march 2008 minutes - central darling shire · tim hazell acting general manager greg stephens...

Mission Statement To promote the Central Darling Shire area by encouraging development through effective leadership,

community involvement and facilitation of services

Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council.

CENTRAL DARLING

SHIRE COUNCIL

Minutes For the Ordinary Meeting

Tuesday 18th March 2008 at

Tilpa

Council dedicated to serving its Communities.

The above-mentioned Meeting of Council was held in the Tilpa Community Hall, on Tuesday 18th March 2008 commencing at 9:39am.

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE ......................... 3 SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................................................... 5

2.1 Business Arising out of Minutes..............................................................................................................................5 2.2 Notices of Motion/Rescission..................................................................................................................................6

SECTION 3. MAYORAL MINUTE OR REPORT................................................................................................... 7 SECTION 4. ACTING GENERAL MANAGER’S REPORT................................................................................... 9

4.1 Schedule of Investments ..........................................................................................................................................9 4.2 Rates Collection Statement....................................................................................................................................10 4.3 Councillor Questions .............................................................................................................................................12 4.4 Western Division Group of the Shires Association of NSW – 2008 Annual Conference ......................................13 4.5 Provision of Motor Vehicles..................................................................................................................................14

SECTION 5. DIRECTOR OF ENGINEERING SERVICES REPORT................................................................ 21 5.1 Activity Report 11th February to 10th March 2008 ................................................................................................21 5.1.1 Administration .................................................................................................................................................21 5.1.2 Community Amenity........................................................................................................................................22 5.1.3 Water Supplies .................................................................................................................................................22 5.1.4 Sewerage..........................................................................................................................................................23 5.1.5 Transport & Communication............................................................................................................................23 5.1.6 Aerodromes......................................................................................................................................................25 5.2 Engineering Works Committee Meeting ...............................................................................................................25 5.3 Western Catchment Management Authority – Stormwater Management Review .................................................25 5.4 Plant Replacement - 5057......................................................................................................................................26 5.5 Plant Replacement - 5058......................................................................................................................................27 5.6 Plant Replacement - 5073......................................................................................................................................28 5.7 Wilcannia Water Fluoridation ...............................................................................................................................28 5.8 Wool Track Update ...............................................................................................................................................30

SECTION 6. MANAGER, ENVIRONMENTAL SERVICES REPORT ............................................................... 32 6.1 Information Items ..................................................................................................................................................32 6.1.1 Wilcannia Cemetery Update.............................................................................................................................32 6.1.2 Old Ivanhoe Cemetery .....................................................................................................................................32 6.1.3 Ivanhoe Waste Depot .......................................................................................................................................32 6.1.4 Swimming Pools ..............................................................................................................................................32 6.2 Councillor Questions .............................................................................................................................................33 6.3 Calico Bag Program...............................................................................................................................................34 6.4 Fire Damaged House – Wiradjuri Drive, Wilcannia ..............................................................................................35

SECTION 7. MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT......................... 36 7.1 2008 Financial Assistance Grants ..........................................................................................................................36 7.2 Community Access Bus Program ..........................................................................................................................36 7.3 Central Darling Shire Council Visit to Ryde .........................................................................................................37 7.4 Wilcannia Burke Park............................................................................................................................................37

SECTION 8. RECEPTION OF CORRESPONDENCE......................................................................................... 39 8.1 Media Releases......................................................................................................................................................39 8.2 Circular/Newsletters ..............................................................................................................................................40 8.3 Letters....................................................................................................................................................................40 8.4 Minutes..................................................................................................................................................................40

SECTION 9. THE RECEPTION OF REPORTS FROM COMMITTEES ........................................................... 41 9.1 White Cliffs Hall Committee Meeting 23rd February 2008 Page 41 - 42 .......................................................41 9.2 MANEX Meeting 27th February 2008 Page 43 - 44..............................................................................................41 9.3 MANEX Meeting 5th March 2008 Page 45 - 48...................................................................................................41 9.4 Menindee Common Committee Meeting 24th February 2008 Page 49...........................................................42

SECTION 10. DELEGATES REPORTS................................................................................................................ 52 SECTION 11. QUESTIONS WITHOUT NOTICE................................................................................................ 54 SECTION 12. URGENT BUSINESS...................................................................................................................... 56 SECTION 13. CONFIDENTIAL MEETING......................................................................................................... 57 SECTION 14. FIXING DATES AND VENUES FOR NEXT MEETING ............................................................ 58

RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE

PRESENT: Councillors:

Ray Longfellow

Graham Wellings

Peter Sullivan

Barbara MacMillan

Anthony Pease

Paul Brown

Mike Arandt

Moya Reid

Clive Linnett

Robert Vagg

ALSO PRESENT:

Tim Hazell Acting General Manager

Greg Stephens Director of Engineering Services

Leeanne Ryan Manager of Environmental Services

Kym Fuller Manager of Community and Economic Development

Mel Scott Administration Officer – Executive Support

APOLOGIES: Councillor Rick Doyle

RECOMMENDATION

That the apologies be received and noted.

1-3-08 Resolved On the Motion Of Clr Arandt, Seconded

Clr Wellings that the apologies be received and noted.

MOTION CARRIED

Standing Orders suspended at 9:39am

2-3-08 Resolved On the Motion Of Clr Brown, Seconded

Clr Sullivan that standing orders are suspended to consider Public Access

MOTION CARRIED

RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The Mayor invited Michael McInerney and Justin McClure to address the Council in Public Access.

Mr McInerney requested that Council assist in providing funding for the Old Drop Slab Building in Tilpa. The Tilpa Community have committed to match this funding request dollar for dollar.

He also thanked Council and the Maintenance Staff, Terry and Harry for the work that they have completed at the Tilpa Community Hall.

Mr McInerney presented a petition signed by 336 individuals calling on support to seal a tourist loop road from Barnato Station on the Barrier Highway, through Tilpa and the Paroo River country to White Cliffs, to meet up with the Opal Miners Way back to the Barrier Highway at Wilcannia.

Justin McClure, Chairman of the Tilpa Community Committee Inc addressed that Council and thanked them for holding a meeting in Tilpa.

He also thanked Council for the sealing works that have been completed in the main street of the township and the support of the Paroo Crossings. He noted that the community would still like to see more work completed on these crossings.

Mr McClure informed Council of a number of items that the TCCI currently has on its agenda, these include a town plan for Tilpa, the Tilpa water supply and the fencing of the airstrip.

The Mayor thanked Michael and Justin for attending the meeting and assured them that their suggestions would be taken on board.

3-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr MacMillan that standing orders are resumed

MOTION CARRIED

Standing Orders resumed at 10:02am

CONFIRMATION OF MINUTES OF PREVIOUS MEETING 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

RECOMMENDATION

That the minutes of the previous meeting be adopted.

4-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Pease that the minutes of the previous meeting be adopted

MOTION CARRIED

2.1 Business Arising out of Minutes A question was raised at a recent meeting of the Wilcannia Community Working regarding a letter sent to the Council concerning the petition that was sent to Council detailing the General Manager Mr Bill O’Brien. A further letter has been received by Council and was hand delivered to the Wilcannia Office late on the afternoon of Friday the 8th February 2008. The letter was signed by two community representatives and called upon Council to basically reconsider a number of decisions made concerning the General Manager. On Monday the 11th February 2008 at around 10:00am one of the community representatives who had signed the letter contacted Council and stated that she wished for her signature to be removed from the letter. This was duly noted.

Given the lateness in receiving the letter and the concern over withdrawal of signatures the letter was held back and not included in the February 2008 Council Agenda.

The latest letter makes a number of points which can be listed specifically as:-

• Original questions were taken on notice

It is Council practice that any questions raised that may require investigation are taken on notice to ensure that all information is provided on an accurate and timely basis.

• Response provided was unsigned and not on Council letterhead

The response that was provided was included in the official Council agenda for the month of December. In this way the response was seen as an official response of the Council.

• Unreasonable delay in receiving the reply

The petition and questions were presented to the November meeting of Council and the response was provided at the next meeting of Council. This is considered appropriate.

• The questions were aligned as to why such actions were taken by

the Council

CONFIRMATION OF MINUTES OF PREVIOUS MEETING 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

This would seemingly relate to the decision of Council to direct the General Manager to take excessive accumulated annual leave. Such a decision is provided for in the Employment Contract and Council was simply exercising it’s rights to do so. This is consistent with a number of other clauses included in the Employment Contract, clauses that the General Manager himself exercised.

• General view of the community that Council should re-assess the

current position of the General Manager.

A letter/e-mail from the General Manager was tabled at the February 2008 meeting of Council expressing the desire of the General Manager to have a number of issues re-assessed. Council is not in the position to re-assess the extension of the employment contract of the General Manager as the General Manager has already exercised his right to not seek re-appointment to the position. Contractually nothing further can be done. The General Manager has sought to terminate his contract on the 20th March 2008 a situation that cannot be reversed at law. Should the General Manager wish to be considered for the position he is encouraged to apply for the position when it is advertised.

As this matter is included with the official agenda of the Council it is considered not necessary to reproduce this notice on Council letterhead nor to have it signed by any individual.

2.2 Notices of Motion/Rescission

MAYORAL MINUTE OR REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 3. MAYORAL MINUTE OR REPORT

RECOMMENDATION

That the Mayoral Report be received and noted.

5-3-08 Resolved On the Motion Of Clr Longfellow, Seconded Clr Linnett that the Mayoral Report be received and noted.

MOTION CARRIED

On the 20th February the Mayor together with Councillors Arandt and Reid attended a meeting for the proposed Menindee to Mildura Rail Link. The following representatives were also in attendance:

• Professor John S Irvin LLB – Sunraysia Mallee Economic Development Board – Chairman

• Dr Anthony Ockwell – Meyrick & Associates – Executive Consultant

• Paul Jerman – GHD – Principal, Rail Operations

It was noted that only one principal grower was in attendance at this meeting, other interested parties were unable to attend.

A meeting is to be arranged by the Menindee Councillors between interested parties for the proposed rail link as to the possible benefits to Menindee.

It has also been noted that the proposed rail link would compliment the sealing of the Menindee to Pooncarie Road.

The Mayor and the Acting General Manager attended the Wilcannia Community Working Party meeting on the 21st February. Discussions at this meeting included the handing back of the housing to the Aboriginal Lands Council that was effective 7th January, the renaming of Reconciliation Park, Aged Care facilities in Wilcannia and the Schools teaching methods.

On the 23rd February the Mayor and his wife travelled to Hay to attend the retirement dinner for Bob Behl the General Manager from Hay Shire Council.

The Western Division Shires Association Conference was held in Cobar on the 2nd and 3rd of March with the Mayor, Acting GM and Councillors MacMillan, Sullivan, Pease, Vagg, Wellings and Linnett. It was disappointing to note that no government ministers were in attendance at this conference.

The conference requested that Council offer some input in to the structure of the Association and the way that meetings are conducted. The Mayor requested that all Councillors take this in to consideration and forward any suggestions to the Acting General Manager prior to the Mini Conference in Sydney in June.

MAYORAL MINUTE OR REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

On the 6th March the Mayor attended the Ivanhoe Community Working Party meeting. Discussions included a donation that has been received from the RTA for pool fencing to be utilized at the cenotaph for the redevelopment of the playground. Also a letter that was sent to the Shire regarding the upgrade of playground equipment at the swimming pool.

Representatives from Mission Australia attended the meeting to discuss how they were going to reconnect with 12 – 18 year olds and also parenting home systems for 10 – 12 year olds.

It was also noted that the Lachlan Catchment Management Authority made a contribution for beautification to be used opposite the hospital and that the community will shortly by requesting the assistance of Council in planting trees and installing irrigation systems.

The Mayor attended the Correctional Consultative Committee meeting on the 11th March which was chaired by Councillor Linnett. The committee will shortly be forwarding a letter to the Council with a proposition for the inmates to construct a garden at the Ivanhoe Aerodrome and also maintain the approaches to the town.

Meeting adjourned at 10:36am, resuming at 11:04am

ACTING GENERAL MANAGER’S REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 4. ACTING GENERAL MANAGER’S REPORT

RECOMMENDATION

That the Acting General Managers report be received and dealt with.

6-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Acting General Managers report be received and dealt with.

MOTION CARRIED

4.1 Schedule of Investments The following schedule of investments is provided in accordance with the requirements of the Local Government Act, 1993, and associated Regulations.

DATE TIME

PERIOD

INTEREST

RATE

DUE

DATETOTAL ($)

Deposits at Call

Commonwealth 6.70% $408,529.48

Westpac 6.55% $1,100,000.00

Floating Rate Notes

Castleregh Trust 90 points over 3mthBBSW 7.77% 25-Mar-08 $1,500,000.00

-Managed by Westpac

Commercial Bills

Commonwealth 7-Feb-08 28 7.11% 4-Mar-08 $300,000.00

Term Deposits

L.G.F.S. 7-Feb-08 30 6.98% 6-Mar-08 $100,000.00

(at a margin of 15points over BBSW)

Total Investments as at 31st January 2008

11 am Call Account $1,508,529.48

Commercial Bills and Notes $1,800,000.00

Term Deposits $100,000.00

$3,408,529.48

At Call refers to funds held at a financial institution that can be recalled within 24 hours.

A Floating Rate Note is a longer term investment issued by a financial institution with a variable interest

rate. The rate is adjusted every 3 months. Council classifies this FRN as 'available for sale' which

requires measurement at fair value at the end of the year.

Commercial Bills and Term Deposits are short term investments issued by a bank with a promise to

pay a specified amount on settlement (being the face value plus interest).

Schedule of Investments - February 2008


RECOMMENDATION

That the Schedule of Investments report be received and adopted.

7-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings that the Schedule of Investments report be received and adopted.

MOTION CARRIED

4.2 Rates Collection Statement The rate collection statement for the month is provided for information:


ITEM ARREARS INT ARREARS RATES WATER DR SUPP CR SUPP INTEREST RECEIPTS WRITE-OFFS GOVT SUB OVER-PAYMENT TOTAL

Wilcannia

General 46,108.52 18,200.51 45,723.29 - - - 3,178.03 28,377.39 - 765.16 - 84,067.80

Special Rate 5,955.99 2,179.42 7,963.00 - - 15.61 412.80 5,147.98 0.56 - - 11,347.06

Water 111,302.22 37,985.23 150,430.00 - - 1,607.98 7,600.74 98,727.12 - 1,093.75 - 205,889.34

Water-Filtered 7,568.59 8,458.91 - - - - 497.85 27.27 - - - 16,498.08

Sewer 50,906.41 23,553.49 96,960.00 - - 360.00 3,451.69 70,829.27 - 700.00 - 102,982.32

Garbage 35,181.44 11,967.74 91,800.00 - - 595.00 2,520.44 62,803.64 - 1,687.50 - 76,383.48

Excess Water 89,852.88 18,953.21 - 69,012.60 - 4,140.00 5,145.38 78,913.77 42.43 - - 99,867.87

Charge on Land 3,308.10 - - - - - - - - - - 3,308.10

Unallocated Rates - - - - - - - - - - -8,974.83 -8,974.83

Unallocated Water - - - - - - - - - - -185.67 -185.67

GROUP TOTAL 350,184.15 121,298.51 392,876.29 69,012.60 6,718.59 22,806.93 344,826.44 42.99 4,246.41 -9,160.50 591,183.55

Ivanhoe

General 26,124.55 8,965.85 26,521.38 - - 390.38 1,791.75 18,122.04 - 1,065.27 - 43,825.84

Special Rate 6,737.37 2,360.08 7,886.38 - 27.64 79.71 472.19 5,380.88 - - - 12,023.07

Water 39,700.01 12,429.43 46,800.00 - 160.00 865.00 2,746.07 31,773.63 - 1,225.00 - 67,971.88

Water-Filtered 2,215.88 3,443.63 - - - - 139.79 449.09 - - - 5,350.21

Garbage 24,545.80 7,257.23 44,800.00 - 300.00 950.00 1,726.04 30,773.99 - 1,750.00 - 45,155.08

Excess Water 157,914.38 12,237.38 - 60,159.45 - 93,317.20 3,257.38 64,282.48 14.35 - - 75,954.56

Charge on Land 7,083.84 - - - - - - 270.50 - - - 6,813.34

Unallocated Rates - - - - - - - - - - -162.14 -162.14

GROUP TOTAL 264,321.83 46,693.60 126,007.76 60,159.45 487.64 95,602.29 10,133.22 151,052.61 14.35 4,040.27 -162.14 256,931.84

White Cliffs

General 7,554.74 2,118.23 31,233.34 - - - 501.41 23,441.73 - 1,750.46 - 16,215.53

Special Rate 574.90 150.41 3,000.07 - - 12.09 38.50 2,383.21 - - - 1,368.58

Water 16,489.33 2,674.78 76,900.00 - - - 1,094.38 59,710.42 - 1,797.34 - 35,650.73

Water-Filtered 2,176.12 1,938.79 - - - - 143.70 - - - 4,258.61

Garbage 190.66 6.00 2,040.00 - - 20.00 15.77 1,502.50 0.17 102.70 - 627.06

Excess Water 12,764.61 934.00 - 24,010.80 - 1,122.02 499.32 28,948.69 231.05 - - 7,906.97

Charge on Land 937.34 - - - - - - 125.84 - - - 811.50



GROUP TOTAL 40,687.70 7,822.21 113,173.41 24,010.80 1,154.11 2,293.08 116,112.39 231.22 3,650.50 -1,029.24 65,809.74

Menindee (Environs)

General 38,033.55 12,520.42 60,562.28 - - 139.41 2,306.27 43,025.09 4.77 2,940.20 - 67,313.05

Garbage 15,886.80 1,827.39 51,300.00 - 320.00 4,714.08 989.54 31,843.47 34.65 3,403.02 - 30,328.51

Charge on Land 3,963.30 - - - - - - 374.34 - - - 3,588.96



GROUP TOTAL 57,883.65 14,347.81 111,862.28 320.00 4,853.49 3,295.81 75,242.90 39.42 6,343.22 -2,341.87 98,888.65

Menindee

General 47,513.74 10,143.52 54,797.85 - - 1,138.59 3,040.94 33,699.98 9.85 2,712.29 - 77,935.34

Special Rate 6,158.87 1,552.45 7,963.38 - - 113.19 399.87 5,211.06 1.48 - - 10,748.84

Garbage 72,634.38 12,250.92 71,580.00 - 1,280.00 420.00 4,770.76 49,225.58 6.80 3,980.28 - 108,883.40

Charge on Land 7,778.31 - - - 5,236.00 - - 788.44 - - - 12,225.87


GROUP TOTAL 134,085.30 23,946.89 134,341.23 6,516.00 1,671.78 8,211.57 88,925.06 18.13 6,692.57 -1,548.81 208,244.64

Rural

General 48,009.87 8,118.65 313,353.75 - 4,047.24 1,036.48 3,567.95 246,374.89 31.74 142.37 - 129,511.98

Water - 2.20 1,700.00 - - 665.00 1.02 815.59 - - - 222.63

Excess Water 0.83 155.34 - 369.90 - - 0.05 369.95 - - - 156.17

Charge on Land - - - - 374.00 - - - - - - 374.00



GROUP TOTAL 48,010.70 8,276.19 315,053.75 369.90 4,421.24 1,701.48 3,569.02 247,560.43 31.74 142.37 -808.01 129,456.77

Sundry Villages

General 109.86 4.47 2,042.29 - - - 12.09 1,826.22 - - - 342.49


GROUP TOTAL 109.86 4.47 2,042.29 12.09 1,826.22 -4.46 338.03

Sunset Strip

General 6,799.64 632.81 61,637.77 - - - 323.05 47,805.41 - 2,988.40 - 18,599.46

Garbage 428.99 38.09 3,450.00 - - 150.00 18.69 2,620.33 4.28 174.57 - 986.59

Charge on Land 270.50 - - - - - - 270.50 - - - 0.00

Unallocated Rates - - - - - - - - - -780.34 -780.34

GROUP TOTAL 7,499.13 670.90 65,087.77 150.00 341.74 50,696.24 4.28 3,162.97 -780.34 18,805.71

REPORT TOTAL 902,782.32 223,060.58 1,260,444.78 153,552.75 11,744.88 111,851.74 50,663.46 1,076,242.29 382.13 28,278.31 -15,835.37 1,369,658.93

General 220,254.47 60,704.46 595,871.95 - 4,047.24 2,704.86 14,721.49 442,672.75 46.36 12,364.15 - 437,811.49

Special Rate 19,427.13 6,242.36 26,812.83 - 27.64 220.60 1,323.36 18,123.13 2.04 - - 35,487.55

Water 167,491.56 53,091.64 275,830.00 - 160.00 3,137.98 11,442.21 191,026.76 - 4,116.09 - 309,734.58

Water-Filtered 11,960.59 13,841.33 - - - - 781.34 476.36 - - - 26,106.90

Sewer 50,906.41 23,553.49 96,960.00 - - 360.00 3,451.69 70,829.27 - 700.00 - 102,982.32

Garbage 148,868.07 33,347.37 264,970.00 - 1,900.00 6,849.08 10,041.24 178,769.51 45.90 11,098.07 - 262,364.12

Excess Water 260,532.70 32,279.93 - 153,552.75 - 98,579.22 8,902.13 172,514.89 287.83 - - 183,885.57

Charge on Land 23,341.39 - - - 5,610.00 - - 1,829.62 - - - 27,121.77



FUND SUMMARY L 902782.32 223,060.58 1,260,444.78 153,552.75 11,744.88 111,851.74 50,663.46 1,076,242.29 382.13 28,278.31 -15,835.37 1,369,658.93

RATES REPORT as at 3 March 2008

Councillor Brown questioned as to whether the rates collection statement has been adapted to reflect the recent sale of land for unpaid rates.

The Acting GM to take on notice.

RECOMMENDATION

That the Rates Collections report be received and adopted.

8-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr MacMillan that the Rates

Collections report be received and adopted.

MOTION CARRIED


4.3 Councillor Questions At the last meeting of Council, a number of questions were raised.

Specifically Councillor Brown requested details of leave taken by Senior Staff during January 2008. While it is recognised that only three members of staff are regarded as Senior Staff details relating to the entire MANEX team are as follows:

� General Manager – 147 hours of annual leave taken

� Director Corporate Services/Acting G/M – 28 hours of leave

taken

� Director Engineering Services – nil taken

� Manager Environmental Services – nil taken

� Manager Community Economic Development – 47 hours

taken

Attached to this question was the inference that staff leave provisions were the main reasons for not holding a Council meeting in January. This assertion is not correct and attention is drawn to Council resolution 11-12-07 which detailed the Council meeting schedule for 2008 and noted:-

• “Given that there are only a few working days from the December 2007 meeting to any proposed meeting in January 2008 and there is typically very little activity within the Shire requiring Council decisions it is suggested that the January meeting be foregone.” That motion was carried by the Council.

• Council should be reminded that the issue of excessive leave is one for the General Manager to monitor and to put in place appropriate strategies to ensure that such leave does not continue to accrue. The issue of excessive leave has been one that is regularly presented to MANEX for review and has been duly noted in the minutes of that group.

Councillor Brown also raised the issue of the length of the recruitment process for the Waste Management Officer in Wilcannia stating that the advertisement process was only open for 10 days over Christmas 2007. In fact advertisements for this position were first advertised on the 19th December 2007 with a noted closing date of the 10th January 2008. While it is acknowledged that the position was open over the Christmas/New Year break it is felt that sufficient time was allowed to attract suitable applicants. A contact point was included in the advertisement with a suggested phone number should that be required. A number of prospective applicants availed themselves of the information package as advertised. It must be stressed that while informal approaches may be made to other Council staff, only the officially listed contact officer can be relied on to provide accurate information.

RECOMMENDATION

That the Councillor Questions report be received and noted.


9-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Councillor Questions report be received and noted.

MOTION CARRIED

4.4 Western Division Group of the Shires Association of NSW – 2008 Annual Conference The 2008 Annual Conference of the Western Division was held in Cobar, New South Wales from the 2nd March 2008 to the 4th March 2008. The Central Darling Shire Council was represented by Councillors Longfellow, Wellings, MacMillan, Linnett, Sullivan, Vagg, Pease and the Acting General Manager Mr Tim Hazell. The conference was titled “The Environmental Future of Far West New South Wales” and drew a number of speakers from a variety of areas.

These speakers included:

• Councillor Bruce Miller, President Shires Association

• Mr Lew Laing, Roads and Traffic Authority

• Mr Brian O’Mara, Local Government Procurement

• Mr Derrick Hines, Country Energy

• Mr John Williams MP, Member for Murray-Darling

• The Hon Duncan Gay MLC, Shadow Minister for Roads, Ports

and Waterways

• Mr Chris Hartcher MP, Shadow Minister for Local Government,

Water Utilities

• Mr John Turner MP, Shadow Minister for Lands, Mineral

Resources

• Mrs Ruth Fagan and Mr Larry Musolino, Cancer Council of NSW

• Mr Rory Treweeke, Western Catchment Management Authority

• Mr Chris Taylor, Telstra

• Mr David Gibson, LGSA

• Mr Shaun McBride, LGSA

Each speaker provided details on current developments in their particular area, highlighting trends occurring within the industry. The Conference was most disappointed to note that no members of the State Government of NSW could make themselves available to address Conference. It was noted that while Parliament was sitting the following day, representatives of the opposition were able to make themselves available to address Conference and be back in Sydney by the next day.

The Conference also held a strategic planning workshop aimed at examining the declining numbers of delegates attending the conference, the relevance of the Western Division and the inability to be able to draw members of the State Government to address the Conference. Indeed all delegates and attendees were requested to take this issue back to each individual Council for consideration of the strategic direction the group should be taking.


Around 40 motions were considered by the Conference, with each passed by voting delegates. Issues raised in specific motions ranged from opposition to the State Government planned actions of compulsory withdrawal of Western Lands leases for project of State significance, to calls for increase in capital spending on telecommunications in the area, to opposing the concept of removal of water and sewer services from the Local Government gambit. The four motions put to the Conference from the Central Darling Shire Council were supported.

RECOMMENDATION

That the Western Division Group of the Shires Association of NSW – 2008 Annual Conference report be received and noted.

10-3-08 Resolved On the Motion Of Clr Sullivan,

Seconded Clr Linnett that the Western Division Group of the Shires Association of NSW – 2008 Annual Conference report be received and noted.

MOTION CARRIED

4.5 Provision of Motor Vehicles Introduction

The issue of the provision of motor vehicles to staff of the Central Darling Shire Council was last formally considered by Council at it’s meeting held in April 2005. At this meeting, Council passed a resolution to have motor vehicles provided to contracted staff valued in accordance with the guidelines produced by the Local Government Shires Association. This motor vehicle value was to be included in the remuneration schedule section of each employment contract.

Council, in the consideration of the replacement of three motor vehicles at the February 2008 meeting of Council, requested that the purchase be deferred pending a review of Council policies. This review has been difficult to achieve given the lack of specific direction from the Council in terms of the policy review. None the less, this report has been compiled to resolve the issue before Council and provide some further background information that may assist Council in the decision making process.

Current Policies

Council presently has four distinct policies relating to the provision of motor vehicles. Copies of these policies are appended to this Agenda for further information. Specifically these policies provide for:

• Vehicle replacement policy – provides for the replacement of motor vehicles annually and 4 wheel drive vehicles on a two year or 80,000 kilometre basis. This policy was last reviewed in August 2003 and is considered to still be appropriate.


• Motor vehicles – prevention of injury policy – provides for the general terms and conditions on the use of motor vehicles by employees of Council. The policy was reviewed in June 2001 and is considered to be appropriate.

• Motor vehicles – use of – provides advice on the use of motor vehicles within the Shire with particular relevance to animals and travel on unsealed roads. While the policy as reviewed in March 1993 it is still relevant to current conditions and is considered appropriate.

• Motor vehicles – private use – provides for the terms and conditions of the provision of motor vehicles where a private usage factor is provided. The policy was last reviewed in August 1993 and a number of minor alterations are suggested.

Policy Amendment

The motor vehicle policy does not include reference to staff employed under employment contracts or the formal Council resolution to value these vehicles according to the LGSA guidelines and have that value attached to the remuneration schedule of the individual employment contract. The policy currently includes a provision for staff to meet the first $200 of any excess in the insurance claim where the vehicle is damaged whilst being used for private use.

While this clause may be seen as encouraging appropriate driving behaviours from staff members it does not make for any differentiation should the damage occur as a result of an accident, unforseen circumstances or the actions of another driver. To have a kangaroo jump out in front of a vehicle is a common occurrence in this area and the driver should not be held personally accountable for such actions should they occur on a trip of private usage. This clause is considered inappropriate and it is suggested should be deleted from the policy. With these minor changes included, the policy is considered to be current and appropriate.

Issues The issue of motor vehicles and the provision of motor vehicles to staff with a significant private usage factor can be a vexed issue with varying degrees of subjectivity attached. There is little doubt that in the current employment market employer’s in all industries, including Local Government, need to attract and retain suitably qualified and experienced staff. While general levels of remuneration are important in attracting appropriate staff, the provision of additional benefits also plays a crucial role in this regard.

The provision of motor vehicles to senior and contracted staff is an accepted norm within Local Government and that trend is seen to continue for some time. The provision of motor vehicles is viewed as a relative low cost method of providing benefits and inducements to current and prospective staff.

In relation to the Central Darling Shire Council, a number of significant and important issues need to be considered. These include:

� The need to ensure that staff have the appropriate level of vehicle for the position they hold and also for the conditions of the roads that the vehicle will be used on. For these reasons it has


been the accepted practice of this Council to provide Toyota Landcrusiers as the minimum standard for contracted staff. While other types of vehicles in this range have been put forward as alternatives, the safety, reliability and resale value of the Toyota Landcrusier ensures the most appropriate return to Council. The Toyota Landcrusier is regarded as the market leader in this type of vehicle and Council should continue to ensure that these vehicles are provided. It is conceded that some other authorities are considering alternative makes and models in an attempt to reduce running costs and the like, but experience has shown that these makes and models do not have the same safety levels let alone the resale values that the Toyota enjoys.

� It is well accepted of Council that the benefit of the provision of a motor vehicle to a minimum standard is not able to be converted to cash. Simply put, the requirement for a minimum standard is due to the specific conditions of this Council and cannot be negotiated. It may be appropriate for Council to consider a higher specification of vehicle if required by the employee. In these instances it would be recommended to the Council that this higher specification would be salary sacrificed by the employee. While the employee would be effectively paying for this increased specification the asset would remain the property of Council and the employee would have no rights to retain the additional specification on sale of the asset. For example – the employee may wish to have an upgraded towing package added to the vehicle. This could be considered by the Fleet Manager and the General Manager and if agreed, would be provided and the appropriate amount deducted from the employee’s salary.

Employment – Terms & Conditions

Council also needs to be mindful of the current employment contracts, offers of employment and current practices that have been put in place. Specifically Council has agreed to provide the following:

• General Manager – Ford Fairlane Ghia

• Director Corporate Services – Toyota Landcrusier

• Director Engineering Services – Toyota Landcrusier

• Manger Environmental Services – Toyota Landcrusier

• Manager Community/Economic Development – Toyota

Landcrusier

These vehicles have been provided over the past five to six years and in accordance with the formal resolution of Council are valued according to the Local Government Shires Association guidelines on providing vehicles. The current valuation for all employment packages is $21,000 per annum.

Recent Review – Private Usage

A recent review of the level of private usage and the value of the motor vehicle benefit has been conducted. This review showed that over a four to five month period the level of private usage of vehicles operated by staff employed on an employment contract varied as follows:

• Director Corporate Services/Acting General Manager – 45.21%


• Director Engineering Services – 44.52%

• Manager Community and Economic Development – 28.05%

• Manager Environmental Services – 43.61%

The Local Government Shires Association model is based on the assumption that private usage is 70%. While it is conceded that the nominal sum of $21,000 would need to be revised due to increases in the price of vehicles, the current level of private use results in a dramatic variation in the actual amount that should be charged to each employee’s remuneration schedule. Based on the latest published figures and the private vehicle usage as indicated above the following amounts would need to be recorded against individual remuneration schedules:

• Director Corporate Services/Acting General Manager –

$11,558.00

• Director Engineering Services – $21,177.09

• Manager Community and Economic Development – $13,561.11

• Manager Environmental Services – $16,845.23

These figures are based on actual usage patterns over the past four to five months and assumptions as contained within the model.

The variations in the figures can be attributed to a number of factors that range from the price of the vehicle, to the amount of kilometres travelled each year and the actual level of private usage each year. It is noted that this model provides for the capital cost of the vehicle, annual depreciation, registration/CTP/Insurance, annual running costs on a per kilometre basis and fringe benefits tax liability to be included in the calculation.

Management Reviews

It is important to note that the provision of motor vehicles to staff is an issue that is reviewed on a regular basis. All staff are required to maintain accurate and comprehensive log books which are reviewed on a six monthly basis by the Acting General Manager. Staff are required to ensure that all usage of the vehicle is recorded with particular significance to private usage. The General Manager is also required to review the contractual arrangements of Senior Staff on an annual basis – Section 339 of the Local Government Act 1993. This review is required to be presented to Council for formal adoption.

It is suggested that these reviews will ensure that accurate figures are charged to each employee’s remuneration schedule and that, while full private use is provided, that private use is contained within known parameters.

Director Corporate Services


Council should also be mindful that in September/October 2006 the Director of Corporate Services was consulted and opted for the Toyota Landcrusier attached to that position to be replaced by a sedan. This alteration to the provision of motor vehicles was conducted on the basis that this vehicle was to be an automatic and would be made available, where possible, for staff to attend training sessions and conferences away from Wilcannia. While the Director Corporate Services accepted the alteration and accepts the operational need of the vehicle to be used for such staff requirements it is noted that such a decision has had the effect of saving Council $17,000 by replacing the Toyota Landcrusier with the Holden Commodore Calais.

In the present round of plant replacements the Director Corporate Services had indicated a preference for a slight alteration to the level of vehicle provided to that position. The vehicle requested was a Holden Commodore VE SS sedan, which has an initial purchase price of $46,194.00 and compares to a purchase price of a Holden Commodore Calais of $44,535.66 – an additional $1,658.34 and still well below the purchase price of a Toyota Landcrusier of $60,938.88.

When both vehicles are valued using the Local Government Shires Association model, based on actual figures to date and published running cost data, the Holden Commodore SS would be costed at $15,769.32 to the employee’s remuneration schedule. The new Holden Commodore Calais would be costed to the remuneration schedule at $12,569.57 – both well within the current charge of $21,000.

Various questions were raised in relation to Council’s Motor Vehicles and the Policy, these included:

Councillor Brown – would like to see the calculations to justify figures in report. Acting GM, happy to show workings to Council.

Would like to know what happened between the difference between the $21,000 allocated in the salary compared to the $16,000 that is actually used.

Suggested that Council look to the State Government to provide remuneration advice.

Councillor Pease – would like to see a make up of the running costs for the vehicles.

Would like to see the $200 excess to cover for an accident in private usage remain.

Would like to see the policy fair for both the Council and the employee.

Councillor MacMillan – would like to know how much towing the Council vehicles do.

Councillor Sullivan that Councillors for a sub committee to review the motor vehicle policy to ensure that Councillors are happy with the results.

RECOMMENDATION

That Council receive and note this report on the provision of motor vehicles to staff, make the proposed alterations to the current policy as suggested in this report, and purchase a


Holden Commodore VE SS as contained within the Director Engineering Services report for the position of Director Corporate Services.

Councillor Pease moved an amendment to split the existing recommendation into two parts.

11-3-08 Resolved On the Motion Of Clr Pease, Seconded Clr MacMillan that Council split the existing recommendation into two parts

MOTION CARRIED

12-3-08 Resolved On the Motion Of Clr Pease, Seconded Clr Brown that Council form a sub committee to review and revise Council's Motor Vehicle Policy

CR BROWN RECORDS AGAINST

MOTION CARRIED

13-3-08 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that Council purchase a Holden Commodore VE SS with the figures as contained within the Director Engineering Services report for the position of Director of

Corporate Services.

CR BROWN RECORDS AGAINST

MOTION CARRIED

The Acting General Manager bought to the attention of Council an unsigned letter that was received by a number of the Central Darling Shire Councillors on the 12th March 2008.

The letter purported to discredit a decision made by the Acting GM in relation to the Manager Environmental Services.

The Acting GM called upon the Council to express total confidence in the MES for the job she doing.

14-3-08 Resolved On the Motion Of Clr Linnett, Seconded Clr Reid that in reponse to a circulated letter, the Manager Environmental Services

enjoys the full support of the Council.

MOTION CARRIED UNANIMOUSLY

DIRECTOR OF ENGINEERING SERVICES REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 5. DIRECTOR OF ENGINEERING SERVICES REPORT

RECOMMENDATION

That the Director of Engineering Services report be received

and dealt with.

15-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett That the Director of Engineering Services report be received and dealt with.

MOTION CARRIED

5.1 Activity Report 11th February to 10th March 2008

5.1.1 Administration Depot Office

Location Task Comments

Director of Engineering Services

Office/Shire Supervision, Enquiries, RTA, Inspections, Invoices

Ongoing

Works Programme 2007/2008 Programme 70%

Water/Sewer Asset Capture and implement In Progress

State Roads SIMC

Works Proposals submitted

0

Works Orders received

0

RTA Management Plans (update 2007/08) 90%

MR 68B Wilcannia To Menindee

Lake Woytchugga crossing, consultation with Western Catchment Authority, Survey Investigation and design.

In Progress Start

Construction 11/05/2008

RTA Works Proposals and Works Orders. Routine Maintenance Register. Highway routine inspections.

On Going

Works Engineer

Office/Shire Plant Replacement Updating

Footpath Register CDSC Towns On Going

MR 68 (C) Menindee/Pooncarie

Culvert Replacement, Bakers Swamp (Department of Fisheries)

Start Construction 11/02/2008

Bonley Bridge Bridge replacement Program,

In Progress Start


Construction 19/05/2008

Office/Shire Staff supervision, Enquiries, Inspections.

Ongoing

Works Overseer

Office/Shire Staff supervision, Enquiries, Inspections.

Ongoing

Shire Roads Inspections, MR 416 Construction. Completed

Contract Project Manager

Assets Wilcannia Water, Sewer In Progress

Assets Roads In Progress

Pooncarie Road Culvert Replacement project management

In Progress

Technical Officer

Assets Footpath Register Ongoing

RTA Highway Inspections Ongoing

Administration Officer

Office Engineering enquires, filing, Ongoing

5.1.2 Community Amenity

Public Conveniences

General maintenance all Towns

5.1.3 Water Supplies Wilcannia

Water levels at the Weir

7th February – 6th March – 2008.

0 = top of the Wilcannia concrete weir.

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

Feb-08

7-Feb-08

8-Feb-08

9-Feb-08

10-Feb-08

11-Feb-08

12-Feb-08

13-Feb-08

14-Feb-08

15-Feb-08

16-Feb-08

17-Feb-08

18-Feb-08

19-Feb-08

20-Feb-08

21-Feb-08

22-Feb-08

23-Feb-08

24-Feb-08

25-Feb-08

26-Feb-08

27-Feb-08

28-Feb-08

29-Feb-08

1-M

ar-08

2-M

ar-08

3-M

ar-08

4-M

ar-08

5-M

ar-08

6-M

ar-08

Series1

Wilcannia Filtered Water


Water for the town is from the Wilcannia Bore No 1

Problems with the turbidity and colour of the water from the Darling River has resulted in acquiring water from the bore fields at Wilcannia, this issue is currently being addressed and all attempts are being made to revert back to the river water.

Councillor Pease questioned the DES as to why the Engineering Department is still pumping water from the Emergency Bore when the river has been flowing for months. He noted that the salt levels in the river are much lower that the currently unpalatable water coming from the bore.

The DES informed Council that the issues with the Wilcannia water will be fixed within 2 weeks when the water specialist comes to assist the Council.

Councillor Pease also asked the DES as to what response plan is in place for situations like this.

The DES to take on notice and provide a full report to Council at the next meeting.

Wilcannia Raw Water

Water for the town is from the Wilcannia weir pool

Pumps

Satisfactory operation.

White Cliffs

Satisfactory operation

Water Levels, 10th March 2008.

Tank 1 = 5.2m

Tank 2 = 3.6 m

Tank 3 = 8.0m (Wakefield) Supply for the Town

Ivanhoe

Satisfactory Operation, water is supplied from the bore field’s storage; Flow rate is steady at 4.5 l/sec

Water Levels, 10th March 2008

Town storage 3.0m.

Morrison’s lake storage 1.30m.

5.1.4 Sewerage Satisfactory operations, general maintenance, Wilcannia.

5.1.5 Transport & Communication General

State Roads - RTA Single Invitation Maintenance Contract (SIMC)

Road Activity Comments

SH 8 Barrier Highway = 167.32 km Routine maintenance (SIMC) Works program. Heavy Patch, culvert 22km East of Wilcannia

Ongoing Completed

SH21 Cobb Highway = 219.38 km


Routine maintenance (SIMC) Works program. Maintenance Grading

Ongoing In Progress

Regional Roads

Road Activity Comments

MR66 = 6.38 km Menindee To Broken Hill

Routine Inspection/ Maintenance

Ongoing

MR67 = 34.75 km

Ivanhoe to Balranald


Ongoing

MR 68A = 127.66 km Wilcannia To Tilpa

Routine Inspection. Ongoing

MR 68B = 154.42 km Wilcannia To Menindee

Routine Inspection. Maintenance Grading

Ongoing

MR68C = 69.80 km Menindee to Pooncarie

Routine Inspection Maintenance Grading.

Ongoing In Progress

MR 428 = 34.91 km

White Cliffs - Kayrunnera


Ongoing

MR80 = 3.99 km

Mossgiel to Hillston

Routine Inspection/ Maintenance Maintenance Grading.

Ongoing

MR 416 = 65.72 km Ivanhoe to Cobar

Gravel Resheet,

Completed

MR 433 = 199.87 km

Ivanhoe to Menindee


On Going

MR435 = 93.14 km

Wilcannia to White Cliffs

General Maintenance/ patching

On Going

Local Roads

Roads Activity Comments

ALL = 1602.30 km

Maintenance Inspections

Ongoing

Town Streets

Town Activity Comments

Wilcannia Street/Amenity

Ongoing

Ivanhoe Street/Amenity

Ongoing

Menindee Street/Amenity

Ongoing

White Cliffs Street Amenity

Ongoing

Tilpa Street Amenity Inspection fencing at Airfield.

Nil


5.1.6 Aerodromes

Menindee, Wilcannia, White Cliffs, Ivanhoe, Tilpa and Emmdale

Routine Inspections and maintenance.

RECOMMENDATION

That the Monthly Activity Report be received and noted.

16-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Monthly Activity

Report be received and noted.

MOTION CARRIED

5.2 Engineering Works Committee Meeting A Ward Councillors met after the February meeting of Council with senior staff to determine priority works needed for each area. A positive outcome was sort by the committee members and issues that needed to be addressed were tabled.

RECOMMENDATION

That the Engineering Works Committee Meeting report be received and noted.


Seconded Clr Wellings that the Engineering Works Committee Meeting report be received and noted.

MOTION CARRIED

5.3 Western Catchment Management Authority – Stormwater Management Review Engineering Consultants have been engaged by the Western Catchment Management Authority on behalf of the Central Darling Shire Council to carry out a review of the Stormwater Management Plan for Wilcannia.

The review of the Stormwater Management Plan is designed to assess the plans currency, with particular regard to environmental and water quality issues. By assessing the efficiency of the existing Stormwater Management Plan, it is possible to relate the impacts of the implementation of Stormwater Management Plan strategies upon environmental goals. Through this process, it is anticipated that Catchment Plan targets may be addressed through the synergistic implementation of Stormwater Management Plan activities, whilst also addressing Central Darling Shire Council needs.

Recommendations:


1. Immediate installation of 5 x Gross Pollutant Traps to address ongoing issue of gross pollutants entering the river.

2. Implement a Development Control Plan strategy to address issues of uncontrolled sediment and debris transport from new development and existing sites.

3. Implement education program including ‘gutter stencilling’, youth education program for a shift in attitude to stormwater, litter and waste management.

4. Implementation of water quality and stormwater quality monitoring programs.

The Western CMA will be providing the funding for the purchase and installation of the Gross Pollutant Traps. The locations for these traps have been identified as Field St, Byrnes St, Myers St, Cleaton St and Martin St.

RECOMMENDATION

That the Western Catchment Management Authority – Stormwater Management Review report be received and noted.

18-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Western Catchment Management Authority – Stormwater Management Review report be received and

noted.

MOTION CARRIED

5.4 Plant Replacement - 5057

Quotation Q5057

Replacement of Mitsubishi Triton Extra Cab 4x4 (Animal Control Officer)

Dealer Make Model Delivery Period

Warranty Trade Price

(Ex GST)

Gross Price

(Ex GST)

Changeover Price (Ex GST)

Trade Vehicle New Vehicle Pricing

Far West Autos Ford Ford Ranger Twin Cab 4x4

1 Month 3yr/100000km $19,364.00 $33,423.00 $14,059.00

Broken Hill Toyota

Toyota Hilux Twin Cab 4x4

2-4 weeks

3yr/100000km $17,000.00 $42,704.00 $25,704.00

Donlee Motors Holden Rodeo Twin Cab 4x4

2-4 weeks

3yr/100000km $17,000.00 $37,705.40 $20,705.40

Cook & Black Ford Ford Ranger Twin Cab 4x4

2-4 weeks

3yr/100000km $17,000.00 $34,175.00 $17,175.00

Handsaker Ford Ford Ford Ranger Crew Cab 4x4

2-4 weeks

3yr/100000km $16,600.00 $33,551.00 $16,951.00


RECOMMENDATION

That Council purchase one Rodeo Twin Cab 4x4 from Donlee Motors Broken Hill for $37,705.40 and sell one Mitsubishi Triton Extra Cab 4x4 to Donlee Motors Broken Hill for $17,000 with change over price of $20,705.40.

19-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that Council purchase one Rodeo Twin Cab 4x4 from Donlee Motors Broken Hill for $37,705.40 and sell one

Mitsubishi Triton Extra Cab 4x4 to Donlee Motors Broken Hill for $17,000 with change over price of $20,705.40.

MOTION CARRIED


Quotation Q5058 Replacement of Nissan X-Trail (Mayor)



(Ex GST)

Gross Price

(Ex GST)

Changeover Price (Ex GST)

Trade Vehicle

New Vehicle Pricing

Far West Autos

Mitsubishi

Mitsubishi Pajero GLX turbo Diesel

2-3 weeks

3yr/100000km $19,546.00 $46,518.00 $26,972.00

Commonwealth Motors

Nissan Nissan Patrol Gu ST-S Diesel

12-14 Days

3yr/100000km $19,000.00 $48,358.00 $29,358.00

Broken Hill Toyota

Toyota Landcruiser GXL Turbo Diesel

2-4 weeks

3yr/100000km $17,000.00 $56,066.31 $39,066.31

Broken Hill Toyota

Toyota Toyota Prado 4 Months

3yr/100000km $17,000.00 $54,575.00 $37,575.00

RECOMMENDATION

That Council purchase one Mitsubishi Pajero GXL turbo diesel from Far West Autos Broken Hill for $46,518.00 and sell one Nissan X Trail 4x4 to Far West Autos Broken Hill for $19,546.00 with a change over price of $26,972.00.

20-3-08 Resolved On the Motion Of Clr Linnett, Seconded Clr Sullivan that Council purchase


one Mitsubishi Pajero GXL turbo diesel from Far West Autos Broken Hill for $46,518.00 and sell one Nissan X Trail 4x4 to Far West Autos Broken Hill for $19,546.00 with a change over price of $26,972.00.

MOTION CARRIED


Quotation Q5073 Replacement of Holden Calais VE (Director Corporate Services)



(Ex GST)

Gross Price (Ex GST)

Chageover Price (Ex GST)

Trade Vehicle

New Vehicle Pricing

Far West Autos Ford Fairmont Ghia

2-3 weeks

3yr/100000km $28,500.00 $38,957.52 $10,457.52

Broken Hill Toyota Toyota Aurion Presara

2-4 weeks

3yr/100000km $30,000.00 $44,782.53 $14,782.53

Donlee Motors Holden VE Calais 2-4 weeks

3yr/100000km $31,000.00 $44,535.66 $13,535.66

Far West Autos Ford XR8 2-4 weeks

3yr/100000km $28,500.00 $37,331.00 $8,831.00

Donlee Motors Holden SS VE 2-4 weeks

3yr/100000km $31,000.00 $46,194.00 $15,194.00

This matter was withdrawn from the agenda as it was resolved in the Acting General Managers Report

RECOMMENDATION

That Council purchase one Holden VE Calais from Donlee Motors Broken Hill for $44,535.66 and sell one Holden Calais VE to Donlee Motors Broken Hill for $31,000.00 with

a change over price of $13,535.66.

5.7 Wilcannia Water Fluoridation There are a number of issues regarding the possible fluoridation of the Wilcannia Water System that the Council may wish to consider. The following information has been submitted for discussion and debate:

1. What will be achieved by introducing fluoride to the town water supply? Children between one and seven will receive minute doses of fluoride when they drink the water which will strengthen their teeth so that tooth decay will be largely eradicated for the remainder of their lives barring accidents or poor oral hygiene.


2. The fluoride will not benefit people over the age of seven nor will it cause any harm at the dosage level of between 0.8 and 1.2 parts per million in the water supply. There has been no instances of any poisoning of individuals throughout Australia from fluoridated systems which have been in existence since the 1960’s.

3. Safety issues – it is acknowledged that fluoride is a poison which, if not handled appropriately, can cause poisoning. As mentioned above there are no instances of any harm being caused by any water supply throughout Australia. Dosage of the water supply is controlled mechanically and staff responsible for the water supply system will be required to undertake appropriate training and to wear protective clothing in handling the product. This is no different in handling many other forms of potentially dangerous chemicals such as chlorine, caustic soda, farm chemicals, household detergents, and other cleaning agents. They can all cause harm if inappropriately handled.

4. It has been suggested that individual parents should be responsible for dosing their children with fluoride tablets and, while this is a possibility, many parents choose not to treat their children and are more likely to cause overdoses if the instructions are not carried out. Similarly people in the lower socio-economic part of the community may not be able to afford the cost of purchasing the tablets and their children may be disadvantaged as a result.

5. Up until recently the State Government would only subsidise the cost of installing the Capital Equipment to dose fluoride into water supply systems on a 50/50 basis with the Local Government Authority NSW Health has advised that it will provide a 100% subsidy of the fluoridation component of the capital costs from the 1st July 2004 upon application by the Water Supply Authority to seek the subsidy. There will therefore be no capital costs incurred by Council should it wish to introduce the fluoridation arrangement. The capital costs would be in the vicinity of $100,000. The estimated costs of chemicals and additional running costs will be provided as soon as possible.

As the Water Supply Authority the Council appears to have the three following options available:

a) Take no action to introduce fluoride into the Wilcannia water supply.

b) Resolve to introduce fluoride into the Wilcannia water supply and seek a 100% subsidy from NSW Health towards the capital costs of installing the equipment and, once it is installed, to set an appropriate price per kilolitre for the supply of water to cover the running costs, or


c) It may, in accordance with the provisions of Section 6A of the Fluoridation of Public Water Supply Act 1957, refer the question of fluoridating the water supply to the Secretary responsible for the said Act. The Secretary will then receive advice from a special committee established to consider such issues and may, by notification published in the Government Gazette, direct the Water Supply Authority to add fluoride to a public water supply. A copy of the provisions of Section 6A of the Act is attached.

Council requested a further investigation to be conducted by the DES and MES and hold a discussion with a representative from Greater Western Area Health Service.

RECOMMENDATION

That the report on Wilcannia Water Fluoridation be received and noted.

21-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the report on

Wilcannia Water Fluoridation be received and noted.

MOTION CARRIED

5.8 Wool Track Update The Central Darling, Cobar and Balranald Shire Council’s Engineers held discussions in February to construct a pavement designed to carry B triples and Road Trains between Balranald, through Ivanhoe to Cobar.

There are a few things to look at when planning a construction project such as the following:

• Traffic on the road - (who will be the main uses of this road)?

• Traffic Counts - (What are they now and the predicted traffic in say 10 years).

• The Design Standard - (Build a road that will be able to cater for the predicted traffic).

• The road goes through 3 council boundaries - (need to have all parties involved in the planning and construction of the project).

• How long will the project take?

• Consultation with pastoral owners.

• Consultation with the RTA.

• Survey and Design.

• Who will drive the project - (Each Council in their Boundary)?

The Engineers will continue to meet and discuss/plan the necessary arrangements for the design of this proposed project.


RECOMMENDATION

That the Wool Track Update report be received and noted.

22-3-08 Resolved On the Motion Of Clr Linnett,

Seconded Clr Sullivan that the Wool Track Update report be received and noted.

MOTION CARRIED

MANAGER, ENVIRONMENTAL SERVICES REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 6. MANAGER, ENVIRONMENTAL SERVICES REPORT

RECOMMENDATION

That the Manager of Environmental Services Report be received and dealt with.

23-3-08 Resolved On the Motion Of Clr Linnett, Seconded Clr Wellings that the Manager of Environmental Services Report be received and dealt with.

MOTION CARRIED

6.1 Information Items

6.1.1 Wilcannia Cemetery Update For some time, acquisition processes have been ongoing to obtain additional land for the Wilcannia Cemetery. Notification has been received from Council’s solicitor to confirm that the acquisition is almost complete. The final stage is the gaining of a Certificate of Title for the land and this step is now in process.

6.1.2 Old Ivanhoe Cemetery As requested by Cr Linnett last month investigations have commenced to seek access to the old Ivanhoe Cemetery. It is believed that the cemetery is located on privately owned land. A search of Council’s records shed no light on this matter however documents are being retrieved from Department of Lands and other parties to assist. Council will be kept informed as further information comes to light.

6.1.3 Ivanhoe Waste Depot Flyers have been placed around Ivanhoe and a mailbox drop has been undertaken seeking comments from the Ivanhoe community on three management options for the Ivanhoe Waste Depot as resolved by Council last month. Flyers were distributed on the 27th February 2008 with comments received until the 21st March 2008.

6.1.4 Swimming Pools Patron levels at swimming pools have dropped off considerable over the past weeks due to the cooler weather. Pools have been opening as required, however in the event no persons turn up to use the pools, pool attendants have been closing early due to lack of demand. It is likely pools will be closing in the near future due to the cooler weather continuing.

RECOMMENDATION

That the Information Items be received and noted.


24-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Information Items be received and noted.

MOTION CARRIED

6.2 Councillor Questions The following answers are provided in response to a number of questions raised by Councillors at last months meeting;

Cr Reid – Inspections were undertaken in response to reports of rubbish being dumped behind the Menindee School and Crick Park by Council’s Ranger/Animal Control Officer. An extensive search around these areas failed to find any illegally dumped materials.

Cr Brown – Raised concerns that animal control functions were failing in the vicinity of the Shell Roadhouse and the southern end of the Wilcannia township as excessive numbers of dogs were roaming the streets. Information received from Council’s Ranger/Animal Control Officer indicates that 47 dogs and 19 cats have been removed from the township in the past 8 weeks. It needs to be noted it is often very difficult to capture roaming dogs, and some problems faced with this task include the following;

• The town dogs are very evasive and unable to be physically caught by hand or with a pole.

• Often the owners of the dogs are unable to catch them to surrender them to Council. If the owner can’t catch it, Council staff has less chance of catching it.

• The town dogs are very shy of the Ranger/Animal Control Officers vehicle and bolt when they see it coming down the street.

• Dog traps are set and laid in strategic locations, and are often successful, however cunning dogs become to smart to enter the trap. Usually it is the smarter more cunning dogs that are roaming the streets. Some problems have been faced in the past with local children setting off traps and releasing dogs that are caught in traps. Once let out the dogs will not go near a trap again.

• Owners can’t put the dog on a led in many instances as they can’t catch it.

A solution that may help this problem is the use of a net gun in built up areas. Cost to purchase a net gun is in the vicinity of $3,000. In the past years, Council has been actively involved in a de-sexing program with NSW Health and RSPCA. This program has not been held for a number of years. Recent advice received from RSPCA indicates that this program is being revitalised and it is planned that a de-sexing program will be held in Wilcannia and Ivanhoe during April 2008. Preliminary dates are 7th & 8th April for Wilcannia and 9th & 10th April for Ivanhoe. Flyers will be placed out shortly advertising this worthy program.


RECOMMENDATION

That the Councillor Questions report be received and noted.

25-3-08 Resolved On the Motion Of Clr Reid, Seconded

Clr MacMillan that the Councillor Questions report be received and noted.

MOTION CARRIED

6.3 Calico Bag Program Upon introduction of the changes to the management practices at the Wilcannia Waste Depot, Council has been approached by the Shell Roadhouse Wilcannia to reduce the use of plastic bags. It has been suggested that the use of plastic bags could be reduced in the township and at the waste depot by the Roadhouse issuing calico bags for a period of time instead of utilising plastic bags. After a period of time, the Roadhouse would then expect patrons to bring in their calico bags to pick up their purchases as no more plastic bags would be issued from this facility. The owners of the roadhouse have enquired as to whether Council would be willing to donate calico bags to assist. Contact has been made with various groups such as Netwaste and Catchment Management Authorities to see if any donations of calico bags are available; support for the project from other bodies is being investigated.

RECOMMENDATION

That the Calico Bag Program report be received and noted.

26-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that the Calico Bag Program report be received and noted.

MOTION CARRIED


6.4 Fire Damaged House – Wiradjuri Drive, Wilcannia On the afternoon of Tuesday 26th February 2008 House 14b Wiradjuri Drive, Wilcannia was extensively damaged by fire. It is alleged the fire commenced in the kitchen before spreading to the remainder of the building. No occupants were injured in the fire. The building has been extensively damaged with most of the roof structure and internal areas being burnt. Immediately after the fire Council was contacted by the local police Sergeant Ben Atkins and Bill Britt from the RFS regarding safety concerns for the local public (particularly children) that may be in the vicinity of the building and requested that an order for demolition be placed on the building. Upon visual inspection of the building it was deemed unsafe warranting demolition before falling and collapsing and possibly injuring persons. On this basis, an Emergency Order (01/08) was placed on the building and issued to the owner of the property being the Wilcannia Local Aboriginal Land Council. Upon issuing the order, it was advised that the Land Council contact their insurance company before undertaking any demolition of the building to enable loss adjusters, and insurance representatives to inspect the building in its current state to make a determination on indemnity or future actions.

Approximately a week after the fire, the loss adjuster for the insurer inspected the building, and has forwarded photos to their structural engineer for an assessment of the damage. Preliminary investigations have occurred, and advice to hand from the insurance company is they are considering two options, these being to either demolish the building or to reconstruct the damaged elements being the roof structure and internal areas. The local Land Council is awaiting a decision from the insurer before acting on the order issued by Council. In the event the insurance company decides to reconstruct the damaged elements of the building, the Emergency Order for demolition will be revoked. It is pleasing that immediate attention has been given to the building and perhaps a speedy resolution may be forthcoming. Council will be kept informed as further information becomes available.

RECOMMENDATION

That Council endorse the actions of the Manager Environmental Services.

27-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Reid that Council endorse the actions of the Manager Environmental Services.

MOTION CARRIED

MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 7. MANAGER OF COMMUNITY AND ECONOMIC DEVELOPMENT REPORT

RECOMMENDATION

That the Manager of Community and Economic Development’s report be received and dealt with.

28-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Vagg that the Manager of Community and Economic Development’s report be received and dealt with.

MOTION CARRIED

7.1 2008 Financial Assistance Grants The Central Darling Shire Council recognises a need to assist non-profit community groups, organisations and individuals who are interested in and are working toward the enhancement and well being of its residents and the Shire.

Council encourages equity and fairness in the allocation of funds and invites application for financial assistance under Section 356 of Council’s Donation Policy. Available funds this financial year are $20,000?

Advertisements declaring applications are open will be placed before the end of March 2008. Applications will close Friday 25th April 2008 for inclusion in the 2008-09 Management Plan.

RECOMMENDATION

That Council actively encourage Community Groups in their areas to apply for Council’s Financial Assistance Grants.

29-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt that Council actively encourage Community Groups in their areas to

apply for Council’s Financial Assistance Grants.

MOTION CARRIED

7.2 Community Access Bus Program Council would be aware the Community Access Bus program is a health related transport scheme that provides for a daily bus service to and from Broken Hill from Menindee and Wilcannia. Commonly known as the “$5” bus the service is designed specifically to meet the needs of health related patients referred to specialist health services at Broken Hill. There is also capacity for other passengers to use the service at a small cost. The current contract for the program terminates on the 13th August 2008.


Discussions have commenced with the Ministry of Transport in relation to the continuation of this program and negotiations are underway with the relevant funding partners that would allow the service to continue for a further three (3) year period.

RECOMMENDATION

That the Community Access Bus Report be received and noted.

30-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Brown that the Community Access

Bus Report be received and noted.

MOTION CARRIED

7.3 Central Darling Shire Council Visit to Ryde Information has been received from the Ryde City Council regarding the Shire’s proposed visit to Ryde in April 2008. They have provided Council with a detailed itinerary as attached.

RECOMMENDATION

That Council receive the itinerary from the Ryde City Council and confirm delegates attendance in order to commence travel arrangements.

31-3-08 Resolved On the Motion Of Clr Wellings, Seconded Clr Sullivan that Council receive the itinerary from the Ryde City Council and confirm

delegates attendance in order to commence travel arrangements.

MOTION CARRIED

7.4 Wilcannia Burke Park Work is progressing at the Wilcannia oval, the CDEP staff have installed benches around the oval, built a stand for the scoreboard and will be involved in a TAFE program to treat weeds. The program is a 5 week course and will be conducted using the oval as the worksite to teach them how to identify weeds, collect data and responsibly handle chemicals. Council’s contribution will be to provide the chemicals.

The shower and toilet facilities are being repaired in time for the 2008 Rugby League season. Funds from the Country Energy Community Works programs have been allocated to complete the work.

It is pleasing to note that it has been reported that 90 players have registered for the 2008 Rugby League season in Wilcannia.


RECOMMENDATION

That the Wilcannia Burke Park report be received and noted.

32-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Wellings That the Wilcannia Burke Park report be received and noted.

MOTION CARRIED

RECEPTION OF CORRESPONDENCE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 8. RECEPTION OF CORRESPONDENCE

RECOMMENDATION

That the Correspondence for Council be received and noted.

33-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Arandt That the Correspondence for Council be received and noted.

MOTION CARRIED

8.1 Media Releases

Date Sender Contents 7/3/2008 Local Government Assoc of NSW

& Shires Assoc of NSW Food Safety Laws Strike Balance Between Rights of Residents and Business

7/3/2008 Local Government Assoc of NSW & Shires Assoc of NSW

Change in Council Elections Welcome


Government Agrees to Continue Negotiations with Western NSW Leasholders

5/3/2008 The Hon. Paul Lynch MP Local Council Elections for 13 September


Country Leaseholders Robbed of Compensation


Tyre Deposits Supported By Western Councils


Wollongong Residents Have Right to Elected Council


Local Government Weekly 08/08


Local Government Wants to Make Planning More Transparent


Time Running Out to Register for Tourism Conference


Ratepayers Slugged Unfairly for Rural Fire Service


Transportation of Grain by Rail, Library Funding Issues for Southern Councils


Local Government Needs Clarification on Developer Levies


State Government - Developers' Friend

14/2/2008 Daily Telegraph (The) Time to look to the Future 14/2/2008 Local Government Assoc of NSW

& Shires Assoc of NSW Flood Funding / Local Control of Water and Planning Crucial


Rates, Cuts to Community Funding Biggest Issues for New England Councils

RECEPTION OF CORRESPONDENCE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

8.2 Circular/Newsletters

Sender Date Contents Local Government (NSW Dept Of) 7/3/2008 Change to Local Government

Election Date Local Government Assoc of NSW & Shires Assoc of NSW

7/3/2008 Local Government Weekly 09/08

Local Government (NSW Dept Of) 29/2/2008 Valuation of Property, Plant & Equipment at Fair Value

Local Government Assoc of NSW & Shires Assoc of NSW


Local Government Assoc of NSW & Shires Assoc of NSW


8.3 Letters

Date File No Sender Regarding 12/2/2008 083-06 -0/6P Hon Simon Crean MP Letter from The Hon

Simon Crean MP thanking the CDSC for offering a letter of congratulations upon his appointment. Also declining the invitation offered.

8/2/2008 010-17 -0/2P Wentworth / Balranald Rural Counselling Service

Letter from Graeme Loison informing the CDSC that he is the new Executive Officer for the Service. Also regarding a possible amalgamation.

8.4 Minutes

Sender Description

White Cliffs Hall Committee Minutes of General Meeting held 23rd February 2008

Menindee Common Committee Minutes of the Common Meeting held 24th February 2008

THE RECEPTION OF REPORTS FROM COMMITTEES 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 9. THE RECEPTION OF REPORTS FROM COMMITTEES

RECOMMENDATION

That the reports from Committees be received and noted

34-3-08 Resolved On the Motion Of Clr Wellings, Seconded Clr Linnett That the reports from Committees be received and noted

MOTION CARRIED

9.1 White Cliffs Hall Committee Meeting 23rd February 2008 Page 41 - 42

RECOMMENDATION

That Council receive and note the minutes of the White Cliffs Hall Committee meeting.

35-3-08 Resolved On the Motion Of Clr Wellings, Seconded Clr Sullivan that Council receive and note the minutes of the White Cliffs Hall Committee meeting.

MOTION CARRIED

9.2 MANEX Meeting 27th February 2008 Page 43 - 44

RECOMMENDATION

That Council receive and note the minutes of the MANEX meeting.


Seconded Clr Pease that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED

9.3 MANEX Meeting 5th March 2008 Page 45 - 48

RECOMMENDATION

That Council receive and note the minutes of the MANEX meeting.


37-3-08 Resolved On the Motion Of Clr Arandt, Seconded Clr MacMillan that Council receive and note the minutes of the MANEX meeting.

MOTION CARRIED

9.4 Menindee Common Committee Meeting 24th February 2008 Page 49

RECOMMENDATION

That Council receive and note the minutes of the Menindee

Common Committee meeting.

38-3-08 Resolved On the Motion Of Clr Reid, Seconded Clr Arandt that Council receive and note the minutes of the Menindee Common Committee meeting.

MOTION CARRIED


MANEX Meeting held Wednesday 27th February 2008

Meeting Commenced at 2:05pm

Present:


Leeanne Ryan Manager Environmental Services

Mel Brown Administration Officer – Executive Support

Apologies


Kym Fuller Manager Community and Economic Development

Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 7th February 2008.

Matters Arising From Previous Minutes

Nil

Outstanding Council Resolutions

• Director of Engineering Services Report - Resolution: 41-9-06

� Director of Engineering Services is to review costs of implementation and management of a fluoridation program in Wilcannia, requesting advice from experts on the probable effectiveness of such a program, and report back.

Outstanding Questions Without Notice from Councillors

• A request was made to check the salinity at the Wilcannia Bore.

� The MES conducting testing.

Staff Issues

Nil

Occupational Health and Safety

Nil

Other Business

i. Council Minutes

The Acting GM ran through the minutes of the previous meeting of Council to follow up any outstanding issues.


ii. Rugby League Game

The Wilcannia Boomerangs will be playing a team from Red Fern on Sunday 16th March at the town oval. All members of staff will be encouraged to attend to support the local team.

iii. General Manager Recruitment Workshop

The Councillors have requested a workshop to be held with regard to the recruitment of the General Manager. This workshop is scheduled to be held on the 17th March at 2pm in the Chambers.

There being no further business, the meeting concluded at 3:30pm


MANEX Meeting held Thursday 5th March 2008

Meeting Commenced at 10:15am

Present:


Leeanne Ryan Manager Environmental Services

Mel Brown Administration Officer – Executive Support


Kym Fuller Manager Community and Economic Development

Apologies

Nil

Previous Minutes

The previous Minutes were reviewed and adopted as a true and accurate record of the meeting held 27th February 2008.

Matters Arising From Previous Minutes

Nil

Outstanding Council Resolutions

• Director of Engineering Services Report - Resolution: 41-9-06

� Director of Engineering Services is to review costs of implementation and management of a fluoridation program in Wilcannia, requesting advice from experts on the probable effectiveness of such a program, and report back.

Outstanding Questions Without Notice from Councillors

Staff Issues

Staff Meeting The DES is meeting with the indoor engineering staff next week to discuss various matters that have been bought to his attention. The AGM will also be requesting a meeting in the Main Office with all outdoor staff to reiterate what is expected of employees of the CDSC. Council Vehicles It has been noted that some members of staff who do not have access to a vehicle for private usage appear to be utilising Council outside working hours. This matter is currently being investigated. Local Emergency Management Committee Meetings


The AGM requested that the attendance of the DES at the LEMC meetings be scaled back to ensure that more time is spent in the office. Work Plans The AGM has requested working plans for the Ivanhoe and Menindee Engineering teams for the upcoming months to ensure that required tasks are being completed. The DES has committed to providing the AGM with a large gant chart showing details.

Occupational Health and Safety

Training Plans The DES & MES expressed the necessity of a training plan being developed to ensure staff are adequately trained in the filtration plants and pool chlorination. The DES has committed to organising the training by the end of March.

Wilcannia Health Check The AGM commissioned a Health Check to be undertaken on the water in both Wilcannia and Ivanhoe. Some areas of improvement were noted with regards to the chlorination and sampling of water in Wilcannia. It was noted that the quality of the water was good. The use of the bore water in Wilcannia instead of the river water at the filtration plant has been noted and is currently being tested and investigated. Main Building Veranda The MES reported to the MANEX that the veranda at the main office has been inspected by the structural engineering and is currently in the process of preparing a report to provide to Council on the recommendations. The MES will present report once received and prepare a works program.

Other Business

iv. Wilcannia Renovations

The AGM noted that funds are currently required to the Main Council Building, Knox & Downs, Bourke Park and Reconciliation Park.

v. Safehouse

The CDEP has offered an available office to the employees of the Safehouse as a base to begin the sale of baby goods to residents of Wilcannia.

vi. Knox & Downs Building

It has been bought to the attention of the MANEX that children are currently entering the burnt out remains of the Knox & Downs Building in Wilcannia. The Inspections Officer is to conduct a further risk assessment of the site to ensure that all necessary signage is up and that everything else is in order.


It has also been discussed that Murdi Paaki have offered to assist with the clean up of the building. This idea is currently being pursued.

vii. Tools

The MCED has had a request from Murdi Paaki to provide electrical tools to assist the trainees in programs where the Council is gaining benefit. It has been agreed that Council will purchase some GMC tools to be kept in the store and signed out and back in by the storeman.

viii. Strategic Planning

The AGM requested that the MANEX holds a further Strategic Planning session to review the information that was discussed at the previous session and elaborate on this.

It was agreed that this process will assist in the preparation of the Management Plan.

ix. City of Ryde

The MCED informed the MANEX that at the upcoming visit to the City of Ryde he is required to give a presentation on the Shire, giving details of the past, present and what is hoped for the future.

It was also noted that the City of Ryde can assist the Council in many ways. An example of this is that fact that they have their own legal department who the Council can use to assist in the further development of policies and procedures.

x. Wentworth and Balranald Shires

The AGM informed the MANEX that at the recent Western Division Shires Association Meeting the Mayors and General Managers from the Wentworth, Balranald and Central Darling Shire Councils met to discuss the strategic alliance that they are in the process of forming.

It was discussed at this meeting the similarities that all 3 Councils have and the possibility of information sharing. Inter-Council relationships were also discussed with the idea of members of the CDSC staff travelling to the other Councils for a couple of days to share information with their counterparts. These trips can also be used as a form of team building which will be as equally beneficial to the Council.

xi. Staff Housing

There are currently a number of Council houses available for staff however the future development of new staff houses in Wilcannia needs to be looked at.

The AGM suggested that the Shire look at holding a competition through the Macquarie University using contacts from Ryde to offer a prize for the best housing design which includes all sustainable and basic requirements.

xii. Salary Sacrifice

The MCED informed the MANEX that he had spoken to the Accountant to gain further information on the possibility of the Shire offering salary sacrifice to its staff.


The AGM agreed for the Accountant to progress with the Morse Group for further information.

xiii. Ivanhoe Depot

The MES informed the MANEX that the flyers regarding the Ivanhoe Depot have been sent out and so far one public comment has been received requesting Option 2.

xiv. Plastic Bag Clean Up Machine

The MES has agreed to look in to the purchase of a machine that sucks up plastic bags. It was noted that this machine could also be used to benefit the outdoor staff in their daily street cleaning activities.


DELEGATES REPORTS 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 10. DELEGATES REPORTS

RECOMMENDATION

That the Delegates reports be received and noted.

39-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Delegates reports be received and noted.

MOTION CARRIED

DELEGATES REPORTS 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

Meeting Adjourned at 12:57pm, resuming at 2:08pm

QUESTIONS WITHOUT NOTICE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 11. QUESTIONS WITHOUT NOTICE

RECOMMENDATION

That the Councillors Questions without Notice be received and noted.

40-3-08 Resolved On the Motion Of Clr Sullivan, Seconded Clr Linnett that the Councillors Questions without Notice be received and noted.

MOTION CARRIED

Councillor MacMillan asked how changes at the Wilcannia Tip were going and asked if something was going to be done about the flies at the tip.

The MES informed Council that the tip is working well and fly traps have been purchased for the tip attendant.

Cr MacMillan also asked if there is any possibility of getting the doors to the Atheneum reopened so that tourists do not have to enter through the bank.

The AGM to take on notice and informed Council that the staff at the bank are preparing a business plan for the building.

Councillor Reid asked Council if they would be having an information booth at this years Ag Fair in Broken Hill on the 2nd and 3rd May.

The MCED agreed if it was Council’s wish. The AGM agreed to look at the associated costs and discuss with the MANEX.

Cr Reid also informed the DES that there are many corrugations on Parmarmaroo Street which need to be repaired.

The DES to look into.

Councillor Wellings asked as to the status of the SES shed in Ivanhoe.

The MES informed Council that there had been problems with the contractor who conducted the initial construction and that is has now been handed back to Council’s responsibility to repair. Council have looked at the shed and prepared a report on it and works will soon be undertaken.

Councillor Brown asked the MES if the CDEP have approached Council with regards to after hours access to the tip on Monday’s and Tuesday’s.

The MES has currently not heard anything.

Councillor Pease asked if St Thereses School were being charged commercial rates for dumping at the Wilcannia Tip.

QUESTIONS WITHOUT NOTICE 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

The MES informed the Council that all schools are treated equally and are charged commercial rates for dumping.

Cr Pease also asked at to whether the tip operator has been taking items home from the tip.

The MES has not heard anything but will follow up.

He would also like to know how to the community can get hold of recyclable materiels.

The MES suggested that that decision be made at a Waste sub committee meeting.

Councillor Pease informed Council that he had heard that Wilcannia was going to receive funding for a new Safehouse.

The AGM informed Council that he had heard similar statements but has not been formally advised and is unable to find any further information with regards to this but ensured that he would advise Council as soon as further information came to light.

Cr Pease also asked if there has been any further feedback in relation to the mobile phone tower and the signal strength.

The AGM has raised this issue at a fire liaison meeting and has made submissions where possible but has had no feedback thus far.

Councillor Sullivan asked if Council could write to the Federal Minister for Communications to see if SES material can be put on the Tilpilly Tower for emergency service use.

The AGM requested exact details of tower and location and will prepare a letter to the Minister.

Councillor Linnett informed the DES that there appears to be some danger on MR 67 with relation to two sets of three pipes that have been laid and the possibility of a car hitting it. He asked if guard rails could be put in place.

The DES to take on board.

URGENT BUSINESS 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 12. URGENT BUSINESS

Any other matter which the mayor may allow to be brought forward

RECOMMENDATION

That Urgent Business be received and noted.

41-3-08 Resolved On the Motion Of Clr Longfellow, Seconded Clr Sullivan that Urgent Business be received and noted.

MOTION CARRIED

The Mayor informed the Council that the workshop for the recruitment of the General Manager was held yesterday in the Council Chambers and thanked Councillors that were present. He informed Council that all information will be made available to the Councillors at the April meeting of Council.

CONFIDENTIAL MEETING 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 13. CONFIDENTIAL MEETING

FIXING DATES AND VENUES FOR NEXT MEETING 15/04/08 CERTIFIED TRUE AND CORRECT GENERAL MANAGER MAYOR

SECTION 14. FIXING DATES AND VENUES FOR NEXT MEETING

The next meeting of Council will be held in Menindee on the 15th April

2008, commencing at 9:30am


march 2008 minutes - central darling shire · tim hazell acting general manager greg stephens...

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