manual of functions step by step microsoft word 2007
DESCRIPTION
TRANSCRIPT
MANUAL OF FUNCTIONS STEP BY STEP MICROSOFT
WORD 2007
Rafael Alejandro romero rojas
Sena
Instructor: Alfonzo caro portillo
Bogotá d.c
1 de enero de 2010
CONTENT
1. INTRODUCTION
2. Understand the installation and use of the tool.
3. Provide recognition for the reader of the work environment of the MS tool. Word 2007
4. Make brief description of the tabs located in the Ribbon
5. Generate general objectives and specific objectives of the manual
6. Descriptive statistics (Graphics Tools):
a. Steps to enter and exit Word 2007
b. Steps to save or open a file
c. Steps to insert style Wordart d. Steps for working with office button
e. Steps to work with the format box
f. Steps to insert bullets and symbols
g. Steps to set type, font style, size, color, Underline style and effects to text
.
h. Steps to format a table
i. Steps to Change Case j. Steps to set up a page
k. Steps to insert equations l. Steps for working with forms and style formatting Wordart
m. Steps to insert chart
n. Steps to print a file
o. Steps to insert watermarks and frames to
Document
p. steps to insert comments to document
q. steps for working with text boxes
7. Conduct research on software that can replace MS. Word and understand their strengths and weaknesses
Introduction
A text processor is a computer science program that allows the
creation, modification and impression of documents,
fundamentally of text. The present text processors allow to very
create drafted and complex documents with the inclusion in such
of diverse tables, graphs, images and other objects. Also, they
incorporate tools outposts for the orthographic correction,
customized letter creation, letters model, groups and other many
applications that allow to maximize the yield of any work that
requires the document creation of type text.
2. Understand the installation and utility of the tool
Installation:
First and Student 2007 in the unit of DVD or CD inserts the CD of installation of
Office Home.
1.
2.
3.
Now you click with the right
button of mouse in Beginning
and select the option to
explore.
Click in the button
beginning
We give
to double
click in
the DVD
unit or
CD.
Double click in the file setup.exe.
It will appear the
window Control of
user accounts. We
will Click in
Continuing
4.
5.
In order to install the
program, two options exist:
“To install Microsoft Office
with a product key” and “To
install Microsoft Office
without the product key.
We will leave the space in soft
where it requests the key to us
and we will give a click him in
continuing.
It will appear a message in
which one will notice to you
that you will be able to use
the program a limited
number of times and we will
give a click him in no.
Here we read the terms
of license for software
of Microsoft.
And we will give a click
him in the option to
continue. We will give to click in
Acceptance the terms him
of the contract. In order
to continue
6.
7.
8. When finalizing the previous steps we can use our ofimáticas
tools like Word, Excel, already power point etc.
In the window It chooses the
installation that wishes,
selects the option To install
now and we will give a click
him to continue the
installation.
Next, it will appear the
window process of
installation and we waited
for approximate mind of
20 to 25 minutes while
the program settles.
When the process has
culminated we will give
him to close and our
program will be installed
in our operating system
3. To make the recognition for the reader of the surroundings of work of the work tool MS Word 2007
Description of the screen of
Word
When we opened the application of Word is observed a typical window
of Windows that contains a document in target that automatically
opens by defect when opening the program.
Menus of control, title and bellboys to maximize, to
diminish and to close This menu has the function to control the window of Word
Bellboys to maximize, to diminish and to close
Bar of fast access:
With this bar, the
program allows us to
place at sight and
more by hand those
tools than we are
going to use of
habitual way in our
daily work.
bellboys to
maximize, to
diminish and
to close
In the title of the
window of Word it
appears the name of
the present document
Bar of Tools of Fast Accesses
With this bar, the program allows us to place at sight and more by hand those
tools than we are going to use of habitual way in our daily work.
To maximize: when
maximizing we do that the
window of the program
occupies of way
completes the screen of
our computer.
To diminish: when diminishing
the window this one
disappears of our Vista in the
screen of the computer, being
reduced to an icon in the bar
of beginning of Windows.
To close: in order to close a
document we can choose to
press the cross that appears
straight in the superior end of
the title bar.
Office Button
The button of Microsoft Office such contains commandos available in
previous versions of Microsoft Office like New, to open, to keep, to
print, to prepare, to publish and to close.
Cinta de opciones
Document window
1. Rule
The tape of options has been designed to help to find the
commandos easily him necessary to complete a task. The
commandos organize themselves in logical groups that they meet
in cards. Each card is related to a type of activity (like writing or
designing a page). In order to reduce the confusion, some cards
only are when it is necessary
In our visual route on the screen of the program, we see
immediately underneath the bellboys, the call regulates. One is a
graduated scale that allows us to govern the margins, the drains
and the tabulators.
SCROLL BARS
Status Bar
The state bar that shows useful information on the state of the document in
use.
They allow to make drags, to move us by the
document, basically above and down in real time.
The superior piquito “raises to us” in the document,
the inferior piquito “lowers to us” and the gray
square, “the elevator” is del that we can drag to
move in the document to see its different zones.
The bar of inferior
displacement allows to move
us to visualize all the
document when the width of
he himself surpasses the one
of the window of the program.
In this we will know in which page of the
document is located the cursor, whichever
words has our document, as it is the
language of the active dictionary
2. ZOOM
3. bellboys of Vista way
the bar of tasks
This application is going
to allow to us to approach
and to move away the
Vista of the document.
These icons serve us to visualize our
document of different forms.
In this bar we can see the right the clock with the hour, the left the
button of Beginning and in its central zone, the programs that we
have in execution at that moment in the computer.
4. To make brief description of the located eyelashes in the
tape of options
Description of the eyelashes
Cinta de options
1. Pestaña Inicio.
The tape of options has been designed to help to find the
commandos easily him necessary to complete a task. The
commandos organize themselves in logical groups, that they
meet in cards. Each card is related to a type of activity (like
writing or designing a page). In order to reduce the confusion,
some cards only are when it is necessary
We found boxes as it carries papers, source, paragraph, styles, edition In that
document styles are generated, forms, sizes source colors text Modifications
directions of the text (source) viñetas, enumerations, negrilla, cursiva elaboration of
mathematical functions thanks to the tools subscript and superscript to add drains
along with other little accidental functions at the time of text elaboration.
2. Pestaña insertar
3. Eyelash Design of page
In this box we will find different tools between which they are
most important like creating or drawing tables to insert drawings
anagrams, useful forms to say to things of interest, creating along
with headed footer for works and letters, adding to him numbers
to each page of an extensive work, modifying the style of the
source, creating text pictures, equations and symbols that are a
form to insert elements, wished (in if adding, putting, to redesign it
is the function to insert)
The menu of page design is used to make changes of
styles to the pages of our document. These changes
include change of margins, direction of the paper,
creation of columns periodic type, to assign to color
of page and edges to the page
4. Pestaña referencias
5. Pestaña revisar
The menu of references we used it to
create documents that include
content table, notes to wears,
appointments and reference sheet in
format APA
The eyelash To review we used many important
functions like publishing a work in group and
assigning the language so that the dictionary
indicates possible orthographic and grammar errors
to us in the document.
General objetive
To create a manual in which we learn to handle the Word program, to know it
and to know its parts.
Specific objetives
- To know the functions the tape of options.
- To know the eyelashes the tape of options and their boxes.
- To use the tools that to us the program offers
Descriptive procedures (Graphical Tools):
a. STEPS TO ENTER AND TO LEAVE DE WORD 2007.
In order to enter Word we will follow the following steps:
1. Being in our writing-desk we give to Click on the button Beginning him of
the bar of tasks of Windows.
2. When we give him click to the button beginning unfolds a menu in which
we will give to the option all the programs him.
The menu
beginning is an
element of the
user interface in
the line of products
Microsoft
Windows, that
works like central
point for the
launching of
applications and,
additionally, to
place direct access
of frequent use
there.
In this option we will
find many
applications like
Microsoft office that
in this case is the
one that we needed
3. After having dice to him click in all the programs it will appear another menu
where we will locate Microsoft office and in this a submenu unfolds we will find
the application Microsoft Word 2007
Microsoft Office
is a package of
programs for
office developed
for the systems
Microsoft
Windows
MICROSOFT WORD
Microsoft Word is a software destined to the word processing and to this we will give a click him to begin to work.
4. And when giving him click to our application Microsoft Word 2007 will appear
to us a window like
this:
But we very used the followed program, it will appear us of one more a
faster and direct way when doing click on the menu of Beginning. For
example:
When being in the
writing-desk we will
give click him at
beginning and the
menu will be opened
in which we will find to
Word in the superior
part of like faster
access
We will give click him to
the application and
followed this it will
appear to us the window of Word.
Or also there is another option to enter more express Microsoft Word
2007 is making a direct access to Word in the writing-desk. like the
following one:
a. STEPS TO KEEP OR TO OPEN A FILE
1. In order to keep a file that tangamos open what we plow is to
go to the bar of tools of fast access and we will give click him
to the option to keep.
Direct access to
Microsoft Word
2007: when giving
it doubles click him
took us screen to
the main of the
program
We will give click
him in this tool to
keep our file or
document.
Also we can give to a click in the button of Microsoft office
and of this a menu unfolds in which we will give him in the
option to keep like.
Example:
2.
This button located in the
bar of title of the window of
the application, gives
access us to a menu which
we will find the option to
keep like
To keep like: it
keeps a document
on which there are
been working. If
the document is of
new creation it will
ask the program to
us as it is going to
be its name and its
location.
When giving him click to an a the option to keep as it
appears to us a window like this:
Beam click in the button to keep will appear in the bar of the title the name
that we have given the document.
Also it is we can use the F12 key. And we will see the window keep like.
Here we will
give the
name him to
our
document.
Place of your
computer
where you
wish to keep
your file.
In this
option we
will give
type him of
document
that we
want that it
is kept
saved
Here we will
give click him
to keep our
document
b. STEPS TO INSERT WORTART STYLE
1. In order to insert style of wortart we will go to the tape of tools and we will
give him in the eyelash to insert.
2. When selecting the eyelash to insert appears several types of boxes of which
we will go to the text box and will select to the tool wordart.
We will give
Click him in
inserting
Tex box
Click in the tool
wordart..
3. When giving him click to the tool wordart appears to us a menu with different
type from styles for our sources in which we will choose the one that more we
like or the one that we need.
4. When choosing our style of wordart our program shows a window to us where
we can write the text which we also want we can change type of fuete, size,
negrita and cursiva.
Wordart styles .
With this
we can put
to him so
large,
negrilla
and
cursiva to
our text.
With this
we can
change
the
source
style
Here we will
have to
write text.
In this part we will give
click him to finalize and
our text already to be
ready
c. STEPS TO WORK WITH BUTTON OFFICE
1. The button of Microsoft Office replaces the menu File and is located
in the left superior corner of these programs of Microsoft Office.
2. We will go to the button of office and we will give click to see its
content him, which this offers to us and what we can do with himl
. Here we can create a new
Document
In this option we can open a
Document that already we have kept
This option is for keeping the
Changes that we do to
Him to our document.
This it kept the document
t to us in which we are working.
With this we can issue the
Order to him to print our document.
It prepares our document and
Last ones I am called on to him
to complete it.
It helps us share our Document to more people .
This it is for closing our file
And to take step one new one
When doing click
in the button of
Microsoft Office,
we will see the
same basic
applications
available in
previous versions
of Microsoft Office
to open, to keep
and to print the
file.
E. STEPS TO WORK WITH THE BOX FORMAT
One of the greatest advantages of the word processing with the computer, is
its capacity to at any time change to the format of the text and document.
Barra de Formato contains bellboys and lists that unfold for all the things that
people more often change on the aspect of her text, like the color, size and
source.
1. Then we go to the appointment of tools and give to click in the
eyelash beginning and will see the tools that helped to give format
us to our text.
Fountain
It unfolds one list with all the sources that are installed in their computer. The top of the list the sources used more recently are seen.
Size of the Source
It shows a list of sizes of the sources from 8 to 72 points. In order to change the size of the source of the text it selects to he himself and it writes or it selects the wished size. (If it writes it, it tightens TO ENTER so that that size is applied.) If first it changes the size of the source and later it writes, will be only affected the new text.
Bold, Italic, Underline Establish styles of sources. These bellboys exchange their styles with himself or no. It can get to have all in S.A. same time.
In order to apply a source style, it selects the text and it clicks in the button for the style that it wants. The button is pressed. In order to remove the style, it selects the text and it clicks in the pressed button. The style is removed and the button returns to its starting point..
Aligned
Fit the way in which their paragraphs will be aligned in the page, this is the form in which they will be justified. Their options are: Flush left, Flush right and To justify. The lines in each button show as it is the effect of he himself. In order To justify, the spaced one between the words will have to change, to obtain both even margins, left and the right. This can be little attractive unless it has long paragraphs.
Numbering & Bullets
To create lists that are numbered or established automatically with viñetas. These bellboys are applied with their styles by defect, as he is such in bellboys, single until he has used a different style for numeration or viñetas. From then they will be applied with the style used more recently.
In order to use a style in addition del that appears by defect, uses the menu Format Numeration and Viñetas. Several formats are available standard from the box of dialogue, or can create one of same you.
Interline
The arrow in the right of the button opens a list of elections of espaciamiento of line. It serves to give space between each line.
Sangría
Diminish or you increase the drain of the paragraph (s) selected with a shutdown of the tabulator by each click. These bellboys include the shutdowns of the tabulator by defect for as well as that you create. It is confuses when you do not wait for this conduct.
Edges
It changes the type of edge shown with himself and it does not stop the selected item. There the arrow opens a list to be able to choose the wished edge.
Resalte
It does just like it makes a good resaltador. It applies color upon its text. This is frequently used when the marking documents so that others review them or to indicate where it has made changes. The dark colors are good only if the text outside a clear color. The arrow opens a list with the trowel of colors to be able to choose, even No. A bar shows the name of the chosen color.
Font color
It fits the color of the text selected with the color of the bar underneath the A. The arrow shows a trowel of colors to choose. This trowel can be dragged to float. A bar indicates the name of the color of each square of the trowe.
F.STEPS TO INSERT VIÑETAS AND SYMBOLS
1. first which everything we selected the text that we want to modify with viñetas or symbols.
The text must be selected
to be able to add or
viñetas to him or any
type of symbol.
1. When the text that we needed to be modified this selecting we will go to the tape of options and we will give to the eyelash beginning him and we will look for viñetas in the box paragraph.
2. When giving him click to our option viñetas automatically the text was ordered, we can organize it by symbols, numbers or letters.
To create lists that are numbered or established
automatically with viñetas. These bellboys are
applied with their styles by defect
If we give click here
him it ordered the
text to us with
viñetas.
3. The text was ordered with viñetas
g. Steps to place type, styles of source, size, color,
Style of emphasized and effects to the text.
1. First we selected the word or the text to which we want to modify soon we will go to the tape of options and in her we will use the box of source.
Example
This it is the
text that we
will modify
with the tools
of the box of
source
therefore
necessary to
selecionar it.
Box of source this serves to give format to
our text and is the one that we will use to
make this point.
2. when text is selected will start to modify it follows we will click Font
and select the desired option such as font (letter), font style, size,
font color, underline style, and effects such as : strikethrough,
double strikethrough, superscript, subscript, shadow, contour,
embossed, engraved, small caps, uppercase, hidden.
It changes the
source style
This there am is
the one that
changes the size
of the source
It reduces and
it increases the
size of the
source
Negrita: it
applies the
negrita format to
the selected text
Cursiva: it
applies the
cursiva format to
the selected text.
It changes the
color of the
source
It is that tool that
emphasizes the
text that we
select.
Effects to the text:
Erased: it draws up a line in the middle of the selected text.
Subscript: it creates very small letters underneath the line of the text base.
Superscript: it creates very small letters on the line of the text base.
To change to small letters or CAPITAL LETTERS: it changes to the subject selected to capital letter or small letters
It changes the
aspect of the
text as if he
was noticeable
with a marker.
Ejemplo
h. Steps to give format to a table.
1. In order to give him to format to a table table we will have to go to the
tape of options and selected the beginning eyelash in which we found
types from boxes with its tools different and of them we will choose the
box paragraph and we will give the option embroiders and with this we
will be able to give format him to a table.
Ejemplo:
The tape of options, is a component of the User
interface of Word Microsoft Office, has been
designed to help to find the commandos
easily him necessary to complete a task. In order to reduce the agglomeration in screen, SOME CARDS ONLY ARE WHEN THEY ARE NECESSARY.
When giving him click to this option will not
give a serious one of functions with the q we
can give format to our table.
In order to give format to a table first we will have to create a
table in the tape of options, inserted eyelash of and going to the
box of tables.
Ejemplo:
2. When giving him click in the option embroiders appears to us a menu with
different types from modifications for a table.
Boxes: The
tables are made
up of rows and
columns of cells
that can be filled
up with text and
graphs. The tables
are often used to
organize the
information.
And when giving him click to this tool aprese a menu in
which it will say to us as we want our table that is to say,
with whichever columns and whichever rows.
These are the
wild options
that the tool
offers us to
give format to
our table
3. When giving him Click in EDGES: It allows to define the style of the
line of the edge, color of the edge, wide and to clear and to put line.
when having selected a table and we give him in some of the following
options we will be giving format this.
EJEMPLO
As for example
we give click him
to the option wild
external the table
that we have
selected was with
an edge around
this.
I. STEPS TO CHANGE CAPITAL LETTER AND
SMALL LETTER
1. In order to vice versa turn a text of small letter to capital letter or first
we will have to select the text that we want is changed.
2. After selecting the text we will go to the tape options, eyelash of beginning
and in this we will go to the box source and we selected the option to change to
small letters and capital letters and will change our text selecting that to
necessary for this.
In order to
change to
capital letters
and small
letters it is
necessary to
select the text
This it is the option to
vice versa give a
change to our text or
of small letter to
capital letter or
With this menu we
can change our
selected text. Of
small letter to
capital letter that is
the option that is
used almost always
in this case
Ejemplo:
j. Steps to form a page
This becomes so that at the time of printing the document we do not have
problems with the configuration of he himself and lose the formats that we
have established.
1.
We activated the card Design of page.
2. In agreement with the previous description we can define a configuration
to our pages as we wish.
It allows to apply and to form the
margins direction of the paper and
size of paper.
It allows to apply and to form the
space of the drain and the document.
It allows to add page
a wild water mark
and to change the
color of the page.
k. Steps to insert equations
1.
2.
We will go to the eyelash to insert
Tin-plate the eyelash to insert we will go to
the box symbol and we selected equation.
And we selected of a list of equations with previous
or frequently used format.
l. Steps to work with forms and to give format to style of
Wordart
1.
2.
3.
We will go to the eyelash to insert
In the eyelash to
insert we will look
for the box
illustrations and we
choose the option
forms
This option shows the
different forms to us that are
used in Word and in this we
will choose the one that seems
necessary to us for our
document.
Ejemplo:
m. Steps to insert organizational chart The organizational charts: they are graphical compounds, which are grouped in agreement with a level of hierarchy to represent the parts that integrate a whole.
1.
2.
Formas
We will go to the eyelash to insert
In l box illustrations we will go to esmartart
and we will give click him you exceed this
and this it will open the following window
to us.
n. Steps to print a file
1. In order to print our document we will go to the button of office and we will give click him in the option to print.
In this window we can choose the
type of organizational chart that
we need according to the form
which we want that it is organized
our information.
Click in the
buttonoffice
We will give a click
him to the option to
print and it will open
a window to us where
him it will give several
options us to print
our document.
2.
Here we choose the printer
In this
option we
can choose
the option
to print all
the
document,
the present
page or can
choose the
leaves that
we want to
Here we
choose
whichever
copies we
want of
the
document
that we
are going
to print Here we can choose the size of
the paper that we want for our
document either letter or office
and other options
And finally we will give click
in the option to accept to
print the agreement
document since we have
formed it..
o. Steps to insert mark of water and marks to the document
1. In order to insert water mark we will have q to go to the eyelash page design and to locate the option water mark in the box page bottom
2
Click in the eyelash page design
And in the box of page bottom we choose the
option water mark.
With this
option we can
give a
customized
water mark
that is to say,
we can choose
an image that
we must in our
computer and
use it as water
frame
Here we
can
choose
some of
the
options
that to us
the
program
offers
In this option we can clear the water mark
that we have inserted previously
3. And to insert marks to the document we will again go to the eyelash to insert
and in the box bottom of wild page we choose the page option
4.
Click in the eyelash page design
In the box bottom of wild page we choose the page
tool and it showed the following window to us
Aquí escogemos el
estilo del marco
Here we
can choose
the type of
the frame
of the
document.
This option
allows to give
color us to our
frame
This it will be able
to give a wide one
us to our frame or
will be able to
leave the margin
thinnest
In this option we
will be able to
give one more a
more
customized form
him to our frame
like with images.
And after to
have taken
our options
from frame we
will give click
in accepting
and the page
will appear
with the frame
that we
selected
In this option it will
not allow to only
put the frame to
him to all the
document or to the
page where we are
Here we have a previous Vista of
the frame according to the options
that we choose of the window.
p. Steps to insert commentaries to the
document
1. For inserted commentary we must to locate in document to that
we want to add commentaries and to select the part where we
wished to add it, later we go to the eyelash to review and selected to
add commentary.
2 soon we were located in the eyelash to review and we give
a click him in new commentary that is in the box
commentaries.
First we did not locate in the document
and we selected the part to which we
wished to add a commentary.
We give click
him in the
eyelashrevisar
And being in the box commentaries we give a click him in new
commentary and this automatically will give a space us to
write our commentary to the right of the document.
3.
Q. steps to work with text pictures
1. In order to create a text picture we will have to open the eyelash to
insert and later to look for the option of text picture in the box text.
This is the part of the
document to which we
wished him to comment
out
Here we will write our
commentary.
We can comment out
many.
Click in the eyelash page design
And in the box text we will give to
click to the tool text picture him, and
this it will give several options us of
pictures
2
Here they
are the
options of
text
pictures
that the
program
offers to
us.
In this option the program
will allow us to draw our
text picture.
Tool of text picture
7. To make the investigation of Software that can
replace to MS. Word and to include/understand its
advantages and weaknesses.
OpenOffice.org Writer
This program can be a good choice to replace Word 2007 and this is a word processor office suite. Writer can export text files to PDF and HTML formats without additional software, which allows it to be used as a WYSIWYG editor to create and edit pages
© For the nonexpert user OpenOffice.org it offers
the following advantages:
He is free, is possible to be unloaded gratuitously of Internet,
to be copied and to be redistributed, all this of completely
legal form.
With time all the programs expire, remain obsolete;
OpenOffice.org, not: you always can gratuitously go to its page Web and descargarte the last updated and improved
version.
With OpenOffice.org you have complete freedom to choose
the operating system that you wish. If you are very of you hang of Windows and you look for them the simplicity of use
of a Mac or the adventure and innovation of Linux, there is
no problem: you buy the Mac or you install Linux, unloading
ready the corresponding version of OpenOffice.org and.
Of the same, with OpenOffice.org you are in favor out of
danger if you have necessity to publish your documents in a
computer that works with an operating system different from
yours. You can survive (computer science speaking) in diverse surroundings.
He is very compatible with Microsoft Office: the text documents, spreadsheets and presentations of MS Office can
be opened, be published satisfactorily and be kept with
OpenOffice.org.
© OpenOffice.org Winter also has its
disadvantages:
That it is not Microsoft Office and it must purify some aspects
It does not include a servant email nor does one authenticate
data base.
The users of Microsoft missed a program of mail and data base.
Something slow, few functions, compared with other similar
programs, something erratic in the operation.
Lack customary Lacks mail manager and the spelling is poor
Mutual incompatibility from Word to its archives
you it installs it like predetermined
in order to draw he is bad
It does not include data base, it requires Java and the interface is
somewhat
It takes much in loading
THIS IS THE WINDOW OF OpenOffice.org Writer: