material master notes
TRANSCRIPT
8/13/2019 Material Master Notes
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Ch Srinivas Naidu
SAP SD Certified Consultant
Ph.09246188809
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MATERIAL MASTER
Product or material details are going to be maintain as a master data like
description,demenssions,various material groups,cost price,sales price,accounting data,purchasing
data,sales data etc.
From procuring one material as a raw material fill to make it as a finished
product and its sales and distribution,one material may be processed by various department in the
business.So that relavent data has to be maintain by the respective business user’s.Accordingly material
master has been structured in such as way that every material master is made up with certain structure
like……..
a)Initial Screen
b)Data Screens/Main view’s/User Departments/Main Screens.
c)Additional Screens.
Respective views are going to be configured by respective functional consultants & respective view
are going to be maintain by respective business users.
Material master is one of the integration area of all modules.
Material Master Tables:-
MARA:-General material data.
MATNR:-Material Number.
MARD:-Storage location dta for material.
MARC:-Plant data for material.
MVKC:-Sales data for material.
Functional Accounting Global Settings:-
Path:-IMG Financial Accounting Financial Accounting Global Settings Fisial Year
Maintain Financial Year Varient:-
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SAP SD Certified Consultant
Ph.09246188809
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Every business fallow’s certain time period ex:-12mnths as a one financial year which
is nothing but a one ficial year for which business wants to know it performance & growth by generating
certain financial reports like P/L accounts,balance sheets.
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For every financial year maximum 4 mnths as a special periods are going to allowed after
financial year so as to post back date posting for certain financial adjustments(Adjustment Entries)
before closing books of accounts & generating financial reports for specific financial year.
In SAP different type’s of fisial year varients are defined
ex:- a)K4-calender dependent-JAN to DEC.
b)V3-Year dependent-April to March.
Assign company Code to a Fiscal Year Varient:-
Define,Open, & Assign posting period varients to company code:-
In SAP different type of accounts has been grouped into
a)G/L Account (S)
b)Customer Account (D)
c)Vendor Account (K)
d)Assets Account (A)
e)Contract Account (V)
All these type of business transaction are going to be posted for a specific posting period
ex:-every one month in one financial year so that every current month has to be closed & new
one has to be open.
In this work step current financial year with current posting periods are going to be open &
assign to respective company code under different account types.
There are called FI posting periods in real environments.
Path:-IMG Financial A/C Financial Accounting Global Settings Document
Posting periods
Company Code Fiscal year Varient
REIN K4
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Define Varients For Open Posting Period:- Ex:-1000
Open & Close Posting Periods:-
Make sure that for our fiscal year varients 1000 for all accounting type’s ex:-
+,A,D,K,M,S,V Current fiscal year ex:-2013 has been maintain allow with 4 special periods.
Assign varient to company code:-
Define & Assign Financial Documents to Company Code:-
All financial related transaction are going to be captured into respective financial
document.In this work step various financial documents are going to be define & assign to company
code.
Path:-IMG Financial Accounting Financial Accounting Global Settings Document
Document Header
Define Document Types:-
Choose Financial Document Type Ex:-RV(Billing Document Transfer)
Select it,Go to details Icon
Click on no.range information Icon.
Specify our Company Code : REIN
Click on Change Interval Icon
Click on Insert Interal Icon
Specify no.range Key A1
Specify Current Fiscal Year 2013
Company Code Posting Period Varient
REIN 1000
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SAP SD Certified Consultant
Ph.09246188809
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Specify from no. to no.& Current no. SAVE it & GO Back
Assign no.range key A1 in properties section SAVE it & Go Back.
Carry out same process for other financial year document Like
Document:-
Assign Tax Calculation Procedure To Company Code:-
Path:-IMG Financial Account Financial Accounting Global Settings Tax on Sales &
Purchase Basic Settings
Assign Country to Calculation Procedure:-
General Ledger Accounting Configuration Settings:-
a)Define & assign chart of accounts to company code:-
List of G/L accounts is called chart of accounts.It is a index for all G/L accounts
that are going to be used by the business to post various financial transactions.
One chart of accounts can be assign to no.of company code’s if they maintain same
currency.
TYPE DESCRIPTION
WA GOOD ISSUE
WE GOOD RECEPIT
WI INVENTORY DOCUMENT
WL GOODS ISSUE/DELIVERY
Country Tax Procedure
IN TAXSG
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Path:-IMG Financial account G/L Account G/L Accounts Master Data
Preparations
a)Edit chart of A/C List-----Ex:-INT International Chart Of Accounts.
b)Assign Company Code to chart of Accounts.
Company Code Chart Of Account
REIN INT
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Copy standard G/L accounts from company code 1000 to our company code.
Path:-IMG Financial Accounting G/L Accounting G/L Accounts Master Data G/LAccounts create & Processing Alternative Methods Copy G/L Accounts Copy
Company Code
Specific our company code--- REIN
Specify copy from company code----1000
Then select test run & execute.
MM Configuration Settings:-
Assign Company Codes To Material Management Functions:-
AS every material goods movement is going to be tracked & valuated for a
specific time period EX:-every month is going to be defined as a posting period under specific fiscal year
in this work step current posting period is going to be opened(according to fiscal year variant) as well as
back date posting for inventory may also allowed.
Note:-In the real environment concern person in the business has to close current month posting period
before system dates gets changed to new posting period i.e.,at least midpoint at 12 o’clock of 30th or
31st of the month by using T Code[MMPY].
Path:-Logistic General Material Master Basic Settings Maintain Company Code
For Material Management [OMSY].
Define Various Material Types/Quality & Value Updation Under Valuation Area [OMS2]:-
According to certain control parameters material are going to be group into different
material type ex:-Raw material,semi finished products,finish products etc.
Depending upon the material type every goods movements of that material may be
relavent for quantity updation as well as value updation so that in this work step different,material
Company Code Current Fisical Year Current Posting period ABP
REIN 2013 9
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types are going to be defined & those may be allowed for quantity & value updations under specific
valuation area (PLANT).
Path:-IMG Logistic General Material Master Basic Settings Material types
Define attribute of material types.
Ex:- Material Type Description
ROH Raw Material
FERT Finished Product
HALB Semi Finished Product
VERP Packaging
HAWA Trading Goods
LEIH Returnable Packaging
NLAG Non-stock Material
PIPE Pipeline Material
DEIN Service
KMAT Configurable Material
Select Standared material type -------FERT
Click on quantity /Value updating
Under dialog structure choose our valuation area-------repl palnt
Material Type-------FERT
Check quantity updating (YES) & Value updating (YES)
Save it…………..
Maintain Plant Parameters For Inventory Management:-
Path:-IMG Material Management Inventory Management & Physical Inventory Plant
parameters.
Choose Standered Plant Ex:-1000
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Select it.,Copy it & rename it.
With our plant REPL…
This workstep is mandatory to carryout all inventory management functions under one plant.
Assign Valuation Grouping Code to Valuation area:-
Path:-IMG Material Management Valuation & Account Assignment Account
Determination Without Wizard Group Together Valuation area.
This workstep is one of the pre requisite to post relavent stocks accounts for relavent goods
movements.
Create Material Master:-
Material master can be created & maintain by all logistic department.
Path:-Logistic S&D Master Data Products Material Other Material
MM01/Create.
a)Specify Material No.:-Internal or External depending upon the material type.
b)Industry Sector:- Ex:-M Mechanical Engineers
It is client specific depending upon the industry sector proposes relavent tab pages &
views in the material master by default & Faults.
Industry sector can be defined (by MM) one material master industry sectors cannot be
changed in later times.
c)Specify Material Type:- Ex:-FERT
Assigning material master to material type.
Depending on the material type system proposes
a)No.Ranges
Valuation Area Valuation Grouping Code
REPL 0001
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b)Item Category Group.
c)Procurement Type(Internal/External or Both)
d)Price control (stand/moving average price) etc by default in one material master.
One material masters material type can be changed in later times.
Ex:-From HALB To FERT.
Click on select view’s
Select view’s
Basic data 1
Sales:Sales org data 1
Sales:Sales org data 2
Sales:General/plant data
General plant data/storage 1
General plant data/storage 2
Accounting
Click on Organisational levels
& Maintain organization levels:
Click on Continue & Maintain Data in
1.Basic data :-
A) Specify material description-Renual-Duster
Plant - REPL
Sal.Location - SL1
Sal.Org - RESO
Dist.Channel - D1
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Only 40 Charecters.
B)Specify Base Unit Of Measure:-
In which stock is going to be maintain (SKU) & material stock valuation takes
place.One material can have alternative unit of measures.
BASE UNIT OF MEASURE
Alternative Unit Of Measure
Sales Unit Of WareHouse Unit
Measure(SD) Order Unit Unit Of Measure (WH)
(MM-PO) (MM-IM)
For every alternative unit of measure conversion factors should be maintain
Ex:- 1BOX = 10Each(EA)
Oum Bsum
Respective alternative unit of measure will be respective application.
If Alternative unit of measure are not maintain then system automatically propose base unit of
measure as a alternative unit of measure.
C)Material Group:- Ex:- 02001 Car.
Grouping of the material based on certain charecterstic attributes that can be used for
statistics information purpose.
D)Assign Division:- Ex:-S2
E)General Item Category Group:- Ex:-NORM (Standard)
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Grouping of the material based on certain characteristic attributes as a general item
category group & item category group(Sales:Sales Org data 2 view) that is going to be used to classified
as standered item,free of change item or sevice item etc……….
F)Specify Gross Weight/Net weight:- Ex:-2-1
2)Sales:Sales Org.data 1:-
Specific sales unit of measure as a alternative unit of measure Ex:-BOX
Maintain Conversion Factors:-
That will be proposed into all sales & distribution documents.
Sales unit not variable(Variable sales unit of measure is not allowed).
If it is activated material master alternative unit of measure & sales document line item,sales unit of
measure differs than system doesn’t allow the sales.
Unit Of Measure Group:-In IMG all allow alternative sales unit of measure are going to be grouped
under one group & assign to one material master to sales the material in those alternative unit of
measure.
X-Distribution Chain Status:- Ex:-12 sales not allowed.
Valid Form:-
The combination of sales organization + Distribution Channel is called distribution chain.
Path:-IMG Logistic Geenral Material Master Settings For Key Fields Data
Relavent To S & D Define Sales Statuses.
Go to new Entries & define sales statuses
Ex:-12
Distribution Chain Specific Status:- Ex:-12
Valid Form:-
Specify specific reason to a particular distribution chain,So that the distribution chain
cannot sale that material form specific valid date.
Delivery Plant:-
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Assign relavent delivery plant to material master that is going to be used by the system to
determine one delivery plant for particular line item according to plant determination strategy.
Cash Discount:-
Check this control as a pre requisite to grand cash discounts for the material condition
type SKTO uses this control in pricing procedure.
Click on conditions icon-maintain sales price.
Tax Classification:-
Specify tax classification no. ex:-1 full tax that is going to be used by the system as one
of the factor to determine output tax.
Minimum Order Quantity:-
Specify minimum order quantity that should be placed for the material other system
may throw warning or error message.
Minimun Delivery Quantity:-
Ex:-5 that should be delivered otherwise system throw warning or error message.
Delivery Unit:-
Specify alternative delivery unit of measure with required quantity.
Ex:-5 Boxes,So that delivery can be created only in its increments.
I.e., 5 box,10 box,20 box,25 box etc………..
Rounding Profile:-
In IMG rounding profiles can be define & assign to material so as to optimize order
quantities.
In SAP there are 3 types of rounding profile can be created that are
For IS a)static rounding profile
Retail System b)Dynamic rounding profile
c)Quantity –Addition/Substraction.
In Static rounding profile order quanties are always rounded up:
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It involves 2 aspects that are:-
a)Thresh Hold Value
b)Round Up Value.
Thresh hold value specifies the order quantities from where system has be round up.
Round Up value specifies upto which quantity system has to round up.
Path:-IMG Logistic General Quantity Optimizing & allowed Logistic Unit Of Measure
Maintain Rounding Profile.
Specify rounding profile key---ZRP4
Specify plant ---REPL
Click on Static
Specify description & Maintain.
Thresh Value Rounding Value
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Click On simulation.
3)Sales:sales Org.data2:-
a)Material Statistical Group:-specify statistical relevance of the material as one of the prerequisite to
update one material stastical data into SIS
b)Material pricing group:- Ex:-01(standard parts) grouping of the material based certain characteristic
groups into different material price group that is going to be used in pricing Ex:- to grant discounts.
“Condition type KO2G” uses this field in the pricing procedure.
c)Volume rebate group:- Ex:-01 maximum rebate grouping of the materials into different volume rebate
groups as one of the prerequisite to grant rebate based on certain sales volume of the material.
“Condition type BOO2” uses the value of this field in rebate pricing.
d)Account Assignment group:- Ex:-01-trading goods
02-services
03-finished goods
Grouping of materials sales revenues, sales deductions, freight revenues, & tax revenues etc.., based on
certain criteria as one of the prerequisite to post the value of those revenues & deductions in respective
G/L accounts as a part of SD & FI integration.
e)Item category group:- Ex:-“NORM standard item” grouping of the materials based on certain
characteristic item attributes as a different item category groups that is going to be used by the system
as one of the factor to determines one sales document line item as a Ex:-
So, as to control the sales document line item for certain factors like pricing, billing, schedule lines etc..,
a) TAN- Standard item
b) TANN- free to change
c) TAD- service item
d) TATX- Text item
e)
TAW- value itemf) TAB- India.p.o.item
g) TAS- third party item etc..,
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Above is default Item Category of line item Ex:-“TAN”
Depending on the material types system proposed item category group in the material master..
Ex:-Item Category Group…..
0001---Make to Order
0002---Configaration
BANC---Indirect Purchase Order
BANS---Third Party Item
DIEN---Service With Delivery
ERLA---Structure/Material Above BOM
LUMF---Structure/Material Below ITEMS
LEAS---Leasing
VERP---Packaging
LEIH---Returnable Packaging
LEIS---Service Or Delivery
NLAG---Non-Stock Material
VCIT---Value Contract Item etc…..
4) Sales: (General/plant):-
a) (Checking group of) Availability check:- The value of this field determines weather system has to carry
out “availability check” for one material if it is placed in one sales document or delivery document to
confirm the quantities on the requested delivery date.
“Avalability check” If it has to carry out availability check it also specifies whwt kind of requirement it
has generate that are individual requirements or collective requirements through MRP-(Material
requirement planning) MD04
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If it is individual requirements immediately transfers sales order or delivery or customer specific
individual requirement to MRP as soon as sales order has been saved where as in collective
requirements system collectively transfers per day or per week.
Together with “Checking rule” this checking group of availability check controls avaibility checks process
that means availability checks is going to be controlled by checking groups of availability check +
checking rule.
Checking rule specifies the scope of the availability check that means during availability check system
calculates(ATP-available to promise) quantities by following a formular called….
ATP(available-to promose) = WH stock + planned receipts – planned issues.
That means through checking rule only system can undersatand what kind of MRP elements Ex:-[PR,PO,Planned Order,Production Order,sales order,deliveries,different type of stock etc] whether
system have to include or exclude as a planned receipts & planned issues in ATP quantity calculation.
Checking Group of availability check is automatically determine in the material master depending
upon the material type & delivery plant.
Batch Management:-
Check this control as apre-requisite to process one material in batches.
Transportation Group:-
Grouping of the materials that are required similar requirements for transportation.
Ex:- 0001----paleHes
0002---In Liquid Form
0003---Container
The value of this field use by the system as one of the factor to determine “ROUTE” for particular line
item in one sales documents.
Loading Group:-
Ex:- 0001---Crane
0002---ForkLIft
0003---Mannual
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Grouping of the Materials that are required similar requirements for loading…
The value of this field used by the system as one of the factor to determine shipping point.
Plant Data/Storage/And Plant Data/Storage 2:-
Valuation Class:- Assign valuation EX:-7920---Finished products as one of the pre-
requisite to post stock account for relavent goods movement as a part of MM & FICO integration.
Price Controls:-
Ex:- S-Standered Price
V—Moving Average Price.
Depending Upon Material type system proposes this price controls.
It represents “Cost” of the material & that is production cost,or procuremen cost.
For internally procued materials standered price & for external procured materials moving average price
is going to be maintained or used.
So as to evaluate the stock this standered price or moving average price is going to be used.
When production order or process order os going to be evaluated after releasing stabdered cost
estimate run in co module,System automatically updates the standered price.
When PGI system uses the standered price to calculate COGS(Cost Of Goods Sold) account.
In SAP-SD te standered price or moving average price is going to be used as a cost(Condition VPRS) to
calculate profit margin of the line item material.
Moving average price is going to be used to calculate procurement cost if one material is being
procured from number of vendors..
Maintain standered price---Ex:-1000
Save it & Note down material No……