TATA INSTITUTE OF FUNDAMENTAL RESEARCH

Autonomous Institution of the Department of Atomic Energy, Government of India

HOMI BHABHA ROAD, NAVY NAGAR, COLABA, MUMBAI - 400005.

Telephone : 022-2278 2890, 2889, 2232 E-mail:deepak.baghele@tifr.res.in, akshata@tifr.res.in, sanju@tifr.res.in

Website : www.tifr.res.in

October 28 , 2017

Notice Inviting Tender cum Tender Document (Two Part Public Tender) for the following items :

Sr. No.

Item Description Qty.

1. Helium Gas

(As per Technical Specifications)

18000

Cumt.

Tender No. TIFR/PD/CM17-120/PUB

Published on 28.10.2017

Tender Fees Rs.700/-

EMD Rs.2,40,000/-

Estimated Cost Rs.120 Lac

Type of Tender Two Part Public Tender

Last date for Submission of Bid 27.11.2017 on or before 14.00 hours

Date of Opening Bids (Part-A) 27.11.2017 on 15.00 Hours

Both Technical Bid (Part A) and Financial Bid (Part B) to be submitted within

the due date and time in separate envelopes and marked on top as Part A and Part B. These two sealed envelopes should be further put in one Master

Envelope superscribed with the Tender No., Due Date in Bold Letters. Please see attached sheet for conditions of tender.

ADMINISTRATIVE OFFICER (PURCHASE SECTION)

TIFR, MUMBAI

Page 1 of 4

TENDER SPECIFICATIONS- HELIUM GAS

28th October 2017 Item : Helium gas (Certified purity 99.995%). Quantity : 18,000 Standard Cubic Meters of helium gas, as and when needed by the Institute. Cylinder QUAD:TIFR’s Quads (54 cylinders of each 50 liter water capacity, 200 bar filling pressure,

packed in 9 by 6 matrix). [TIFR will submit relevant documents pertaining to recent HST and refilling permission]

Installments : Each supply Installments / trip means TWO QUADS Supply Period : Up to 12 months from the date of release of order 1. Transport and handling:

Transportation to and fro, plus loading & unloading at the Institute must be included in the scope of the supply and to be arranged by the vendor. Institute will not provide any facilities for handling and transport. About 20 trips (@ 2 quads in each trip) is estimated.

2. Supply pressure: Supply pressure should be 200 atm (~ 202.65 bar(g)). However, pressure tolerance measured at the time of gas receipt at TIFR should be within +/- 5 bar(g).

3. Purity Certificate: Signed and detailed purity analysis report MUST accompany with each and every supply of helium gas including the certification of hydrogen content being less than 1 ppm(v). As a part of tender technical acceptance & qualification of vendors, TIFR engineers may visit the supplier’s works / filling station to cross check the purity / instrumentation facility / safety etc.

4. Chargeable quantity of helium gas per cylinder:

Please mention the chargeable quantity of gas filled/billed per cylinder) for a typical, Cylinder capacity: 50 liter water capacity (0.05 M3)

Filling pressure: 200 atmospheric pressure at 27 Deg C. Bidders not mentioning the above Chargeable quantity or not mentioning clearly OR leaving it blankORwith multiple entry OR mentioned as “Zero value” then it will be assumed as 10M3.The cost comparison will be made, on the cost based on the above chargeable quantity plus transportation cost plus the applicable taxes.

Page 2 of 4

5. Quad Flushing Charges: Quad flushing charges if any should be quoted separately. The charges should be per quad basis and applicable whenever we request for flushing of our Institute’s quad. About 6 quads are estimated to be flushed. However, the payment will be made at actuals.

6. Rental Charges for Supplier’s Quads: Most of the gas supply will be made with TIFR’s Quads (54 cylinders of each 50 liter water capacity in 9 by 6 matrix). However, in exceptional circumstances, the supply to be made in supplier’s gas Quads, whenever we request for the same. In case, the supply made in the supplier’s quads, the gas shall normally be decanted in about three weeks’ time, which should be free rental (period calculated from the date of receipt of material at site). Quad rental charges after the above free rental period, to be mentioned for “per quad per day” basis. About 56 days of rental charges [4 quads X 2 weeks] is estimated as rental charges, however, payment will be made at actuals.

7. Taxes & Duties: All the applicable tax components, should be separately mentioned as a percentage.

8. Supply Period:- After the request is raised by TIFR, the supply of helium gas should be within7working days.

9. Offer Validity: The offer should have a validity of at least 120 days from the date of opening the tender

10. List of Reference: A list of the DAE/other Government organizations served by the suppliers (along with documentary evidence of supply) satisfactorily during the last three years must be given as a reference, for the tender technical acceptance. Additionally the vendor has to supply at least 1 order of minimum 80% of the tender specified quantity OR 2 orders comprising each 50% of tender quantity OR 3 orders of each 40% of tender quantity.

11. Financial Qualification of the vendor: The vendor has to submit the profit/loss statement for the last 3 years for the tender technical acceptance. The average annual turnover for the last three financial years should be minimum 100 % of the estimated tender value and not having incurred loss in more than 2 years during the last 3 years ending.

**********

Page 3 of 4

Technical BOQ [to be filled by the bidders& to be submitted along with the technical Bid]

Sl.No Tender Requirements Input format Bidder’s Compliance

1. Helium gas [Certified purity 99.995%] Agreed / Not

agreed

2. Transport and handling (Tender Clause 1) Agreed / Not

agreed

3. Pressure tolerance of the supplied quads at the receiving end of TIFR (Tender Clause 2)

Agreed / Not agreed

4.

Purity certificate or analysis report with each and every supply of helium gas with the certification of hydrogen content being less than 1 ppmv. (Tender Clause 3)

Agreed / Not agreed

5. Suppliers quad for a free rental period of 3 weeks (Tender Clause 6)

Agreed / Not agreed

6. Minimum notice period to get a particular installment of helium gas should be less than 7 days. (Tender Clause 8)

Agreed / Not agreed

7. List of Reference (Tender Clause 10) Attach relevant

documents

8. Financial qualification (Tender clause 11)

Profit Loss statement for the

last three AY

Average Annual Turnover for the last three years.

9.

Chargeable factor “f” (quantity of gas Billed) for a 50 liter water capacity cylinder filled with helium gas at 200 atmospheric pressure and 27 Deg C. (Tender Clause 4)

Number

10.

Taxes & duties Bidders must mention all the tax components as a percentage.

GST (%) on gas supply

Number in % format

GST (%) on Transportation

Number in % format

GST (%) on quad flushing /rental

charges

Number in % format

Page 4 of 4

Commercial BOQ

[to be submitted along with the technical Bid]

Name

Description Details to be filled by

the vendor REF

1. Basic cost of Helium gas per Cubic meter (INR)

2. Applicable GST in Percentage for the helium gas

3. Transportation charges per trip (each trip = 2 quads) [INR]

4. Applicable GST in Percentage for the above Transportation

5. Quad flushing charges (Rate per quad) [INR]

6. Applicable GST for the above Quad flushing charges in Percentage

7. Rental charges (Per day per quad) [INR]

8. Applicable GST on the above Quad rental charges in Percentage

Note: The cost comparison will be made, on the cost based on the chargeable quantity plus transportation cost plus the applicable taxes.

TATA INSTITUTE OF FUNDAMENTAL RESEARCH

Autonomous Institution of the Department of Atomic Energy, Government of India (A Deemed University)

HOMI BHABHA ROAD, COLABA, MUMBAI – 400 005

(PURCHASE SECTION)

Other Terms

1. PART “A” (Technical Bid) consisting of Technical Bid & Financial Terms PART “B” (Commercial

Bid) consisting of only Price shall be submitted in separate sealed envelopes duly super scribed with the

tender enquiry number, and the due date in bold letters, addressed to the Admn. Officer (Purchase), Tata

Institute of Fundamental Research, Homi Bhabha Road, Colaba, Mumbai – 400 005. The envelopes should

be clearly marked on top as either PART “A” or PART “B”. The two sealed covers should be further put

in a master cover super scribed with the Tender Enquiry No., Due Date in bold letters, addressed to the

Admn. Officer (Purchase), Tata Institute of Fundamental Research, Homi Bhabha Road, Colaba, Mumbai –

400 005. The sealed master envelop has to be delivered by hand/courier at the security Gate Officer of

TIFR on or before 14.00 hrs on the due date specified. The technical bid will be opened in the presence of

attending tenderers at 14.00 hrs on the due date at Purchase Section, TIFR Mumbai. Tenders submitted

after 15.00 hrs. on due date will not be considered.

2. In case the PART „A‟ and Part „B‟ bids are not sealed in separate envelopes the tender will be

rejected.

3. The technical bid should not contain any indication of the price.

4. After scrutiny of Technical Bids, Financial bids of only those bidders who are shortlisted on technical basis

will be opened at on later date. The opening date, time and venue will be intimated to the technically

successful bidder.

5. After downloading the documents please inform your company details such as name, address, telephone

nos., contact person and email address etc. by email to us. (deepak.baghele@tifr.res.in, akshata@tifr.res.in)

to enable us to inform prospective bidder for any corrigendum/changes if any; in the Tender document

before due date.

6. Quotations must be valid for a period of 120 days from the due date.

7. Tenders containing correction, overwriting will not be considered. Late or delayed/Unsolicited

quotations/offers shall not be considered at all. These will be returned to the firms as it is. Post tender

revisions/corrections shall also not be considered.

8. Tenderer should sign on all the pages of the technical bid and the price bid.

9. In case of any interpretational issues in this tender, the interpretational decision of the TIFR shall be Final

binding on the bidder.

10. TIFR reserve the right to ask for or to provide any clarification, changes after the release of this tender.

11. TIFR reserve the right to cancel the tender even after the receipt of tender, and in such case the EMD would

be refunded without any interest to the bidding parties.

12. For Import items, offer should be on the basis of Ex-works, duly packed airworthy / seaworthy and of

international standard whereas for local item/supply, offer should be the total landed cost including delivery

at TIFR, Mumbai.

13. Tenders who do not comply with any of the conditions are liable to be rejected.

14. The Institute shall be under no obligation to accept the lowest or any other tender received in response to

this tender notice and shall be entitled to reject any tender without assigning any reason whatsoever.

15. An earnest money (EMD) for Rs. 2,40,000/- @ 2% of the total estimated cost and Tender Fees for Rs.

700/- has to be deposited in the form of bank draft drawn in favour of Registrar, Tata Institute of

Fundamental Research, Mumbai along with the quotation. Tenders which are not accompanied with

Earnest Money Deposit are liable to be rejected. Security amount will be forfeited if the Firm /Supplier fail

to perform any of the terms & conditions of our Tender enquiry/ document.

16. Bidders who have not accepted the job/order offered to them or withdraw from the

tender process or whose EMD/Security deposit has been forfeited in the past will not be

considered for this tender.

17. Our standard Payment terms are as follows:

The payment will be made only after delivery of the supply, satisfactory installation, commissioning and

performance of the item/equipment at TIFR Mumbai and after certification by our technical expert/

Authorized officer.

18. TIFR exempted from paying of Custom duty under the notification No.51/96 dated 23.07.1996 for all

procurements/supply meant exclusively for Educational, scientific and research purpose. Whenever the

exemption certificate not honored by the authorities, the applicable duty will have to be paid. Hence

Custom duties if any, should be shown separately.

19. The delivery period should be specifically stated and earlier delivery may be preferred.

20. Specifications are basic essence of the product. It must be ensured that the offers must be strictly as per our

specifications. At the same time it must be kept in mind that merely copying our specifications in the

quotation shall not make the parties eligible for consideration of the quotation. A quotation has to be

supported with the printed technical leaflet/literature of the quoted model of the item by the quoting

party/manufacturer.

21. Liquidated Damages (L. D.) :- The Supplier shall arrange to deliver the ordered materials within the

mutually agreed delivery period mentioned in the order unless extended with / without penalty.

a. In case of delay in supply on the part of the supplier, a penalty @ 0.5% per week of order

value will be charged for delayed period subject to maximum of 10% of order value.

b. The same rate of penalty shall be applicable for late installation of the equipment /

instrument also.

22. FORCE MAJEURE: The Supplier shall not be liable for forfeiture of its performance bank guarantee

liquidated damages or termination for default, if and to the extent that, it's delay in performance or other

failure to perform its obligations under the Contract is the result of an event or Force Majeure. For

purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier and not

involving the Supplier's fault or negligence and not foreseeable. Such events may include, but are not

limited to, acts of the Purchaser either in its sovereign or contractual capacity, wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, the

Supplier shall promptly notify the Purchaser in writing of such conditions and the cause thereof . Unless

otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under

the contract as far as is reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

ADMINISTRATIVE OFFICER

(PURCHASE SECTION)

TIFR, MUMBAI