maff workshop on international best monitoring & evaluation (m&e) practices 24 august 2010

MAFF Workshop on INTERNATIONAL BEST

Monitoring & Evaluation (M&E) PRACTICES

24 August 2010

Presentation Agenda

• Introduction and Workshop Objectives

• 10 Internationally Recognized “Best Practices”

• Taking the Mystery Out of M&E Terminology

• International M&E Case Study

04/21/23 ADB Grant 0133-CAM: Component 1 2

Introduction• Simple, state-of-the-art monitoring and evaluation (M&E) plans enable

programs to make data based decisions regarding needed interventions and they provide funding agencies with evidence-based program outcomes. Monitoring and evaluation plans that adhere to a set of accepted best practices are easy to implement and yield data that can be used to continually improve program performance.

• Best practices drawn from international M&E plan include linking M&E to strategic plans and workplans, focusing on efficiency and cost effectiveness, employing a participatory approach to monitoring progress, utilizing both international and local expertise, disseminating results widely, using data from multiple sources, and facilitating the use of data for program improvement.

• The RGC’s Financial Management Reform incorporates M&E Systems.


• In December 2004, the Royal Government of Cambodia, through MEF, desired the establishment of an effective and efficient PFM system with a 10-year planning and implementation period.

• As a part of these longer-term reforms, the PFM in Rural Ministries Project, financed by ADB Grant 0133-CAM, aims to strengthen the capabilities of procurement officials the three rural development ministries, MAFF, MRD and MOWRAM

Components: Grant Program

• Component 1: Improve Public Financial Management Capacity in Rural Development Ministries

• Component 2: Strengthening Capacity for Internal Auditing

• Component 3: Strengthening Debt Management

• Component 4: Strengthening the Effectiveness of the National Audit Authority (NAA)

• Typical M&E Policy Objectives:– To monitor and evaluate results and impacts of activities– To provide a basis for decision-making on amendments

and improvements of policies, strategies, program management, procedures, and projects

– To promote accountability for resource use compared to stated objectives

– To document, provide feedback on, and disseminate results and lessons learned.


Workshop Objectives

• To provide the analytical framework for Ministry of Agriculture, Forestry and Fisheries (MAFF) officials to consider and decide the objectives, usage and benefits of a well-functioning Monitoring & Evaluation (M&E) System.


10 Internationally-Recognized “Best Practices”

1. Link M&E Plan to Strategic Plan - Workplan2. Emphasize Efficiency and Cost-effectiveness3. Use Data from Multiple Sources4. Employ a Participatory Approach5. Draw on the Best Combination of

International and Local Expertise


10 Internationally-Recognized “Best Practices” Last 5 but not least

6. Disseminate the Results to a Broad Audience7. Facilitate the Use of Data for Program

Improvement8. The Roles of Good Governance, Oversight and

Accountability9. Internal and External Audit is not M&E10. International Case: Checks and Balances


Details of the 10 Best Practices


Link the M&E Plan to the Strategic Plan and Work Plan

The collection of data for the M&E plan is but one step in a standard program planning process, which typically contains the following six elements:

• Set program priorities• Develop program framework• Develop M&E plan• Collect data• Set/review targets• Develop program action plans and workplans04/21/23 ADB Grant 0133-CAM: Component 1 11

Set PrioritiesSet Priorities

Develop Results FrameworkDevelop Results Framework

Develop M&E Plan and IndicatorsDevelop M&E Plan and Indicators

Collect DataCollect Data

Analyze DataAnalyze DataImplementImplement

Develop WorkplansDevelop Workplans Set Indicator TargetsSet Indicator Targets

The M&E Cycle

Emphasize Efficiency and Cost-Effectiveness


Use Data from Multiple Sources


Employ a Participatory Approach


Draw on the Best Combination of International and Local Expertise


Disseminate the Results to a Broad Audience


Facilitate the Use of Data for Program Improvement


Roles of Good Governance, Oversight and Accountability:

M&E in Action


Good Governance

• Good Governance: How Governments uses a country’s resources for the public good

• Oversight: supervision or watchful care

• Accountability: liable or answerable.

• Transparency: adhering to published rules

• Oversight and accountability help to ensure “checks and balances” in the system:

– Internal Audit: General Inspectorate

– External Audit: Cambodia’s Supreme Audit Institution is the National Audit Authority (NAA)

– Other checks and balances: Stakeholders

Internal and External Audit is Different From M&E


Taking the Mystery Out of M&E Terminology


International Example

• USA Case: M&E Checks and Balances


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maff workshop on international best monitoring & evaluation (m&e) practices 24 august 2010

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