cowee Schoolunder New Business as Item 10E, per Commissioner Beale.

UPDATE ON COOPERATIVE EXTENSION PROGRAMS: CountyExtension Director Alan Durden provided the board with a programimpact report for Macon County Cooperative Extension for 2012. (Acopy of the report is on file in the Deputy Clerks office.) Mr. Durdenoutlined a number of the programs initiatives, and introduced the new4-H agent, Tammara Talley, to the board.

BID FOR CONCRETE POOL DECK: Parks and Recreation Director SethAdams told the board that the renovation of the swimming pool wasgoing great, and that it was time for the concrete deck work to be done.He explained that the county had received four bids for this work, all of

them local, but that the lowest of the four did not include gravel in thematerials cost and therefore had to be rejected. Mr. Adamsrecommended that the next lowest bid, from Bates Septic Tank &Concrete Products at $52,022, be accepted. The County Manager notedthat a budget amendment would be necessary to cover that amount.Upon a motion by Commissioner Haven, seconded by CommissionerBeale, the board voted unanimously to accept the lowest responsible bid,$52,022 from Bates Septic Tank & Concrete Products, and to approve abudget amendment in that amount, with the money to come from thecountys undesignated fund balance. A copy of the bid tabulation,entitled Pour & Finish Concrete Pool Deck, is attached (Attachment 1)and is hereby made a part of these minutes.

REVISED INTERLOCAL AGREEMENT: The County Attorney explainedthe need to approve a revised interlocal agreement between the countyand the Macon County Board of Education as it relates to HighlandsSchool, as it contains new language added at the request of bond


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Minutes03.12.13

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counsel. Commissioner Beale asked if the school board would also haveto approve the revised document, and the County Attorney confirmedthat it would need to do so. Upon a motion by Commissioner Tate,seconded by Commissioner Haven, the board voted unanimously toapprove the interlocal agreement as presented (Attachment 2), a copy of

which is attached and is hereby made a part of these minutes.

QZAB FUNDING PROPOSALS: The Finance Director explained that shehad obtained two proposals for financing for the $1.5-million QualifiedZone Academy Bonds (QZAB) project at Highlands School. One was fromPNC at 3.26 percent and the other was from BB&T at 3.51 percent, witheither for a term of 10 years. However, the cost of issuance of the debt byPNC was $6,500 compared to $1,200 by BB&T, and PNC had aprepayment penalty while BB&T did not. She also noted that the interestis subsidized by the federal government at a rate of 4.58 percent, whichwill ultimately result in an effective net interest rate of 0 percent for the

county. She recommended awarding the bid to BB&T, and suggestedthat this matter could be handled as part of the next agenda item, whichwas consideration of the approving resolution for the Highlands SchoolQZAB project. The County Attorney, however, recommended that it bevoted upon separate from the resolution so as to set the record. Upona motion by Commissioner Tate, seconded by Commissioner Haven, theboard voted unanimously to award the financing to BB&T as presentedby the Finance Director.

APPROVING RESOLUTION REGARDING HIGHLANDS SCHOOL QZABPROJECT: The County Attorney presented a proposed resolution for the

boards approval regarding the Highlands School renovation project, andhe pointed out that by approving the resolution, the board was approvingthe form of an installment financing contract as well as a deed of trustand lease related to the project, and would be authorizing the Chairman,County Manager and Finance Director to execute the necessarydocuments. He went on to explain that a survey of the property was inprogress and that the description would be included in the agreementsonce it was completed. The County Manager noted that four differentparcels were actually involved in the survey work, and that the boardwould need to authorize the payment of $7,500 for that work, to berepaid to the county from the proceeds of the financing. Upon a motion

by Commissioner Tate, seconded by Commissioner Haven, the boardvoted unanimously to approve a Resolution of the County of Macon,North Carolina Approving an Installment Financing Contract to Providefor Certain Improvements to Highlands School and Related Matters,(Attachment 3), a copy of which is attached and is hereby made a part ofthese minutes. Upon a motion by Commissioner Tate, seconded by


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Commissioner Beale, the board voted unanimously to authorize thepayment of $7,500 for survey work related to the project and for thecounty to be repaid from the proceeds of the financing.

DESIGNATION OF HOME AND COMMUNITY CARE BLOCK GRANT

LEAD AGENCY AND APPOINTMENT OF BLOCK GRANT ADVISORYCOMMITTEE: The County Manager explained that each county musthave a lead agency appointed that coordinates the preparation of thecounty funding plan for the Home and Community Care Block Grant,that a committee must be appointed to assure community input, andthat the county must specifically address this funding in its annualbudget. He referred to a memo from Sara Melton, the Administrator forthe Area Agency on Aging with the Southwestern Commission, who notedthat Macon County Senior Services has served for several years as thelead agency, and that the Senior Services Advisory Council currentlyserves as the Block Grant Committee. The County Manager

recommended that the current structure remain in place, and upon amotion by Commissioner Tate, seconded by Commissioner Beale, theboard voted unanimously to designate Macon County Senior Services asthe lead agency and to appoint the Senior Services Advisory Council asthe Block Grant Advisory Committee.

CHANGES TO PUBLIC HEALTH FEE SCHEDULE: Health CenterDirector Jim Bruckner outlined 14 proposed changes to fees for servicesat the Health Department, the majority of which involved increases fordental procedures. It was noted that the Board of Health approved thechanges at its meeting on February 26th. Upon a motion by

Commissioner Tate, seconded by Commissioner Beale, the board votedunanimously to approve the fee changes as presented, a list of which isattached (Attachment 4) and is hereby made a part of these minutes.

INITIAL BOARD APPOINTMENTS FOR THE MACON COUNTYHERITAGE CENTER: Commissioner Beale, who serves as the liaison tothe Macon County Heritage Center at the historic Cowee School, saidthat a board is needed at the center in order to set fees for its use and toprocess grant opportunities. He then went over a list of proposedappointments (Attachment 5), a copy of which is attached and is herebymade a part of these minutes. Upon a motion by Commissioner Beale,

seconded by Commissioner Tate, the board voted unanimously toappoint Eric Moberg, Harvey Fouts, Betty Waldroop, Bill Dyar, MargaretRamsey, Bobby Kuppers, Robert Shook and Sherri Peeler to the board forthree-year terms that will expire March 12, 2016.


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CONSENT AGENDA: Upon a motion by Commissioner Beale, secondedby Commissioner Tate, the following items on the consent agenda wereunanimously approved: Minutes Approved the minutes from theFebruary 12th, February 18th, February 21st, February 26th and February28th meetings. Budget amendments Approved the following budget

amendments: #104 (revised) for the Parks and Recreation Departmentto reverse the budget amendment approved on January 14, 2013 whichtook $47,285 from contingency for Change Order No. 1 for AugustaAquatics, fencing and pool slide, to be replaced with an appropriation of$47,285 from the general fund balance to the departments budget forChange Order No. 1 for Augusta Aquatics, fencing and pool slide; #125for Capital Projects-Schools to appropriate $1,500,000 in debt proceedsfor the purchase of computers and related equipment for Macon CountySchools; #126 for Emergency Management Services to appropriate$374,000 in debt proceeds for the purchase of 12 defibrillators andaccessories; #127 for the Health Department to allocate $500 in new

Worksite Wellness grant funding; #128 for Soil Conservation toappropriate a grant received from Duke Energys Nantahala Area Soil andWater Conservation Grant Program in the amount of $4,200; #129 forthe Parks and Recreation Department to allocate $3,502 from aninsurance settlement; #130 for the Health Department to allocate anadditional $10,000 in operating costs and fee revenue due to the additionof denture services to the adult dental clinic; #134 for Social Services toallocate additional Home and Community Care Block Grant funds in theamount of $15,639; #136 for Economic Development to approvetransferring $9,212 from the Economic Development Reserve Fund to theGeneral Fund for legal assistance on the economic incentive agreement;

and #137 for the Health Department to allocate $12,185 in additionalmoney awarded from the state for health promotion. (Revisions withcorresponding numbers attached.) Tax releases Approved tax releasesin the amount of $713.82. (A computer printout of releases is on file inthe Tax Department and the County Managers office.) Monthly advalorem tax collection report No action necessary.

At the request of Commissioner Haven, Budget Amendment #135 wasremoved from the Consent Agenda for separate discussion. The budgetamendment allocated an additional $300,000 in funding from the statefor the Community Transformation Grant, which is administered by

Macon County Public Health on behalf of a seven-county area.Commissioner Haven questioned the need for the additional money,which must be spent during April and May of 2013. Following anexplanation by the County Manager, and upon a motion byCommissioner Haven, seconded by Commissioner Tate, the board voted


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unanimously to approve Budget Amendment #135 as presented, a copyof which is attached and is hereby made a part of these minutes.

APPOINTMENTS: (A) Tax Administrator Upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board voted

unanimously to reappoint Richard Lightner as Tax Administrator for afour-year term that will expire July 1, 2017. (B) 2013 Board ofEqualization and Review Following discussion regarding the need tohave a representative from the Highlands area, and upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board votedunanimously to reappoint Rich Bankston, Bill Martin, Dwight Vinsonand Kevin Spivey to the Board of Equalization and Review for terms ofone year each. Economic Development Commission (EDC) Upon amotion by Commissioner Beale, seconded by Commissioner Haven, theboard voted unanimously to reappoint David Hubbs and Johnny Mira-Knipple to the EDC for three-year terms, to accept the resignation of

Constance (Connie) Haire from the EDC, and to appoint Kenyon (Ken)Murphy to EDC for a term of three years. Commissioner Beale read Mrs.Haires letter into the record and thanked her for her service to thecounty. The board also expressed its appreciation to EconomicDevelopment Director Tommy Jenkins for his efforts regarding FranklinTubular Products.

CLOSED SESSION: At 7:21 p.m., and upon a motion by CommissionerBeale, seconded by Commissioner Haven, the board voted unanimouslyto go into closed session for the purpose of consulting with the attorneyunder G.S. 143-318-11(a)(3) and to discuss property acquisition under

G.S. 143-318-11(a)(5). At 8:36 p.m., and upon a motion byCommissioner Tate, seconded by Commissioner Haven, the board votedunanimously to come out of closed session. No action was taken.

ADJOURN: With no other business, and upon a motion byCommissioner Beale, seconded by Commissioner Haven, the board votedunanimously to adjourn at 8:37 p.m.

_____________________________ ______________________________

Jack Horton, County Manager Kevin CorbinClerk to the Board Board Chairman


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AGENDA ITEM


DEPARTMENT/AGENCY : Governing Board

SUBJ ECT MATTER: Appointments


(A)Board of Adjustment: The terms of Byron McClure, Ben Swafford and CharlesThun will expire on April 23, 2013. All three seats have been posted on thecountys Advisory Boards & Committees site. To date, no applications havebeen received.

(B)Community Funding Pool: The terms of Anne Hyder, Karen Wallace andVince West expired on March 1, 2013. All three seats have been posted on thecountys Advisory Boards & Committees site. To date, no applications havebeen received.


Attachments ____ Yes __X No

Agenda Item 12(A)-12(B)

macon county commissioners 04-09-2013 agenda

Documents