step by step tutorial microsoft excel 1

7/27/2019 Step by Step Tutorial Microsoft Excel 1

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Step by Step tutorial Microsoft Excel

Microsoft Excel Menubar

The ExcelMenubarconsists of the choices shown below. In the Microsoft Office 2000 suiteproducts you will see many similarities between products. The menubars of each product wbecome familiar to you. Each menubar begins with the Filemenu item. The next choice is Efollowed by View, Insert, etc. The last two choices are always Windowand Help.

Excel 2000 Menubar

MicrosotExcel

Standard

Toolbar

The Excel 2000Standard Toolbarconsists of a group of buttons labeled with icons. TheStandard Toolbar in Excel 2000 is used to createa new workbook, openan existing

workbook, savea workbook, print, previewwhat the printed output will look like. Thereare also buttons for frequently used functions, such as, spell checking, cut, copy, pasundo, redo, etc. The Standard Toolbar may be customized to meet individual preferenc

Excel 2000 Standard Toolbar
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MicrosoftExcelFormattinToolbar

The Excel Formatting Toolbar consists of a group of buttons labeled with icons. ThFormatting Toolbar in Excel 2000 is used to select fontface, font size, font style, suas, bold, Italic s, or underline. The Formatting Toolbar may be customized to meindividual preferences.

Excel 2000 Formatting Toolbar

A worksheet is a set of spreadsheets used to store numeric data. The worksheet datamay be printed, graphed, sorted, and used in a variety of calculations.

Your first worksheet will consist of a single spreadsheet that contains climatic data forMichigan and Alaska.

Create a new worksheet

1. Select File / New / Workbook.2. Typethe following information in the cells of your sheet1.

(A cell is the intersection of a row and column in a spreadsheet.

A cell is named with the Column letter and Row number, i.e. B3, A4,G127)

Use the tabkey or arrowkeys to move from cell to cell in your sheet.

Note: The example data is not scientifically accurate.
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Saving Your Work.

1. Select File / Save As.

The Save As dialog box will appear.

2. Save In:Choose driveA:(If you have a geography folder from a previous exercise, save your work in it.

3. Filename:Name the fileweather.4. Save as type:Microsoft Excel Wookbook .xls5. Click Save.

Printing Your Output.

1. Choose File/Print.

The Print dialog box will appear.

2. Click Preview buttonto see what printed output will look like.

(Note that the data spans 2 pages.)

3. Click Close. This closes the Print Preview only.


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Lets change the settingsso all the output fits on one piece of paper.

4. Choose File / Page Setup.

The Page Setup dialog box will appear.

Formatting a worksheet

Your sheet will look like the one illustrated below when you complete this activity.

Changing Font

1. Select all the cellsthat contains names of the months.

To do this, point to the cell that contains Jan, hold down the left mouse button,and drag the mouse pointer until Feb, Mar, . . ., Nov, and Dec have beenselected.

If the formatting toolbaris visible,


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2. Choose a fonttypefacefrom the drop-down list.3. Choose a fontsizefrom the drop-down list.4. Choose bold, italic, underline. (optional)

If the formatting toolbaris not visible,

2. Choose Format | Cells.3. Select the Font Tab. (See below)

4. Choose a font typefacefrom the drop-down list.a. Choose a font sizefrom the drop-down list.b. Choose bold, italic, underline. (optional)

5. Click OK.

Top of Page

Centering Data

1. Select all the cellsthat contains temperatures in Alaska and Michigan.

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2. Click on the Centerbutton.


2. Choose Format | Cells.3. Choose the Alignment Tab. (See below)

a. Choose Center.4. Click OK.

Shading Data

1. Select all the cellsthat names of states (Alaska and Michigan).2. Choose Format | Cells.3. Select the Pattern Tab.

a. Choose alight color orlight gray.4. Click OK.

Using AutoFormat

1. Select all the cellsin your worksheet. (A1 through M3).2. Choose Format | AutoFormat.3. Select a formatfrom the drop-down list.

The example is Classic 3.

4. Click OK.

Adding a Heading or Title Row

1. Select any cell in row 1of your worksheet by clicking on it.2. Choose Insert | Rows.

The new row will be inserting abovethe selected cell.

3. Click on cell A1.4. Type the headingor title of your sheet.

For example, Temperatures in Alaska and Michigan

Merging Cells and Centering Data Across Columns

Note that the heading is left-justified. We would like to center the heading across all thecolumns of our sheet.


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1. In row 1, select cellsA1 through M1. (All the cellsin row 1.)


2. Click on the Merge and Centerbutton.


2. Choose Format | Cells.3. Choose the Alignment Tab.

a. In Horizontal text box choose Center.b. Under Text Control, select Merge Cells.

4. Click OK.

Changing the Text Color

Lets change the color of the heading.

1. In row 1, select cellsA1 through M1. (All the cellsin row 1.)


2. Click on the Font Colorbutton.

3. Click on the color of your choice.


2. Choose Format | Cells.3. Select the Font Tab.

a. Choose Color.b. Click on color choice from the palette.

4. Click OK.

Changing the Background Color

Lets change the background color of the heading.

In row 1, select cellsA1 through M1. (All the cellsin row 1.)


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1. Click on the Fill Colorbutton.

2. Click on the colorof your choice.


1. Choose Format | Cells.2. Select the Patterns Tab.

a. Click on color choicefrom the palette.b. Click OK.

Save your worksheet

Print your worksheet

Caution: Some color choices do not print on black and white printers. You mayneed to experiment to see what colors choices will work.


To enter a formula you need to know the calculation needed and the cells to be used inthe calculation. In this example, we will calculate the average of the Januarytemperatures in Alaska and Michigan. We will use Alaskas January temperature(located in cell B3) and Michigans January temperature (located in cell B4) and placethe result in cell B5.

1. Click in cell B5or whatever cell is below the January temperature for Michigan inyour sheet.2. Type the formula =(b3+b4)/2.

Note: The equal sign (=) is critical.Without it, Excel does not know that you want to perform a calculation.

All formulas and functions must be preceded with an equal sign (=).


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3. Press Enter|Return.

Note: The result -4is returned.

4. Change Alaskas January temperature to -6.


Note: The result 3is returned.

You did not need to re-enter the formula or recalculate the result. Excel did thatfor you.

Using Copy and Paste

You need to enter the same formula for February, March, April, . . . December. That canbe very time consuming.

Instead of re-entering the formula, we will copy and paste.

1. Click in cell C5or whatever cell contains the January average.2. Choose Edit | Copy.

-or-

Click on the Copybutton.

3. Click in cell C5or whatever cell contains the February average.

4. Choose Edit | Paste.

-or-

Click on the Pastebutton.

Note: The result 20is returned.You did not need to re-enter the formula or recalculate the result.When Excel copied the formula for you it determined that this time you wanted tocalculate data in column C.

-or-

5. Click in cell C5or whatever cell contains the January average. 6. Dragthe botoom, right corner of cell C5 through Cell M5.

Excel will automatically recalculate the values for February, March, etc.


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Using Copy and Paste - (More)

You still need to copy the formula to March, April, . . . December.Even with copy and paste that could be very time consuming.We will copy from one cell and paste to many cells.

1. Click in cell B5or whatever cell contains the January average.2. Choose Edit | Copy.

-or-

Click on the Copybutton.

3. In row 5, select cellsD1 through M1.

(All the cellsin the "average" row with no formula.)

4. Choose Edit | Paste.

-or-

Click on the Pastebutton.

Many times you use a spreadsheet to handle large quantities of data. If you had tocalculate the average annual temperature in Alaska, you could enter the formula

=(B3+C3+D3+E3+F3+G3+H3+I3+J3+K3+L3+M3)/12.

However, this would be a lot of typing.

Instead, you could use a function. Excel has hundreds of functions available for you touse. The function we need is the AVERAGE function.

Using the AVERAGE function, you indicate the starting cell and ending cell addresses,but not all the addresses in between.

1. Click in cell N3or whatever cell is to the right of the December temperature forAlaska in your sheet.

2. Type the formula =AVERAGE(B3.M3)

-or-

Type the formula =AVERAGE(B3:M3)

-or-


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Type the formula =AVERAGE(B3..M3)

Note: The equal sign (=) is critical.

Also, the period (.)or colon (:)or double dots (..)each tell Excel to average the

RANGEof numbers between B3 and M3.

The function =AVERAGE(B3,M3) with thecommaseparating the two celladdresses would tell Excel to average Januarys temperature and Decemberstemperature and ignore February, March, etc.


Note: The result 30.75 is returned.

Calculate the average for Michigan by entering the function or by copying and

pasting.

Functions Available with Excel

To see a complete list of the worksheet functions available with Excel,

1. Choose Help | Contents and Index.2. Select Index Tab3. Type Functions.


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Inserting a Chart into your sheet.


Click the ChartWizardbutton.

The first of several ChartWizard boxes appears.


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1. Step 1 of 41. Select the Chart Type and Subtype.2. Click Next.

2. Step 2 of 4A. Select the Datato include in the chart.

In the example, this is the RANGE A2 through M4.We are including the months of the year and the names of the states inthe range.(Click cell A2, then, while holding down the Shift Key, click in cell M4.)

B. Click Next.


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3. Step 3 of 4. Type Temperatures in Alaska and Michiganas the chart title.

A. Type Monthsas the Category (X) axis title.B. Type degreesas the Value (Y) axis title.C. Look through the other tabs of the Chart Options dialog box.D. Click Next.

4. Step 4 of 4. Select As New Sheetor

As Object In Sheet1.

For the example, we choose As Object in Sheet1.

A. Click Finish.

5. Re-sizeand Movethe chart if necessary.

Save your worksheet

First, we need some data to work with.


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1. Create a new database like the one shown below.

Save your Planet worksheet.

Top of Page

Sort data alphabetically.

We need to list the planets in alphabetical order.

1. Select the data we want to sort.A. In this case we will select A4 through D8.

Note: We do not just select the names. We need to select the data that goes witheach planet.(Click cell A4, then, while holding down the Shift Key, click in cell D8.)

2. Choose Data | Sort.

3. Select Column Aand Ascendingfor A to Z


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-or-

Select Column Aand Descendingfor Z to A.

4. Click OK.

Your sheet will look like the one shown below.

Top of Page

Sort data by distance.

We need to sort the data in descending sequence by distance from earth.

1. Select the data we want to sort.A. In this case we will select A4 through D8.

(Click cell A4, then, while holding down the Shift Key, click in cell D8.)

2. Choose Data | Sort.3. Select Distanceand Descending.4. Click OK.

Your sheet will look like the one shown below.


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Inserting Clipart in your worksheet.

1. Saveany work that you have.2. Choose File | Newto create a new document.

-or-

Open the file named Weather.xlsthat you created earlier.3. Choose Insert | Picture | Clipart.

A. Select a category and several clipart images will be displayed that pertainto that category.

B. Select an imagewhich is appropriate.C. Click Insert.

Your worksheet will look similar to the one shown below.

step by step tutorial microsoft excel 1

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