material control in projects
TRANSCRIPT
Project Warehouse MATERIAL CONTROL MANAGEMENT
Summarized Workflow
Warehouse Service
2. Unloading 3. Conference 4. Storage 5. Registration 7. Inventory 6. Material
Release 1. Pre-inspection
Inbound Outbound Additional
Control
Pre-inspection of the cargo outside the project gate
house prior to the receiving,
checking visible damages and
documentation.
Unloading the
goods with
cranes and/or
forklifts, based on
the size and
weight,
separating on
pre-defined areas
for further
checking.
Quantity and
quality
conference
based on packing
lists and delivery
notes, identifying
possible non
conformances.
Storage of the
materials in pre-
defined areas,
with pre-defined
locations and
according to the
storage plan and
TAG.
Registration of all
packing lists
received,
confirming the
locations and
comparing the
estimated x
received
quantities and
specs.
Separation and
issuance of
material when
requested by the
contractors.
Periodic
inventories, to
check the
completeness of
the items,
location and
specs.
Main Activities
Warehouse Service
• Management of the warehouse operations, such as, inbound, outbound and inventories of all the items procured
by the client for the project, providing reports and controlling pre-established KPI´s;
• Preparation of storage layouts and storage plans, to define the warehouse locations and position of each
material prior to the receiving;
• Implementation and definition of the barcode labels in steel structures and conveyor systems together with the
suppliers, to guarantee a visual and clear information about each part, improving the warehouse operation and
the erection performance;
• Registration in the Warehouse management system of all inbound and outbound operations, providing reliable
and controlled information over the material received and issued to the contractors at site;
• Provide support to the client for the payment of invoices related to material supply, keeping available all
necessary documents and reports;
• Document control and archiving of all the packing lists, delivery notes, pick slips, Non Conformance Reports,
PO´s, supplier manuals and certificates received during the project;
• Inventories at the warehouses and storage areas to ensure the completeness of the items, avoiding surprises
with missing and damaged parts during the erection;
• Control over the preservation/conservation plan, ensuring the integrity of the materials and equipments during
the storage period;
• Technical support to the erection teams on meetings and action plans, with reports and statistics regarding the
material received;
Warehouse Mangement System
Warehouse Service
Reports / Inventory Sheets
Pick Slips
Packing Lists
Input Output
NCR´s
PO´s
MTO´s
System
Warehouse
Management System
WMS & ERP SAP (Payment and Transfer of Spare Parts) - Example
Warehouse Service
Input Output System
Confirmation of receiving by the
warehouse (TAG, Weight and Quantities)
Goods Receipt in SAP (MIGO) and
Payment according with the
material received by the warehouse
Invoice Payed
The spare parts identified by the
warehouse are transferred to the
SAP system
Warehouse
Management System
Spare Parts are registered and identified
in the WMS using the SAP number from
the Master Data
The Spare parts are now stock
items in SAP and can be physically
transferred to the operation
warehouse
Warehouse
Management System
Warehouse Service
The necessary Preservation
services are carried out
Equipment is TAGGED with the preservation label
The preservation control sheet is
update with relevant
informations
The next preservation
checking dates are defined
Equipment inspected
Cargo is inspected with the
preservation check-list of each discipline
- The equipments that need some kind of preservation during the storage period are checked during the
receiving using the check-list of preservation created based in other projects.
Preservation Process
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
See note 1
Responsible:
2013
Preservation Label of Material and Equipment
TAG: Monthly activities concluded:
E M I
TAG:
Description:
Location: W1 W2 SY1 SY2
Area:
ITEM Yes No NA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
PRESERVATION RECORD - ELECTRICAL EQUIPMENT
Inspector:
Date:
Inspection
Number:
GU-C-013E
Rev.0
The insulation resistance was measured in a period not older than 1 month
from the delivery date?
The non-terminated cable ends are sealed with heat shrink or shrinking
shroud?
All spare cable entrances in panels and boxes are plugged?
Manufacturer:
DESCRIPTION
The electric or electronic equipment exposed to humidity is protected with
desiccant or vapor corrosion inhibitor?
The electrical heater is being preserved according with the supplier's
preservation instructions?
The electrical heater resistance or another anti-condensation system is
safely connected electrically?
Electrical panel cable termination point protected with temporary blind plug?
Lubricate door hinges, grease nipples and fastener?
Sensitive equipment stored indoor in heated and humidity controlled storage
areas?
All the gaskets and O-rings are greased with acid free vaseline or equal?
All exposed unpainted-machined surfaces coated with rust preventive wax?
Stored level for electrical transformer is in recommended hight?
Openings of electrical panels is protected againts moisture or dust
contaminations?
Equipment supplied with inert gas, the pressure is measured periodically
according to the manufacture's instruction?
Preservation/Conservation of Materials (Examples)
Warehouse Service
Conveyor Drives energized and protected from rain and sun. Cold Room for storage of fragile instruments.
Pulleys and Idlers protected
from sun and rain.
Previous Project – Storage Areas
Warehouse Service
Previous Project – Storage Areas
Warehouse Service
Previous Project – Storage Areas
Warehouse Service