mastering portfolio management with project online 2/5: create driver prioritizations
TRANSCRIPT
Mastering Portfolio Management with Project
Online
Jakub MarciniakSolution Consultant, DeltaBahn, LLC
Part 2/5: Create Driver Prioritizations
Define Business Drivers
Create Driver Prioritizations
Create Portfolio Analysis
Perform Scenario Portfolio Analysis
Adjust Project Portfolio
Mastering Portfolio Management with Project Online: Create Driver Prioritizations
Hierarchical order of business drivers to determine the
strategic importance of projects relative to the overall portfolio.
Aligns the strategic goals with the objectives of the organizational entity
Focuses on creating a precise balance for quantitative analysis
Eliminates distractive and repetitive discussions over priorities; keeps senior management on track
Purpose and goals of Driver Prioritization
Portfolio triple constraint
Goals
Resources & CostProjects
Portfolio Strategy Analysis
COO Prioritization
CIO Prioritization
COO Annual
Cost Baseline
Driver Prioritizations
Process hierarchy of driver prioritizations and portfolio analysisCMO
PrioritizationExecutive Consensus
HR, Sales, Marketing Talent
Innovation Prioritization
CIO Annual CMO AnnualExecutive Consensus
AnnualHR, Sales,
Marketing Talent Innovation Annual
Cost Baseline Cost Baseline Cost Baseline Cost Baseline
20m 18m
Portfolio Analysis Definition
Scenarios(Cost)
15m 12m
Scenarios (Resources)
Resources Baseline
Resources Baseline
Resources Baseline
Resources Baseline
Resources Baseline
30 FTEs
40 FTEs
20 FTEs
50 FTEs
250m
230m
200m
180m
80 FTEs
90 FTEs
70 FTEs
100 FTEs
250m
230m
200m
180m
250m
230m
200m
180m
250m
230m
200m
180m
80 FTEs
90 FTEs
70 FTEs
100 FTEs
80 FTEs
90 FTEs
70 FTEs
100 FTEs
80 FTEs
90 FTEs
70 FTEs
100 FTEs
Questions to support identifying driver prioritizations
Creating the primary prioritization set Which business drivers are relevant to reach the goals
of our entity? Are all business drivers in this mix situated on the same
organizational level? Do the business drivers have similar times of validity?
(e.g. short-term, mid-term, long-term) Will we cannibalize efforts of colleagues by including a
business driver that is exclusive to another organizational entity?
Creating the secondary & tertiary prioritization set Are multiple people heading this organizational unit?
(each one might have her/his own prioritization needs) Are there multiple procedural initiatives involving
multiple organizational entities? (e.g projects between product groups to unify standards; projects between sales, marketing and HR, …)
Option AHow to create driver prioritizations
in Project Online:Organizational learning method
Navigate to the Driver Prioritization Overview
Driver Prioritization Overview
Business Driver Properties
Calculated Method: Pairwise comparison of ranking driver importance
Calculated Method: Pairwise comparison of ranking driver importance (cont.)
Reviewing Driver Priorities
Option BHow to create driver prioritizations
in Project Online:Manual weighting in percent
Navigate to the Driver Prioritization Overview
Driver Prioritization Overview
Business Driver Properties
Manual Method: Weigh drivers in percent
Key Takeaways
Driver prioritizations aligns the portfolio under analysis with goals of the organizational entity.
Multiple driver prioritizations for a single organizational entity can support analysis from different viewpoints and facilitate decision-making.
As an exercise it is good practice to calculate business drivers through pairwise comparison. This leads to productive discussions and oftentimes reveals hidden opportunities and re-prioritization of objectives for clarity purposes.
Q & A
Q: I don’t see the “Driver Prioritization” on the left side. What can I do?A: Edit Links in the Quick Launch navigation
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
A: Set up departments Assign user to departments Assign prioritization to one Department
Q: How do I use a driver prioritization for a specific department?
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