Enterprise asset management capabilities for small and midsized organizations

Measurable benefits for small and

midsized companies

Maximo Asset Management Essentials

is specifically designed to help small

and midsized organizations manage

their operational assets more efficiently

and effectively, throughout the

complete asset lifecycle. Maximo Asset

Management Essentials can help you:

• Improve service quality by increasing asset

reliability and reducing asset downtime.

• Facilitate asset-related decision making by

providing a single repository for asset data.

• Increase return on investment by enabling

proactive asset maintenance that can help

extend asset life.

• Reduce costs by streamlining inventory and

procurement management processes.

• Achieve new levels of workforce efficiency

through improved resource management.

• Lower your operating costs by eliminating

paper-based processes and enabling the

consolidation of multiple systems.

IBM Maximo Asset Management Essentials

Highlights

Leverageenterpriseasset

managementcapabilitiesina

packagespecificallydesignedfor

smallandmidsizedorganizations

Organize,trackandmanageasset

andworkprocessesmoreeffectively

andefficiently,forimproved

productivityandservicequality

Optimizeassetreliabilityand

performancethroughproactive

maintenanceschedulesbasedon

industry-leadingtechnologyandbest

practices

Reducecostsbystreamlining

inventoryandprocurement

managementfunctions

Consolidatekeyassetandservice

managementprocessesinone

integratedsolution

Accommodatefuturegrowthwith

seamlessscalabilitytoMaximo

AssetManagement,helpingto

enhancelong-termreturnon

investment

Regardless of the size of your

company, managing your critical assets

is a vital business function—whether

your assets include process equipment,

lab, manufacturing, office or warehouse

facilities. For many small and midsized

organizations, asset management is

often handled through tedious and

error-prone manual processes, or

automated through niche solutions that

offer limited opportunities for flexibility

and growth. Now IBM Maximo® Asset

Management Essentials enables small

and midsized companies to leverage

an enterprise platform for asset and

service management, providing the key

capabilities that small and midsized

companies need at a competitive price.

Maximo Asset Management Essentials

gives smaller organizations—or

departments within larger companies—

the tools they can use to organize,

track and manage their asset and

work processes. Unlike competing

solutions that are unable to grow

with your organization, Maximo

Asset Management Essentials is

a long-term investment that offers

seamless scalability. This enables

your organization to implement a

maintenance regimen based on

industry-leading technology and

best practices.

Work management

The work management capabilities

within Maximo Asset Management

Essentials can help you manage both

planned and unplanned maintenance

activities, from initial work request

and work order generation through

completion and recording. Work

planners can create job plans and

preventative maintenance schedules,

match job tasks to available resources,

establish priorities, and track critical

maintenance activities.

Service management

The service management capabilities

within Maximo Asset Management

Essentials can enable organizations

to implement consistent service

management processes, allowing end

users to submit new service requests

as well as to track and update open

service requests. Ticket templates

can help organizations standardize

the service request process, while

self-service options can help improve

workforce efficiency.

Asset management

The asset management capabilities

within Maximo Asset Management

Essentials can help you achieve the

control you need in order to more

efficiently track and manage asset

and location data throughout the asset

lifecycle. These capabilities enable

proactive—rather than reactive—

maintenance, which can help your

organization maximize productivity,

reduce unplanned downtime, and

extend asset life, all of which can

contribute to reduced costs and

improved service quality.

Comprehensive asset and service

management

Maximo Asset Management Essentials

is an integrated solution that brings

together six key management

processes in a single product: asset,

work, service, contract, inventory,

and procurement management.

Together these applications leverage

the industry-leading Maximo software

architecture to help you capture critical

asset and work data, and optimize your

maintenance and service initiatives.

IBM Maximo Asset Management Essentials provides a single, unified platform that supports a wide range of asset and service management functions.

Workmanagement

Inventorymanagement

Procurementmanagement

Servicemanagement

Assetmanagement

Contractmanagement

IBM MAXIMOASSET MANAGEMENT

ESSENTIALS

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Procurement management

The procurement management

capabilities within Maximo Asset

Management Essentials support each

phase of the procurement process,

including direct purchasing and

inventory replenishment. Procurement

managers can leverage comprehensive

requisition, quotation, vendor, purchase

order and contract capabilities to help

improve purchasing efficiency and

lower sourcing costs.

Inventory management

The inventory management capabilities

within Maximo Asset Management

Essentials can enable new levels

of visibility into your asset-related

inventory, providing details on parts

and materials, service items, and

tools. Real-time inventory tracking and

reporting can help streamline inventory

management processes, helping

to decrease costs by eliminating

excess or obsolete inventory, and

helping inventory managers optimize

inventory planning.

Contract management

The contract management capabilities

within Maximo Asset Management

Essentials can provide organizations

with enhanced control over vendor

contracts. This integrated contract

management system provides

comprehensive support for purchase,

lease, rental, warranty, labor rate and

master contracts, and the terms and

conditions capability allows you to more

consistently apply standardized policies

across the organization.

IBM Maximo Asset Management Essentials brings together six key management applications that leverage the industry-leading Maximo software architecture.

AssetManagement

WorkManagement

InventoryManagement

ProcurementManagement

ContractManagement

ServiceManagement

Security & Administration

Service-Oriented Architecture Platform

KPIs / Reporting / Analysis

Locations

Asset

FailureCodes

Meters

MeterGroups

WorkOrderTracking

QuickReporting

LaborReporting

AssignmentManager

Activities&Tasks

ServiceRequests

JobPlans

PreventiveMaintenance

MasterPM

ItemMaster

Storerooms

Inventory

Issues&Transfers

ConditionCodes

StockedTools

Tools

ServiceItems

RequestforQuotation

Receiving

PurchaseRequisitions

Invoices

Companies

PurchaseOrders

Terms&Conditions

PurchaseContracts

MasterContracts

WarrantyContracts

Lease/RentalContracts

LaborRateContracts

Terms&Conditions

ServiceRequest

Self-Service

•CreateRequest

•ViewRequest

TicketTemplates

Activities&Tasks

IBM Maximo Asset Management Essentials applications

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About Tivoli software from IBM

Tivoli software offers a service

management platform for organizations

to deliver quality service by providing

visibility, control and automation—

visibility to see and understand the

workings of their business; control

to effectively manage their business,

minimize risk, and protect their

brand; and automation to optimize

their business, reduce the cost of

operations and deliver new services

more rapidly. Unlike IT-centric service

management, Tivoli software delivers

a common foundation for managing,

integrating and aligning both business

and technology requirements. Tivoli

software is designed to quickly address

an organization’s most pressing

service management needs and help

proactively respond to changing

business demands. The Tivoli portfolio

is backed by world-class IBM Services,

IBM Support and an active ecosystem

of IBM Business Partners. Tivoli clients

and Business Partners can also

leverage each other’s best practices by

participating in independently run IBM

Tivoli User Groups around the world—

visit www.tivoli-ug.org

• Microsoft Project Adapter enables

bidirectional connectivity between Maximo

Asset Management Essentials and Microsoft®

Project, providing comprehensive access to

work and resource data from Maximo Asset

Management Essentials within Microsoft Project

for scheduling and planning.

Seamless scalability

Part of the IBM Tivoli® software

portfolio, Maximo Asset Management

Essentials is designed to grow with your

company. Maximo Asset Management

Essentials is built on the industry-

leading Maximo software platform,

a standards-based, open, service-

oriented architecture that integrates

with modern technology infrastructures.

Because of this foundation, upgrading

to the full enterprise features of Maximo

Asset Management is a seamless

process, requiring no data loading or

application migration. This effortless

scalability helps protect your investment

over the long term.

For more information

To learn more about how IBM Maximo

Asset Management Essentials can

equip your organization with the

asset and service management

capabilities you need, contact your IBM

representative or IBM Business Partner,

or visit ibm.com/tivoli/maximo

Turning asset data into valuable

information

Maximo Asset Management Essentials

also provides key performance

indicators (KPIs) and other reporting

and analysis capabilities across all six

management applications. KPIs can

help you capture critical asset and

service management data, display it

in meaningful views, then leverage

the information to enable improved

decision making and to help optimize

asset-related business processes.

Extending your investment

Maximo Asset Management Essentials

offers several add-on options

for extending the capabilities of

your implementation, giving your

organization additional opportunities to

streamline processes, foster operating

efficiencies and help reduce costs.

• Generic Maximo Enterprise Adapter allows

you to integrate Maximo Asset Management

Essentials with other applications for a more

holistic view of your asset information. This

tool supports integration scenarios typically

found between Maximo Asset Management

Essentials and other business systems, which

can help simplify real-time data exchange

between systems.

• Mobile Work Manager and Mobile Inventory

Manager provide remote access to work

and inventory data from Maximo Asset

Management Essentials — whether connected

or disconnected — helping mobile workers to

complete more work, minimize nonproductive

activities, and reduce paperwork and data entry.

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Client workstation requirements:

Hardware

• Intel® Pentium®-based processor

• 512 MB RAM

• SVGA 1024 x 768 resolution

Software

• Microsoft Windows® 2000 or Microsoft Windows XP

• Microsoft Internet Explorer 6.0 browser

• Microsoft Internet Explorer 7 browser

• Adobe® Acrobat Reader 6.0

Administrative workstation requirements:

Hardware

• Intel Pentium-based processor

• 1 GB RAM

• SVGA 1024 x 768 resolution (1280 x 1024 if used for

Application Designer)

Software

• Microsoft Windows 2000 or Windows XP

• Microsoft Internet Explorer 6.0 browser

• Microsoft Internet Explorer 7 browser

• Adobe Acrobat Reader 6.0

Application server requirements:

Hardware

• 2-4 dedicated, 800 MHz processors

• 2 GB RAM per processor

• 1.5 GB (or greater) disk space for Maximo and the Java™/Web

Server components

Software

• Microsoft Windows 2000 Server

• Microsoft Windows Server 2003

• IBM AIX® 5.2 or 5.3

• Red Hat Enterprise Linux® 3 (x86 processor-based systems)

• HP-UX 11i or HP-UX 11i v2 (PA-RISC processor-based systems)

• Sun Solaris 9 or Sun Solaris 10 (SPARC processor-based systems

• IBM WebSphere® 6 (provided by IBM Corporation)

Note: Use the IBM WebSphere Fix Packs and Refresh Packs

(supplied by IBM Corporation) to upgrade WebSphere 6.0.x to

6.0.2.17.

• BEA WebLogic Server 8 (provided by the customer)

Database server requirements:

Hardware

See vendor documentation for hardware specifications.

Software

• IBM DB2 Universal Database 8.2.7, Workgroup or Enterprise

Edition, configured for TCP/IP support

• Oracle 9.2.0.6 or 10.2.0.2, Standard or Enterprise Edition

• Microsoft SQL Server 2000 SP4, Standard or Enterprise Edition

• Microsoft SQL Server 2005, Standard or Enterprise Edition

IBM Maximo Asset Management Essentials at a glance

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© Copyright IBM Corporation 2008

IBM Corporation Software Group Route 100 Somers, NY 10589 U.S.A.

Produced in the United States of America June 2008 All Rights Reserved

IBM, the IBM logo, ibm.com, AIX, DB2, Maximo, Tivoli and WebSphere are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. If these and other IBM trademarked terms are marked on their first occurrence in this information with a trademark symbol (® or ™), these symbols indicate U.S. registered or common law trademarks owned by IBM at the time this information was published. Such trademarks may also be registered or common law trademarks in other countries. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at www.ibm.com/legal/copytrade.shtml

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Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries.

Java and all Java-based trademarks are trademarks of Sun Microsystems, Inc. in the United States, other countries or both.

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References in this publication to IBM products and services do not imply that IBM intends to make them available in all countries in which IBM operates.

No part of this document may be reproduced or transmitted in any form without written permission from IBM Corporation.

Product data has been reviewed for accuracy as of the date of initial publication. Product data is subject to change without notice. Any statements regarding IBM’s future direction and intent are subject to change or withdrawal without notice, and represent goals and objectives only.

THE INFORMATION PROVIDED IN THIS DOCUMENT IS DISTRIBUTED “AS IS” WITHOUT ANY WARRANTY, EITHER EXPRESS OR IMPLIED. IBM EXPRESSLY DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. IBM products are warranted according to the terms and conditions of the agreements (e.g. IBM Customer Agreement, Statement of Limited Warranty, International Program License Agreement, etc.) under which they are provided.

The customer is responsible for ensuring compliance with legal requirements. It is the customer’s sole responsibility to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer’s business and any actions the customer may need to take to comply with such laws. IBM does not provide legal advice or represent or warrant that its services or products will ensure that the customer is in compliance with any law or regulation.

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