Hearty Welcome

Presentation Agenda

COSEC Time Attendance

Applications

COSEC Solution

Software Solution

Hardware Solution

Key Features

Time-Attendance

Leave Management

System Features

Reports and Charts

COSEC Time Attendance

It is a Automatic Attendance Marking System

Combination of Hardware and Software

Hardware is Used to Record Time of an User from a Credential

Software is Used to Process the Time According to Attendance Policy

System Generates Attendance Reports or Send Attendance Data to

Payroll Software for Further Action

What is Time-Attendance System?

Employee Access the System Using Fingerprint, Card

or PIN

How Attendance System Works?

Access

Reader Collects User Time from the Credentials

System Compare User Data with his Attendance

Policy

Collect Compare

System Process the Data and

Generate Reports or Send to Payroll

Software

Process

What is COSEC Time-Attendance?

Comprehensive Solution for SOHO, SMB, SME and Enterprises

Time-Attendance and Leave Management

Fingerprint and Card based Attendance Marking

Various Attendance Policies Creation

Manual Entry and Correction of Attendance Data

Integration with Existing Payroll Software

Attendance and Leave Reports and Charts

Benefits of Time-Attendance

Eliminate Human Error in Employee Time Records

Prevent Buddy Punching and Fraudulent Time Keeping Records

Significantly Increase Employee and Manager Satisfaction

Cut Down on Administrative Time and Cost

Monitor and Analyze Absence to Reduce Impact on Productivity

Graphical Representation of Attendance for Easy and Fast Interpretation

Significantly Cut Down on Payroll Processing Time

Adapt to Existing HR Policies

Eliminate Payments for Unapproved or Fraudulent Overtime

Give Employees Self-service Access

Comprehensive Time-Attendance Solution

Accurate Time Record

Leave Management

Configurable Attendance Parameters

Integration with Payroll and HRM

Proactive SMS and Email Alerts

Completely Scalable, Flexible and Modular

On Demand Report Generation

Why COSEC Time-Attendance?

Target Customers…

Small Offices

Remote Sites Factory

Shopping Malls R & D Labs Corporate Offices

Hotels

Government

Organisations

Educational Institutes

Large Enterprises Financial Institutes

And Many More.....

Target Customers…

Retail Stores

Clubs

Applications

• 1-100 Users • COSEC Door Controller is Used for Attendance Marking • Door Controller is Connected with COSEC Server through Ethernet • Events are Transferred to COSEC Server in Real Time • Reports can be Generated from COSEC Server • Ideal for Private Office, Clinics, Retail Shop, Factory and More

Small Office Application

Ethernet

COSEC Application Server COSEC Door Controller

User

Campus Application

Door Controller

COSEC Server

R&D Lab

Canteen Head Office

Factory

Campus Application

COSEC is Installed in an Organization having Four Separate Offices

in a Campus

Door Controllers at each Office are Directly Connected with the

COSEC Server Installed in a Main Building via LAN

Door Controller Records Employees Time-Attendance Details and

Send it to COSEC Server in Real Time

HR can Generate Reports from a Single Place and Send Data to

Payroll Software for Further Processing

Remote Location Application

Remote Location Application

COSEC is Deployed in a Large Enterprise having Offices Located at

Different Geographical Locations

COSEC Application Server is Installed at Corporate Office (CO) to

Manage Attendance of all Employees Centrally

COSEC Door Controllers at each Location are Connected Directly or

via PANEL with COSEC Server using Available Connectivity (GSM,

Wifi or WAN)

DOORs Records User Attendance from Fingerprint or Card and Send

it to the COSEC Application Server in Real Time

COSEC Server Processes the User Attendance Data and Sends it to

the Payroll Software or Generate Reports

Using Web Application, Proper Person can Generate Report or

Configure the System from any Location at any Time

COSEC Solution

COSEC Layered Architecture

Add-on Software Modules

Additional Hardware

Readers Door

Controller

COSEC PANEL

COSEC PLATFORM

Software

Hardware

COSEC Solution Component

Software Solution

COSEC Application Software

Complete and Powerful Web based Application Software

Controls up to 1000 PANELs and 10,000 Door Controllers

Manage up to 1 Million Users

Time-Attendance, Access Control, Leave Management, Visitor

Management and Employee Self Service

Real Time Monitoring and Control

Comprehensive Reports Generation

Integration with ERP, HRM and Payroll

COSEC Software Modules

COSEC PLATFORM

Admin User Devices

Visitor Management

Module (VMM)

Employee Self Service Portal

(ESS)

Access Control Module(ACM)

Time Attendance Module (TAM)

Built-In

Add-On

Time Attendance Module (TAM)

COSEC PLATFORM

Available with basic Time Attendance and Access Control Features

4 PLATFORMs with Different User and Door Controller Capacity

Compatible with all COSEC Hardware

Optional Software Modules can be Added Depending on Requirements

Expandable in Terms of Users

PLATFORMs USERS DOOR CONTROLLER

Built-in Expandable Built-in

COSEC PE PLATFORM 100 NA 4

COSEC GE PLATFORM 100 500 16

COSEC ME PLATFORM 500 1000 32

COSEC LE PLATFORM 1000 1 Million 10000

Admin Module

Perform Administrative Functions

Create User Roles for the Organization

Assigning Role based Access Rights to Users

Export and Import Data

Backup and Restore Database

Maintain Software Licensing Information

User Module

Perform Human Resource Functions

Create Full Fledge User Profile

Maintain User Database

User Enrollment

Assign Door Controllers to User

Device Module

Add New COSEC Hardware and Configure Various Parameters

COSEC PANEL

COSEC DOOR CONTROLLER

Define Features and Functions

Enrollment Management

Desktop based Application Software

Fingerprint and Card Enrollment

USB based Enrollment Station

Show Image of Finger Print while Enrolling a User

Show Finger Print and Card Details

Fingerprint Verification

User Photo Browse, Upload and Capture Facility

User Photo Adjustment

Built-in Module with COSEC PLATFORM

Time-Attendance Module (TAM)

Define Organizational Hierarchy

Create Various Attendance Related Policies

Manual Entry and Correction of Attendance Events

Attendance Authorization

Holiday and Shift Schedule Management

Generate Time-Attendance Reports

Separate Time Attendance Module (TAM) for each COSEC PLATFORM

Time Attendance Module

COSEC PE TAM

COSEC GE TAM

COSEC ME TAM

COSEC LE TAM

Leave Management Module

New Leave Creation

Accurate Leave Balance Management

Leave Carry Forward and Encash

Leave Request and Approval

Automatic Leave Report Generation

Comes Along with COSEC Time Attendance Module (TAM)

Employee Self Service Portal(ESS)

Portal for Employees and Reporting Officers

Employees can Check their Time-attendance and Leave Details

Leave/Tour Request and Approval

Manual Attendance Marking

Attendance Summary for the Month

Company News/Notice/General Information on Web Page

Monthly Shift and Schedule

COSEC Hardware Solution

Controls up to 75 Door Controllers

Maximum 75 Door Controllers on Ethernet

Maximum 32 Door Controllers on RS485

Ethernet, RS485, WiFi and 3G Interface

10,000 Users Capacity

Store 1,00,000 Events in Log

Built-in Battery Backup Provision

Supervised Alarm Input Port and Auxiliary Output Relay Contact

Built-in USB Port

Audio Visual Indication in terms of LEDs and Buzzer

COSEC PANEL

COSEC PANEL Connectivity

COSEC PANEL Models

COSEC PANEL COSEC PANEL LITE

128×64 Dot Matrix Display with Backlit

16 Touch Sense Keys

Fingerprint and Card Reader

Ethernet, RS485 and WiFi Interface

50,000 Events Storage

Built-in Auxiliary Input, Auxiliary Output and Relay Port

4 LEDs and Buzzer

USB Port for Data Transfer and 3G Connectivity

Two Power Supply Options

Adaptor based Local Power Supply

Power Supply from PANEL

COSEC DOOR

COSEC DOOR Connectivity

COSEC Time-Attendance Terminals

COSEC DOOR FOT COSEC DOOR CAT

COSEC DOOR Models

CAS FOS FCS

Standard Models

FOW CAW FCW

Premium Models

FOP CAP FCP

COSEC DOOR Models

COSEC Reader

Exit Reader

Fingerprint or Contactless Card Reader

Wiegand and RS232 Interface

Allowed, Denied, Status and Alarm LEDs

Built-in Buzzer

Power Supply from COSEC DOOR

COSEC Reader Models

COSEC READER CA COSEC READER FO COSEC READER FC

COSEC Enrollment Station

Enrollment Stations for Easy User Enrollment

Card and Finger Enrollment

USB based Devices

Enrollment Software for Enrollment

COSEC Card Personality Module

Pluggable Card Reader Module

Inserted at the backside of COSEC Door Controller and COSEC

READER CA

EM PROX

HID PROX

HID iCLASS

Mifare

COSEC CPM

Key Features

Time Attendance

User Creation with Details

Create New User Profile with Complete Details

Edit Existing User Details

Add User Details Like-

General

Personal

Contact

Attendance

Access

Device

Photograph

Assign Door Controllers to Users

User Creation with Details

Enrollment

Enroll New User with Card and Fingerprint

Enroll Special Function Cards

Enroll Up to 10 Fingerprints and 2 Cards per User

Enrollment Initiated from-

Directly Door Controller’s Key Pad

From Enrollment Station

From Software (Giving Command from Software and Showing

Credentials on Door Controller)

Automatic Fingerprint Distribution

Intelligent and Unique Feature

Enroll User Fingerprint on any Door Controller

Software will Distribute Fingerprint Template to all Connected Door

Controllers Automatically

No Need to Enroll Finger on Each Door Controller

Saves Lots of Time

Multiple Profiles Creation

Flexibility to Create Multiple Profiles Under One Company

Create Multiple Profiles Like:

Organizations

Branches

Sections

Departments

Categories

Designations

Grades

Assign a Profile Against Each User

Software Access to only Particular Profile Only

Multiple Profiles

Holiday Schedule

4 Holiday Schedules

32 Holidays in each Schedule

Assign any Schedule to a User Group

Define Continuous Holidays Using Only one Holiday (Important for

School Vacation)

Restricted Holiday List

Holiday Schedule

Late-In and Early-Out Policy

99 Late-In and Early-Out Policies Creation

Assign Policy to Each User Depending Upon Work Profile

Flexible Programming to Meet Diverse Attendance Requirements

Rounding-off Option

Late-In and Early-Out

Overtime Policy

Various Overtime Parameters for Diverse Requirements

Daily and Weekly Overtime Calculation

Overtime Rounding-Off Option

Automatic Authorization Option

Overtime Calculation based on Working Hours and Shift Time

Multiplication Factor for Week Off and Holiday

Overtime Policy

COFF Policy

Compensatory Off Policy for Extra Working Hours

Define Minimum Hours Required for COFF Conversation

Automatic COFF Authorization Option

99 COFF Policies

Absentee Policy

Absentee Policy for Clubbing the Leaves

Option for Single Side or Both Side Absent for Week Off and Holiday

Bus Route

Define Bus Route with Unique ID i

Assign Bus Route to a User

If Bus Arrives Late to Office, Employees Assign to that Particular Bus

can be Condone for Late Coming

Admin can Generate Bus Route Report and Manage Employees

Shift and Schedule

Shifts Creation with Numerous Optional Parameters to Tackle

Complexity of Organization's Shifts

99 Schedules

6 Shifts per Schedule

Auto Shifts Correction Option if Employee Comes in Other Shift instead

of Regular Shift

Define Rotation and Week off for the Schedule

Define Start Time, End Time, Break Time, Late-In, Early-Out and

Other Options in Every Shift

Shift and Schedule

Manual Entry and Correction

Manual Entry and Correction of User Attendance Details

Manual Entry of:

Absent

Late In / Early Out Allowed

Personal / Official Marking

Overtime / COFF

Change Group for Single User and Multiple Users

Change Policy for Single User and Multiple Users

Change Schedule Group for Single User and Multiple Users

Previous Adjustment

Week Off Change

Change Shift

Manual Correction of Attendance Events

Manual Entry and Correction

Past Adjustment

Past Adjustment of Data after Attendance Period is Closed

Automatically Calculated in Next Month’s Salary Processing

Very Useful Attendance Feature

Authorization

Authorization of Attendance, Overtime, COFF, Personal and Official

Marking

Authorization for a User or a Group of Users

Any Change will not Occur without Admin/HR Authorization

Attendance with Fingerprint Only

Useful Feature where both Card and Fingerprint are Used

System will Mark Attendance only with Fingerprint

Card is Used for Access Control Only

Reduce Proxy Punching

Integration with Payroll

COSEC can be Integrated with HRM, ERP, Tally and Payroll

System will Send Attendance and Leave Data to Payroll Software

Define Required Fields for the Payroll

API for Automatic Payroll Integration

Generates Salary at the End of every Month/Week

Special Function Card

User can Access Various Predefined Functions Quickly with this Card

Need not to Dial or Remember Code for Routine Functions

User has to Show his Identity after Showing this Card

Various Predefined Functions like late in, Early Out, Lunch In/Out,

Overtime, Enrollment etc

Enroll Up to 4 Cards per Function

COSEC SMS and Email Alerts

SMS and Email Notification for the Attendance and Leave Status

Alerts for the:

Punch Time

Forget to Punch

Leave Rejection

Leave Approval

Monthly Attendance

Customized Message for Special Announcement

Automatic and Instant Notification to Multiple Users

Important Feature for School, Colleges, Offices and more

COSEC SMS and Email Alerts

View Attendance Details

View Daily and Monthly Attendance of an User

Attendance Details for Current Date, Current Month, Last Month and

between Defined Dates

Monthly Attendance in Colorful Calendar View

Attendance Summary for the Month

Leave Management

Leave Creation

Create Various Leave Types like CL, PL, ML etc

Provision to Define Detailed Leave Parameters Like

Maximum Allowed at a Time

Allowed Users

Allowed with Other Leaves

Prior Leave Entry Allowed

Leave Encashment, Leave Balance and Leave Accumulation

Option of Single Side or Both Side Leave for Holiday or Week Off

Leave Grouping

Leave Creation

Leave Application and Approval

Employee can Apply for Leaves Using this utility

Reporting Officer/HR can Approve or Reject Application

Web based Application and Approval Process

Reduce Time and Increase Transparency

Leave Balance Management

Automatically Leave Credit in User Account in Every Month

Leave Encashment or Lapse Option at the End of Year

Automatically Update Balance Upon Employee Timing and Leave

Approval

Leave Balance Management

System Features

Unique Hardware Design

Attractive Vertical Look

Built-in Controller and Reader

Touch Sense Key Pad and LCD Display

Screw Less Push Type Connector for Easy Wire Insert

Pluggable Card Reader Module

Easy Wall Mounting with Back Plate

Built-In Tamper Detection

Operations from Door Controller

Easy Operation from Door Controller with Touch Sense Keypad and

Dot-Matrix Display

16 Touch Sense Numeric and Function Keys

Functions from Door Controller

Admin

Enroll

User Profile

Late In

Early Out

Attendance

Regular

Break

Overtime

Official

Short Leave

USB Connectivity

USB Port for Various Applications

Connect Memory Stick, Internet Dongle or WiFi Dongle

Easy Data Transfer from Controller/Panel to Server

Easy Firmware Upgrade of Door Controller and Panel

Connect Remote Sites with 3G/2G USB Internet Dongle

No any Physical Connectivity is Required between Door Controller

and Server

Ideal for Remote Applications

WiFi Connectivity

Simple Connectivity between Controller and Server

No Wiring is Required

Real Time Events and Report Generation

Ideal for Applications where Ethernet is not Possible because of

Aesthetic Purpose or any Architectural Limitations

Easy Backup and Data Restore

One Click Backup of System Database

Helpful in Case of System Crash

Restore Database Easily from File

Import and Export Data

Import Data from File and Restore in COSEC Software

Export Data in ERP, Payroll and HRM

Export in Various File Formats

Excel

Text

CSV

XML

Message Board

Virtual Notice Board for All Users

Three Separate Messages: Notice, News and General

Advanced Editing Options

Reduce Possibility to Miss any Important Communication

COSEC Live Monitoring Window

Real Time Events Monitoring and Control

Live Status of Door Controllers and Panels

Alarm Monitoring and Control

Firmware Up Gradation

Temporary Deactivate Function/Features

Automatic Events Download

Web Based Application

Built-In Web based Application Software

Program the System and Generate Reports from any Location

View Attendance and Access Detail of Users Remotely

Apply for Leave/Tour and Check Attendance

Password Protection

Separate Password for all Login User

Password Change Option

Expire Old Password after Predefined Days and ask for New Password

Option for Account Blocked when it is Unused for Predefined Days

Software Access to User

Web based Application Software

User can Access COSEC from Anywhere with his Login ID and

Password

Generate Reports, Change System Parameters and View

Attendance Details

User can Access only those Details in which he has Access Rights

COSEC Integration

Ideal Tool for Payroll/HR Software integration

Each Event can be transferred

Useful tool for SAP Integration

Backward integration support for User Creation

Different API possible like:

Add or Delete Device , Assign or Revoke Device

Add User, Daily Attendance, Monthly Attendance, Daily T&A Events

Web Application Program Interface

Useful Integration Tool for Payroll having SQL database

Each Event can be transferred

Transferring with Field Mapping Facility

Daily Attendance, Attendance Events, Monthly Attendance Possible

MS SQL Integration

Active Directory is an useful Microsoft Windows Server Operating

System

Active Directory is a Database that keeps track of all the User

Accounts and Passwords in an organization and from which we can

Import user data in Cosec database

Active Directory Integration

PostGre SQL is a Proprietary SQL for Government usage purpose

PostGre SQL must have predefined tables like devices and device logs

Device table hold the basic data like device ID,MAC & IP. This table

holds information on last Ping Time and last Log Download

Event logs for a particular device can also be obtained in device logs

table

PostGre SQL Integration

Tally is one of the powerful Accounting and Inventory Software

Importing attendance data from COSEC Server into Tally would

allow user to directly generate attendance vouchers

Vouchers can be used to maintain Employee accounts.

Integration through Export tool with required file format by Tally

Tally Integration

Reports and Charts

COSEC Reports and Charts

Wide Range of Reports and Charts for Divers Needs of the

Organizations

100+ Reports and Colorful Charts

Reports with Month, Day and between Defined Dates

Print Report

Reports of Time-Attendance, Access Control, Leave, Visitor, User

etc.

Report Generation

Print Export Search

File Format

Page Select

Page Select

Zoom

Reports in File Format

Export Report in Various File Formats

PDF

XML

Rich Text Format

MS Excel

MS Excel (Data Only)

Crystal Report (RPT)

MS-Word

MS-Word Editable

COSEC Reports

Late In

Early in

Overtime

Absent

Exception

Attendance

Attendance Summary

Shift Change

Late Arrival Memo

Absent Memo

Weekly Work and OT

Continuous Absenteeism

Special Function Punch

Department wise Absent

Shift Schedule

Muster Summary

Salary Data

Attendance Register

Overtime Register

Yearly Performance

Schedule Group Report

Time-Attendance

COSEC Reports

Leave Application

Leave Register

Leave Balance

Leave

User Personal Information

Activity Log Viewer

Event

Monthly Shift Schedule

Daily Attendance

Monthly Attendance

View

Report-Late-In

Report-Over Time

Report-Absent

Report-Attendance

Report-Muster Summary

Report- Salary Data

COSEC Charts

Time Loss

Overtime

Absent

Late In

Irregularity

Month wise Overtime

Attendance Summary

Chart-Late In

Chart-Overtime

Chart-Absent

Thank You

Copyright © Matrix Comsec 2009-2010

For Further Information Please Contact:

Email ID: Security@MatrixComSec.com

Tel: +91 265 2630555

Visit us at www.MatrixComSec.com

Version: V1R1