management wp 9 · mid-term review brussels 17 th october 2018 management wp 9. mid-term review...

H2020 OPTICON (730890)

Gudrun Pebody Institute of Astronomy, Cambridge

Mid-term Review Brussels 17th October 2018

Management WP 9


Our H2020 ambition: a culture of co-operation and synergy – delivering and disseminating new ideas, ambitions and proposals


Coordinator: Prof Gerry Gilmore Project Manager: Dr Gudrun Pebody Project Scientist: Dr John Davies (ATC Edinburgh)

Administration Finance Reporting

WP oversight

Dissemination Impact

Team, Board and Executive meetings

Strategy Strategic Planning

Publicity


Management


HORIZON 2020 – OPTICON (730890) – RP1

WP oversight:

WP4 Kick-off February 2017 (JKD) WP8+11 Kick-off March 2017 (JKD) WP5 Kick-off April 2017 (JKD) WP6 Kick-off May 2017 (JKD / GP) WP12 Board meeting (EWASS) June 2017 (GP) WP12 Instrumentation school July 2017 (JKD / GP) WP12 NEON school September 2017 (GP) WP8 Progress October 2017 (JKD) WP2 Progress October 2017 (GP) WP7+14 Workshop October 2017 (JKD) WP4 Progress November 2017 (JKD) WP13 Alerts workshop December 2017 (IoA/UCAM rep) WP1+10 Kick-off & Progress December 2017 (GP / GG) WP12 Board meeting (EWASS) April 2018 (GG) WP5 Progress April 2018 (GP) WP4 Progress May 2018 (JKD)



Executive and Strategy meeting, Konkoly, 19-20 February 2018

Strategy (WP15) and I3 cooperation:

RadioNet Board meeting January 2017 (GP / GG) Europlanet meeting February 2017 (GP / GG) AHEAD Board meeting March 2017 (GP) ASTERICS Policy Forum January 2018 (GG /GP) RadioNet Board meeting March 2018 (GG / GP)

Board and Executive meetings:

Board meeting, Heraklion, 5-6 November 2018 • RadioNet and ASTEROID presence



Administration

Periodic Reporting

RP1 report submitted on 7th September 2018 First H2020 report – instructions sent for financial reporting and TNA reporting Changed financial statement and UoR format → simplified reporting process → more difficult to monitor individual WP spend No audits until RP3 (end of project) → faster submission process → no monitoring of compliance by individual partners

Consortium Agreement – finalised May 2017

Distribution of pre-financing payment

Continuous reporting



Amendments

• CNRS - Third parties, set up and budgets

• CNRS - OHP change of unit costs

• AAT – change of administrating beneficiary

• OXFORD – termination of beneficiary

• UCAM – change of IBAN

• CSIC – Article 9

• DURHAM – change of partner representative

• DoA – Adjustment of timeline for milestones and deliverables


Our H2020 ambition: a culture of co-operation and synergy – delivering and disseminating new ideas, ambitions and proposals


Communicating with the European Commission

Project Officers ECAS portal

Senior Officers and experts

• IT tool and main communication centre

• useful but limited • permanently evolving…

• not always experts • task driven • constrained by

system

• bridging the gaps…

• Independence from ECAS portal?

• Simplifications = things made easier…?

• Is the Portal the main or the only tool?

• Role of the Project Officer

• Are we evolving towards fully automated administration?

• RadioNet • Asterics • Astronet • Europlanet • AHEAD • Asteroid

RI project and Astronomy network community

European Commission

WP leads

Home institution Board / Executive

• PO • FO • LO • Senior

Officers

• Clear but not rigid task definition within management team

• Presence at key meetings and event

• “light touch” management style

Management style: Communication, Cooperation and Synergy


management wp 9 · mid-term review brussels 17 th october 2018 management wp 9. mid-term review...

Documents