managing your program growth: getting and staying on track friday, february 19, 2016 2016 quality...
DESCRIPTION
Adult Learning…TRANSCRIPT
Managing Your Program Growth: Getting and Staying on Track
Friday, February 19, 2016
2016 Quality Standards Conference
Materials at a Glance• Agenda
• Idea Keeper
• Key Concepts
• Round Robin
• Action Plan
IDEA KEEPER
Capture ideas and put them into action! Don’t let a good idea get away. Research shows that if you
use an idea within 24 hours of hearing it, you are more likely to integrate it permanently. So, when
you hear something in this workshop that you’d like to use, write it down on this page immediately.
Now What? Please take this form back to your organization and share it! Hang it w
here you can’t
miss it! Put ideas into ACTION!
2014 CALIFORNIA STEM SYMPOSIUM
Managing Your Program Growth: Getting and Staying on Track
IDEAS
1.
2.
3.
4.
5.
Adult Learning…
Milling to the Music
• Music Plays
• Dance and/or Walk around the room
• Music Stops
• Find a Partner
• Discuss the Question
Milling to the Music
What brought you to this workshop today?
What do you know about program development and
growth?
Milling to the Music
What do you want to know about program development
and growth?
Session Overview
• Share experience…
• “Light touch on key concepts/tools”
• You have at least 1 concrete step or action to implement within 30 days.
Program growth and development takes on different shapes and forms and there is no one size fits all…
Sustainable approach…ways to and stay on track with program development and growth.
It’s all in the Approach…
3 Key Concepts
There are 3 key concepts outlined in this workshop that we have found to be critical when developing and/or growing a high-quality STEM program:
1. All programs go through distinctive stages and phases of development (stuck, transitioning, on trend). 2. There is a cyclical process to drive change and push growth. The cycle of quality improvement (assess, plan, implement) is the foundation
and baseline by which to support those stages and phases of development. 3. It takes a village to grow and sustain programs. With a wide-spectrum of stakeholders (youth, families, funders, etc.) there are common key
elements that drive the growth and sustainability of a program. Essentially, we have found these elements are crucial to maximizing the interest and stake for all stakeholders.
STAGES AND PHASES
KEY CONCEPTS
KEY CONCEPT 1: All programs go through distinctive stages and phases of development (stuck, transitioning, on trend).
Stuck: This stage or phase can be described as “quicksand or my hands are tied”. It may be harder to change courses, implement or revise practices and make tangible progress on action items or plans.
Transitioning: This stage or phase can be described as “upward and onward” or “two steps forward, two steps back”. Not all transitions are bad transitions (e.g. + program growth such as increased funding or capacities). On the other hand, some transitions can cause setbacks and/or may cause a program to because stuck (temporarily or for a longer period of time). At times, it may be easier or harder to implement or revise practices and make tangible progress on action items or plans.
On trend: This stage or phase can be described as “above the curve”. It may be easier to change courses, implement or revise practices and make tangible progress on action items or plans.
CYCLE OF QUALITY IMPROVEMENT KEY CONCEPT 2: There is a cyclical process to
drive change and push growth. The cycle of quality improvement (assess, plan, implement) is the foundation and baseline by which to support those stages and phases of development.
It’s all in the Approach…
Key Concept 1
STAGES AND PHASES
It’s all in the Approach…
Key Concept 1
STAGES AND PHASES
Stuck: This stage or phase can be described as “quicksand or my hands are tied.”
It’s all in the Approach…
Key Concept 1
STAGES AND PHASES
Transitioning: This stage or phase can be described as “upward and onward” or “two steps forward, two steps back.”
It’s all in the Approach…
Key Concept 1
STAGES AND PHASES
On trend: This stage or phase can be described as “above the curve.”
It’s all in the Approach…
Key Concept 2
CYCLE OF QUALITY
IMPROVEMENT
It’s all in the Approach…
Key Concept 2
CYCLE OF QUALITY IMPROVEMENT
ASSESS
PLAN
IMPLEMENT
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
STAFF
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
CURRICULUM
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
FUNDING/FUNDRAISING
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
CAPACITY-BUILDING
It’s all in the Approach…
Key Concept 3
KEY ELEMENTS
PROGRAM CULTURE
Give me a E-L-E-M-E-N-T
Remember the opening energizer…
What brought you here?
Give me a E-L-E-M-E-N-T
Top 5• Staff• Curriculum• Funding/Fundraising• Capacity-building• Program Culture
Bird’s-eye View
Bird’s-eye View
If you were to hover high above your program, what would you see first, second,
third, etc.?
Bird’s-eye View
Based on where your program is today…order these key elements by
priority or importance.
Milling to the Music
• Music Plays
• Go Stand by Top 1 Priority
• Music Stops
Milling to the Music
Why did you choose this element as your top priority or most
important?
Bird’s-eye View Exercise
Structure/Format1. Requestor briefly explains the situation [2 min].2. Requestor asks, “How can or should I…?”3. Peers take turns asking coaching questions or giving suggestions
[5 minutes]. 4. Facilitator asks requestor what was most helpful so far [1 min].5. Requestor responds and describes the action(s) they will take
next, if applicable [1 min].
Toolso Coaching Template, page 1o Sample Coaching Questions, page 2o Idea Keeper
Milling to the Music
• Music Plays
• Go Stand by Top 2 Priority
• Music Stops
Milling to the Music
Why did you choose this element as your second priority?
Bird’s-eye View Exercise
Structure/Format1. Requestor briefly explains the situation [2 min].2. Requestor asks, “How can or should I…?”3. Peers take turns asking coaching questions or giving suggestions
[5 minutes]. 4. Facilitator asks requestor what was most helpful so far [1 min].5. Requestor responds and describes the action(s) they will take
next, if applicable [1 min].
Toolso Coaching Template, page 1o Sample Coaching Questions, page 2o Idea Keeper
Bird’s-eye View Exercise Debrief
Structure/Format1.Take a moment to reflect on the feedback you
received.2.Complete supplemental reflection questions,
if time permits.
Toolso Coaching Debrief Form, page 3o Idea Keeper
• Identify concrete next steps you want to take.
• Identify the support you need to make it happen.
• Set a timeline for completion (e.g. by when)
“Real Talk”
Questions?
