management of change standard

Paper Copies are UNCONTROLLED - Check in HSE Intranet for latest available Revision – COPI CONTROLLED copies should be RED stamped

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Originator: COPI COPI Group Owner: HSE Area: General Location: General System: General Document Type: Standard Specification Discipline / Subdiscipline: General / General Old COPI Document No.: -

ID-G-BU-000000-000000-00412 MOC Stan

PROPRIETARY INFORMATION THIS DOCUMENT CONTAINS PROPRIETARY

INFORMATION BELONGING TO CONOCOPHILLIPS INDONESIA AND MUST NOT BE WHOLLY OR PARTIALLY REPRODUCED

NOR DISCLOSED WITHOUT PRIOR WRITTEN PERMISSION FROM CONOCOPHILLIPS INDONESIA

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Document Title: HSE Standard Manual Management of Change COPI Doc No.: ID-G-BU-000000-000000-00412

1 IFU 29 Jun 07 Issue for Use Evy Gantini

Milo Hernandez /

Niels Boriyantoro

Aty Supriyadi Nindyo S.

Tom Wellman

Unit Owner Snr. Manager VP Ops

Rev Status Issue Date Reason for Issue Prepared Checked Approvals

HSE Standard Manual ID-G-BU-00000-00000-00412 Rev .1 Management of Change ConocoPhillips Indonesia of 9


Printed initials in the approval boxes confirm that the document has been signed. The originals are held within Document Management.


Revision Sheet

REVISION DATE DESCRIPTION OF CHANGE

1 29 June 2007 This standard is released as Standard Manual for MOC procedure.

ConocoPhillips Indonesia Inc. Ltd



Paper Copies are UNCONTROLLED - Check in HSE Intranet for latest available Revision –

Contents Contents.......................................................................................................................................................4 Appendices..................................................................................................................................................4 1 Purpose....................................................................................................................................5 2 Application ..............................................................................................................................5 3 Definition .................................................................................................................................5 4 Potential Hazards....................................................................................................................5 5 Principle...................................................................................................................................5

4.1 Purpose.....................................................................................................................................5 4.2 Objectives and specific requirements for COPI MOC ..............................................................5 4.3 Management of Change Audit ..................................................................................................6 4.4 Training .....................................................................................................................................6 4.5 Reporting requirements ............................................................................................................6 4.6 COPI MOC Process..................................................................................................................8

Appendices Appendix A – Management of Change Procedure ...................................................................... 11 Appendix B - Management of Change for Personnel & Organization Change Procedure...... 12

COPI CONTROLLED copies should be RED stamped



1 Purpose To provide all employees clear direction with regard to Management of Change (MOC)

requirements for all COPI Operations Assets.

2 Application All COPI onshore & offshore plant and field facilities for Technology and Engineering Change,

and Personal Change.

3 Definition Qualified means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

4 Potential Hazards Injury and or damage to personnel or equipment assets due to incorrect risk mitigations &

management of design changes to existing equipment

5 Principle 4.1 Purpose

• Corporate and Regulatory compliance

• COPI requirement compliance

• To protect COPI people & asset

• To assure that any changes which have the potential to impact the safety, health,

and environment are recognized, evaluated and properly authorized prior to any

physical change occurring, and documented.

4.2 Objectives and specific requirements for COPI MOC 4.2.1 General Requirements

All MOC processes at any COPI operation asset facilities for Technology and

Engineering Change are to be addressed in the following methods:

• The technical basis for the change proposed,

• The impact of change proposed on Asset facilities safety and health,

• Technical Review and Risk Assessment by the related qualified personnel

• The modification to operating procedures,

• Duration,

• Authorizations required;

• Informing and training employees affected by the change

• Updating process safety information and operating procedures or practices.

• Pre-start Safety Review prior to start up




4.2.2 Change to Personnel and organization structure requirement

Personnel Change or change to the organizational structure shall be reviewed for

their potential impact on the facility risk levels. Prior to personnel movement or

change, a transfer of experience must be pursued properly to ensure remaining

safe operations.

4.2.3 Change Duration Requirement

Any changes for Temporary duration shall not be more than 6 months. Any

extended time required for the temporary change will require a review of the

MOC, hazards and reasons for extension. This information is to be provided to

the assigned person for each Asset.

4.2.4 Document Requirements

All MOC process document are to be stored electronically in the COPI SAP MOC

Notification database

All Engineering documents produced from the MOC process such as P&ID, Cause

& Effect, Safe Chart, Material Safety Data Sheet, Operating manual, etc. are to be

reviewed, approved and stored by the approved document management system.

The time limit for updating document and drawing to be as-built is 45 days from the

date designated red lined.

All documentation for MOC must be retained according to the COPI document

retention policy.

4.3 Management of Change Audit To ensure compliance with this standard and to recognize the opportunity for improvement,

the MOC process in all COPI Operation area is to be audited periodically. The COPI MOC

process shall be audited via a three tier audit process.

• Tier 1 audit is conducted by the Site MOC Coordinator

• Tier 2 audit should be scheduled and conducted by the OEE MOC Coordinator &

HSE Department or part of COPI Corporate Audit Program.

• Tier 3 audit will be conduct as part of CoP corporate audit program.

4.4 Training The appropriate level and type of training for all changes will be identified during the

MOC review process and implemented prior to the affected personnel operating the

equipment or process affected by the change. Training due to the MOC process is an

independent training requirement, in addition to COPI standard training requirement.

4.5 Reporting requirements COPI will use a standardized metrics system to implement the monitoring, measurement,

analysis, and improvement MOC process.




The minimum defined metrics for MOC are:




Goals Key Performance Indicator Ensure all MOC compliance to MOC procedure

1. Number of MOC non conformance vs. number of MOC audit

Reduce MOC turn around time from initiation to implementation

2. Average time require for each of the step for the MOC process.

Ensure that all changes to existing facility manage through management of change process

3.

4.

Number of MOC request vs. number of MOC close No Facility Change found at site without any MoC Documentation.

The Key Performance Indicator are to be reported quarterly and needed:

• To demonstrate and ensure the conformity of the process.

• To continually improve the effectiveness of MOC process.

4.6 COPI MOC Process COPI MOC process consists of activities to:

1) Change Initiation

2) Change Identification

3) Technical Review and Risk Assessment

4) Inform and/or train affected personnel

5) Pre Start up Safety Review

6) Change Closure

4.6.1 Change Initiation Process Once potential change is recognize by the initiator. The change shall be requested

and communicated to appropriate level of supervisor/ management from where the

change is initiated.

4.6.2 Change Identification This standard applies only to non-RIK changes. Determination of whether a

change is RIK and/or covered by a current SSP shall be made by the supervisor/

manager responsible for the imitating the change.

4.6.3 Technical Review and Risk Assessment Any changes shall be reviewed by a minimum of three qualified individuals. More

reviewers may be necessary depending on the scope of the change.

Any changes that impact Engineering Document(s)/ Drawing(s) shall be reviewed

by the appropriate level and type of engineering as appropriate for the change.

Examples of items that the review team may consider the following when reviewing

proposed changes:

• Environmental & Regulatory Requirement:

• Regulations and Standards

• Occupational Safety & Health Review




• Installation

• Warranties

• Structural and Mechanical Review

• Safety Case

• System and Electrical Review

• Facility Review

• Process Hazard Analysis (PHA)

• Drilling/Well Operations

• Procedures

• Mechanical Integrity

• Project Management of Physical Change

• Personnel Training Requirements

Based on the technical review and assessment the discipline review team shall

provide the initiating supervisor with those actions which will be required to ensure

the change does not result in exceeding the risk acceptance criteria for the asset or

against regulation.

The review team will retain the final responsibility for verifying and signing off that

the required MOC actions have occurred prior to placing the change into service.

Any change to the scope of work that occurred during the execution of work area is

subject to this MOC standard.

4.6.4 Pre-start Up Safety Review The intent of the PSSR is to ensure that prior to placing the change into effect,

that the change has been made per design and that all actions identified during

the MOC review process have been implemented as required.

Minimum requirements include that the pre-startup safety review confirm the

following:

• Construction and equipment is in accordance with design specifications

• Required risk assessments have been performed and recommendations

implemented

• Modified facilities meet the requirements

• Training affected employee involved in the process has been completed or

will be completed prior to them being required to operate the change.

4.6.5 Change Closure The closure of the change indicates the following:

• PSSR has been carried out and the required certification have been obtain

• All related drawing(s) and documentation, including Operating procedures,

have been updated, approved “As Built” and issued.




• All necessary environmental and regulatory requirements have been

completed and revised (applicable)

• The personnel affected by the change have been inform and trained

• The closure change has been verified with the OIM/Field Manager.




Appendix A – Management of Change Procedure Please find Management of Change Business Process Procedure - ID-G-BU-00000-00000-00322 in the following link: http://jaedms/livelink/livelink.exe?func=ll&objId=1413298&objAction=download


http://jaedms/livelink/livelink.exe?func=ll&objId=1413298&objAction=download



Appendix B - Management of Change for Personnel & Organization Change Procedure Please find Management of Change for Personnel & Organization Change Business Process Procedure - ID-G-BU-00000-00000-00483 in the following link: http://jaedms/livelink/livelink.exe?func=ll&objId=1463398&objAction=download

http://jaedms/livelink/livelink.exe?func=ll&objId=1463398&objAction=download

management of change standard

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